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Public Notice
Kittitas County, Ellensburg WA
REQUEST FOR STATEMENT Ox'QUALIFICATIONS SUPPORTING DESIGN of PAVEMENT and
GUARDRAIL REPLACEMENT ON VANTAGE HrGrrWAy Mp 21.25 TO Mp 27.51 KITTITAS COUNTY, WA
All submittals received after 10:00 AM LOCAL TIME ON JULY 30,2020 will be discarded.
PURPOSE:
Existing pavement along Vantage Highway W 2L25 to MP 27.51) requires structural reinforcing. Subgrade damage
resulting from super heavy loads are suspected as the damage causing agent. A structural overlay will require replacement
ofexisting guardrail. Bid ready plan set, specifications and bid support are required from the selected consultant.
SCOPE OFPROJECT:
Pavement design utilizing reinforcing fiber material, replacement of all existing guardrail for T-31 compliance and
associated system improvements as required such as relocated drainage or other impacted existing infra-structure less
franchised utilities. CONSULTANT will utilize COUNTY supplied survey providing the basis of design work.
PROCEDURES F'OR SUBMITTAL:
If you wish to be considered for work under this SOQ, you must be a registered consultant on the Municipal Research and
Service Center (MRSC) of Washington - Shared Small Works and Consultant Roster (www.mrscroster.org).
If interested in providing engineering services to the County, submit a sealed envelope to Mark R. Cook, Kittitas County
Public Works Director, at 411 N. Ruby St. Suite 1, Ellensburg WA 98926 by 10am local time on July 30,2020. Submittals
shall include a one-page cover letter with the firm name as listed on the MRSC web site, and contact information.
Submittals shall also include five copies of your Statement of Qualifications describing the firm's or team's ability to
professionally provide the requested services. Address submittals: Vantage Highway GW 21.25 to MP 27.51) Pavement
and Guardrail Design.
For your records, the County will provide a confirmation email to the contacts provided in the submittal confirming receipt
of your interest in the proposal. Submittals received after 10:00am local time on July 30,2020 will be disregarded. Kittitas
County encourages disadvantaged, minority and women owned consultant firms to respond. The WSDOT Disadvantaged
Business Enterprise progr:rm established a 2Yo mandatory UDBE goal for consultants on this project.
The County reserves the right to reject any and all submittals.
SELECTION PROCESS AND PROPOSAD SCHEDULE:
Kittitas County selection will be based on review of submittals in the following manner:
1. The firm's or team's qualifications, experience and ability performing the requested work (30 points);
2. Demonstrated experience with similar projects (30 points);
3. Demonstrated experience utilizing reinforcing pavement fiber in asphalt design (30 points);
4. Experience working in Kittitas County inthe past five years (20 points);
5. Demonstratedabilitykeepingprojectsontimeandwithinbudget"(20points);
6. Demonstrated ability communicating and working effectively with the public, staff, Washington State Department of
Transportation, Washington State County Road Administration Board and regulatory agencies (20 points).
Anticipated Dates and Tasks:
July 30, 2020 - Deadline for SOQ submittals
August 26,2020 - Selection of Firms to Interview
September 16,2020 - Interviews and Reference Checks
September 28, 2020 - Selection of firms and prepare contracts
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October 6,2020 - BOCC Award of Contrac8
The selection process shall be as follows:
. Submittals are reviewed and scored by the Public Works selection committee.. Selection of firms to interview may be waived if the selection committee decides to award to a single firm based on
review of the submittals.
' Firms will be selected to interview if the selection committee decides that interviews are required. The specific
interview format will be provided to firms in advance of interviews.
' The Public Works Director will negotiate a scope of work and fee with the selected consultant.
' Providing that a scope of work and fee is successfully negotiated, the consultant will be recommended for award to
the Board of County Commissioners during a Board business session (October 6,2020).. The selected consultant will then enter into a standard professional service agreement with Public Works.
Kittitas County, in accordance with the provisions of Title M of the Civil Rights Act of 1964 (78 Stat. 252,42 U. S.C. $$
2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered
into pursuant to this advertisement, disadvantaged business enterprises and airport concession disadvantaged business
enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be
discriminated against on the grounds of race, color, or national origin in consideration for an award.
The above noted schedule is tentative and may be changed based on the number of proposals submitted. Proposals will be
evaluated immediately with final selection targeted for late September 2020.
AGREEMENT OF' SERVICES:
The selected consultant(s) will be expected to enter into a standard Professional Services Agreement. Insurance
requirements are included in that agreement. The anticipated contract period shall be September 2020 to September 2021
Persons with disabilities may request this information be prepared and supplied in alternate forms by calling collect (509-
962-7s23).
Kittitas County reserves the right to accept or reject any and all proposals or any items or part thereof or to waive any
information or irregularities in the proposals. Kittitas County shall have the sole discretion to determine the most
responsible proposal.
ADDITIONAL INF'ORMATION:
No cost or fee schedules shall be submitted with your response. Consultants will be selected on their qualifications and
experience as noticed in this solicitation, with fees determined through negotiations following selection. Contracting is
dependent on a negotiated mutually accepted scope of work and subsequent fee established by the consultant.
INQUIRIES:
Direct all inquiries regarding this request for services to Mark Cook, Director of Public Works at
(509) 9 62 -7 523 or v ia email : mark.cook@co. kittitas. wa.us
More information is online at http ://www. co. kittitas. wa.us/notices/
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Daily Record: 07 10912020; 07 1161202O; Oi /23/2020
Daily Journal of Commerce : 07 lO9 12020; 07 I 16 12020; O7 I 23 I 2020
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