HomeMy WebLinkAboutSOQ_Vantage Highway DesignKITTITAS COUNTY
DEPARTMENT OF PUBLIC WORKS
AGENDA STAFF REPORT
AGENDA DATE: July 7, 2020
ACTION REQUESTED: Authorize Issuing a Statement of Qualifications Supporting
Design Services for Vantage Highway CRP 298-19
BACKGROUND: Public Works has grant funding from the County Road
Administration Board and Highway Safety Improvement
Program to overlay Vantage Highway and replace guardrail
($2,194,259). Total project costs are currently estimated at
$2,660,000. Survey is complete. We currently do not have
adequate design resource to take on the design internally.
We avoid match by moving quickly getting a consultant in
place on the project.
INTERACTION: Public Works.
RECOMMENDATION: Authorize the advertisement for professional design
services for CRP 298-19.
HANDLING: Return one original to Public Works.
ATTACHMENTS: Statement of Qualifications, CRP 298-19 design services.
LEAD STAFF: Mark R. Cook, Director
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Public Notice
Kittitas County, Ellensburg WA
REQUEST FOR STATEMENT OF QUALIFICATIONS SUPPORTING DESIGN of PAVEMENT and
GUARDRAIL REPLACEMENT ON VANTAGE HIGHWAY MP 21.25 TO MP 27.51 KITTITAS COUNTY, WA
All submittals received after 10:00 AM LOCAL TIME ON JULY 30, 2020 will be discarded.
PURPOSE:
Existing pavement along Vantage Highway (MP 21.25 to MP 27.51) requires structural reinforcing. Subgmde damage
resulting from super heavy loads are suspected as the damage causing agent. A structural overlay will require replacement
of existing guardrail. Bid ready plan set, specifications and bid support are required from the selected consultant.
SCOPE OF PROJECT:
Pavement design utilizing reinforcing fiber material, replacement of all existing guardrail for T-31 compliance and
associated system improvements as required such as relocated drainage or other impacted existing infra -structure less
franchised utilities. CONSULTANT will utilize COUNTY supplied survey providing the basis of design work.
PROCEDURES FOR SUBMITTAL:
If you wish to be considered for work under this SOQ, you must be a registered consultant on the Municipal Research and
Service Center (MRSC) of Washington— Shared Small Works and Consultant Roster (www.mtscroster.org).
If interested in providing engineering services to the County, submit a sealed envelope to Mark R. Cook, Kittitas County
Public Works Director, at 411 N. Ruby St. Suite 1, Ellensburg WA 98926 by loam local time on July 30, 2020. Submittals
shall include a one-page cover letter with the firm name as listed on the MRSC web site, and contact information.
Submittals shall also include five copies of your Statement of Qualifications describing the firm's or team's ability to
professionally provide the requested services. Address submittals: Vantage Highway (MP 21.25 to MP 27.51) Pavement
and Guardrail Design.
For your records, the County will provide a confirmation email to the contacts provided in the submittal confirming receipt
of your interest in the proposal. Submittals received after 10:00am local time on July 30, 2020 will be disregarded. Kittitas
County encourages disadvantaged, minority and women owned consultant firms to respond. The WSDOT Disadvantaged
Business Enterprise program established a 2% mandatory UDBE goal for consultants on this project.
The County reserves the right to reject any and all submittals.
SELECTION PROCESS AND PROPOSED SCHEDULE:
Kittitas County selection will be based on review of submittals in the following manner
1. The firm's or team's qualifications, experience and ability performing the requested work (30 points);
2. Demonstrated experience with similar projects (30 points);
3. Demonstrated experience utilizing reinforcing pavement fiber in asphalt design (30 points);
4. Experience working in Kittitas County in the past five years (20 points);
5. Demonstrated ability keeping projects on time and within budget (20 points);
6. Demonstrated ability communicating and working effectively with the public, staff, Washington State Department of
Transportation, Washington State County Road Administration Board and regulatory agencies (20 points).
Anticipated Dates and Tasks:
July 30, 2020 - Deadline for SOQ submittals
August 26, 2020 - Selection of Firms to Interview
September 16, 2020 - Interviews and Reference Checks
September 28, 2020 - Selection of firms and prepare contracts
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October 6, 2020 - BOCC Award of Contracts
The selection process shall be as follows:
• Submittals are reviewed and scored by the Public Works selection committee.
• Selection of firms to interview may be waived if the selection committee decides to award to a single firm based on
review of the submittals.
• Finns will be selected to interview if the selection committee decides that interviews are required. The specific
interview format will be provided to firms in advance of interviews.
• The Public Works Director will negotiate a scope of work and fee with the selected consultant.
• Providing that a scope of work and fee is successfully negotiated, the consultant will be recommended for award to
the Board of County Commissioners during a Board business session (October 6, 2020).
• The selected consultant will then enter into a standard professional service agreement with Public Works.
Kittitas County, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§
2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered
into pursuant to this advertisement, disadvantaged business enterprises and airport concession disadvantaged business
enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be
discriminated against on the grounds of race, color, or national origin in consideration for an award.
The above noted schedule is tentative and may be changed based on the number of proposals submitted. Proposals will be
evaluated immediately with final selection targeted for late September 2020.
AGREEMENT OF SERVICES:
The selected consultant(s) will be expected to enter into a standard Professional Services Agreement. Insurance
requirements are included in that agreement. The anticipated contract period shall be September 2020 to September 2021.
Persons with disabilities may request this information be prepared and supplied in alternate forms by calling collect (509-
962-7523).
Kittitas County reserves the right to accept or reject any and all proposals or any items or part thereof or to waive any
information or irregularities in the proposals. Kittitas County shall have the sole discretion to determine the most
responsible proposal.
ADDITIONAL INFORMATION:
No cost or fee schedules shall be submitted with your response. Consultants will be selected on their qualifications and
experience as noticed in this solicitation, with fees determined through negotiations following selection. Contracting is
dependent on a negotiated mutually accepted scope of work and subsequent fee established by the consultant.
INQUIRIES:
Direct all inquiries regarding this request for services to Mark Cook, Director of Public Works at
(509) 962-7523 or via email: mark.cook@co.kittitas.wa.us
More information is online at http://www.co.kittitas.wa.us/notices/.
Clerk of the Board
Publish:
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Daily Record: 07/09/2020; 07/16/2020; 07/23/2020
Daily Joumal of Commerce: 07/09/2020,07/16/2020; 07/23/2020
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For more information, contact Public Works
Kittitas County shall evaluate statements of qualifications and performance data submitted by firms
regarding the proposed project. Following the evaluation, the county may invite one or more firms to
meet with county officials to discuss the project and the relative benefits of various methods of
providing the desired services. The county then selects from among those firms the one "most highly
qualified" to provide the required services. County procedures and guidelines are to include a plan to
ensure that women, minority, and veteran -owned firms have the maximum opportunity to compete for
the contract. The level of firm participation should be consistent with their availability within the
relevant professional community.
After choosing the most qualified firm, the county then negotiates with that firm for a contract at a
price the county determines is fair and reasonable, considering the estimated value of the services to
be rendered, as well as the scope and complexity of the project. If a satisfactory contract cannot be
negotiated, the county formally terminates the negotiations with that firm and attempts to negotiate a
contract with the next most qualified firm. The process continues until an agreement is reached or the
search is terminated.
In emergency situations, the process outlined above for procuring services maybe dispensed with
upon a finding by the county that an emergency requires the immediate execution of the work
involved.
All submittals shall become the property of Kittitas County.
Kittitas County reserves the right to reject all submittals and re -advertise if necessary.
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4�°`�"`� L``'a; KZTTZTAS COUNTY
DEPARTMENT OF PUBLIC WORKS
Mark Cook, Director
KITTITAS COUNTY
REQUEST FOR STATEMENT OF QUALIFICATIONS SUPPORTING DESIGN of
PAVEMENT and GUARDRAIL REPLACEMENT ON VANTAGE HIGHWAY MP 21.25
TO MP 27.51 KITTITAS COUNTY, WA
All submittals received after 10:00 AM LOCAL TIME ON JULY 30, 2020 will be
discarded
PURPOSE:
Existing pavement along Vantage Highway (MP 21.25 to MP 27.51) requires structural
reinforcing. Subgrade damage resulting from super heavy loads are suspected as the damage
causing agent. A structural overlay will require replacement of existing guardrail. Bid ready plan
set, specifications and bid support are required from the selected consultant.
SCOPE OF PROJECT:
Pavement design utilizing reinforcing fiber material, replacement of all existing guardrail for T-
31 compliance and associated system improvements as required such as relocated drainage or
other impacted existing infra -structure less franchised utilities. CONSULTANT will utilize
COUNTY supplied survey providing the basis of design work.
PROCEDURES FOR SUBMITTAL:
If you wish to be considered for work under this SOQ, you must be a registered consultant on the
Municipal Research and Service Center (MRSC) of Washington — Shared Small Works and
Consultant Roster (www.mrscroster.org).
If interested in providing engineering services to the County, submit a sealed envelope to Mark
R. Cook, Kittitas County Public Works Director, at 411 N. Ruby St. Suite 1, Ellensburg WA
98926 by loam local time on July 30, 2020. Submittals shall include a one-page cover letter
with the firm name as listed on the MRSC web site, and contact information. Submittals shall
also include five copies of your Statement of Qualifications describing the firm's or team's
ability to professionally provide the requested services. Address submittals: Vantage Highway
(MP 21.25 to MP 27.51) Pavement and Guardrail Design.
For your records, the County will provide a confirmation email to the contacts provided in the
submittal confirming receipt of your interest in the proposal. Submittals received after 10:00am
local time on July 30, 2020 will be disregarded. Kittitas County encourages disadvantaged,
411 N. Ruby St. Suite 1 TEL (509) 962-7523
Ellensburg, WA 98926 FAX (509) 962-7663
Dept. of Public Works
Page 2
minority and women owned consultant firms to respond. The WSDOT Disadvantaged Business
Enterprise program established a 2% mandatory UDBE goal for consultants on this project.
The County reserves the right to reject any and all submittals.
SELECTION PROCESS AND PROPOSED SCHEDULE:
Kittitas County selection will be based on review of submittals in the following manner:
1. The firm's or team's qualifications, experience and ability performing the
requested work (30 points);
2. Demonstrated experience with similar projects (30 points);
3. Demonstrated experience utilizing reinforcing pavement fiber in asphalt design
(30 points);
4. Experience working in Kittitas County in the past five years (20 points);
5. Demonstrated ability keeping projects on time and within budget (20 points);
6. Demonstrated ability communicating and working effectively with the public,
staff, Washington State Department of Transportation, Washington State County
Road Administration Board and regulatory agencies (20 points).
Anticipated Dates
Tasks
July 30, 2020
Deadline for SOQ submittals
August 26, 2020
Selection of Firms to Interview
September 16, 2020
Interviews and Reference Checks
September 28, 2020
Selection of firms and prepare contracts
October 6, 2020
BOCC Award of Contracts
The selection process shall be as follows:
• Submittals are reviewed and scored by the Public Works selection committee.
• Selection of firms to interview may be waived if the selection committee decides to
award to a single firm based on review of the submittals.
• Firms will be selected to interview if the selection committee decides that interviews are
required. The specific interview format will be provided to firms in advance of
interviews.
• The Public Works Director will negotiate a scope of work and fee with the selected
consultant.
• Providing that a scope of work and fee is successfully negotiated, the consultant will be
recommended for award to the Board of County Commissioners during a Board business
session (October 6, 2020).
• The selected consultant will then enter into a standard professional service agreement
with Public Works.
Kittitas County, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78
Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it
Page 2 of 3
Dept. of Public Works
Page 3
will affirmatively ensure that any contract entered into pursuant to this advertisement,
disadvantaged business enterprises and airport concession disadvantaged business enterprises
will be afforded full and fair opportunity to submit bids in response to this invitation and will not
be discriminated against on the grounds of race, color, or national origin in consideration for an
award.
The above noted schedule is tentative and may be changed based on the number of proposals
submitted. Proposals will be evaluated immediately with final selection targeted for late
September 2020.
AGREEMENT OF SERVICES:
The selected consultant(s) will be expected to enter into a standard Professional Services
Agreement. Insurance requirements are included in that agreement. The anticipated contract
period shall be September 2020 to September 2021.
Persons with disabilities may request this information be prepared and supplied in alternate
forms by calling collect (509-962-7523).
Kittitas County reserves the right to accept or reject any and all proposals or any items or part
thereof or to waive any information or irregularities in the proposals. Kittitas County shall have
the sole discretion to determine the most responsible proposal.
ADDITIONAL INFORMATION:
No cost or fee schedules shall be submitted with your response. Consultants will be selected on
their qualifications and experience as noticed in this solicitation, with fees determined through
negotiations following selection. Contracting is dependent on a negotiated mutually accepted
scope of work and subsequent fee established by the consultant.
INOUIRIES:
Direct all inquiries regarding this request for services to Mark Cook, Director of Public Works at
(509) 962-7523 or via email:
Mark Cook
mark. cookaco. kittitas. wa.us
Dates of Publication:
Ellensburg Daily Record: July 9, July 16 and July 23, 2020
Daily Journal of Commerce: July 9, July 16 and July 23, 2020
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