The URL can be used to link to this page

Home My WebLink About2017-05-02-minutes-commissioners-agenda 05/02/2017 MINUTES 1 COMMISSIONERS' MINUTES KITTITAS COUNTY, WASHINGTON AGENDA SESSION REGULAR MEETING TUESDAY 10:00 A.M. MAY 2, 2017 Board members present: Chairman Paul Jewell; Vice-Chairman Laura Osiadacz and Commissioner Obie O’Brien. Others: Mandy Buchholz, Deputy Clerk of the Board II; Dan Carlson, CDS Director; Mark Cook, Public Works Director; Neil Caulkins, Deputy Prosecutor; Jerry Pettit, Auditor and 28 members of the public. CALL TO ORDER Chairman Jewell called the meeting to order. PLEDGE OF ALLEGIANCE Chairman Jewell led the Pledge of Allegiance. INTRODUCTION OF NEW COUNTY EMPLOYEES - NONE PROCLAMATIONS PROCLAMATION ROSLYN’S No. 1 MINE COMMISSIONERS Commissioner Osiadacz moved to approve a Proclamation declaring May 10, 2017 as “Roslyn’s No.1 Mine: Coal Miner’s Remembrance Day” in Kittitas County and encouraged citizens to join them in celebrating and honoring the 125th Anniversary of the event as presented. Commissioner O’Brien seconded. Commissioner Osiadacz shared how proud she is of the pride that the Community has to this day and their support of their ancestors. She explained that it was a tragic day/event but out of it they worked hard to create a better life and to continue the culture, showing the true grit of the Community. She stated that she is very thankful to be a part of the Community and thanked everyone in attendance for showing up and showing their support. Commissioner O’Brien stated that it was a dramatic event that impacted the heart of our States western pioneer Community and it speaks to how resilient they are. He stated that the Board is honored to acknowledge this anniversary and thanked Commissioner Osiadacz for spear-heading and putting the Proclamation together. Chairman Jewell expressed how moved he was listening to the names be read from the Proclamation of the 125th Anniversary of event. He 05/02/2017 MINUTES 2 felt it was remarkable and spoke volumes that 125 years later the individuals are still being remembered and the families who were so deeply affected and are being honored. He stated that this event had a large part of shaping the future of the Roslyn, and was honored to have the chance to recognize these families and their loved ones. Chairman Jewell invited anyone in attendance who would like to speak about the proclamation. Jim Guerci, Chairman of the Roslyn, Ronald & Cle Elum Heritage Club (RRCH Club), stated that he was a descendent of a coal miner immigrant from Italy who worked in the mines for 30 years, and felt it was an understatement to say these folks were resilient. He talked about the hardships they survived and stated that this era was incredibly important and thanked the Commissioners for recognizing this 125th Anniversary. Mike Miller stated that his Grandmother lost her father and brother in the explosion and shared mementos and pictures he had. Sam Maybo, President of the RRCH Club shared that he had an Uncle that made it through the mines (50 years and ten months), without an injury but a black lung and then had to have it removed continued on. He thanked Commissioner Osiadacz for working to bring this Proclamation to light and felt it helps to promote the mission & vision statements of the RRCH Club. Diana Burchak, said her Great Grandfather came with the survey crews in 1889 to Roslyn from Illinois. She shared her memories of listening to stories under the dining room table where conversations took place back then. She felt it was an amazing place to grow up and it provided a very stable up-bringing. Fred Kruger, long time history teacher shared his memories of interviewing multi-cultural immigrants and miners etc., and how they worked long hours in the mines and the pay was low. He stated that when he visits the cemeteries he felt these folks were forgotten and is appreciative of the proclamation to bring recognition back to the miners and their families. Motion carried 3-0. PROCLAMATION OLDER AMERICAN’S MONTH COMMISSIONERS Commissioner O’Brien moved to approve a Proclamation declaring May 2017 as Older Americans Month “Age Out Loud” in Kittitas County and urge citizens to take the time to recognize older adults and the people who serve and support them as powerful and vital individuals who greatly contribute to the community. Commissioner Osiadacz seconded. Motion 05/02/2017 MINUTES 3 carried 3-0. AWARDS & RECOGNITIONS – NONE APPROVAL OF AGENDA Chairman Jewell noted Consent Item K was removed from the Agenda and an Executive Session would take place at the end of the Agenda to evaluate the qualifications of an applicant for public employment or to review the performance of a public employee. However, subject to RCW 42.30.140(4), discussion by a governing body of salaries, wages, and other conditions of employment to be generally applied within the agency shall occur in a meeting open to the public, and when a governing body elects to take final action hiring, setting the salary of an individual employee or class of employees, or discharging or disciplining an employee, that action shall be taken in a meeting open to the public. Commissioner Osiadacz moved to approve the Agenda, as amended. Commissioner O’Brien seconded. Motion carried 3-0. CONSENT AGENDA Chairman Jewell noted Consent Item K was removed from the Agenda. Commissioner Osiadacz moved to approve the Consent Agenda, as amended. Commissioner O’Brien seconded. Motion carried 3-0. MINUTES DATE MINUTES 2/14/2017 Solid Waste Study Session 3/07/2017 Solid Waste Study Session 3/14/2017 Bowling Alley Proposal 3/14/2017 Solid Waste Study Session 3/27/2017 Public Works Study Session 4/11/2017 Solid Waste Study Session 4/17/2017 Agenda Study Session 4/17/2017 Office Admin 4/17/2017 Dept. Head-Canceled 4/17/2017 Mel’s Bowl and Fun Center 4/17/2017 Manifest Errors 4/18/2017 Agenda Session 4/18/2017 Deputy Coroner PAFs 05/02/2017 MINUTES 4 4/18/2017 Facebook Follow-up 4/20/2017 Declaration of Emergency 4/20/2017 Executive Session 4/24/2017 Office Admin 4/24/2017 Dept. Head-Canceled 4/24/2017 Benefits Vendor Presentations 4/24/2017 Executive Session SPECIAL EVENT MANASTASH METRIC – BIKE RIDE COMMISSIONERS Approve a Special Event Application from Carol Findley on behalf of Central Washington University and the Retired Senior Volunteer Program, to hold the Manastash Metric Bike event on October 7, 2017; grant a waiver to Kittitas County Code Chapter 5.20.100 – Penal Bond – Bond of Indemnity; and conditioned upon compliance with the recommendations made by the Kittitas County Public Works Department. APPOINTMENT JESSIE MARTIN – PLANNING COMMISSION COMMISSIONERS Approve the Appointment of Jessie Martin, to the Kittitas County Planning Commission Dist. #3, for a four year term effective immediately and to expire on December 31st, 2020 and authorize the Chair to sign a letter of Appointment. AMENDMENT KITTITAS CO. – KC CHAMBER – LTAC FUNDS COMMISSIONERS Approve an Amendment to a Professional Services Agreement between Kittitas County and Kittitas County Chamber (Lodging Tax Services)in an amount up to $3,000.00 to purchase I-pads and to develop a digital survey tool for events to use. AGREEMENT STATE ARCHIVES & RECORDS MANAGEMENT COMMISSIONERS Approve a Service Level Agreement for Document Preparation and Imaging Services OSOS No. 818K-1402 and a Statement of Work No. 2 Service Level Agreement No. 818K-1402 between the Kittitas County Commissioners and the State of Washington, Office of the Secretary of State, Archives & Records Management Division, in the amount of $187.32, effective immediately and expiring on December 31, 2018. ACKNOWLEDGE DECLARATION OF EMERGENCY-RES.#2017-075 SOLID WASTE Acknowledge the Board of County Commissioners Signature on Resolution No., 2017-075, Declaration of Emergency – Auditor’s Office Asbestos Removal. 05/02/2017 MINUTES 5 RESOLUTION 2017-082 ELECTION EQUIPMENT AUDITOR Approve Resolution 2017-082, a Resolution Regarding a Lease Purchase Agreement with the Purpose of Financing the Verity Election System and Authorize the County Auditor to sign the Hart Intercivic Purchase Agreement and the Municipal Lease Purchase Agreement with Government Capital Corp. ACKNOWLEDGE MRSC - VICE CHAIR SIGNATURE SMALL WORKS AUDITOR Acknowledge Vice-Chairman Laura Osiadacz’s signature on the Municipal Research and Service Center (MRSC) Washington Public Agency Contract for Small Works, Consultant and Vendors Rosters. RESOLUTION 2017-083 INTERLOCAL AGREEMENT – CWU LEASE PROSECUTOR Approve Resolution 2017-083, Consenting to an Interlocal Agreement between Central Washington University (CWU) and the Department of Natural Resources (DNR) whereby the DNR would park a helicopter on a portion of CWU’s leased premises for the fire season. AGREEMENT DOE/KCPHD – AMENDMENT #2 PUBLIC HEALTH Approve and Authorize the Public Health Administrator to sign Amendment #2 to the Agreement between DOE and KCPHD effective July 10, 2015 – June 30, 2017 amending the scope of work and allow for transferring $3,895.70 of the obligated CPG budget from task 3 (unsecured loads – removing holding secure loads Ordinance education events) to task 1 (General Solid Waste Enforcement). REQUEST TO APPROVE A DATA USE AGREEMENT FOR LIMITED DATA SET BETWEEN THE KITTITAS COUNTY PUBLIC HEALTH DEPARTMENT ADMINISTRATOR ON THE DATA USE AGREEMENT FOR LIMITED DATA SET – ITEM REMOVED AT THE REQUEST OF THE PUBLIC HEALTH ADMINISTRATOR. AGREEMENT CANNON SOLUTIONS AMERICA PUBLIC HEALTH Approve and Authorize the Public Health Administrator to sign the Agreement between Cannon Solutions and KCPHD for the Lease of the Cannon copy machine for a 60 month lease for a total of $11,361.00, effective 4/1/2017 – 4/1/2022. AGREEMENT HOMELAND SECURITY GRANT – AMENDMENT B SHERIFF Acknowledge the FFY15 (HSGP) Region 7 Interlocal Agreement Amendment B, extending the original deadline from March 21, 2017 to June 30, 2018 replacing the original milestones, shown on Exhibit D, with the revised 05/02/2017 MINUTES 6 milestones, shown on the revised Exhibit D. CONTRACT BUREAU OF LAND MANAGEMENT - STMT OF WORK SHERIFF Acknowledge the 2017 Contract and Statement of Work between the Bureau of Land Management and the Kittitas County Sheriff’s Office allowing the BLM to obtain law enforcement services as needed to assist the BLM in administration and regulation of the use and occupancy of the public lands which the Bureau oversees, from May 1, 2017 – September 30, 2017. LEASE C-38 ELLENSBURG PALLETS, LLC PUBLIC WORKS Approve and Sign a Lease between Kittitas County and Ellensburg Pallets, LLC., for Lot C-38, along with said buildings of the Kittitas County Airport Amended Binding Site Plan to commence on the 1st of January 2015 through January 1, 2020. LEASE KCSO/DPW – BOAT RAMP SHORT PLAT PUBLIC WORKS Approve and Sign the Lease between Kittitas County Public Works Department and the Kittitas County Sheriff’s Office for Lot 2 for a total of 7,201 sq. ft. with 2597 sq. ft. of the lot identified as non- buildable as it falls with the 60 ft. easement for access to the public parking area. Public Works recommends that the revocable license agreement be converted to a long term lease agreement for Lot 2 for the total net buildable land in the amount of 4,604 sq. ft. at $0.09 per sq. ft. for the first 5 year period. LEASE LOTS C-5 & C-6 AIRPORT PUBLIC WORKS Approve and Sign the Lease for Lots C-5 & C-6, of the Kittitas County Airport Amended Binding Site Plan with Kittitas County Public Works Equipment Rental and Revolving Fund, for a 10 year lease to commence on the 1st of April 1, 2017 through the last day of March 2027. CORRESPONDENCE - NONE ADMINISTRATIVE MATTERS - NONE CITIZEN COMMENTS ON NON-AGENDA ITEMS Douglas Fillbrook, Citizen expressed concerns relating to the Upper Dist. Court Judge, Kittitas County Sheriff’s Office and the County Prosecutor. Bill Hansen, Director of Economic Development – Kittitas County Chamber gave the Board a brief update on a few of the efforts the Chamber staff is doing around economic development in Kittitas County. 05/02/2017 MINUTES 7 BOARD DISCUSSION/DECISION ITEMS AGREEMENT MARION MEADOWS – DA-17-00001 CDS Chairman Jewell opened a continued Public Hearing from April 18, 2017 to consider a Proposed Development Agreement for funding for processing the Planned Unit Development of Marion Meadows – DA-17-00001, noting the record is closed. Vice-Chairman Laura Osiadacz announced she had disclosures to make and explained how she felt she should recuse herself from any decision/deliberation on the project. She stated that she had spoken with Deputy Prosecutor Neil Caulkins and shared with him her concerns for potential conflicts with the project such as her parents are the owners of the land next to the project (disclosed previously) and her husband currently works for the Company/Property owners that are funding the project. She stated that Mr. Caulkins agreed in the appearance of fairness it would be appropriate to recuse herself. Commissioner Osiadacz left the room at 10:51 a.m. Dan Carlson, CDS Director explained that the Public Hearing was previously heard on April 18, 2017 and continued to allow for discussion and decision to allow Staff to make revisions to Exhibit A of the Agreement to reflect the correct County hourly review rate and to be consistent with the reimbursable expenses in the County’s Professional Services Agreement with Van Ness Feldman LLP. He stated that Staff has made the changes and they have been provided to the applicant, Van Ness Feldman LLP; Public Works and the County Budget and Finance Manager for review. Jerry Martens, Agent for the Applicant indicated that he still has concerns. He questioned what constitutes billable hours? He stated that they are still working through some issues but wasn’t opposed to moving forward. He indicated that he was assuming if there were issues down the road those could be brought back to the Board of County Commissioners. Chairman Jewell explained that is not always the case and not a practice they want to get into especially if they are already aware of possible concerns/issues. He stated that the Board feels that practice is in the best interest of the County and the applicant. Commissioner O’Brien moved to continue the Public Hearing to Tuesday May 16, 2017 at 10:00 a.m. under Board Discussion & Decision, noting the record is closed. Chairman Jewell seconded. Motion carried 2-0. 05/02/2017 MINUTES 8 MISCELLANEOUS - NONE EXECUTIVE SESSION At 10:56 a.m. Chairman Jewell announced the Board would recess into an Executive Session for ten minutes with CDS Director, Dan Carlson to evaluate the qualifications of an applicant for public employment or to review the performance of a public employee. However, subject to RCW 42.30.140(4), discussion by a governing body of salaries, wages, and other conditions of employment to be generally applied within the agency shall occur in a meeting open to the public, and when a governing body elects to take final action hiring, setting the salary of an individual employee or class of employees, or discharging or disciplining an employee, that action shall be taken in a meeting open to the public. Potential Action anticipated. At 11:06 a.m. the Board reconvened out of Executive Session. Chairman Jewell stated that he felt the current Comp Plan Consultant is not well suited for the County Comp Plan project. He suggested the Board invoke the 30 day clause with CREA and terminate the Contract. Commissioner Osiadacz moved to direct Staff to invoke the 30 day clause in the Contract with CREA who was hired to handle the County Comp Plan Project and directed Staff to set up an interview with the number 2 Consultant. Commissioner O’Brien seconded. Motion carried 3-0. ADJOURNMENT Commissioner O’Brien moved to adjourn the meeting at 11:11 a.m. Commissioner Osiadacz seconded. Motion carried 3-0. Meeting adjourned at 11:11 a.m. KITTITAS COUNTY COMMISSIONERS DEPUTY CLERK OF THE BOARD KITTITAS COUNTY, WASHINGTON Mandy Buchholz Paul Jewell, Chairman