HomeMy WebLinkAbout2018-04-23-minutes-it-study-session2018‐04‐23 MINUTES 1 INFORMATION TECHNOLOGY
COMMISSIONERS’ MINUTES
KITTITAS COUNTY, WASHINGTON
COMMISSIONERS’ CONFERENCE ROOM
REGULAR MEETING
MONDAY 11:00 AM APRIL 23, 2018
Board members present: Chair Laura Osiadacz, Vice‐Chair Obie O'Brien, and Commissioner Paul Jewell
Others: IT Director Jim Goeben, Web Developer Zane Kinney, Public Health Intern Alexis Everett
REGULAR MEETING INFORMATION TECHNOLOGY
Meeting called to order at 11:00 AM.
COUNTY BRANDING
Zane Kinney presented logo concepts and the board gave general feedback.
SMARTGOV IMPLEMENTATION
Mr. Goeben provided a status update of the remaining SMARTGOV implementation items.
RECORDS MANAGEMENT OF SEPARATED STAFF EMAIL
In the January 2018 Management Team meeting the team agreed department heads, elected officials,
or their designees will delete separated staff’s email with minimal retention value within 30 days after
separation then have 3 years to move records that need to be retained longer out of the account, after
which the account will be deleted. The board accepted the plan.
RECORDS MANAGEMENT LEADERSHIP
There was discussion about the Records Management Committee structure and attendance.
COUNTY CODE UPDATE PROCESS
The board approved IT requiring written instructions from any employee requesting a change to
ordinance language that modifies county code.
POLICY – SEMI‐ANNUAL WEBSITE REVIEW
The board directed Mr. Goeben to draft policy changes setting the website review cycle to annual.
POLICY ‐ MONITOR ONLY SURVEILLANCE CAMERAS
The board asked Mr. Goeben to draft a county policy for monitor‐only surveillance camera use.
2018‐04‐23 MINUTES 2 INFORMATION TECHNOLOGY
VOIP RFP DISCUSSION
The board directed Mr. Goeben to convene a panel to review RFPs and return with an evaluation and
recommendation.
OTHER BUSINESS
There was general discussion on the following topics:
Phishing campaigns
Rainwater diversion
WiFi at Morris Sorenson
Metropolitan Area Network rate increase
IT service desk phones
Meeting adjourned at 12:25 PM.
KITTITAS COUNTY COMMISSIONERS
INFORMATION TECHNOLOGY DIRECTOR KITTITAS COUNTY, WASHINGTON
_______________________________________ _______________________________________
Jim Goeben, IT Director Laura Osiadacz, Chair