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Home My WebLink About2019-03-05-minutes-commissioners-agenda 03/05/2019 MINUTES 1 COMMISSIONERS' MINUTES KITTITAS COUNTY, WASHINGTON AGENDA SESSION REGULAR MEETING TUESDAY 10:00 A.M. MARCH 5, 2019 Board members present: Chairman Cory Wright and Vice-Chairman Brett Wachsmith. Excused: Commissioner Laura Osiadacz. Others: Julie Kjorsvik, Clerk of the Board; Mark Cook, Public Works Director/Interim Engineer; Ryan Berge, Road Foreman; Jim Van De Venter, Maintenance Manager; John Bugni, Traffic Technician; Zach Peebles, Equipment Operator; Dora Van Epps, Fiscal Analyst; Lisa Bugni, Fiscal Tech. II; Chris Horner, Deputy Prosecutor; Neil Caulkins, Deputy Prosecutor; Mike Grissom, Equipment Operator; Clay Myers, Undersheriff; and 6 members of the public. CALL TO ORDER Chairman Wright called the meeting to order. PLEDGE OF ALLEGIANCE Chairman Wright led the Pledge of Allegiance. INTRODUCTION OF NEW COUNTY EMPLOYEES – NONE PROCLAMATIONS PROCLAMATION “TAKE YOUR MENTEE TO WORK DAY” COMMISSIONERS Vice-Chairman Wachsmith moved to approve a Proclamation declaring Jun 28, 2019 as “Bring Your Mentee to Work Day”. Chairman Wright seconded. Motion carried 2-0. AWARDS & RECOGNITIONS The Board of County Commissioners recognized and expressed their appreciation to Jim Van De Venter, Maintenance Manager; Ryan Berg, Road Foreman; John Bugni, Traffic Technician; Zach Peebles, Equipment Operator and Mike Grissom, Equipment Operator, for their rescue and recovery efforts on the Vantage Highway during the hazardous snow conditions on February 9, 2019. Due to their great response and coordination they helped recover 8-10 occupied cars and 3 or 4 semi- 03/05/2019 MINUTES 2 trucks who had become stuck in the snow drifts caused by poor visibility and blizzard conditions. APPROVAL OF AGENDA Vice-Chairman Wachsmith moved to approve the Agenda, as presented. Chairman Wright seconded. Motion carried 2-0. CONSENT AGENDA Vice-Chairman Wachsmith moved to approve the Consent Agenda, as presented. Chairman Wright seconded. Motion carried 2-0. MINUTES DATE MINUTES 02/11/2019 CDS Study Session 02/11/2019 PW Study Session 02/12/2019 Solid Waste Study Session 02/18/2019 Agenda Study Session 02/18/2019 Office Admin 02/18/2019 Dept. Head—None 02/19/2019 Office Admin 02/19/2019 Agenda Session 02/19/2019 2pm Public Hearing 02/20/2019 4th of July Celebration 02/20/2019 Consider Letter to Guadino 02/21/2019 Executive Session 02/21/2019 FISH Food Bank Proposal 02/22/2019 Consider Resolution 02/22/2019 Executive Session 02/25/2019 Office Admin 02/25/2019 Dept. Head—HR 02/25/2019 PW Study Session 02/25/2019 PW Staffing Needs 02/27/2019 Event Center Update RESOLUTION 2019-039 CONSERVATION DISTRICT COMMISSIONERS Approve Resolution No. 2019-039, Authorizing an Interlocal Agreement between Kittitas County and the Kittitas County Conservation District for Continuing Implementation of the Voluntary Stewardship Program. 03/05/2019 MINUTES 3 RESOLUTION 2019-040 FEES FOR BUILDING & LAND USE SERVICES CDS Approve Resolution No. 2019-040, Amending the Service Fees by Community Development Services Charged for Building and Land Use Services, effective March 6, 2019. APPOINTMENT LENNY MORRISON – WATER CONSERVANCY BOARD COMMISSIONERS Approve the reappointment of Lenny Morrison to the Kittitas County Water Conservancy Board, for a six year term effective immediately and expiring on April 15, 2025. EVENT APPLICATION ABATE OF WASHINGTON COMMISSIONERS Approve the Special Event Application to hold the 2019 Spring Opener, from June 27, 2019 through June 30, 2019; conditioned upon compliance outlined by the Sheriff, Public Works Department, Auditor’s Office, Fire Marshal and Prosecutors office; as well as granting a waiver to Kittitas County Code Chapters 9.45.030 (Noise); 5.20.160 (Closing Hours) from 6:00 a.m. to 1:00 a.m. and 5.20.100 (Penal Bond – Bond of Indemnity). AGREEMENT KITTITAS COUNTY CHAMBER OF COMMERCE COMMISSIONERS Approve a Professional Services Agreement LT-2019-01 between Kittitas County and the Kittitas County Chamber of Commerce in the amount of $249,316.00 for activities in support of the Kittitas County tourism development effort from January 1, 2019 through December 31, 2019. SET PUBLIC HEARING RENTAL RATES EVENT CENTER Approve Setting a Public Hearing to consider Amending Rental Rates at the Kittitas Valley Event Center, to be held on Tuesday March 19, 2019 at 2:00 p.m. in Room 109, Kittitas County Courthouse 205 West 5th Avenue Ellensburg, WA and to authorize the Clerk to publish said notice. RESOLUTION 2019-041 KITTCOM – FIBER OPTIC & IT TRANSPORT IT Approve Resolution No. 2019-041, Authorizing an Interlocal Agreement between Kittitas County and KITTCOM for Fiber Optic and Information Technology Transport Collaboration. AMENDMENT DUKE & DUDE, LLC SOLID WASTE Approve an Amendment to an Agricultural Lease with Duke and Dude LLC and Hayden Unified Credit Trust with tenant Rafter B Inc. for the new Solid Waste Transfer Station property. 03/05/2019 MINUTES 4 RESOLUTION 2019-042 HEALTH NETWORK PUBLIC HEALTH Approve Resolution No. 2019-042, Authorizing a Letter of Commitment with Kittitas County Health Network. RESOLUTION 2019-043 CRACK SEALANT MATERIALS PUBLIC WORKS Approve Resolution No. 2019-043, Awarding a Bid to Furnish Crack Sealant Materials for 2019 to Special Asphalt Products for Schedule “A” and Schedule “B” and to authorize the Public Works Director to sign contract documents. RESOLUTION 2019-044 ASPHALT MATERIALS PUBLIC WORKS Approve Resolution No. 2019-044, Awarding a Bid to Furnish Asphalt Materials for 2019, to Granite Construction Company for Schedules “A” and “B” and to authorize the Public Works Director to sign contract documents. RESOLUTION 2019-045 LIQUID ASPHALT MATERIALS PUBLIC WORKS Approve Resolution No. 2019-045, Awarding a Bid to Furnish Liquid Asphalt Materials for 2019, to Western States Asphalt, Inc. for Schedule “A” and for Schedule “B” and to authorize the Public Works Director to sign contract documents. SET PUBLIC HEARING FOUR WAY STOP PUBLIC WORKS Approve Setting a Public Hearing to consider the Placement of a Four (4) Way Stop at the Intersection of Umptanum Road, Manastash Road and Riverbottom Road and to Amend Kittitas County Code Section 10.12.010 Stop and Yield Streets, to be held on Tuesday March 19, 2019 at 2:00 p.m. in the Commissioners Auditorium, Room 109, Kittitas County Courthouse 205 West 5th Avenue Ellensburg, WA and to authorize the Clerk to publish said notice. SET PUBLIC HEARING THE RANCH ON SWAUK CREEK PUBLIC WORKS Approve Setting a Public Hearing to consider a Franchise application by The Ranch on Swauk Creek for a domestic water franchise on Burke Road and Ranch Road, Cle Elum, WA to be held on Tuesday April 2, 2019 at 2:00 p.m. in the Commissioners Auditorium, Room 109, Kittitas County Courthouse 205 West 5th Avenue Ellensburg, WA and to authorize the Clerk to publish said notice. 03/05/2019 MINUTES 5 RESOLUTION 2019-046 UPPER COUNTY TRAFFIC TASK FORCE PUBLIC WORKS Approve Resolution No. 2019-046, Awarding the Upper County Traffic Task Force Modeling Services to Fehr & Peers, and to direct the Director of Public Works to negotiate a Scope of Work and Fee not to exceed $50,000.00 and to sign the Professional Services Contract providing an acceptable Scope of Work and Fee upon it being successfully negotiated. RESOLUTION 2019-047 EQUIPMENT RENTAL RATES PUBLIC WORKS Approve Resolution No. 2019-047, to Review and Adopt the Kittitas County Public Works Monthly Equipment Rental Rates Pursuant to Revised Code of Washington 36.33A.040 for 2019. RESOLUTION 2019-048 WEIGHT RESTRICTIONS - GRAVEL ROADS PUBLIC WORKS Approve Resolution No. 2019-048, Imposing Weight Restrictions on County Gravel Roads Beginning March 15, 2019 and Ending May 1, 2019. CORRESPONDENCE - NONE ADMINISTRATIVE MATTERS - NONE CITIZEN COMMENTS ON NON-AGENDA ITEMS - NONE BOARD DISCUSSION/DECISION ITEMS - NONE MISCELLANEOUS - NONE EXECUTIVE SESSION At 10:14 a.m. Chairman Wright announced the Board would recess into Executive Session for 5 minutes with Chris Horner, Deputy Prosecutor and Neil Caulkins, Deputy Prosecutor, to discuss with legal counsel representing the agency matters relating to agency enforcement actions, or to discuss with legal counsel representing the agency litigation or potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party, when public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the agency. Possible action anticipated. At 10:21 a.m. the Board reconvened out of Executive Session. The Board agreed for the County to defend and indemnify in the Cheeseman lawsuit. 03/05/2019 MINUTES 6 At 10:22 a.m. Chairman Wright announced the Board would recess into Executive Session for 5 minutes with Neil Caulkins, Deputy Prosecutor, to discuss with legal counsel representing the agency matters relating to agency enforcement actions, or to discuss with legal counsel representing the agency litigation or potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party, when public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the agency. No action anticipated. At 10:27 a.m. the Board reconvened out of Executive Session. No action was taken. At 10:27 a.m. Chairman Wright announced the Board would recess back into Executive Session for 5 minutes with Neil Caulkins, Deputy Prosecutor, to discuss with legal counsel representing the agency matters relating to agency enforcement actions, or to discuss with legal counsel representing the agency litigation or potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party, when public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the agency. No action anticipated. At 10:32 a.m. the Board reconvened out of Executive Session. No action was taken. At 10:32 a.m. Chairman Wright announced the Board would recess back into Executive Session for 3 minutes with Neil Caulkins, Deputy Prosecutor, to discuss with legal counsel representing the agency matters relating to agency enforcement actions, or to discuss with legal counsel representing the agency litigation or potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party, when public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the agency. No action anticipated. At 10:35 a.m. the Board reconvened out of Executive Session. No action was taken. ADJOURNMENT The meeting was adjourned at 10:35 a.m. 03/05/2019 MINUTES 7 KITTITAS COUNTY COMMISSIONERS CLERK OF THE BOARD KITTITAS COUNTY, WASHINGTON Julie Kjorsvik Cory Wright, Chairman