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Home My WebLink About2019-02-25-minutes-cds-study-sessionKITTITAS COUNTY COMMISSIONERS CDS Study Session Regular Meeting Monday February 25, 2019 - 1:30 PM Commissioners' Auditorium 205 West 5th Room 109 - Ellensburg 1. Call to Order 2. Requesting Approval of Fire Marshal Budget Transfers 3. Other business 4. Adjourn Created on 2/28/2019 12:51:31 PM KITTITAS COUNTY CDS STUDY SESSION MINUTES COMMISSIONERS' AUDITORIUM, 205 WEST 5TH ROOM 109 - ELLENSBURG Regular Meeting MONDAY 1:30 PM February 25, 2019 Meeting was called to order at 1:38 pm REQUESTING APPOVAL OF FIRE MARSHAL BUDGET TRANSFTER Director Carlson requested for a transfer of funds to cover the costs of fuel, training, uniform clothing, and other miscellaneous minor equipment. The funds would come straight from the unused salaries and benefits fund and would not have any impact on Fire Marshal budget. Commissioner Wachsmith motioned to approve the 2019 Fire Marshal Budget Transfers. Commissioner Osiadacz seconded the motion. The motion passes with a 3-0 vote. OTHER BUSINESS Meeting adjourn at 1:43 p.m. Calvana Carper, Cler 2019-02-25 MINUTES 1 KITTITAS COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Cory Wright, Chairman a) KITTITAS COUNTY COMMUNITY DEVELOPMENT SERVICES 411 N. Ruby St., Suite 2, Ellensburg, WA 98926 CDS @CO.KITTITAS. WA.US Office (509) 962-7506 — f `Building Partnerships — Building Communities" Fax (509) 962-7682 R17"Iir cs�i �•n STUDY SESSION STAFF REPORT STUDY SESSION DATE: February 25, 2019 ACTION REQUESTED: Approval of Fire Marshal Budget Transfers for 2019 BACKGROUND: On December 3, 2018, the Board of County Commissioners approved the Fire Marshal budget. The Fire Marshal budget is a general fund budget that is separate from the remainder of the Community Development Services (CDS) budget. Due to inconsistent staffing and expenditures in the Fire Marshal's office over the past few years, adequate data was not available to project certain expenditures at the time of budget preparation. We have now had a full-time Fire Marshal for about five months, and have a better understanding for what these expenditures should be. In addition, we have hired a Deputy Fire Marshal, who will begin work with the county on March 18, 2019. The following transfers are requested and are shown on the attached spreadsheet: Uniform Clothing Additional funds are necessary for uniforms since hiring a Deputy Fire Marshal. (Originally, $1000 was proposed for this line, but it appears that the line was accidentally omitted before final budget. A total of $1,500 is proposed for this line.) Minor Vehicle Equipment & Minor Miscellaneous Equipment Transfers are proposed to purchase equipment necessary for fire investigations and fire and life safety inspections. Fuel With the Fire Marshal position being vacant for much of 2018 and very few fire and life safety inspections being completed over the past few years, staff did not have very much data regarding fuel necessary to complete the inspections. Since October, 144 inspections have been completed, and we now have a better understanding of how much fuel will be necessary. The projected fuel expenditures would include the Fire Marshal and Deputy Fire Marshal. Minor Computer A transfer is proposed to purchase a laptop and .monitors for the Deputy Fire Marshal. Travel & Rep,istration/Training Transfers are proposed to pay for training and certifications for the Fire Marshal and Deputy Fire Marshal. COMMUNITY PLANNING • BUILDING INSPECTION • PLAN REVIEW • ADMINISTRATION • PERMIT SERVICES • CODE ENFORCEMENT CDS is proposing to transfer from unused salary and benefits budgeted for the Deputy Fire Marshal position. Board of County Commissioner approval is required for transfers out of the salaries category. Therefore, CDS is requesting approval of transfers shown on the attached spreadsheet and described above. No increase to the overall Fire Marshal budget is proposed, therefore no amendments are requested. INTERACTION: Board of Commissioners, Auditor's Office, and Community Development Services REQUEST: Approve proposed budget transfers. HANDLING: None ATTACHMENTS: 2019 Fire Marshal Budget Transfer spreadsheet LEAD STAFF: Dan Carlson, AICP, Community Development Services Director General Fund 2019 Fire Marshal Adopted Budget 2019 Adopted I Proposed Fund GL Code Description Bud.921 I Transfers 2019 Total... 11351001 .............................................................. .......................... ",SALARIES ............. ...................... i62,156 . .......... .. '000)." .............................. 137,156 - ................................................... 1 ..... 1351004 . ........................................................................................ "VACATION PAYOFF ............................................ ................. .......... I ................................... ........... . ...... ........................................................................................ 15,000 ............................ 15,000 ......................................................... :1352001 ........................................................................................ :FICA/MEDICARE ........................ ...................................................................... 13,552 ........1............i.............................z........................................................................................ .. 1 "11352002 ; ............................... .............. "MEDICAL AID/LABOR INDUST 4,4,785 .......... ........................... 1 ............................. ::1352003 ........................................................................................ ............................................ ..................................... :RETIREMENT:22,880 i ............. 22,880 i ........................... i ............................. 11352004 i .................................................................................................................................... a ..................................... IMEDICAL BENEFITS 22,575 i i ................................. 22,575 ........................... ............................. 1 :1352005 4 ........................................................................................ IUNIFORM CLOTHING i ............... . ........................... ..................... i .............. 500 ................................. 1,500 .......................... ............................. ........................................................................................ 1 '13520061UNEMPLOYMENT ............................................ ..................................... 354 ................................. 354 .................................................................................................................................. ........................................... 11352018 :FAMILY MEDICAL ................................ 709 ................................. 709 ........................... ; ............................. ........................................................................................ 1 11353101 (OFFICE SUPPLIES ............................................ ..................................... 300 i ................................. 300 ............................ i ............................. ........................................................................................ 1 ::1353108 IPUBLICATIONS ............................................ ............. I .................. ................. I ............... ........................... ........ ............ 1 :1 ................. ..................................... ................... ............. :750 ................ € 1 11353571 :MINOR VEHICLE EQUIPMENT 4,000 1 ................. .............. 4,000 ...................... 1 m ............ ................. :1353201 .................................................................. .................... ',FUEL .................................................................................. 5,000 7,000 ................................. 12,000 ........................... 1 ............................. :1353561 . ................................................................... ............ :MINOR OFFICE EQUIPMENT ...................................... m ........................................... 1 400 ................................. .................... I ............. 400 .......................................... :1353562 . ......................................................................... mm ............. (MINOR OFFICE FURNITURE ..................................................................................... 1,500 1,500 ..................... 1 .............................. :1353563 ........................................................................................ *MINOR .................................... .............. m ...... 2,500 .......... 2,500 ...............................................m........m............... 1 *1353564 ................ :MINOR COMPUTER SOFTWARE .............. ...... .......M.......... 100 ...... .............................. 100 ...........m.........................................I.................. 1 -:1353569 (MINOR MISCELLANEOUS EQUI ........................... ............... 300 5,000 .........m. . ...... 5,300 .......... ................ 1 :..........................5...........................................m................................. 1354101 .............. .......... .................... m ......... m ...................... ......................... 1,000 1 :1354141 ........................ :ADVERTISING ....... .................m-.............. 210 ...............I............... .. 210 ............. i ........... 1-1-1-1- ............... :1354201 ........................................................................ m ............... ............................................ *:TELEPHONE ; .....................................• 1,000 ................................. 1,000 ............ ............... ........................................................................................ 'POSTAGE ............... ................. 600 ........ ............. 600 ............. i ........... ........ m ............ .................................................................... '!T�84204 -'CELLULAR PHONE COMMUNICA: ............................................ ...... m ......................... ................................. 2,400 2,400 ..................................... M -m ........ ............ T*IT5�4301 ............ ........................................................................................ 'TRAVEL .................................. 5,000 2,500 ...................... 7,500 ............ ............ ...... :T�84504 ................................................................ mm ................. (OFFICE EQUIPMENT LEASES ............................................ .......... 5050 I .......................... ................................. ........................................................................................ :INTERFUND OFFICE RENT ............ M ........ M ................. ..................................... 6,175 ............ M ............ 6,175 1 ............. i ............ :T�846011 .......... mm .................. ................................... ::INSURANCE .......................................... ..................................... 1,700 ......................... 1,700 1 ............ ..................... 54805 ........................................................................................ ;:, VEHICLE MAINTENANCE ............................................ ....................................................................... 2,000 ......................... ...........................................m..............m.......... Ffk4813 EQUIPMENT MAINTAGREEMEN .... 1 10 . .2,0..0...0 ..i 10 ...................... 111354902 ..........m................... v.........................................................................m................................................................................................................................. (DUES & SUBSCRIPTIONS m .......... m ........... 340 1 ................................... .... .1 340 m ..................... I ............................... 1 I .... :1354906:REGISTRATION/TRAINING; ........ I ................................................................................ ............ 5,000 ............................. 2,500 ....... 7,500 ..................................m....... 1 ...... :1354913 ...................... .................................................................... :VEHICLE WASH ..................... 100 .................... ..................... 100 1 :1356408 .......................................................................................... 28 ,27 4 .............I........................................... 1 :130354122PASS ...............................m.............. ................. ......m -...............m........ THRU CONTRACTED SER 100,000 .....,". ..... To0000 i ... .......M............i.. ............................................... ........................ . ................................................................................... TOTAL! . .................................................................................. mm ............ ..................................... 404,220 404,220 m ................... ............ .................. M.m ............. m .......... M.m ......... ..............