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Home My WebLink About2018-11-26-minutes-public-works-study-sessionKITTITAS COUNTY COMMISSIONERS Public Works Study Session Regular Meeting Monday November 26, 2018 - 1:30 PM Commissioners' Auditorium 205 West 5th Room 109 - Ellensburg 1. Call to Order 2. Flood Control Zone District Bylaws Approval and District No. 2 Vacancy 3. Flood Control Zone District Acquisition of Tax Parcel 21998 Discussion 4. Public Facilities Grant Award Written Authorization to Subcontract between City of Ellensburg and Ellensburg Business Development Authority 5. Request for Road Vacation of Block 15 of South Addition - Roslyn 6. Other business 7. Adjourn Created on 11/21/2018 7:51:32 AM KITTITAS COUNTY PUBLIC WORKS STUDY SESSION MINUTES COMMISSIONERS' AUDITORIUM, 205 WEST 5TH ROOM 109 - ELLENSBURG Regular Meeting MONDAY 1:30 PM November 26, 2018 Board members present: Chairman Laura Osiadacz; Commissioner Cory Wright Others: Mark Cook, Candie Leader, Public Works; Dan Carlson, Lindsey Ozbolt, Calvana Carper, Community Development Services; and Three (3) Members of the Public At 2:04 pm Chairman Osiadacz opened the Public Works Study Session. No additional agenda items were added. FLOOD CONTROL ZONE DISTRICT ADVISORY COMMITTEE BYLAWS APPROVAL AND DISTRICT NO. 2 VACANCY Mark Cook presented the bylaws that were discussed and approved by the Flood Control Zone District Advisory Committee at the September meeting. Bylaws were approved as presented. Mark Cook stated that a current member of the committee has not attended any meeting since appointment. Mark Cook continued that the committee members would like to reappoint a new member to take that position. Discussion held. Commissioner Wright made a motion to appoint Jeremy Clark to the Flood Control Zone District Advisory Committee with Chairman Osiadacz seconding the motion. Motion passed 2-0. Mark Cook stated he will notice the new member of his appointment. FLOOD CONTROL ZONE DISTRICT ACQUISITION OF TAX PARCEL 21998 DISCUSSION Mark Cook stated he was recently approached to help facilitate a demonstration project removing crack willow along Mercer Creek. Mark Cook continued that after reviewing the proposed project area it was discovered that the piece of property to be used to access the creek is owned by tax title property by the County Auditor's office. Mark Cook added that the Flood Control Zone District would like to purchase the property for approximately two thousand dollars ($2,000). Discussion was held. Commissioner Wright made a motion to approve the acquisition of Tax Parcel 21998 by the Flood Control Zone District. Chairman Osiadacz seconded the motion. Motion passed 2-0. 2018-11-26 MINUTES PUBLIC FACILITIES GRANT AWARD WRITTEN AUTHORIZATION TO SUBCONTRACT BETWEEN CITY OF ELLENSBURG AND ELLENSBURG BUSINESS DEVELOPMENT AUTHORITY Mark Cook stated that staff has been preparing the agreements for the 2019 Public Facilities funding for Board approval. Mark Cook continued that in awarding funds to Ellensburg Business Development Authority (EBDA) it was discovered that the funds awarded were to be handled by the City of Ellensburg Finance staff. Mark Cook added that the EBDA submitted the application as being a standalone entity not as a sub -consultant for the City of Ellensburg. Mark Cook commented that the City of Ellensburg submitted an application for the well project that was funded by Conference of Governments (COG). Mark Cook stated that in the agreement it states that the County can grant written consent for subcontract situations and staff is looking for direction on how to proceed. Discussion was held. Staff was directed to take the issue back to COG for discussion and forward COG's recommendation to the Board for consideration. REQUEST FOR ROAD VACATION OF BLOCK 15 OF SOUTH ADDITION - ROSLYN Mark Cook reported that an application for a road vacation was received to vacate a portion of an alley in Roslyn. Mark Cook stated that he discussed the vacation with staff and sees no issues in granting the vacation. Mark Cook added that a record of survey will be done by the County Surveyor to capture the vacation. Discussion was held. Staff was directed to set a public hearing for consideration of the vacation at the next agenda session. Meeting adjourned at 2:30 pm. 2018-11-26 MINUTES KITTITAS COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Laura Osiadacz, Chairman KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS STUDY SESSION STAFF REPORT STUDY SESSION DATE: November 26, 2018 TOPIC: Flood Control Zone District Bylaws and District No. 2 Vacancy ACTION REQUESTED: Adopt the Bylaws and Provide Direction on the District No. 2 Vacancy LEAD STAFF: Mark R. Cook RECOMMENDATION: Adopt the bylaws for the Flood Control Zone District Advisory Committee and provide direction on the vacancy for the District Two position. BRIEFING SUMMARY: • Bylaws (EXHIBIT 1) are ready for Board of County Commission (BOCC) consideration • A Board appointed member of the committee has missed two consecutive meetings and may now be replaced by the BOCC BACKGROUND: The Flood Control Zone District Advisory Committee is currently evaluating adopted basin plans and is actively engaged on selecting projects for inclusion on the first capital facility plan for the district. The bylaws allow for replacing a member who misses two consecutive meetings (Ms. English). DISCUSSION: Original applicants not selected are attached as EXHIBIT 2 for BOCC consideration. FISCAL IMPACTS: Committee efforts are budgeted for 2018 and 2019. ATTACHMENTS: Exhibit 1: Committee bylaws Exhibit 2: District 2 applications Page 1 of 3 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT EXHIBIT 1: FLOOD CONTROL ZONE DISTRICT ADVISORY COMMITTEE BYLAWS Page 2 of 3 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT KITTITAS COUNTY FLOOD CONTROL ZONE )(DISTRICT ADVISORY COMMITTEE BY-LAWS Article 1 — Name: Resolution 2017-183 of the Kittitas County Board of Commissioners establishes the Kittitas County Flood Control Zone District Advisory Committee. Article 2 — Purpose of the Advisory Committee: Support of ongoing prioritization of the Flood Control Zone District annual capital facility planning; work planning elements; and give recommendations to the Board of County Commissioners. Article 3 — Membership and Structure: As established by Resolution 2017-183, the Advisory Committee is composed of seven members as follows: Two (2) Rate Payers from Commissioner District l Three (3) Rate Payers from Commissioner District 2 Two (2) Rate Payers from Commissioner District 3 The Advisory Committee shall elect both a chair and vice -chair. A formal vote to fill these positions shall be taken at the first advisory committee meeting of each year. The chair of the Advisory Committee shall set the agenda, approve previous meeting minutes, and guide the conduct of the public meeting. The vice -chair shall perform the duties of the chair in the chair's absence. The meeting shall be guided by Robert's Rules of Order. Four (4) members shall serve two-year terms and three (3) members shall serve a one-year term. Subsequent terms will be for a two year period. Term length will be randomly selected in each Commissioner District. Should a member miss two (2) consecutive unexcused or four (4) total unexcused meetings in one year, such member will be removed from the advisory committee upon a majority recommendation from the committee. Should a member resign from the advisory committee, new applications will be submitted and the Board of County Commissioners shall select a new rate payer from that Commissioner District. Terms of the committee shall begin January 1, 2019. Article 4 — Termination: Removal — If the Kittitas County Flood Control District Advisory Committee members determine by a majority vote that a member should be removed; the Chair of the Committee shall report that recommendation to the Board of County Commissioners for its consideration. Resignation — Resignations by members shall be submitted, in writing, to the Committee Chair or Clerk. They will forward a copy of the resignation to the Board of County Commissioners. Reasons for dismissal —The Board of County Commissioners may remove a member when it is determined it is in the best interest of the Committee or the county to do so. Article 5 — Meetines: The Advisory Committee shall meet once a month on the fourth (0) Wednesday of each month in the Commissioner's Auditorium at the Kittitas County Courthouse at 5:30pm. Special meetings of the Advisory Committee may be held at the request of the Board of County Commissioners, or as matters arise that require the Committee's attention. All meetings of the Advisory Committee are open to the public and are subject to the Public Records Act. Public comments will be encouraged and will be accepted verbally or in writing. Anyone who wishes to voice an opinion, information or concerns to the Committee may attend meetings and time will be allotted at the beginning of meetings as appropriate to assure public participation. Items may be placed on a meeting agenda by any Committee member or by county staff. Members shall be provided with a copy of the agenda and supporting materials in advance of the meeting. Staff from Kittitas County Public Works shall be the Clerk of the Committee and will be responsible for taking and documenting the minutes from all meetings of the Advisory Committee. These minutes will then be approved at a future meeting and placed on the Kittitas County website. The majority of the appointed committee members will constitute a quorum for the transaction of all business at meetings. Each Committee member will be entitled to one (1) vote on all issues presented at meetings at which the member is present. Simple majority vote is the primary decision making method. The committee's goal for a primary decision making method is consensus. Majority is defined as a majority of the appointed committee members. Article 6 — Amendment to Bylaws: The Kittitas County Flood Control Zone District Advisory Committee shall periodically review the bylaws and may propose amendments to the bylaws. Any recommendations agreed upon by the majority of the members shall be forwarded to the Board of County Commissioners for approval. Article 7 — Adoption: Bylaws are in full force and effect when adopted and approved by the Kittitas County Flood Control Zone District Advisory Committee and the Board of County Commissioners. Article 8 — Bylaws Review: Bylaws shall be reviewed annually by the Kittitas County Flood Control Zone District Advisory Committee and the Board of County Commissioners. *Tire foregoing Bylaws of the Kittitas County Flood Control Zone District Advisory Committee approved and adopted this 26`h day of September and approved and adopted by the Board of County Commissioners this 26th day of November, 2018. EXHIBIT 2: DISTRICT NO. 2 APPLICATIONS Page 3 of 3 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT Kittitas County Flood Control Zone District Advisory Board Questionnaire �IS di ro Sp 6 KITTITA$COUNTY KITTITAS COUNTY FLOOD CONTROL ZONE DISTRICT CITIZEN ADVISORY QUESTIONAIRE This shall be defined as a seven member group consisting of two members from each Commissioner District (1 and 3), plus one additional member from District 2. Application for membership shall include the followinp, information: Name: Sean Gross Address: 731 S. Thorp Hwy City: Ellensburg Contact Information: Email: sean.gross@noaa.gov Phone: 962-8911 x806 1. Please state your available time commitment: Once a week -Once a month - Every other week? Up to 10 hrs/month 2. Do you currently pay property taxes in Kittitas County? Yes 3. Are you a current resident of Kittitas County? Yes. I live in the lower Manastash area, adjacent to Reed ditch. Page l of 5 Kittitas County Flood Control Zone District Advisory Board Questionnaire 4. What is your level of flood knowledge in Kittitas County? I am familiar with the flooding patterns in the County's major flood risk zones and have a very strong understanding of the hydrology of area creeks and how the Yakima River is operated for irrigation and flood prevention. -I am familiar with three of FCZD's floodplain assessments and directly participated in two of them as both a proponent for state funding and as a member of the technical committees. -I have participated in post -flood projects in the Manastash, Teanaway, Naneum, and Easton areas. My roles in these projects ranged from technical support to funding review to regulatory work. -I have been involved in planning and in technical review for combined flood and habitat projects in the Irene Rhinehart to Helen McCabe Park reach of the Yakima River. 5. What interests you most about becoming a member of the Flood Control Zone District Citizen Advisory Group? It is professionally and personally important to me that the FCZD be successful. The district is uniquely positioned in the county to address ongoing and pernicious problems that cross multiple disciplines and property lines. I have a professional interest and experience in flood emergency response planning, post -flood recovery, addressing multiple priorities with flood mitigation projects, and seeking "betterments" and other funding increases in the wake of federally - declared flood emergencies. It is personally important to me that FCZD policies and spending result in good stewardship of limited taxpayer funds and limit the uncertainty for residents caused by flooding risk to property and infrastructure. Pale 2 of 5 Kittitas County Flood Control Zone District Advisory Board Questionnaire 6. We will need to prioritize flood projects in each commissioner district. Have you worked in a team environment in the past? If so, please elaborate. I regularly represent my employer on various work groups, committees, etc. to balance multiple priorities and interests. These efforts typically involve a combination of technical, regulatory, political, and funding issues and nearly always involve compromises by multiple parties. A substantial part of this work recently is comprised of my involvement in the Yakima Basin Integrated Plan (YBIP), where I serve on the Water Use, Habitat, and Lower River subcommittees and serve as an alternate on the Workgroup and Executive committee. Earlier in my career, I led a team of six environmental professionals within Snohomish County Public works, regularly working with leads of other groups (e.g. Engineering, Construction, Right -of -Way, Surface Water Management) to ensure that we were effectively working across disciplines to serve the interests of the county. 7. Can you be fair and unbiased when it comes to selecting projects? Yes. An important precursor to demonstrating fairness will be establishing clear and transparent criteria for selecting projects and vetting those criteria appropriately. In that way, we will be able to ensure that we are selecting projects that fit the FCZD's priorities and we can be held accountable when projects are selected. As an example, in 2012, I worked as part of a four person team to rewrite the scoring criteria for the YBFWRB Technical Advisory Group to review and evaluate funding proposals. The effort was necessary in light of concerns regarding inconsistent and biased project reviews. Through our work, we were able to increase scoring consistency, increase transparency and reduce the perception of hidden biases that some project advocates held. Page 3 of 5 Kittitas County Flood Control Zone District Advisory Board Questionnaire 8. Do you have experience developing environmental, capital construction or educational programs? If so, please elaborate. Yes. As a core contributor to the YBIP Habitat subcommittee, I was very involved in setting the program's overall direction, 10 -year goals, and in developing biennial budget requests covering a variety of capital projects. A significant part of the biennial budget effort is negotiating priorities, judging feasibility, and balancing the mix of projects to seek funding for. Earlier, while at Snohomish County Public Works, I helped develop and assess project budgets, timelines, and risk factors to help decision -makers develop yearly and six-year infrastructure plans. Page 4 of 5 Kinitas County Flood Control Zone District Advisory Board Questionnaire Please provide three personal references. References Jeff Tayer, Chairman, YBIP Habitat Subcommittee. 509-969-2443 2. Dale Bambrick, Branch Chief, National Marine Fisheries Service. 509-962- 8911 x802 3. Urban Eberhart, District Manager, Kittitas Reclamation District. 509-925- 6158 Page 5 of 5 JAMES C. PRYAL NOV 0 3 2017 160 Fieldstone Court Ellensburg, WA 98926 KITTITAS COUNTY jimorva16987Ca�msn.com imi) 962-1019 DEPT OF PUBLIC WORKS Objective - Kittitas County Flood Control Zone District Citizen Advisory Summary of Qualifications • 30 plus years broad range Public Works Technical & Construction Inspector experience • Successfully handled multi -discipline Construction & Engineering Tech. Positions • PC proficiency including Permit Tracking, MS Word, Excel, Outlook Construction Inspection • Wide variety of construction projects such as roads, bridges, water, sanitary & storm systems, utilities, concrete structures, water reservoir, sewage treatment plant, box culverts drainage structures and vaults. • Experienced with compaction testing and moisture density relationship, earthwork, laboratory testing of concrete test cylinders, asphalt samples, gravel sampling and testing, and acceptance of construction materials such as pipe, gravel or other materials used in the construction of public works projects. • Quality control experience, construction documentation, enforcing adherence to construction standards, approved plans, special provisions, quality of workmanship and materials. • Knowledge of erosion & sediment control, and flagging & traffic control. • Experienced working with bid documents, reading and understanding plans, survey crews and a thorough understanding of civil engineering and roadway construction. Customer Service • Have obtained a broad range of experiences working for public agencies; have acquired knowledge working in a team environment with contractors, developers, and other public agencies such as cities, state and federal regulatory agencies. Knowledge of applicable city and county codes and ordinances. • Can work independently in the field and keep the project engineers informed of any conflicts in the field and make suggestions for changes when necessary. • Knowledgeable with computers, Windows, Word, Excel, Outlook, Lotus, and digital camera for construction records and as -built records. • Have worked in all types of weather and terrains and long hours when required. Employment History 2006 — City of Auburn, Construction Inspector 2005-2006 Roth Hill Engineering, Resident Project Representative 2003-2004 City of Issaquah, Construction Inspector II 1992-2002 City of Federal Way, Construction Inspector 1988-1992 City of Bothell, Engineering Tech. / Construction Inspector. 1984-1988 City of Redmond, Construction Inspector. 1980-1984 City of Marysville, Construction Inspector / Survey 1972-1980 Snohomish County Public Works / Construction Inspector, Assistant Office Engineer, Survey Crew, Compaction Technician. Education & Training Everett High School, College Preparatory Courses Everett Community College, Engineering, Math, and Physical Science Courses. University of Washington, Engineering, Astronomy, and General Education Courses. Washington State Dept of Transportation, Construction Inspection Seminars Kittitas County Flood Control Zone District Citizen Advisory Questionaire 1. Retired, so available to meet as required. Prefer afternoon and early evening meetings 2. Yes I pay taxes as we own our home at 160 Fieldstone Court 3. Yes current resident of Kittitas County 4. I am aware of the flooding near Ellensburg on Dolarway and Reecer Creek Erosion has been in the newspaper. 5. Helping to solve problems and assist others 6. I have worked in a team environment as an employee at various cities and counties and private agencies. As a project inspector I would lead pre -construction conferences with owners, contractors, concerned citizens. Enforce construction standards and 7. I have also been employed by King County Election as a Poll Judge in Federal Way, WA Legislative District No. 30, during the years 2006-08. 8. Past employment as a part time Instructor at Everett Community College as the Physical Science 120, Observational Astronomy Class Instructor during the Fall/Spring Quarters from 1980 — 1987, with my class size typically 20-30 students. Required preparing lectures, testing and grading my students being fair unbiased. My Construction Inspector/Engineering Tech duties usually required taking lead at Pre - Construction Conferences for most all of my Public Works Projects, where I met with contractor, owners and other city and/or county departments in attendance. Required worked closely with other State Agencies such as Department of Ecology, DOT or other state agencies. Member of Citizens Advisory Committee to the Mayor for the Revitalization of Downtown Everett 1974, appointed by Councilman Bill Langus References Ron Garrow, 2334 Prarie Dr. East Wenatchee, WA 98802. Former City of Federal Way Development Review Engineer and my supervisor during the first 3 years there For References, I am song but been out of touch having been retired for 10 years, most of my supervisors are retired as well. 4+`CISUOIS _)O ihF APPLICATION FOR APPOINTMENT TO KITTITAS COUNTY BOARDS & COMMISSIONS [ITf IIAI ('.011hi\' Citizen boards and commissions are critical to the effective functioning of County government. We appreciate your interest in wishing to serve Kittitas County and ask that you complete this brief application. If you wish, please feel free to attach a fact sheet or resume to this application. This application form is considered a public document & is subject to Public Disclosure. PLEASE PRINT CLEARLY. BOARDS OR COMMISSIONS FOR WHICH YOU WOULD LIKE TO BE CONSIDERED: • Flood Advisory Committee (District 2) List any specific seat you are interested in as well as the District you reside in. Date: 11/2/2018 Name: Jeremy Clark Business Address: PO Box 1053 Home Address: 2081 Westside Road Cle Elum WA 98922 Cie Elum WA 98922 City State Zip City State Zip Contact Number: 206-949-9842 Email address:] clark5-peciasus-global com Education: (High school, name and location of Current Employment: (job title, employer, or university, year graduated, and degree): date, contact, PLEASE NOTE: ALL APPLICATIONS SUBMITTED TO THE BOARD OF COUNTY COMMISSIONERS FOR APPOINTMENT BECOME OFFICIAL PUBLIC RECORDS. Special reasons for wishing to serve on the Board or Commission: Seeking to take a more active role in serving my community What advisory panels, Boards/Commissions have you previously served on? n/a Please list any training or experience you have that would be beneficial to serving on the Board or Commission: EXoerlennp wnrkinn nn n vnrinh, of Are you available to attend board If no, please explain: Genen the day or evening M -F? Please furnish two references who could speak to your qualifications for the desired appointment: • Name: Bruce Coe Phone: (H) 509-857-2355 (W) 509-306-9316 Address: 3942 Hidden Valley Road city: Cie Elum State: WA zip:98922 • Name: Jacob Odiaga Phone: (H) 509-280-3760 (W) 509-857-2235 Address: 480 Dalle Road city Cie Elum State: WA zip: 98922 Your application will be placed with others interested in serving on the same board or commission. When a vacancy occurs on the Board/Commission in which you have indicated an interest, the Board of County Commissioners may desire to conduct an interview. We will retain your application for 2 years from the date it is received. D!9".11ysi9nedbykremy CWk YOUR SIGNATURE: `,.�� us Date: 11/5/2018 Please return completed form to: Board of Kittitas County Commissioners 205 W.5th, Room 108 Ellensburg, WA 98926 509.962.7508 or bocc@co.kittilas.wa.us PLEASE NOTE: ALL APPLICATIONS SUBMITTED TO THE BOARD OF COUNTY COMMISSIONERS FOR APPOINTMENT BECOME OFFICIAL PUBLIC RECORDS. KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS STUDY SESSION STAFF REPORT STUDY SESSION DATE: November 26, 2018 TOPIC: Tax Parcel 21998 ACTION REQUESTED: Authorize the Transfer of Tax Parcel 21998 to the Flood Control Zone District LEAD STAFF: Mark R. Cook RECOMMENDATION: Authorize the transfer of tax parcel 21998 from the Auditor's Office to the Flood Control Zone District. BRIEFING SUMMARY: • The County received tax parcel 21998 (EXHIBIT 1) as a tax title transfer • A crack willow elimination demonstration project is proposed for 2019 by Mid - Columbia Fish Enhancement Group • The Flood Control Zone District (FCZD) is supporting the proposed project with design and construction contributions • The FCZD is willing to take the property (Minimum bid $2,223.65) into District ownership facilitating the project BACKGROUND: The Auditor's Office is the current owner of record of tax parcel 21998. A habitat enhancement project is planned for the property in 2019. The Flood Control Zone District is proposing to acquire the property from the Auditor's Office clearing the way for cooperation towards habitat enhancement construction efforts. DISCUSSION: Moving the property from the Auditor to the Flood Control Zone District creates accountability for the project and decisions impacting the long term viability of the property. Staff believes that having the property in FCZD ownership will assist resource agency review of the project in the permitting stage. The demonstration project removing crack willow could provide significant benefit to numerous city and county resident in the future. FISCAL IMPACTS: The cost of the parcel is estimated to be $2,223.65 before closing costs. ATTACHMENTS: Exhibit 1: Tax Parcel 21998 County Data Exhibit 2: Electronic message from the Treasurer's Office (10-08-2018) Page 1 of PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT EXHIBIT 1: TAX PARCEL 21998 COMPAS DATA Page 2 of 3 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT TerraScan TaxSifter - KITTITAS County Washington Page 1 of 2 1-7 Nil -11 i_';"•I TAXSiFT'cR t1§:' H:uy�l dq d u., c l a-, Y •` •_ v .`A5Su5S4r TrCr6urer Api) fr:. isaI Hiapsifter Poreel P.,;'--�-: 21998 n%.. m- r..::-, KITTITAS CO TAX DEED (AUDITOR) DON Calc; 67 - Services - Governmental Add, -s1; BROOKSFIELD HOMEOWNERS Situs: E HELENA AVE ELLENSBURG'•<f.:�.-�.1: 205 W 5TH AVE STE 105 n�I: Nrm oc�: 18-18-26078-0035 Bio,:' -:.a. c: ELLENSBURG WA 04/10/06 2006-792 2 2006-792 EXEMPT FULL YEAR 71p; 98926 •. �.'n.'c. �: BROOKSFIELD PLAT, ACRES 0.96, OPEN SPACE RIPARIAN BUFFER TRACT; SEC 26; TWP 18; RGE 18 TO-11/02/05:CREATE PLAT 18-18-26044-0007, (-.25 PER SURVEY,) 05 FOR 06. 701=I+1 ..; taf1;� 20.97-.xa1.l: Value. y011J !0 Land: $100 Land: $0 IS - CIES SD401 F02 Improvements: $0 Improvements: $0 District: H01 CO COF ST Permanent Crop: $0 Permanent Crop: $0 Current Use/DFL: No Total $100 Total $0 Senior/Disability Exemption: No Total Acres: 0.96000 Ownership c):vrri's Name KITTITAS CO TAX DEED (AUDITOR) Sales History o vnv`, s tdi, 100% :,11,0, I: Doc unvpgt x P.1,co'-s Ex08v L Gr»nto, Gr'ntc,- Pau 12/05/11 2011-1843 1 2011- BROOKSFIELD HOMEOWNERS KITTITAS CO TAX DEED (AUDITOR) A ( ) $0 1843 ASSOC 04/10/06 2006-792 2 2006-792 MDJ DEVELOPMENT INC 13ROOKSFIELD HOMEOWNERS $0 ASSOC 04/07/06 2006-780 97 2006-780 M D JACKSON CO LLC MIDI DEVELOPMENT INC $0 Building Permits No Building Permits Available Historical Vcaiuotion info Yrar i. 1..j h��I'.;. •m,., ��u 4o;. 'I a1a0 e.empf IaxaMr 2019 KITTITAS CO TAX DEED (AU DITOR) $100 $0 50 $100 $100 $0 2018 KITTITAS CO TAX DEED (AUDITOR) $100 $0 50 $100 $100 $0 2017 KITTITAS CO TAX DEED (AUDITOR) $100 $0 $0 $100 $100 $0 2016 KITTITAS CO TAX DEED (AUDITOR) $100 $0 $0 5100 $100 $0 2015 KITTITAS CO TAX DEED (AUDITOR) $100 $0 $0 $100 $100 $0 —, I" http://taxsifter.co.kittitas.wa.uslAssessor.aspx'?keyld=871056&parcelNumber=21998&ty... 11/20/2018 TerraScan TaxSifter - KITTITAS County Washington Parcel Commenis ,.T mn".A 12/06/05 TO-11/02/05:CREATE PLAT 18-18-26044-0007,(-.25 PER SURVEY,) 05 FOR 06. Property Image No Images found. Page 2 of 2 1 n,OW.1a Dz Oet,. �.ur-n: u1 nlui: (./'_o1n 5'01 V! 1X.1.111— Se—h: IDts http://taxsifter.co.kittitas.wa.usl.Assessor.aspx?keyld=871056&parcelNumber-21998&ty... 11,120/2018 FlT-,7+ Ivor a EXHIBIT 2: ELECTRONIC MAIL (10-08-2018) FROM THE TREASURER'S OFFICE Page 3 of 3 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT Candie l-eader From: Lisa Murray Sent: Monday, October 08, 2018 4:13 PM To: Candie Leader Cc: Amy Cziske; Rachael McDaniel Subject: RE: Parcel 21998 Hi Candie, That parcel has a minimum bid of $2,223.65. This is what the outstanding taxes, etc. were when we foreclosed. Since it is County held and the Flood Control Zone District is a County entity, i believe we just need to get BoCC approval, transfer the funds and process an excise affidavit and tax deed. Let me know if you have any questions and/or want to move forward. Thank youl LZSR M""-Rg Administrative Assistant III Kittitas County Treasurers Office 205 West 5th Ave, Suite 102 Ellensburg, WA 98926 htta✓/www.co.kittitos. wa. us/treasurer/default. asox (509)962-7535 From: Candie Leader Sent: Monday, October 08, 2018 10:10 AM To: Lisa Murray Subject: Parcel 21998 Good morning, I am inquiring about Parcel 21998 that is currently owned by the County under a Tax Deed. Can you tell me how the Flood Control Zone District could go about possibly acquiring this property? And any information on outstanding costs would be beneficial as well. Thank youl I Administrative Assistant Kittitas County Department of Public Works 411 North Ruby Street, Suite 1 Ellensburg, WA 98926 509-962-7699 KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS STUDY SESSION STAFF REPORT STUDY SESSION DATE: November 26th, 2018 TOPIC: Public Facilities Award Written Authorization to Subcontract — City of Ellensburg to Ellensburg Business Development Authority ACTION REQUESTED: Authorize the City of Ellensburg to subcontract with the Ellensburg Business Development Authority for 2019 Public Facilities Funding LEAD STAFF: Mark R. Cook RECOMMENDATION: Authorize the City of Ellensburg to subcontract with the Ellensburg Business Development Authority for 2019 Public Facilities Funding BRIEFING SUMMARY: • Public Facility grant agreements do not allow subcontracting without written approval from the Kittitas County Board of County Commissioners (BOCC) • The Board of County Commissioners approved 2019 distressed county fund awards pursuant to Resolution 2019-164 • The City of Ellensburg was awarded $40,000 to support the Ellensburg Business Development Authority (EBDA) as a subcontractor BACKGROUND: Resolution 2019-164 formalized the Council of Governments (COG) 2019 awards of Distressed County Funding through the Public Facilities Fund (108). $40,000 was awarded to the City of Ellensburg supporting the EBDA. The county's grant agreement does not allow subcontracting without written approval from the BOCC. DISCUSSION: The EDBA submitted an application for funding to the COG. Direct submission of the application suggests that the EDBA is qualified and capable of managing grant award. Submission of two grants in a single grant award cycle by the same entity is prohibited. The City of Ellensburg is acting as the prime contractor and suggesting the EDBA is a subcontractor for the purpose of administering grant award. Presuming the BOCC agrees to allow the City to administer grant award, has the City violated the requirement to submit a single application for funding? Section 3a of the County's funding agreement requires written consent from the County for subcontract performance prior to utilizing distressed county funds. The BOCC's Page 1 of 3 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT award to the City of Ellensburg for ECBA use represents subcontract performance. Upon direction from the BOCC, Public Works will prepare the required written consent for subcontract performance and mail said consent to the City of Ellensburg financial department. FISCAL IMPACTS: $40,000 is available January 1, 2019 supporting EBDA efforts. ATTACHMENTS: Exhibit 1: 2019 Distressed County Sales and Use Tax Infrastructure Improvement Program Agreement Page 2 of 3 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT EXHIBIT 1: 2019 DISTRESSED COUNTY SALES AND USE TAX INFRASTRUCTURE IMPROVEMENT PROGRAM AGREEMENT Page 3 of 3 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT 2019 DISTRESSED COUNTY SALES AND USE TAX INFRASTRUCTURE IMPROVEMENT PROGRAM AGREEMENT BETWEEN KITTITAS COUNTY AND ELLENSBURG BUSINESS DEVELOPMENT AUTHORITY This Contract, dated 2018 is made and entered into by and between KITTITAS COUNTY ("County"), a subdivision of the State of Washington, and ELLENSBURG BUSINESS DEVELOPMENT AUTHORITY ("Funding Recipient'). WHEREAS, the purpose of this Agreement is to provide for public facility construction and foster economic development opportunities within Kittitas County; NOW THEREFORE, in consideration of the terms and conditions contained herein, or attached and incorporated and made a part hereof, the County and the Funding Recipient mutually agree as follows: Section 1. Scope of Work. a. Funding Recipient shall provide the services and staff described in its Application for Funds submitted to the Council of Governments, attached hereto as Exhibit "A" which is attached hereto and incorporated herein by this reference. b. Except as otherwise specifically provided in this Agreement, Funding Recipient shall furnish the following as required to perform the services, described in Paragraph (a) above, in accordance with this Agreement: Personnel, labor and supervision; technical, professional and other services. All such services, property and other items furnished or required to be furnished, together with all other obligations performed, or required to be performed, by Funding Recipient under this Agreement are collectively referred to herein as "Services." Section 2. Payment. a. As full compensation for satisfactory performance of the Funding Recipient Services, the County agrees to pay Funding Recipient the sum of forty thousand dollars ($40,000). b. Additional payment terms: The County will make payment to the Funding Recipient only on a reimbursement basis, as receipts for any items including marketing and/or advertising are submitted to the County. c. Requests for reimbursements must be submitted to: Kittitas County Public Works Attn: Joyce White 411 North Ruby, — Suite 1 Ellensburg, WA 98926 iovice.white(a)co. kittitas.wa. us Distressed County Sales and Use Tax Infrastructure Improvement Program Funding Agreement Page 1 d. Reporting requirements of your events will be required on prescribed forms from the Kittitas County Public Works Department. Section 3. Performance by Funding Recipient a. Funding Recipient shall not (by contract, operation of law or otherwise) delegate or subcontract performance of any Services to any other person or entity without the prior written consent of the County. Any such delegation or subcontracting without the County's prior written consent shall be voidable at the County's option. b. Funding Recipient shall at all times be an independent Funding Recipient and not an agent or representative of the County with regard to performing the Services. Funding Recipient shall not represent that it is, or hold itself out as, an agent or representative of the County. In no event shall Funding Recipient be authorized to enter into any Agreement or undertaking for or on behalf of the County. It is understood that the Funding Recipient and the Funding Recipient's staff and employees are not employees of the County and are not, therefore, entitled to any benefits provided employees of the County. c. Funding Recipient shall comply with all applicable laws, ordinances, rules, regulations, orders, licenses, permits, and other requirements, now or hereafter in effect, of any governmental authority (including, but not limited to, such requirements as may be imposed upon the County and applicable to Services). Funding Recipient shall furnish such documents as may be required to effect or evidence such compliance. All laws, ordinances, rules, and orders required to be incorporated into agreements of this character are incorporated into this Agreement by this reference. Funding Recipient agrees to obtain all required licenses and permits, and further agrees to keep them in full force and effect during the term of this Agreement. d. The County and the Funding Recipient agree that in fulfilling the terms and conditions of this Agreement neither shall discriminate on the basis of race, creed, color, national origin, age, sex, marital status, or the presence of a physical, sensory, or mental handicap. e. The Services shall at all times be subject to inspection by and approval of the County, but the County's making (or failure or delay in making) such inspection or approval shall not relieve Funding Recipient of its responsibility to perform the Services in accord with this Agreement, notwithstanding the County's knowledge of defective or non -complying performance, or the substantiality or ease of discovering the same. Funding Recipient shall provide the County with sufficient, safe, and proper facilities and equipment for such inspection and free access to such facilities. This contract is subject to review by any Federal or State auditor. Funding Recipient shall promptly furnish the County or its designee, or such Federal or State auditor with such information related to the Services as may be requested by the applicable governmental entity. Funding Recipient shall preserve and maintain all financial records and records relating to performance of Services under this Agreement for six (6) years after contract termination. For such duration after the County makes final payment of compensation due hereunder, Funding Recipient shall provide the County access to (and the County shall have the right to examine, audit and copy, Distressed County Sales and Use Tax Infrastructure Improvement Program Funding Agreement Page 2 with or without notice) all of Funding Recipient's books, documents, papers and records related to the Services or this Agreement. g. Funding Recipient understands and acknowledges that Funding Recipient is solely responsible for its own reporting and accounting of all state, federal, social security, and local taxes, of every nature, arising from Funding Recipient's performance of this Agreement. All compensation received by the Funding Recipient will be reported to the Internal Revenue Service at the end of the calendar year in accord with the applicable IRS regulations. Section 4. Release, Indemnity, and Hold Harmless. The County assumes no liability for the Funding Recipient's actions under this Agreement. Funding Recipient releases and shall defend, indemnify, and hold harmless the County, its officers and employees, agents, representatives, attorneys and/or volunteers, from and against all claims, costs, liabilities, damages, and expenses, (including, but not limited to, reasonable attorney fees) which arise or may arise or be alleged to arise out of or by reason of this Agreement including: • Any fault, negligence, strict liability or product liability of Funding Recipient in connection with the Services for this Agreement; • Any lien asserted upon any property of the County in connection with the Services for this Agreement; • Any failure of Funding Recipient, or of the Services, to comply with any applicable law, ordinance, rule, regulation, order, license, permit and other requirement, now or hereafter in effect, of any governmental authority; or • Any breach of or default under this Agreement by Funding Recipient. Section 5. Compliance with Public Records Law. a. In compliance with Washington's public records law, the County will retain copies of any documents associated with this Agreement, which may be required by law unless legally exempt from such retention, for any applicable legally required retention period. b. In the event a public records request is made to the County for documents created in relation to this Agreement, should legal uncertainty arise regarding the disclosability of any documents under federal or state public records laws, the County shall provide notice to Funding Recipient pursuant to Washington's public records act, chapter 42.56 RCW, to allow Funding Recipient to seek a court injunction. c. The County specifically shall not be liable to Funding Recipient for the County's release under public records laws of any documents not protected by trademark, copyright or other law. Distressed County Sales and Use Tax Infrastructure Improvement Program Funding Agreement Page 3 Section 6. Industrial Insurance Waiver. With respect to performance of this Agreement and as to any claims against the County, its Additional Insureds, officers, agents and employees, the Funding Recipient expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to Funding Recipient's employees and agrees that the obligations to indemnify, defend and hold harmless provided in this Agreement extend to any claim brought by or on behalf of any employee of the Funding Recipient. This waiver is mutually negotiated by the parties to this Agreement. Section 7. Insurance and Endorsements. a. The County may require through a request in writing that the Funding Recipient provide the County with a certificate, binder, or policy of liability insurance, acceptable to the County in an amount specified by the County. b. Such liability insurance shall be such as will protect Funding Recipient, its employees, agents and representatives, from all claims, losses, harm, costs, liabilities, damages and expenses arising out of personal injury (including death) or property damage that may result from performance of the Services or this Agreement, whether such performance is by Funding Recipient or any of its employees, agents or representatives. c. Should the County require such liability insurance, the Funding Recipient agrees to provide proof of insurance prior to commencing performance of this Agreement. d. Copies of the County's written request and the insurance documents provided by Funding Recipient shall be attached to this Agreement and by this reference will be made part hereof. Where insurance is requested by the County, all liability insurance policies shall be endorsed to include the County as an Additional Insured and shall stipulate that the insurance afforded by the policies shall be primary insurance, and that any insurance, self-insured retention, deductibles, or risk retention trusts maintained or participated in by the Parties shall be excess and not contributory to any other insurance maintained by the County. Funding Recipient shall furnish the County a certificate of insurance with Endorsement as evidence that the required policies are in full force and effect. Section 8. Termination. The County may, by written notice thereof to Funding Recipient, terminate this Agreement as to all or any portion of the Services not yet performed, whether or not Funding Recipient is in breach or default. Upon receiving such notice of termination, Funding Recipient shall, except as otherwise directed by the County, immediately stop performing the Services to the extent specified in the notice. In the event the County terminates the Funding Recipient's Services, the Funding Recipient is obligated and hereby agrees to refund to the County all monies paid for Services not yet rendered by the Funding Recipient, if any, as of the date of the notice of termination. Distressed County Sales and Use Tax Infrastructure Improvement Program Funding Agreement Page 4 Section 9. Miscellaneous. a. Funding Recipient shall not (by contract, operation of law or otherwise) assign this Agreement or any right or interest in this Agreement without the County's prior written consent. b. This Agreement embodies the entire Agreement between the County and Funding Recipient, and supersedes any and all prior oral or written communications, proposals, conditions, promises, representations, or understandings regarding the Services. No change, amendment or modification of any provision of this Agreement shall be valid unless set forth in a written amendment to the Agreement signed by both parties. c. Notice for any purpose under this Agreement, except service of process, shall be given by the Funding Recipient to the Kittitas County Commissioners and the Kittitas County Public Works Director, 411 North Ruby, Suite 1, Ellensburg, WA 98926. For all purposes under this Agreement, any notice by the County to the Funding Recipient shall be given to the Funding Recipient's address provided on the signature page. Notice may be given by delivery or by depositing in the U.S. Mail, first class, postage prepaid, certified mail, return receipt requested. d. The section and paragraph headings of this Agreement are for reference convenience only and are not intended to restrict, affect or be of any weight in interpreting or construing the provisions of such sections or paragraphs. e. This Agreement may be executed in one or more counterparts and by facsimile, each of which will be deemed an original, but all of which together will constitute one and the same instrument. Funding Recipient warrants to the County that the individual signing on Funding Recipient's behalf has the requisite power and authority to enter into and to perform Funding Recipient's obligations under this Agreement. Funding Recipient further warrants to the County that Funding Recipient has made no misrepresentation or misleading statement in connection with this Agreement, and is not in violation of any applicable law, ordinance, or regulation the consequence of which will or may materially affect Funding Recipient's ability to perform its obligations under this Agreement. g. If any term or condition of this Agreement or the application thereof to any person(s) or circumstances is held invalid, such invalidity shall not affect the other terms, conditions or applications which can be given effect without the invalid term, condition or application. To this end, the terms and conditions of this Agreement are declared severable. h. The exclusive venue for any action brought to enforce this Agreement or any of its terms shall be in Kittitas County, State of Washington. Distressed County Sales and Use Tax Infrastructure Improvement Program Funding Agreement Page 5 KITTITAS COUNTY BOARD OF COUNTY COMMISSIONERS Laura Osiadacz, Chair Obie O'Brien, Vice- Chair Cory Wright, Commissioner Dated: ATTEST: Clerk of the Board APPROVED AS TO FORM: Deputy Prosecuting Attorney ELLENSBURG BUSINESS DEVELOPMENT AUTHORITY ReP sentative Goy 6,)') -rpt, Address 9b z- n2-/ Telephone JDated: Distressed County Sales and Use Tax Infrastructure Improvement Program Funding Agreement Page 6 KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS STUDY SESSION STAFF REPORT STUDY SESSION DATE: November 26, 2018 TOPIC: Vacation of Block 15 of South Addition — Roslyn, WA ACTION REQUESTED: Direction to Set a Public Hearing at the December 4, 2018 Agenda to Receive Testimony on Vacating a Portion of the Alley in Block 15 of South Addition — Roslyn, WA LEAD STAFF: Mark R. Cook RECOMMENDATION: Set a Public Hearing Receiving Testimony Vacating a Portion of the Alley in Block 15 of South Addition — Roslyn, WA. BRIEFING SUMMARY: • South 4"' Street was never constructed and residents use the alley for access • The portion be requested for vacation provides no parcel access • The remaining portion of the alley serves lots: 1, 2, 18 and 19 (South Addition) BACKGROUND: An adjoining property owner desires vacating a portion of the alley serving Block 15 of South Addition in Roslyn, WA. The alley currently is serving lots 1, 2,18 and 19 of the plat. The portion requested for vacation will not impact access for the four lots. DISCUSSION: It is the opinion of County Surveyor Turnbull that record of survey should be filed showing the vacation. The county road files currently have no method to show alleys. We have no road files on any of the nearby roads as they are not in County jurisdiction. FISCAL IMPACTS: The cost of a record of survey is estimated at $1,000.00. ATTACHMENTS: Exhibit 1: Vacation Application Page 1 of 2 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT EXHIBIT 1: ALLEY VACATION APPLICATION Page 2 of 2 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT cMFs... To.. �4 G r. lOTfffAS COUN'1V Name Address Road Vacation Application Fee: $4205.00 Pj At-)� C*,, Phone Number —,2b ci - 6a9-1162 SEP L0 2018 KITTITAb LAJU NTY DEPTOF PUBUC C 14��'�3 �u. ZL� Property Owners Adjacent to Vacated Area (if Necessary Attach more sheets as needed.) Name Address S � C) Phone Number --�- b 9 — 6 I ) ( &: Name Address Phone Number Location (Any of the following, please be as accurate as possible) Kittitas County Public Works is willing to assist with this process if the applicant or designated agent requests assistance. Legal Description: K—�U Slc6 2,�w mks IS KkOL�< +SS- xv I S� 3�` SA- Aro 3t^� 411 N. Ruby, Suite #1 TEL (509) 962-7523 Ellensburg, WA 98926 �u--�—. FAX (509)962-7663 Dept. of Public Works Page 2 Vacated from Mile Post to Mile Post Vacated from End of Driveway at to Driveway at Reason for Request: ��®®�� t -r g=L- I Q c7 �L tt �> L -) S c c , n (jjuJcr�` Additional Notes or Comments: Please submit completed application and application fee to: Kittitas County Public Works 411 North Ruby, Suite 1 Ellensburg, WA 98926 411 N. Ruby Street, Suite 1 TEL (509) 962-7523 Ellensburg, WA 98926 FAX (509) 962-7663 SARTopo - Sackcountry Mapping Evolved 9/19/18, 5:19 Pp ok;'� A. https://Sartopo.com/map-htmi#ll=47.21645,-120.99044&2-19&b=sat&a=mndis_i Page 7 of �ELPyCPDES...TO T/�FC KITTITAS COUNTY PUBLIC WORKS a� 9 411 N. Ruby Street, Suite 1 _ Ellensburg, WA 98926 hilrfrns counTt' 509-962-7523/https://www.ca.kittitas.wa.us/public- Receipt Number: PW18-00444 Payer/Payee: WYOMING FARM LLC Cashier: GAIL WEYAND PO BOX 761 Payment Type: CHECK (2083) Date: 09/20/2018 ROSLYN WA 98941-0761 Fee Description Fee Amount Amount_Paid Fee Balance Road Vacation $4,205.00 $4,205.00 $0.00 RD -18-00001 TOTALS: $4,205.00 $4,205.00 $0.00 TOTAL PAID: $4,205.00 Printed 09/20/2018 14:53:00 by Gail Weyand Page 1 of 7