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Home My WebLink About2018-09-11-minutes-solid-wasteKITTITAS COUNTY SOLID WASTE, MAINTENANCE, AND FAIR OFFICE STUDY SESSION MINUTES BOCC CONFERENCE ROOM, 205 WEST 5TH ROOM 108 - ELLENSBURG Regular Meeting TUESDAY 2:00 PM September 11, 2018 Board members present: Chairman Laura Osiadacz, Vice Chairman Obie O'Brien, and Commissioner Cory Wright. Others: Patti Johnson, Tim Egan, and Lisa Young, Regular Meeting Solid Waste Update Solid Waste Patti gave a brief update on the acquisition of property for the new Transfer Station. Closing scheduled for October 1, 2018. Patti informed the BOCC that she was working on a Loan application with the Public Works Trust fund for a $1,000,000 for the design phase of the transfer station project. Regular Meeting Request approval on the Solid Waste Fulcrum Environmental proposal for Hazardous Building Material Inspection of the Old Bowling Alley. Patti presented the BOCC with a Fulcrum Environmental proposal the study at the Old Bowling Alley Commissioner O'Brien moved to approve a Not to Exceed amount of $7,000.00. Commissioner Wright seconded the motion and it was approved 3-0. Regular Meeting Maintenance Update Maintenance Tim informed the Board that they survived. Did have a light pole damaged by Davis Amusement while pulling out but he has been in contact with them on the repairs needed. Did have 2 minor injuries during fair due to a broken picnic table. Table was removed. Maintenance is ahead of schedule on the clean up after fair. Tim informed the Board that he would be filling the two seasonal maintenance positions at the Event Center. 2018-09-11 MINUTES Regular Meeting Event Center Update Event Center Lisa Y. informed the Board that it would be best to look into different staffing ideas for fair. Hard to get a keep motivated employees. . Regular Meeting Board Signature on a letter BOCC of support for HopeSource supporting Ellensburg-Cle Elum Commuter Route. Commissioner Osiadacz presented a letter of support for the HopeSource Commuter Route. Commissioner O'Brien Recused himself from the discussion. Discussion was held, Commissioner O'Brien moved to sign letter, Commissioner Wright seconded. Vote was held 0- 3 motioned failed. Regular Meeting Other Business Solid Waste Event Center, Maintenance No other business Meeting adjourned at 3:20 p.m. Patti Johnson 2018-09-11 MINUTES 2 KITTITAS COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Laura Osiadacz, Chairman GCDu u0uZ„O 00Va-�,OoMM S(C�\\9EPR0 Sofld �jWaste, Maintenance, and Fair Office Study Session RegWa r Meeting Tuesday September I1, 201108 o 2000 PM BOCC Conference Room 205 West 5th Room 108 - Ellensburg 1. Call to Order 2. Solid Waste Updates 3. Request approval on Fulcrum Environmental proposal for Hazardous Building Material inspection of the Old Bowling Alley. 4. Maintenance Updates 5. Event Center Updates 6. Board Signature on a letter of support for HopeSource supporting Ellensburg -Cie Elum Commuter Route. 7. Other business 8. Adjourn Created on 9/10/2018 11:07:08 AM ' o FU- RUM environmental consulting 0 September 4, 2018 Kittitas County Attn: Patti Johnson 205 West 5`" Avenue Ellensburg, Washington 98926 RE: Hazardous Building Materials Inspection Proposal Former Rodeo BoWling Building, 830 North Poplar Street, Ellensburg, Washington Dear Patti: Thank you for the opportunity to present this professional services proposal to complete a hazardous building materials (HBM) inspection of the former Rodeo Bowling building located at 830 North Poplar Street in Ellensburg, Washington. Fulcrum Environmental Consulting, Inc. (Fulcrum) understands that Kittitas County (County) acquired in 2015 and building has been unused since acquisition. The building was constructed in 1958 and is approximately 15,221 square feet in size. The County recently had the existing roofing system replaced. Fulcrum understands that the County desires to remove interior features to provide for future reuse. The presence and nature of identified HBM will assist the County in determining when and by whom interior demolition activities will be completed. As a result, Fulcrum's HBM inspection will only include interior building components. Additionally, the existing restrooms were recently renovated and will not be included in Fulcrum's inspection. Scope of Work Initial HBM identification inspections consist of three separate tasks of investigation: an initial inspection, a design inspection, and construction inspection, that includes sampling completed during abatement, renovation, or demolition. The purpose of the initial inspection is to complete comprehensive investigation and sampling of suspect HBM. Typically, initial inspections are limited to minimally intrusive investigations as the structures often continue to be used and occupied. Initial surveys provide a basis for 60 percent (%) complete conceptual design and preliminary project budgeting. As renovation design is finalized and resultant damage is more agreeable, an intrusive design survey is completed. The purpose of the design inspection is to clarify HBM status and location; assess potential hidden conditions; and is typically completed as a part of project specification and abatement design. If additional suspect HBM are identified, samples are collected and results integrated into the inspection report. While the initial inspection and design inspection are intended to identify all materials present, additional suspect ACM may be identified during abatement, renovation, or demolition activities. Sample results collected during this task of the project are typically incorporated into final project reporting. P. 509.574.0839 F. 509.575.8453 Hazardous Building Materials Inspection Proposal 1 406 North 2nd Street 830 North Poplar, Ellensburg, Washington Yakima, Washington 98901 efulcrum.net MA r lu �CR_. M • environmental consulting After reviewing the anticipated scope of the current project, Fulcrum proposes to complete inspection for asbestos containing materials (ACM), lead containing materials (LCM), lighting and electrical components (LEC), and refrigerant containing systems (RCS). Asbestos Containing Material Identification Fulcrum proposes to complete an inspection for asbestos containing materials. Asbestos inspections completed prior to renovation or demolition requires a more intrusive search for ACM than an Asbestos Hazard Emergency Response Act (AHERA) inspection. In addition to the AHERA requirements, the initial inspection and report will comply with Washington Labor and Industries, Division of Occupation Safety and Health (DOSH) Washington Administrative Code (WAC) 296-62-077 requirements, the Occupational Safety and Health Administration (OSHA) 29 Code of Federal Regulation (CFR) 1926.1101, and the National Emissions Standard for Hazardous Air Pollutants (NESHAP) 40 CFR Part 61. Based on our experience with similar projects, the following assumptions are inherent in arriving at our fee estimate: 1. The asbestos inspection will be conducted by an AHERA accredited Building Inspector(s) (regulatory requirement). 2. A minimum of three (3) samples analyzed as non -detect for asbestos will be required to document a suspect material is non -ACM. 3. Approximately 10 percent of all suspect ACM samples will be submitted to a second laboratory for duplicate analysis as a part of project Quality Assurance/Quality Control (QA/QC) 4. No roofing samples will be collected during this inspection. 5. Equipment systems will be visually inspected for suspect materials; however, Fulcrum will not dismantle equipment to determine if suspect ACM are present in interior components. 6. Results will be summarized in the Hazardous Building Materials Inspection report. Fulcrum estimates that 80 to 100 samples of suspect asbestos materials (up to three layers) will be required to complete the inspection. Samples will be submitted for analysis by polarized light microscopy (PLM) Environmental Protection Agency method 600/R-93/116. Fulcrum will request that the laboratory analyze submitted ACM samples with a 5 -day turnaround time. Lead Containing Materials Identification Fulcrum will utilize an X -Ray Fluorescence (XRF) instrument to directly analyze the concentration of lead in the selected painted or coated surfaces to assess the consistency of lead paint concentrations prior to paint sample collection. The direct reading XRF instrument allows a quick non-destructive assessment of paints that on the surface appear similar, but could have variable lead concentrations in underlying paint layers. The XRF analysis will be also be used to determine locations that have high concentrations of lead. At locations where XRF field analysis documents elevated concentrations of lead, no additional sample collection will be performed. At locations where the XRF instrument detects lead concentration below the instruments method reporting limit, Fulcrum will collect a representative sample of the painted surface for laboratory analysis by P. 509.574.0839 F. 509.575.8453 Hazardous Building Materials Inspection Proposal 2 406 North 2nd Street 830 North Poplar, Ellensburg, Washington Yakima, Washington 98901 efulcrum.net FU. LCRU. M environmental consulting Environmental Protection Agency (EPA) Method 6010 to determine lead concentration in the painted material. Laboratory analysis confirming low or non -detect lead concentration is required for worker protection regulatory compliance. Fulcrum estimates that approximately 30 to 60 XRF readings of suspect lead containing paint or coatings, such as ceramics, may be necessary to adequately determine lead presence in building materials from the building. In addition, Fulcrum will collect 10 to 15 paint chip samples for laboratory analysis. Results will be summarized in the hazardous building materials inspection report. Lighting and Electrical Components Fulcrum's inspectors will examine representative fluorescent light fixtures, transformers, and other electrical equipment to determine likely presence of PCB, mercury or other potentially hazardous materials. Following the inspection, Fulcrum will summarize quantity and locations of materials identified. Results will be summarized in the HBM inspection report. Refrigerant Containing Systems Identification of building systems with ozone depleting compounds, refrigerants, or other fluid systems will be accomplished through visual inspection. As part of Fulcrum's services we do not disassemble equipment. Rather, through inspection, assessment, and experience; Fulcrum's staff identifies presence, type, and number of ozone depleting compound containing building systems. This information is used to prepare the relevant investigation report sections and is used as the basis for project specification development. Schedule Fulcrum will complete the site inspection within five days of notice to proceed. Fulcrum has proposed to complete all analysis on a laboratory turnaround time of five business days. Fulcrum will prepare the inspection report for delivery to you within 15 business days of laboratory analytical receipt. Fee Estimate Fulcrum proposes to provide environmental services to complete the HBM inspection services on a time and materials basis. See Fulcrum's 2016 Standard Rate Schedule attached to this proposal. Our fee projection includes inspection time, reporting, analytical fees, and reimbursable expenses. Mr �o P. 509.574.0839 F. 509.575.8453 Hazardous Building Materials Inspection Proposal 3 406 North 2nd Street 830 North Poplar, Ellensburg, Washington Yakima, Washington 98901 efulcrum. net FU.LCRt.JM environmental consulting Table 1: Fee Estimate Task Fee Project Management $700 Inspection $2,100 ACM Laboratory Analysis $675 ACM Duplicate Laboratory Analysis $150 LCM Laboratory Analysis (10 to 15 Paint Chip Samples) $225 Miscellaneous Expenses, Mileage, Shipping, etc. $750 Reporting $2,200 Total Fee Estimate $6,800 If requested following completion of the HBM inspection tasks, Fulcrum will prepare a separate proposal for Project Design and Abatement Observation and Testing Services. As design, observations and testing tasks are highly dependent on the findings of the HBM inspection tasks, an accurate projection of services would be difficult to prepare at this time. Thank you for the opportunity to provide this professional services proposal. If the proposed scope of service and associated fee is acceptable, please sign the acceptance of proposal and return to Fulcrum by email to rm'1the"vs('@ef-'LilcruIll. ncl. Sincerely, Ryan K. Mathews, CIH, CHMM Principal Attachments Acceptance of Proposal: The above prices, scope of work, and conditions are satisfactory and are hereby accepted. You are authorized to complete the work as specified. Any alteration or deviation from above scope of work involving extra costs will be completed upon orders and will become an extra charge over and above the estimate. I have reviewed the attached Consulting Services Agreement and agree to the conditions presented therein. Signature Name Hazardous Building Materials Inspection Proposal 830 North Poplar, Ellensburg, Washington Title Date P. 509.574.0839 F. 509.575.8453 406 North 2nd Street Yakima, Washington 98901 efulcrum.net o FULCRUM environmental consulting 0 STANDARD RATE SCHEDULE Issue Date July 1, 2016 Compensation will be determined on the basis of time and expenses in accordance with the following rate schedule unless a fixed fee amount is so indicated in the proposal or services agreement. Professional Services Personnel Hourly Rate Principal $150 to $200 Project Manager $120 to $150 Project Scientist $110 to $140 Field Manager $100 to $120 Environmental Scientist $90 to $100 Environmental Technician $75 to $85 Administrator and Project Staff $60 to $90 Equipment and Materials Fee Schedule Equipment and Materials Unit Rate Niton 306 XLP XRF Analyzer per day $300 Fluke TIR1 Thermal Imaging Camera per day $150 Photo Ionization Detector and Four Gas Monitor per day $150 Particle Meter (Lighthouse 3600 or similar) per day $100 Horiba U-22 Multi -parameter with flow through cell per day $150 Nikon/Canon dSLR per day $100 Field Microscope Kit for onsite PCM Analysis per day $100 Specialized Sampling Equipment per day $100 PCM Analysis - Standard Turn-Around-Time/Rush per sample $30/$60 Mileage per mile $0.70 Software Hourly ArcGIS per day $30 AutoCAD per day $30 InspectManager per day $25 All other costs and expenses shall be billed with 15% markup for administration and handling. Overtime, rush, holiday and weekend work necessitated by Client's directive is billed in addition to the fees quoted. Expert witness scope and fee are agreed on a project specific basis. Fulcrum reserves the right to periodically change billing rates and fees. .... _._..... - -- --- -- e/ulcrurn.net R 509.459.9220 F. 509.459.9219 P. 509.574,0839 F. 509.575.8453 207 West Boone Avenue 406 North 2nd Street Spokane, Washington 99201 Yakima, Washington 98901 SGP Gt,DES F 4Q 9 KITTITAS COUNTY September 11, 2018 Kittitas County, Washington BOARD OF COUNTY COMMIS SIO District One Cory Wright Hopesource Attn: Mark Hollandsworth 700 E. Mountain View, Suite 501 Ellensburg, WA 98926 Dear Mark Hollandsworth: District Two Laura Osiadacz ERS Three '3rien We would like to express our strong support for HopeSource's proposed Ellensburg- Cle Elum Commuter Route. The community survey conducted in July of 2018 identified that 57% would be using the bus as a means to travel to work. This was followed by 35% using it for shopping, and 29% using it to get to their medical appointments. This type of transportation will help assure some of our most vulnerable populations have access to employment centers, medical resources, and areas they can shop for essential commodities. We recognize the vital service thgMopeSource provides to the rural residents of Kittitas County, and we encourage the development of the Ellensburg- Cle Elum Commuter Route transportation system. Sincerely, Laura Osiadacz Chairman Obie O'Brien Cory Wright Vice -Chairman Commissioner KITTITAS COUNTY COURTHOUSE • 205 WEST 5"', SUITE 108 • ELLENSBURG, WA 98926 (509) 962-7508 - FAX (509) 962-7679 %vww.co.kittitas.�va.us