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2017-10-23-minutes-public-works-study-session
KITTITAS COUNTY COMMISSIONERS Public Works Study Session Regular Meeting Monday October 23, 2017 -1:30 PM Commissioners' Auditorium 205 West 5th Room 109 - Ellensburg 1. Call to Order 2. Request to Approve a Resolution authorizing the Removal of the Bar 14 Road Bridge over Naneum Creek and to Perform Channel Grading in the vicinity of the Bridge. 3. Request to approve a Public Notice to Advertise for the Request for Qualifications for the Hazard Mitigation Plan and Community Rating System Update. 4. Request to approve a Public Notice to Advertise for a Request for Qualifications for Fixed Based Operator Services at Bowers Field. 5. Kittitas County Chamber of Commerce 0.09 Funding Request to Invest Savings from the Incubator Roof Project. 6. Conference of Governments 0.09 Funding Request for the City of Cie Elum. 7. HLA Bowers Field Runway 7-25 Update 8. Executive Session: To evaluate the qualifications of an applicant for public employment or to review the performance of a public employee. However, subject to RCW 42.30.140(4), discussion by a governing body of salaries, wages, and other conditions of employment to be generally applied within the agency shall occur in a meeting open to the public, and when a governing body elects to take final action hiring, setting the salary of an individual employee or class of employees, or discharging or disciplining an employee, that action shall be taken in a meeting open to the public. 9. Other business 10. Adjourn Created on 10/20/2017 9:15:25 AM KITTITAS COUNTY PUBLIC WORKS STUDY SESSION MINUTES COMMISSIONERS' AUDITORIUM, 205 WEST 5TH ROOM 109 - ELLENSBURG Regular Meeting MONDAY 1:30 PM OCTOBER 23, 2017 Board members present: Chairman Paul Jewell; Vice -Chairman Obie O'Brien; Commissioner Laura Osiadacz Others: Mark Cook, Lucas Huck, Candie Leader, Public Works; Dan Carlson, Stephanie Mifflin, Community Development Services; Lisa Young, Human Resources; Three (3) Members of the public At 1:31 pm Chairman Jewell opened the Public Works Study Session. One (1) item was added under Other Business: Advertisement of CIP/Environmental REQUEST TO APPROVE A RESOLUTION AUTHORIZING REMOVAL OF THE BAR 14 ROAD BRIDGE OVER NANEUM CREEK AND TO PERFORM CHANNEL GRADING IN THE VICINITY OF THE BRIDGE Lucas Huck gave background on the Bar 14 Road Bridge and that flooding in the area has been impacting property owners. Lucas Huck stated that crews performed work to clean out under the bridge and get the channel for Naneum Creek reestablished due to years of bedload being sent down the creek from flooding over previous years. Lucas Huck added that a long term fix is expensive including a siphon, elevating and lengthening the bridge. Lucas Huck stated that removal of the bridge is being recommended. Discussion was held. Vice -Chairman O'Brien made a motion to approve Resolution 2017-172 Authorizing Removal of the Bar 14 Road Bridge over Naneum Creek and to Perform Channel Grading in the Vicinity of the Bridge. Commissioner Osiadacz seconded the motion with discussion. Commissioner Osiadacz stated that she is struggling with approving the resolution because it's only a recommendation by staff for removal and the lack of notice to the residents in the area. Lucas Huck stated that the issue gets worse every year. Mark Cook added that currently the bridge is a risk with the damage to the barrier rails and a larger event occurring could take out the bridge all together. Further discussion was held. Chairman Jewell added that staff needs to give notice to the residents and look for alternate solutions for a permanent repair in the future. Chairman Jewell seconded the motion with 2 votes to approve and 1 vote opposed. Motion passed. REQUEST TO APPROVE A PUBLIC NOTICE TO ADVERTISE FOR THE REQUEST FOR QUALIFICATIONS FOR THE HAZARD MITIGATION PLAN AND COMMUNITY RATING SYSTEM UPDATE Mark Cook gave background on the Hazard Mitigation Plan and stated that the grant has been awarded for the update to begin. Mark Cook 2017-10-23 MINUTES added that he would like to get an advertisement out for Statement of Qualifications for a two week period with the project beginning in Spring of 2018. Discussion was held. Chairman Jewell called for a motion to approve a Public Notice to Advertise for the Request for Qualifications for the Hazard Mitigation Plan and Community Rating System Update. Vice -Chairman O'Brien made a motion to approve with Commissioner Osiadacz seconding the motion. Motion passed. REQUEST TO APPROVE A PUBLIC NOTICE TO ADVERTISE FOR A REQUEST FOR QUALIFICATIONS FOR FIXED BASED OPERATOR SERVICES AT BOWERS FIELD Mark Cook reported that current fixed based operator services at Bowers Field will terminate in November of 2017. Mark Cook continued that with the lease assignment to Central Washington University from Midstate Aviation it is anticipated that Central Washington University may submit for this service. Mark Cook added that he would like to go out to ad for two weeks and see what type of proposals are received. Discussion was held. Chairman Jewell called for a motion to Approve a Public Notice to Advertise for a Request for Qualifications for Fixed Based Operator Services at Bowers Field. Commissioner Osiadacz made a motion to approve with Vice -Chairman O'Brien seconding the motion. Motion passed. KITTITAS COUNTY CHAMBER OF COMMERCE 0.09 FUNDING REQUEST TO INVEST SAVINGS FROM THE INCUBATOR ROOF PROJECT Mark Cook stated that recently the Conference of Government (COG) met to review applications submitted for 0.09 funding award. Mark Cook continued that these awards were made and a request came in from the Chamber of Commerce to apply savings from a previous request to another project. Mark Cook added that an application for this request was submitted and COG supports the request. Discussion was held. Chairman Jewell called for a motion to approve the funding request. Vice -Chairman O'Brien made a motion to approve with Commissioner Osiadacz seconding the motion. Motion passed. CONFERENCE OF GOVERNMENTS 0.09 FUNDING REQUEST FOR THE CITY OF CLE ELUM Mark Cook reported that the City of Cle Blum was awarded funding through the 0.09 program; however, the grant they applied for to obtain the matching funding for the award was not awarded. Mark Cook stated that the City of Cle Elum is requesting to reduce the scope of the project that was awarded funding and have submitted a new application to reflect that to COG. Mark Cook added that COG supports the request. Discussion was held. Chairman Jewell called for a motion to approve the request. Commissioner Osiadacz made a motion to approve the request with Vice -Chairman O'Brien seconding the motion. Motion passed. 2017-10-23 MINUTES HLA BOWERS FIELD RUNWAY 7-25 UPDATE Mark Cook gave background on the project and that HLP, was solicited to prepare a second opinion on the condition of Runway 7-25. Mark Cook stated that the Airport Advisory Committee had a special meeting to meet with HLA and were given a presentation by HLA of the firm's knowledge in airport management. Mark Cook continued that a scope of work and fee has been submitted by HLA at a cost of $68,000 which was an amount higher than expected. Mark Cook added that the Airport Advisory Committee met and it was decided to have HLA reduce the scope of work and resubmit for review. Discussion was held. EXECUTIVE SESSION: To evaluate the qualifications of an applicant for public employment or to review the performance of a public employee. However, subject to RCW 42.30.140(4), discussion by a governing body of salaries, wages, and other conditions of employment to be generally applied within the agency shall occur in a meeting open to the public, and when a governing body elects to take final action hiring, setting the salary of an individual employee or class of employees, or discharging or disciplining an employee, that action shall be taken in a meeting open to the public_ In Executive Session at 2:58 pm for a total of 10 minutes. Executive Session adjourned at 3:08 pm. No action was taken. OTHER BUSINESS: Mark Cook gave background on the project and stated that he would like to get an advertisement out for solicitation. Mark Cook continued that he does not have the documents ready for approval today; however, he would like to set a special meeting to have the documents considered for approval. Discussion was held. 2017-10-23 MINUTES KITTITAS COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Laura Osiadacz, Chairman BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO. 2017 - 1 —7 9% TO AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO REMOVE THE DAMAGED BRIDGE AT BAR 14 ROAD OVER NANEUM CREEK WHEREAS: The bridge at Bar 14 Road over Naneum Creek suffered significant damage due to debris buildup during flood events in the spring of 2017; and WHEREAS: The bridge can no longer maintain a full service level, is restricted to a single lane of traffic, and is functionally obsolete hydraulically; and WHEREAS: Public Works has consulted with Northwest Hydraulic Consultants to seek options and alternatives to alleviate flooding to neighboring residents and to improve the functionality of the existing bridge resulting in the recommendation of the removal of the existing structure and to perform minor grading in the immediate vicinity; and WHEREAS: Bridge replacement is not advisable until system wide, hydraulic improvements, both upstream and downstream are completed; and WHEREAS: Funding sources supporting the bridge replacement will be dismal due to the low vehicle use of 57 average daily trips, and available detour routes within very short distance; and WHEREAS: Public Works will seek to construct turnarounds in the vicinity of the bridge in 2018; and NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners, in the best interest of the public, does hereby direct the Director of Public Works to remove the damaged bridge at Bar 14 Road over Naneum Creek, perform required grading in the immediate vicinity, and seek to construct turnarounds in 2018. DATED on this 23rd day of October, 2017, at Ellensburg, Washington. Attest: D Clerk of the Board- Julie Kjorsvik r 1OI1 r i 10 .'.�?e&,ty Clerk of the Board- Mandy Buchholz lq. ........... BOA COUNTY COMMISSIONERS rAZTY, WASHINGTON Paul rewell, Chairman OPPOSED Laura Os dacz, Vice-Clairman Obie O Brien, Commissioner Page 1 of 1 Public Notice Kittitas County, Ellensburg WA KITTITAS COUNTY FLOOD CONTROL ZONE DISTRICT REQUEST FOR QUALIFICATIONS Hazard Mitigation Plan and Community Rating System Update KITTITAS COUNTY, WASHINGTON The Kittitas County Flood Control Zone District is requesting Statements of Qualifications from interested and qualified Hazard Mitigation Planning Professionals to update the current Kittitas County Hazard Mitigation Plan of 2012 in combination with the 2014 Community Rating System Update. All submissions must be received by 5:00 PM November 16, 2017. The complete Request for Qualifications may be viewed online at http://www.co.kittitas.wa.us/ or contact Public Works at 509-962-7523. Qualification documents may be submitted until 5:00 pm on November 16, 2017 to Kittitas County Public Works at 411 North Ruby Street, Suite 1, Ellensburg, WA 98926. More information is online at http://www.co.kittitas.wa.us/notices/. of the Board Publish: Daily Record: 10/26/2017; 111212017; 11/9/2017 Daily Journal of Commerce: 10/26/2017; 111212017; 11/9/2017 file:///C:fUsers/candie.leader/Downloads/newspaper-text%20(12).html 10/20/2017 Page 1 of 2 Public Notice Kittitas County, Ellensburg WA REQUEST FOR PROPOSALS For Fixed Base Operator Services at Bowers Field Airport PURPOSE: Kittitas County is requesting proposals from interested service providers supporting Iimited fixed base operator services at Bowers Field Airport. The current FBO (Midstate Aviation) is scheduled to terminate numerous current FBO services on November 8, 2017. Kittitas County desires interested service providers consider offering the following suite of services: Maintain and staff an FBO Office at Bowers Field including a pilot lounge, transient pilot weather information and flight planning room. Provide and maintain a vending machine supporting pilot snacks available a minimum of eight hours per day, six days per week. Furnish, clean, stock and maintain restrooms available to the general public 24 hours a day, seven days per week. Coordinate rental cars for pilots with area rental car providers. • Manage the County's tie down areas. Coordinate with the Airport Manager and file NOTAMS with the Federal Aviation Administration as required. Act as security monitor for airport access through all gates. Provide additional services as determined and agreed to by the Airport Manager. Currently, the County's main hangar facility is occupied by Central Washington University. Their occupancy of the facility is expected to continue until the current lease is reviewed in October, 2023. Responders are advised to consider that use of the County's main hangar supporting limited FBO services is unlikely until October, 2023. See the full Request for Proposals for detailed information regarding this request. A complete package may be obtained from Kittitas County Department of Public Works, 411 North Ruby, Suite 1, Ellensburg, WA 98926. PROCEDURES FOR SUBMITTAL: If you wish to be considered for providing limited N'130 services at Bowers Field Airport, you must respond with your proposal by 10 AM, local time, Friday November 10th, 2017. Proposals shall be submitted in sealed envelopes marked as follows: 2417 Limited Fixed Base Operator Services at Bowers Field. The envelopes shall also be marked as follows: Attention Airport Manager. Submittals shall include a one page cover letter indicating your interest is providing limited FBO services and identified above — or any combination of listed services you'd like to provide. Submittals shall also include three copies of your proposal describing your ability and history as an aviation service provider and your ability to professionally provide the aforementioned services. Kittitas County reserves the right to reject any and all proposals and to waive any informality in the interests of the County. OBTAINING THE PROPOSAL DOCUMENT: Copies of the request for proposals may be obtained from Kittitas County as follows: Proposal Documents may be obtained at: Kittitas County Department of Public Works,4 i 1 North Ruby, Suite 1, Ellensburg, WA 98926 Digital Documents may be obtained by contacting: Ms. Candie Leader, PW Administrative Assistant at: c�ndie.le�zdet•rr�^o.kiitit•xs.w .us Qualification documents may be submitted until 10:00 am, Friday, November 10, 2017 to Kittitas County Public Works, 411 North Ruby Street, Suite 1, Ellensburg, WA 98926. file:///C:/Users/candic.leader/Downloads/newspaper-text%20(13 ).html 10/20/2017 More information is online at http://www.co.kittitas.wa.us/notices/. of the Publish: Daily Record: 10/25/2017; 11/8/2017 Page 2 of 2 file:l//C:/Users/candic.leader/Downloads/newspaper-text%20(13).html 10/20/2017 KITTTTAS COUNTY DEPARTMENT OF PUBLIC WORKS STUDY SESSION STAFF REPORT STUDY SESSION DATE: October 23, 2017 ACTION REQUESTED: Request to approve a Resolution for the removal of the Bar 14 Road Bridge over Naneum Creek and to perform channel grading in the vicinity of the bridge. BACKGROUND: The Bar 14 Bridge over Naneurn Creek suffered significant damage during the flood events in the spring of 2017 and can no longer be maintained at a full service level. Flooding caused debris to build up under the bridge, completely blocking flow underneath the bridge. Water was forced to route around the bridge on either side, washing out the approach roadway. This bridge has historically had issues with debris buildup, and Public Works has had to dredge the creek under the bridge annually for many years. After flooding subsided and Public Works was able to dredge out debris from under the bridge, it was discovered that the northernmost girder suffered significant damage, severely reducing its load carrymg capacity. The bridge was analyzed by structural engineers from the consultant firm KPFF, who recommended the bridge be opened to a single lane configuration to keep traffic off of the damaged girder. Public Works then began working toward a plan to replace the bridge. In doing so, hydraulics engineers from Consultant firm NHC were brought in who specialized in geomorphology and sediment transport. They visited the site and walked the creek channel upstream and, downstream with Public Works personnel to determine the root cause of the debris buildup at the bridge. It appears that the irrigation structure downstream, where Naneum Creek intersects the Hiline Canal, has prevented bedload from moving downstream and as such has slowly raised the hydraulic grade of the creek over time rendering the bridge functionally obsolete from a hydraulic standpoint. The effects of this sediment deposition can be seen in the creek channel up to 200 feet above the bridge. The elevation in the immediate vicinity of the bridge has been maintained by annual dredging, but the creek channel is essentially at the roadway elevation. This hydraulic system (Wilson/Naneurn) is globally problematic and requires multiple projects and partners to work together to restore and maintain the functionality of the various stream channels. Until other projects upstream and downstream of the bridge take place replacing the bridge is not recommended. Channel improvements must be done, replacement and management of the Naneum/ Wilson split must occur, interaction between Naneurn Creek and the Hiline canal must be resolved all prior to a new bridge being installed otherwise, the issue will only repeat itself in time. A new bridge can be built wider and higher to allow more capacity in the current state, but if sediment transport continues as it has, it will just be a matter of time until we are facing the same issue again. Funding a bridge replacement will also be challenging, since Public Works would seek BRAC ('Federal) funding grants, which are competitive, this bridge will not be the best candidate due to low ADT (50 cars a day) and short detour routes available nearby makes the likelihood of success very low. Public Works recognizes that if the bridge is to remain in service (in a single lane configuration); continual maintenance will be required and will continue to be one contributor to the overall system wide problem. It is understood that flooding to surrounding residents will not be eliminated by the removal of the bridge but its removal may provide some relief. At this time the overall impact to road users is unknown due to the lack of time to complete public outreach. The rapidly evolving nature of this year's flood events, required engineering research, and closing work windows for 2017 has provided enough detail to recommend removing the bridge and restoring the channel through the vicinity of the bridge in an attempt to reduce the upcoming anticipated flooding impact of neighboring residents. Public Works has held discussions with both WDFW and KRD irrigation about the proposal and plans to continue to work with interested parties and neighboring residents through the process. The bridge removal would ideally occur within the next couple of weeks in anticipation of Fall rain events and rising waters in Naneum creek. In 2018 Public Works would seek to acquire necessary property from the immediate property owners to allow for the construction of turnarounds to facilitate school busses and other traffic needs. INTERACTION: Public Works RECOMMENDATION: Move to approve the removal of the Bar 14 Road Bridge over Naneum Creek and to perform channel grading in the vicinity of the bridge. ATTACHMENTS: Resolution LEAD STAFF: Lucas Huck County Engineer BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF W.A,SMNGTON RESOLUTION NO. 2017 - TO AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO REMOVE THE DAMAGED BRIDGE AT BAR 14 ROAD OVER NANEUM CREEK WHEREAS: The bridge at Bax 14 Road over Naneum Creek suffered significant damage due to debris buildup during flood events in the spring of 2017; and WHEREAS: The bridge can no longer maintain a full service level, is restricted to a single lane of traffic, and is functionally obsolete hydraulically; and WHEREAS: Public Works has consulted with Northwest Hydraulic Consultants to seek options and alternatives to alleviate flooding to neighboring residents and to improve the functionality of the existing bridge resulting in the recommendation of the removal of the existing structure and to perform minor grading in the immediate vicinity; and WHEREAS: Bridge replacement is not advisable until system wide, hydraulic improvements, both upstream and downstream are completed; and WHEREAS: Funding sources supporting the bridge replacement will be dismal due to the low vehicle use of 57 average daily trips, and available detour routes within very short distance; and WHEREAS: Public Works will seek to construct turnarounds in the vicinity of the bridge in 2018; and NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners, in the best interest of the public, does hereby direct the Director of Public Works to remove the damaged bridge at Bar 14 Road over Naneum Creek, perform required grading in the immediate vicinity, and seek to construct turnarounds in 2018. DATED on this 23rd day of October, 2017, at Ellensburg, Washington. Attest; ❑ Clerk of the Board- Julie Kjorsvik Deputy Clerk of the Board- Mandy Buchholz BOARD OF COUNTY COM IISSlONPRS KITTITAS COUNTY, WASHINGTON Paul Jewell, Chairman Laura Osiadacz, Vice -Chairman Obie O'Brien, Commissioner KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORDS -- BOARD OF COUNTY COMMISSIONERS STUDY SESSION STAFF REPORT STUDY SESSION DATE: October 23, 2017 TOPIC: hazard Mitigation Plan Update Request to Advertise for Professional Services ACTION REQUESTED: Authorize Advertising LEAD STAFF: Mark R. Cook BF-KOMMENDATION: Authorize staff advertise for professional services supporting an update to the 2012 All Hazards Mitigation Plan (HMP). BREIFING SUMMARY: • An update to the 2012 HMP is required • Public Works (PW) has received $91,125 in federal funding for the HMP update • PW has been working with FEMA to consolidate the Community Rating System Plan into the HMP under a single planning effort • PW has prepared a request for qualifications and is now ready to advertise for professional services BACKGROUND: The county's Hazard Mitigation Plan was completed in 2012. Public Works lead the planning effort. In August 2016, PW received a federal grant (E17-082) for completing an update to the 2012 plan. During the past several months, PW PLIII Ms. Karen Hodges, has been working with FEMA to finalize the process allowing us to consolidate two planning efforts: HMP update and Community Rating Systems update — into a single plan. PW recently received go ahead from the Washington State Military Department to proceed with the combined planning effort (EXHIBIT 1) DISCUSSION: PW anticipates the planning effort will take most of 2018 to complete. Staffing levels are not sufficient allowing a complete staff effort, though significant staff involvement is anticipated. The county's match requirement is $30,375 [EXHIBIT 2). The match is expected to come from the Flood Control Zone District —though many other junior taxing districts will benefit from the effort. The Board of County Commissioners may elect to solicit junior taxing districts for financial contribution offsetting financial impact to the Flood Control Zone District. Page 1 of 4 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT FISCAL IMPACTS: The required $30,375 in plan matching funds is budgeted in the 2018 Flood Control Zone District fund. ATTACHMENTS: Exhibit 1: SQQ Exhibit 2. Cover page of grant agreement with Washington State Military Department Page 2 of 4 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT EXHIBIT 1: HMP SOQ Page 3 of 4 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT KITTITAS COUNTY '�- FLOOD CONTROL ZONE DISTRICT KITTITAS COUNTY FLOOD CONTROL ZONE DISTRICT REQUEST FOR QUALIFICATIONS Hazard Mitigation Pian and Community Rating System Update KITTITAS COUNTY, WASHINGTON The Kittitas County Flood Control Zone District is requesting Statements of Qualifications from interested and qualified Hazard Mitigation Planning Professionals to update the current Kittitas County Hazard Mitigation Plan of 2012 in combination with the 2013 Community Rating System update. All submissions must be received by 5:00 PM November 16, 2017. The complete Request for Qualifications may be viewed online at httP www;co.kittltas.wa.us/ or contact Public Works at 509-962-7523. Published in the Daily Record and Dally Journal of Commerce First Publication: 10/26/2017 Second Publication: 11/02/2017 Third Publication: 11/09/2017 411 North Ruby street, suite 1 TEL (509) 962-7523 Ellensburg, WA 08926 FAX (509) 962-7963 Flood Control Zone District KITTITAS COUNTY FLOOD CONTROL ZONE DISTRICT REQUEST FOR QUALIFICATIONS (RFQ) 2012 HAZARD MITITGATION PLAN AND COMMUNITY RATING SYSTEM UPDATE PROFESSIONAL SERVICES FOR KITTITAS COUNTY, WASHINGTON The Kittitas County Flood Control Zone District is requesting Statements of Qualifications from interested and qualified Hazard Mitigation Plan Update Professionals for services within Kittitas County. SCOPE or WORK Professional, technical, and advisory services are needed for the Kittitas County Flood Control Zone District's 2012 Hazard Mitigation Plan Update Project. Community outreach and stakeholder coordination experience is essential to the project. The project requires the services of delivering a Hazard Mitigation Plan Update and integration of a Community Rating System Program update combined into a single plan. FORMAT OF STATEMENT OF QUALIFICATIONS To facilitate review, SOQ submittals shall conform to the following format. 1. Experience and Qualifications: Provide a description of your firm's experience and quaJ€flcations in identifying hazards of concern as well as county wide risk assessment methodology. Provide experience conducting public outreach and stakeholder coordination In similar planning efforts. Include Hazard Mitigation Planning experience combined with knowledge of the updated FEMA 2017 Community Rating System (CRS) manual. Previous experience providing plans for local government is required. 2. Project Team. Identify proposed team members and responsibilities. Provide individual resumes, outlining credentials and experience, and a statement about the availability and commitment of the proposed team members to complete the contract. 3. References: Provide the name and phone number for at least three (3) references of past cl€ents'in relation to projects similar to those in the above Scope of Work definition. 4. Project Understanding: Provide your general understanding of Kittitas County surface water issues, area risk assessments and known hazards. Identify potential challenges and concerns along with any snags you have encountered integrating HMP with CRS. 494 N Ruby Street, Suite I TEL (509) 982-7523 Ellensburg, WA 98928 FAX (509) 952-7863 Flood Control Zone District CRITERIA FOR STATEMENT OF QUALIFICATIONS The following criteria will be used in ranking and selection of the successful consultant. I. Firm/Team Qualifications (25%): Preference shall be given to qualifications preparing and delivering a Hazard Mitigation Plan Update combined with Community Rating System requirements. A preference for disadvantaged business inclusion will be provided (5% of criteria score). 2. Project Experience (25%): Preference shall be given to experience in relation to projects similar to those in the above Scope of Work. 3. Regulatory Experience (25%): Preference shall be given to experience in Hazard Mitigation and Community Rating System planning. 4. ProJect Understanding (25%): Preference shall be given to a comprehensive understanding of the Scope of Work requirements, issues associated with plan integration, and particular hazards facing Kittitas County. SELECTION OF THE CONSULTANT It is the intent of the County to appoint a committee to review and rank the 50Qs. The committee may choose to interview a shortlist of consultants before making the selection. The shortlisted consultants will be notified at least 10 (ten) days prior to the interview date. Unsuccessful firms will be notified in writing no later than SO (ten) days after selection of the Consultant. The County reserves the right to reject any and all submissions to this RFQ, request clarification, and waive informalities/technicalities, if deemed in the best interest of the County. The County assumes no responsibility for costs incurred in responding to this RFQ. Selection will be qualification based. No overhead rate, fees or cost Information should be included as part of an SOQ, CONTRACT The selected consultants will be invited to negotiate a contract with the County. A detailed scope of services and associated fees will be developed, and agreed by the selected consultants and the County, and incorporated as part of the contract. The contract will be valid until October 30, 2018. The consultant shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. Disadvantaged Business Enterprise (DBE) utilization is strongly encouraged. Additionally, contracts will be subject to the provisions of Executive Order 11246 (affirmative Action to Ensure Equal Employment Opportunity) and to the provisions of Department of 411 N Ruby Street, Suite 1 TEL (509) 962-7523 Ellensburg, WA 96M FAX (509) 982.7663 Flood Control Zorte Distrki Transportation Regulations 49 CFR Part Zia (Disadvantaged Business Enterprise Participation) and 49 CFR Part 30 (Foreign Trade Restriction Clause). SUBMITTAL REQUIREMENTS AND CONTACT PERSON The SOQ shall not exceed ten (10) pages; including cover sheet. A single page letter of introduction is allowed separate from the ten page limitation. Three (3) printed copies and one (1) digital PDF of the SOQ must be submitted no later than 5:00 PM on November 16th, 2017, All submittals shall be 11 point fent. Failure adhering to submittal requirements allows for disqualification. Kittitas County Public Works Ms. Candle Leader, Administrative Assistant 411 North Ruby St, Suite 1 Ellensburg, WA 98926 QUESTIONS REGARDING THIS_RFQ SHOULD BE DIRECTED TO Mr. Mark R. Cook, Director Ms. Karen Hodges, Planner III Kittitas County Public Works 411 North Ruby St, Suite 1 Ellensburg, WA 98926 mark.cook co.kittitas.wa.us Phone: (509) 962-7523 411 N Ruby Streal, Suite 1 TEL (509) 962-7523 Ellensburg, WA 98928 FAX (509) 962-7663 EXHIBIT 2: COVER PAGE OF GRANT NO. B17-082 Page 4 of 4 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT Washington State MUtitary Department HAZARD MTTIGATION GRAM' AGREEMENT FACE SHEET 1. SUBRECIPIENT Name and Addreas: 2. Total Grant Amount 3. 0mrd Number. Kitan Can* Depestsmnt of Pubile Works $121 P0.0D E1T-082 411 N. Ruby St. Sulo 1 Ellensburg, WA M264300 ('$81,126.00 Federal, $30,375.00 Local) 4. SUBRECI PIENT Contract, phwdemall: b. Grant Start Dale: S. Grant End Data: Karen Hodges, 809482-7610 May 29, X115 October 30, 2018 7. DEPARTMENT Program Manager, phonaferreli' S. Dais Universal Numbering System (DUNS): 9. UBI 0 (state revenue): Brynns Walker (253) 512-7467 01020 147 102403.673 iD. Funding Autho : Weshhom oboe Mift HPIPART1011111111IT he `DEPAR7M and Pectoral Bin 1 i. Federal Funding Identi%6on #: 12. Federal Award Deb: 13. Catalog of Federal Domealic Asa. (CFDA) 5 & rift - MS -2016 -PC -0008 August 11, 2016 27.047 (POU) 14. Taal Federal Award Amount 15. Program index 0 & DBJ?SUB-OBJ: 16. TIN: $182,737.48 7630J KY IH -6001340 17. Service DWk%; 18. Service Ares by Countyiiae): 19. WomenlMlnW443wned, Slate 71111 DISTDISTRICT): 1M K�kn Coup 0~7: X WA 0 NO (BY CONGRESSIONAL � DMWBE 0 20. Agreement CfasalOcakion: 21. Contract Type (cbm* as that appy): ❑ Persona[ Serview ❑ Client Services x PubkA ocsl Gov't ❑ Contract X Grasp X Agreement © ❑ AlE 13 Oti1s1' ❑ Irtergovemmental (RCW 99.34) ❑ Interagency 22. SUBRECIPIENTSelectimProcess: 23. SUBRECIPIENTType (dmdrat* apply) X 'To all who apply Ii quaffy'y ❑ Competitive Bidding ❑ Prlvats Olrganiaationllndiriduel ❑ For- wt ❑ Sol" scums 0 AIE RCW ❑ WA X Public OrBarizatlonlJurbdlollon X Non -Profit ❑ Filed W0FM? ❑ Advertised? ❑ YES C7N0 ❑ VENDOR X SUBRECIPIENT X OTHER 24. PURPOSE & DESCRIPTION: FEMA's P bar NHigaflon (PDM) program pmvldn grants fo atme and eanmunldn to Implement a auntained pn-dhraster natural hazard mitigation program to reduce overall Heli to the population and, structures frorn fliters hm and event, while also reducing reliance on Fedeml funding In Rom disasters. Tills: The purpose of thle agreernerrt Is to pride funds to the 51JORECIPIENT for the proposed project as nobad In the Btdwm t of Work arA%r Deaarlpaon of the Project (Ageahmanb sj, Pesjaet Davalopmwtt Schedub (Atlaclis tent 4}, Project BudW (Atlachment d), and the FEMA Approved Project Apel on (Affaehm ent 7j. Terra Depariment is the RwJpknt and Pere -through Entity of the 15POM Award EMS4M&PO4I=. which with each of Its altachmonts is Inourporewl B and aftchert hereto has Attachment S and has made a subaward ed Fedarol award funds to ft SUBRECIPIENT pursuent to this Aursement The SUBRECIPIENT Is ==nlabie to tics Department for Lee of Federal award rinds REMM undartilEftpeamenL IN WITNESS WHEREOF, the DEPARTMENT and SUBRECIPIENT arivmwled1ge and swept the terms of this Agreement, kx* dng all rmbranoed EW Na and Altsehmerts which aro hereby Inerorparaw in and shed's a tart haraof, and here wtocuied this Agreanrent w of the date below. This Agreernert Fees Sheer: Special Terme & Conditions Vatachmem 1); General Tema and Cor Ri ns (A#whment 2); Moment of Work yftc anent 9); Pmjard Dwdopment Schedule (Meso ~ant 41: Pr*d Budget ~mwd S); PDM Award Document with its a1MChmenis (Ansdrnet a); FEMA AppnwW Pmjodt Application (Atlechment 7), and all other documerb, exhhk and attachmende aWassly wens rx:ad and Incorporated herein contain all the berms aril conditlons agreed upon by the parties and govern the rights and obligdorm of the parSse to this Agrenmert No other underviandlWo. orrl or otherwise. repitling the subject meter of Ibis Agreernentsholl be deemed to eldet arty bind any of rte pefts. herein. In the awnt of an In conabioncy in this Agreement; unless otherwise providad herein, the inconsistency shall be resclwd by giving pmoedence In the following order Applicable Federal and Satre Statutes and Regulations; 4. Speck[ Tarns and Conditions; nonoral Tanne DHOMEA Award and program documents; and CondIdone: and Statement of Work andror Project Dncrlptlon as outlined 8. Other provisions of the Agreement In FNMA's approved Project A licaiton• Inco referonea. WHEREAS, the parties hereto hm exec;ubed this Agreemwtt on the day and year lest specified below. FOR THE DEPARTMENT: FOR THE SUBRECIPIENT: Signature Date Signature Dake Richard A Woodruff, Contracts Officer Mark Cook, Commissioner Washini;W State Military Department Kittltes County Publk; Works BOILERPLATE APPROVED AS TO FORM: APPROVED AS TO FORM: Brian Buchholz (aIgnalrturre on Via 7=01 B) Assistant Attorney General Data Fam 111=014 ma 15PDM Pape 1 of 43 Kit M County DW, Of Puretic: Works, E17• M Page 1 of 1 Public Notice Kittitas County, Ellensburg WA KITTITAS COUNTY FLOOD CONTROL ZONE DISTRICT REQUEST FOR QUALIFICATIONS Hazard Mitigation Plan and Community Rating System Update KI'ITITAS COUNTY, WASHINGTON The Kittitas County Flood Control Zone District is requesting Statements of Qualifications from interested and qualified Hazard Mitigation Planning Professionals to update the current Kittitas County Hazard Mitigation Plan of 2012 in combination with the 2014 Community Rating System Update. All submissions must be received by 5:00 PM November 16, 2017. The complete Request for Qualifications may be viewed online at http:/1www.co1dttitas.wa.usl or contact Public Works at 509-962-7523. Qualification documents may be submitted until 5:00 pm on November lb, 2017 to Kitt!W County Public Works at 411 North Ruby Street, Suite 1, Lliewburg, WA 98926. More information is online at http-://www.co.kittitas.wa.udnutices/. Clerk of the Board Publish. Daily Record: 10/26/2017; 11/212017; ll/V2017 Daily Journal of Commerce: 1012612017; 11/2/2017; 111912017 file:///C:/[kers/candie.leader/Downloads/newspaper-text°/820(l2).htxril 10120/2017 Page 1 of 1 For more information, contact Public Works Kittitas County shall evaluate statements of qualifications and pertbrmance data submitted by fu'ms regarding the proposed project. Following the evaluation, the county may invite one or more fums to meet with county officials to discuss the project and the relative benefits of various methods of providing the desired services. The county then selects from among those funis the one "most highly qualified" to provide the required services. County procedures and guidelines are to include a plan to ensure that women, minority, and veteran -owned firms have the maximum opportunity to compete for the contract. The level of firm participation should be consistent with their availability within the relevant professional community. After choosing the most qualified frm, the county then negotiates with that firm for a contract at a price the county determines is faint and reasonable, considering the estimated value of the services to be rendered, as well as the scope and complexity of the project. If a satisfactory contract cannot be negotiated, the county formally terminates the negotiations with that firm and attempts to negotiate a contract with the next most qualified firm. The process continues until an agreement is reached or the search is terminated. In emergency situations, the process outlined above for procuring services maybe dispensed with upon a finding by the county that an emergency requires the immediate execution of the work involved. All submittals shall become the property of Kittitas County. Kittitas County reserves the right to reject all submittals and re -advertise if necessary. file;///C.Nsers/Candie_Irader/Downloads/www-text%2O(l2).html 10/2012017 KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY COM NUSSIONERS STUDY SESSION STAFF REPORT STUDY SESSION DATE: October 20, 2017 TOPIC: Bowers Field Limited FBO Service RFP ACTION REQUESTED: Authorize Advertisement of the RFP LEAD STAFF: Mark R. Cook RECOMMENDATION: Authorize advertising for limited Fixed Base Operator (FBO) services at Bowers Field. BREIFM SUMMARY: • Current FBO services terminate on November 8, 2017. • Public Works (PW) desires establishing limited FBO services beyond November S, 2017. • PW is ready to advertise for service. BACKGROUND: Midstate Aviation will cease providing F130 services at.Bower Field on November 8, 2017 with the exception of maintaining County fuel sales and providing aircraft maintenance. All other services as detailed in their 2016 lease (FBO attachment — EXHIBIT 1) will temiinate. The airport has provided FBO services for the past 25 years or more. DISCUSSION: PW presumes the Board of County Commissioners (BoCC) desires maintaining FDO services at Bowers Field. Central Washington University (CWLT) has expressed potential interest in being a service provider and will likely respond with a proposal pursuant to our Request for Proposals (EXHIBIT 2). It is likely that Bowers Field will go some period of time without limited FBO services. We are set to open proposals on November 10, 2017. County contracting process is expected to take four to six weeks to complete. During that time, the County will need to secure Notice to Airman. (NOTAK issuing capability. PW is working with our airport consultant (Century West) to ensure that NOTAMs can be issued beyond November 8, 2017 and until such time that a service provider is contracted. Page 1 of 4 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT FISCAL IMPACTS: Currently, Midstate Aviation receives $20,000 per year in lease credit for providing FBO services. The airport fund is currently budgeted at this level for FBO services. ATTACHMENTS: Exhibit 1: Midstate Aviation FBO service package Exhibit 2: PW RFP for limited FBO services Page 2 of 4 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT EXHIBIT 1: NMSTATE AVIATION FBO SERVICE PACKAGE Page 3 of 4 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT BOARD OF COUNTY COMMISSIONERS COUNTY OF K)rMTAS STATE OF WASHINGTON RESOLUTION RESOLUTION TO APPROVE FIXED BASE OPERATOR SERVI^ES AT BOWERS FIELD WHEREAS: Kittitas County currently receives Fixed Base Operator (FBO) services from Midstate Aviation; and WiIEREAS: Kittitas County and Midstate Aviation desire revising the FBO service package supporting airfield operations at Bowers Field; and WHEREAS: The FBO service package is attached to Midstate Aviation's Bowers Field lease agreement as "Exhibit B"; NOW, THERFORE BE IT RESOLVED The Board of County Commissioners does hareby in the best interest of the public, move to approve said Resolution adopting a revised "Exhibit B" to Midstate Aviation's tease at Sowers Field. ADOPTED this 3rd day of November, 2015, at Ellensburg, Washington "ON BOARD OF COUNTY COMMISSIONERS ICi'I'ITI'AS COUNTY, WASHINGTON ARSE', Cary Berndt, Chairmaq i ty U& of the Board �'• " t �'7 Obic: t? BritAL Vice -Chairman ee74 Kittitas County October 26, 2015 Exhibit B Fixed Base Operator Services - $20,000 per year lessee credit Maintain and staff FBO office, to include a. pilot lounge, transient pilot weather information and flight planning room, and vending machines a minimum of 8 hours per day, 6 days per week. Furnish, clean, and stock restrooms available to the general public 24 hours per day, 7 days per week. Provide courtesy vehicles for transient pilot use subject to availability. Manage County tie -down area. Coordinate with Airport Manager and file NOTAMS with FAA as required for safety of operations. Act as security monitor for airport access through drive-thru and walking gates. Consult with Airport Manager and support personnel when requested on Airport Issues. Operate an aircraft maintenance and repair facility including airframe, engine, and accessary repairs. Provide housing of County awned fuel facility computer and warning systems. Manage fuel facilities. Provide Avgas and Jet fuels for local and transient pilot use. Provide Jet refueling truck for full service fueling on request. Midstate Aviation Lease Page S EXHIBIT 2: PW RFP FOR LIMITED FBO SERVICES Page 4 of 4 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT KITTITAS COUNTY BOWERS FIELD AIRPORT REQUEST FOR PROPOSALS (RFP) FOR LIMITED FIXED BASE OPERATOR SERVICES AT BOWERS FIELD, ELLENSBURG, WASHINGTON Kittitas County Bowers Field Airport is requesting proposals from interested service providers supporting limited fixed base operator services. SCOPE OF SERVICES The following services are being solicited: • Maintain, and staff an FBO Office at Bowers Field including a pilot lounge, transient pilot weather information and flight planning room. • Provide and maintain a vending machine supporting pilot snacks available a minimums of eight hours per day, six days per week. • Furnish, clean, stock and maintain restrooms available to the general public 24 hours a day, seven days per week. • Coordinate rental cars for pilots with area rental car providers. • Manage the County's tie down areas. • Coordinate with the Airport Manager and file NOTAMS with the Federal Aviation Administration as required. • Act as security monitor for airport access through all gates. • Provide additional services as determined and agreed to by the Airport Manager. Responders are advised that currently, the County's main hangar facility at Bowers Field is occupied by Central Washington University (CWU). CWU's lease of the facility runs to October, 2023. FORMAT OF REQUEST FOR PROPOULS To facilitate review, RFPs submittals shall conform to the following fonuat. 1. Experience and Qualifications: Provide a description of your experience and qualifications providing airport services (or other public services). include any aviation experience that supports your understanding the service package being solicited by the County. 2. Pricing Structure: Identify your necessary cost for all items that you are proposing to provide. Please respond with annual costs for any and all items you wish to provide. If you wish to provide a single suite of items, please provide the total cost for the suite of items in annual cost. 411 North Ruby Stnmt, Suite 1 TEL (509) 962-7523 Ellensburg, WA 98928 FAX (509) 982-7563 Bowers Field 3. References: Provide the name and phone number for at least three (3) references from sources who can validate your business reputation and experience in providing public services. CRITERIA FOR REQUEST FOR PROPOSALS The following criteria will be used in ranking and selection of the successful consultant. I. Experience and Qualifications (25%): Preference shall be given to qualifications/ experience providing aviation support services first and public services secondarily. A preference for disadvantaged business/veteran owned business inclusion will be provided (5% of criteria score). 2. Pricing Structure (50%): Preference shall be given to proposals providing grouping of requested services primarily, and individual service pricing secondarily. Omission of identified services (Scope of Services) will adversely impact the total points provided by reviewers. 3. References (25%): Preference shall be given to professional references from individuals who have worked with you in a similar service environment. SELECTION OF THE CONSULTANT It is the intent of the County to appoint a committee to review and rank the RFPs. The committee may choose to interview a shortlist of responders before making the selection. If interviews are to be conducted, the shortlisted providers will be notified at least 10 (ten) days prior to the interview date. Unsuccessful firms will be notified in writing no later than 10 (ten) days after selection of service providers. The County reserves the right to reject any and all submissions to this RFP, request clarification, and waive informalities/technicalities, if deemed in the best interest of the County. The County assumes no responsibility for costs incurred in responding to this RFP. Selection will be based on "Criteria for Request for Proposal" as detailed above. CONTRACT The selected consultants will be invited to complete a service contract with the County. The contract will be valid until December 31 3' (midnight), 2018. Kittitas County in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000x1 to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 25 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin or sex iii consideration for an award. 411 N Ruby Street, Suite Z Ellensburg, WA 98926 TEL (509) 962-7523 FAX (509) 962-7663 Bowers Field SUBMITTAL REOUIREMENTS AND CONTACT PERS011T The RFP shall not exceed five (5) pages; including cover sheet. A single page letter of introduction is allowed separate from the five page limitation. Three (3) printed copies of the RFP must be submitted no later than 10:00 AM, local time, on November 10th, 2017. All submittals shall be 12 point font. Failure adhering to submittal, requirements allows for disqualification. Kittitas County Public Works Ms. Candie Leader, Administrative Assistant 411 North Ruby St, Suite 1 Ellensburg, WA 959226 QUESTIONS REGARDING THIS RFO SHOULD BE DIRECTED TO Mr. Mark R. Cook, Director/Airport Manager Kittitas County Public Works 411 North Ruby St, Suite 1 Ellensburg, WA 9$326 mark.cookCa co.kittitas.wa.as Phone. (504) 962-7523 491 N Ruby Street, Suite 1 TEL (509) 982-7529 Ellensburg, WA 98926 FAX (509) 9$2-7863 Page 1 of 2 Public Notice Kittitas County, Ellensburg WA REQUEST FOR PROPOSALS For Fixed Base Operator Services at Bowers ]Yield Airport PURPOSE: Kittitas County is requesting proposals froze interested service providers supporting limited fixed base operator services at Bowers Field Airport. The current FBO (Midstate Aviation) is scheduled to terminate numerous current FBO services on November 8, 2017. Kittitas County desires interested service providers consider offering the fallowing suite of services: • Maintain and staff an FBO Office at Bowers Field including a pilot lounge, transient pilot weather innformation and flight planning room. Provide and maintain a vending machine supporting pilot snacks available a minimum of eight hours per day, six days per week. Furnish, clean, stack and maintain restrooms available to the general public 24 hours a day, seven days per week, • Coordinate rental cars for pilots with area rental car providers. Manage the County's tie down areas. Coordinate with the Airport Manager and file NOTAMS with, the Federal Aviation Administration as required. Act as security monitor for airport access through all gates. • Provide additional services as determined and agreed to by the Airport Manager. Currently, the County's main hangar facility is occupied by Central Washington University. Their occupancy of the facility is expected to continue until the current lease is reviewed in October, 2023, Responders are advised to consider that use of the County's main hangar supporting limited FBO services is unlikely until October, 2023. See the full Request for Proposals for detailed information regarding this request. A complete package may be obtained from Kittitas County Department of Public Works, 411 Worth Ruby, Suite 1, Ellensburg, WA 98926. PROCEDURES FOR SUBMITTAL: If you wish to be considered for providing limited FBO services at Bowers Field Airport, you must respond with your proposal by 10 AM, local time, Friday November 10th, 2017. Proposals shall be submitted in sealed envelopes marked as follows: 2017 Limited Fixed Base Operator Services at Bowers Field. The envelopes shall also be marked as follows: Attention Airport Manager. Submittals shall include a one page cover letter indicating your interest is providing limited FBO ,services and identified above — or any combination of listed services you'd like to provide. Submittals shall also include three copies of your proposal describing your ability and history as an aviation service provider and your ability to professionally provide the aforementioned services. Kittitas County reserves the right to reject any and all proposals and to waive any informality in the interests of the County. OBTAINING THE PROPOSAL DOCUMENT: Copies of time request for proposals may be obtained from Kittitas County as follows: Proposal Documents may be obtained at: Kittitas County Department of Public Works,411 North Ruby, Suite 1, Ellensburg, WA 98926 Digital Documents may be obtained by contacting: Ms. Candie header, PW Administrative Assistant at: randie.lec�dercaeo.kittit; &vra,g-, Qualification documents may be submitted until 10:00 am, Friday, November 10, 2017 to Kittitas County Public Works, 411 North Ruby Street, Suite 1, Ellensburg, WA 98926. fileJI/CalUsers/car:dic,leaderA)ownloads/newspaper-text%20(13).html 10120/2017 More information is online athttp:l/www.co.kittitas.wa.us/noticesl. Clerk of the Board Publish: Daily Record: 10125/2017; 1 1=017 Page 2 of 2 file:///C:/Userdcandie.leader/Downloads/newspaper-text%20(l3).html 1.0/20/2017 Page 1 of 1 For more information, contact Public Works Kittilm County shall evaluate statements of qualifications and performance data submitted by firms regarding the proposed project_ Following the evaluation, the county may invite one or more firms to meet with county officials to discuss the project and the relative benefits of various methods of providing the desired services. The county then selects from among those firms the one "most highly qualified" to provide the required services. County procedures and guidelines are to include a plan to ensure that women, minority, and veteran -owned firms have the maximum opportunity to compete for the contract. The level of firm participation should be consistent with their availability within the relevant professional community. After choosing the most qualified firm, the county then negotiates with that firm for a contract at a price the county determines is fair and reasonable, considering the estimated value of the services to be rendered, as well as the scope and complexity of the project. If a satisfactory contract cannot be negotiated, the county formally terminates the negotiations with that firm and attempts to negotiate a contract with the next most qualified firm. The process continues until an agreement is reached or the search is terminated. In emergency situations, the process outlined above for procuring services maybe dispensed with upon a finding by the county that an emergency requires the immediate execution of the work involved. All submittals shall become the property of Kittitas County. Kittitas County reserves the right to reject all submittals and re -advertise if necessary. file:///C:/Users/candie.leader/Downloads/www-tex�/�2D(l3).html 10/20/2017 KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY COM MSSIONERS STUDY SESSION STAFF REPORT STUDY SESSION DATE: October 23, 2017 TOPIC: Chamber of Commerce 0.09 Funding Request Investing Savings from the Incubator Roof Project ACTION REQUESTED: Direct staff prepare grant documents LEAD STAFF: Mark R. Cook RECOMMENDATION: Direct that staff prepare grant documents supporting the Chamber of Commerce funding request. BREIFING SUMMARY: •y Earlier this year, the Board of County Commissioners (BoCC) approved 0.09 funds (Distressed County) repairing the roof to the business incubator building. The Chamber saved money in the roofing project and requested savings be applied towards replacing roof swamp coolers. Public Works conducted a phone poll of the BoCC and a majority of commissioners agreed to allow swamp cooler replacement. Additional savings from the original award ($16,283.56) are requested to be applied toward replacing the EBDA's "airport building" roof. BACKGROUND: Earlier this year the BOCC, following the Conference of Clovernments funding recommendation, award the Chamber of Commerce sufficient funds replacing the roof of its business incubator. Roof repair savings were later applied to replace roof swamp coolers. Funding remains from the original grant award. DISCUSSION: The Chamber of Commerce is requesting the BoCC support COG'S funding recommendation and allow the final savings ($16,283.56) from its original 2018 funding award be applied to the EBDA's "Airport Building" for roof replacement. FISCAL IMPACTS: Expenditure of the requested $16,283.56 completes the original funding allocation of $53,685. Page 1 of 4 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT ATTACHMENTS: Exbibit 1: 2018 Public Facilities Fund Roll Up Exhibit 2: Chamber of Commerce Application for "Airport Building" Roof Repair Page 2 of 4 PUBLIC WORKS BOARD OF COUNTS' COMMISSIONERS WORK SESSION STAFF REPORT EXHIBIT 1: PUBLIC FACILITIES FUND ROLL UP Page 3 of 4 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT '?nsn017 3:00PM Kitti es County Public Works P.vbNc Facilitles Fund Cash: Projection - December 311', 2017 #108 - PUBLIC FACILI n m FUAID CASH & INVESTMENTS as of JANUARY 1, 2017 REVENUES: Estimated Revenues - Sales and Use Tax Estimated Investment interest Total Estimated Revenues - 2017 EXPENDifURES, COM61Il1'tiAENTS and RESERVES: Prior Period Projects - Carryover 0110112017: City of Cie Elum - Railroad StraM Utility Improvements City of Cie Elum - Public Restroorn Facility City of Kittitas - Main Str st Illumination Project City of Kittltas - S. Sewer Feasibility Study City of Roslyn - Community Center Roofing Project City of Roslyn - Downtown SImprovements City of Roslyn - Downtown Sevres Improvements City of Ellensburg - Rotary Park Improvements City of Ellensburg - Fiber Optic Expansion Ph 1 a 10% Cantingerw" city of Cls Eium - Public Restroom Faduty (COG approved Mardi, 2014 Total Prior Perbd Commitments - Januarys 1 Current Year Budgeted Projects Fund Admirtlstration C'dy of Ellensburg - Fiber Expansion, Ph 2 Clty of Cie Eltmt - Stornwater Deign City of O t e - Main Strad Lift Station City of Roslyn - Economic Upgrades ESDA - Business Incubator Roof Replaosment Ehertsburg Development Group 1 KC Chamber of Commerce ID% Contingencies Total Current Period Commitments - January 1 Reserves of Fund Balance. Tentative - 2017 Bond Payment Designated Reserve for Future Years Projects Total Reserves of Fund Balance $885,000 $4,61)0 $10,986 M000 $10,463 $10,069 $44,075 $10,513 $311,400 $23,207 $92.716 $548.399 $54,840 --- $25 OW $4,= $159,500 $+17,500 $249.120 $41,250 $63,665 $72.000 $547,055 $B4, 706 $200,ODO 5250,000 As of July 18, 2017 $$225,370 $889,000 (362$,239) ($711,761) (3450,040) ESTIMATED UNENCUMBERED FUND BALANCE - Decambar 31, 2017 $4,324,970 GAAcci1108 PUBLIC FACILITIES1Annl Cash Projection - New Funding AppIJc.Wions.xlsx Page 7 EXHIBIT Z: CHAMBER OF COMMERCE "AIRPORT BUILDING" 0.09 GRANT FUNDING REQUEST Page 4 of 4 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT Kittitas County Department of Public Works DISTRESSED COUNTY SALES AND USE TAX INFRASTRUCTURE IMPROVEMENT PROGRAM APPLICATION The Distressed County Sales and Use Tax Infrastructure Improvement Program supports improvements to infrastructure systems that foster economic development in 10titas County. The goal is do create economic opportunity through Infrastructure investment. APPLICANT INFORMATION Applicant: Ellensburg Business Development Authority Contact Name: Margaret Reich Address: 501 N. Anderson Street Address: City: Ellensburg Telephone: (509) 925-8657 E -Mail Address: reichmQd.ellensburg.wa.us Project Location: 1000 Prospect Street & 3110 AlrpoM Ellensburg State: WA Tp: 98926 FAX: Jurisdiction Population: 18,810 Project Tide: Business Incubator Roof Replacement APPLICATION THRESHOLDS Applicant Check -off: Requirement: The project is improvement to an Infrastructure system(s) linked to economic development. l( A detailed 8-1/2x11 vicinity map that clearly shows the project is Included in the application package. C311, Distressed County funds are not being substituted for other funds that are already �/ secured. LT The project involves traditional improvements, instead of Anon -traditional" improvements eligible for "Enhancement"' funding W/ Applicant has submitted only one application this round, 13 The local/regional economic development organization has been informed of the Projer-L oma Z G `o -- tn Ln o G O �j Ln Lnco C V Vl- M Crk a0. �F F°si CA m W Q a. u 0 ri c0 L r [3 o cn a a M1• z C p Le s�i o n cn M pm Of N Le %6 Vq C V4 �p C LOQ O V4CS1 �D N M Q ral 99-1 4m- p► iA t � o► W a U L 00w �r as 3 11��QQ R Ra f L? C%j CDM u n E cg , � }Fu1 Z.O E a o. 0 CD LM m i C IQ 70 E $� 2.9 'U) 25 LM E O c L i tm c * to PROJECT NARRATNE 1. Project Description: Describe the scope of work. Indicate ttte major work involved, Including a brief comparison of existing and proposed conditions. The original project was to replace an aging roof on the Ellensburg Business Incubator Building. Funds have been disbursed for the roof replacement, On March 14, 2017, Jim Armstrong, on behalf of the City of Ellensburg and as contractor for EBDA, approached the COG with a request to expend undisbursed funds to support replacement of swamp coolers. This current request is utilize undisbursed funds for the same purpose: to replace an aging roof of a building located on 10ditas County leased land, and owned by the EBDA. The Airport Building, as it Is commonly known as, has a roof that habitually leaks, disrupting the activities of the tenant/business owners, and thus adversely impacting economic activity In the County. In providing the undisbursed funds for this purpose, the COG will increase their local investment match more than twice as much, and support the ongoing operations of a building intended to support light Industrial activity on iCttitas County owned land. 2. Main the specific Infrastructure Issues the project addresses and how they are linked to economic development Improvements. The original proposal discussed the history of the Ellensburg Business Incubator — a %duty designed, constructed and managed in support of start-up business who need space at a less than market ranee in their early years. This request results in a roof replacement that will allow for continued operation of small businesses in tenancy at the Airport Building, and lead to additional jobs within the county and the region. 3. Preliminary Engineering Phase: Estimated Start date:: Estimated End Date: Please explain phase status (work already completed, in progress, awaiting funding, etc., and factors that may slow phase progress). No engineering or phasing is required for any portion of this project 4. Right of Way Phase: Is It Required? Yes__ No -x— Estimated X Estimated Start Date: NA _ Estimated End Date: NA Please explain phase status (work already completed, In progress, awaiting funding, etc., and factors that may slow phase progress). Not applicable to this project. 5. Consbvction Phase: • K r. 0.• a 1 - k -7 e • I C71' a A lacy- a 1 a 1 Please explain phase status (work already completed, in progress, awaiting funding, etc., and factors that may slow phase progress). The original project was for a basic flat 60 mil TOP roof replacement requiring permits that are easily and readily available through application process with the Qty of Ellensburg. For work at the Airport Building, we would submit permit appllcatlons to KJWWs County, as the building is located on County leased land. 6. indicate if the project is consistent with the following applicable state, regional and local plans and prioritization processes: ❑ Overall Economic Development plan - Officially Adopted April 16 2013-K& Planning policies ❑ Comprehensive Land Use plan - Officially Adopted 2006 -Updated 201.4 -City of Ellensburg Mar. 2014 -Cour ❑ Capital Facility Plan - OfficiallyAdopted ❑ Community Action Plan for other community-based plan) - Officially Adopted. ❑ Slx-Year Transportation improvement Plan - Officially Adopted. ❑ Site-speclflc development plans; e.g., Community Master Plan - Officially Adopted. • 1�1: r •• 111 .L- • .!ti •� .1 7. Explain how this infrastructure project has been coordinated, or will be coordinated with other jurisdictions , such as counties, cities, state/federal agencies, and with \economic development organizations during planning, design, flnandng, construction and/or operation phases. The original application cited the Ellensburg Business Incubator as an initiative of the City of Ellensburg as the eontradbar to the Ellensburg Business Development Authority (EBDA) for economic development. EBDA is responsible fur the administration of a microloan program, property management at both the Ellensburg Business Incubator and the Airport Building (effective 9/27/2017), business support services such as business consulting, business planning, financial planning, along with business retention and expansion services. The Country's ADO, K ttitas County Chamber of Commerce, took the lead in identifying the great need for this project, including securing a quote fur roof repair (attachment A). S. Explain how the infrastructure project will help meet the economic development goals of your community and/or region. If this project Is not done, will the anticipated prnrat7e development still twice place? As cited In the original appitcation, this project helps meet the economic goals of the community by preseiving a building that has a proven history of success and is consistent with the economic development goals of both dw City of Ellensburg and the IQtiitas County Comprehensive Plans. If the project is not completed there will be continued deterioration of the roof resulting in damages two the facility and work tools/product of the small business owners who are tenants. This will lead to the loss of tenants, and the inability to locate new tenants for the building. We have not Identified alternative sources of funding for the roof replacement. Without this fund a band-aid fix that lacks any warranty will need to be implemented for a makeshift fix utilizing the matching funds EBDA and the Qty of Ellensburg have committed to this project:, which is not the best use of public funds. The support requested here will provide for a permanent, lasting solution to this roofing problem. 9. Describe any feasibility or predevelopmentstudies that demonstrate the linkage between the proposed Distressed County Infrastructure improvements and the anticipated economic outcomes. N/A — This project provides for protection and preservation of existing infrastructure, which as a successful track record. 10. Indicate if other needed infrastructure (e.g., sewer, water, power) is in place or If there is a plan for getting it in place. All infrastructure currently exists at this facility. No new infrastructure is necessary 11. Indicate the Estimated Number of Businesses Created/Retained by the Project. 8 There are four business located at the Ellensburg Business Incubator, and 4 located at the Airport Building. By funding this project, the amount of businesses are seated/retained its dg1d* . 12. Indicated the Estimated Number of ]obs Created/Retalned by the Project. over 25 As killed in the previous application, there are 9 jobs generated at the Ellensburg Business Incubator. This proposal increases the amount of jobs created/retained to almost three &W to over 25 jobs with the inclusion of the Airport Building. Applicant Certification Certification is hereby given that the information provided is accurate and the applicable attachments are complete and included as part of the application package. I oertfFy at a thresho met at the time of application. Sign al Reprre Date Sponsoring Agency (V Applicable) Signature of Agency Representative Data Typed or Printed Name Date Associate Economic Development Organization Notification The organization listed below has received no hi ation of this project as demonstrated by the signature of the organization's reps eseW ative. df ,?o17 ia� Illttltas County Department of Public Works Conceptual Approvals Approval of the project feasibility, scope and estimated costs. Signature of iCittl s County DPW Representative Typed or Printed Name PWCH-iAMBERof COMMERCE March 14, 2017 I=tas County Conference of Governments c/o Board of Kittitas County Commissioners 205 W. 5th, suite 108 Ellensburg, WA 98925 Re. Change to COG Funding for Ellensburg Incubator Building Dear Conference of Governments: In October 2016; The Conference of Governments awarded $63,000 to the City of Ellensburg for roof replacement at the City's Ellensburg Business Incubator, 1000 prospect Street. The Chamber administers the building for the City. As work is about to commence, the final bid for the project has come In about $10,000 dollars less than the initial bid that was approved by COG. City Manager John Akers and I see this as an opportunity to replace the building's antiquated and leaky swamp coolers, which frankly should have been included in the initial request to COG. The coolers are Integrated into the roof structure and replacement with new coolers at later time Will require opening the new roof in at least 5 locations. It will also cost considerably more. We therefore request that any surplus funds on the project be approved for replacement of swamp coolers concurrent with the roofing Installation. Sincerely, Jim A ng C.E.O. Jim Mittitascountychamber.com 609 N MAIN STREET 1 ELLENSBURG, WA 98925 1 OrriCE: SW -S25-2002 1 TOLL FREE: 888-925.2204 1 FAX: 509-962-6248 trdo@kkdtescountychembercom I www.k1L;raswuntycnsmbsrxW. WFINR . GIVING • PICKING - CUT- P.O. Box 1179 Ellensburg, WA 9M6 fiJ�+10.% Estimate DOW FM!mate # 6WO16 09-1803 Name I Address Kittaw Cowry Chamber Of Commerce l'MIW Description Qty Rater Total Furnish A install 60 MIL TAO membrane roofing 613,250.00 6$,250.001' -install will be done with saps weWing the seams rather than heal weids -Parapet wells will be wrapped -New scupper drains and roof penetrations will be installed per MFG spec Incubator building (prospect :haat) All bids are subject to change after 30 days Slubtiatal 568,250.00 webbwmtrucfsoninc@gnlail.com Salads Tax (8.0%) :s,a6o.oa 509-968-3654 Total S73,710M Kittitas County County -Wide Planning Policies - ,April 16, 2013 ECONOMIC DEVELOPMENT AND RMPLOYN ENT I. Issues I.Overall Economic Development Plan. Policy A: The jurisdictions in Kittitas county will cooperate with the Kittitas -Yakima Resomce ConwYation and Economic Development Dwtnict in preparing an annual "Overall Economic Development Plan." Other appropriate agencies, businesses, and individuals will be involved in the process. 2. County -wide Economic Vitality, Policy A: Economic vitality and job development will be encouraged in all the juds icdons co Wstent with 811 community growth policies developed in accordance with the Growth Management Act, 3. Financing for Public Facilities. Policy A: Planning and financing for public facilities to serve potential business and industries except natural resource based should be limited to urban growth areas. Amended through Kittitas County Ord. No. 2013-005 Page 8 Updated April 16, 2013 4. Economic Development strategies. Policy A: Economic development activities will be implemented in a manner which supports our quality of life and growth management strategy. Thin can be achieved by the following: I . Raoognizing tbat education and training which produce a skilled work force are essential to the county's economic vitality. 2. Basing the level of economic development activity on our ability to manage the resulting growth. 3. Requiring non-rewurce based economic develop=t activities to locate within designated UGAs or incorporated cities. 4. Requiring economic development proposals to show how increased services and infrastructure support will be provided. S. Undertaking countywide and regional eirorts to coordinate economic development activities. b. Ensuring that the economic development element of local comprehensive plans and countywide and regional growth mtanagement plans are compatible City of Ellensburg Comprehensive Plan — Relevant Sections — Adopted 2406 amended through 2314 Ellensburg can stimulate local economic development successes by emulating the strategies used in other communities. It takes work, but the following steps can help the community Improve Its chances for prosperity: • Focus on strengthening and diversifying the local economy and meeting demonstrated market demand; for example, by encouraging additional retail business * Promote the retention and expansion of existing businesses . Encourage and nurture now business development of all sizes * Create economic Incentives to reduce start-up costs andtor risks for businesses that provide family -wage jobs o Pre -permit property to reduce time for a business to be up and running o Support innovative programs to develop a highly qualfiied labor foroe o Stimulate industrial development through public Investment o Create a permitting process that Is predictable and etfcient Goal ED -2 -Stimulate and diversify Ellensburg's economy A - Promote the rafsr idon and expansion of existing businesses as well as the development of new businesses 1 - Solicit comments and feedback from local businesses on things that the City could change to better support local businesses 2 - Establish financial and other incentives to retain existing and attract new businesses 3 - Market to a variety of business both large and small - than fit with Ellensburg's character and meets the needs of the local market 4 - Inventory vacant building space in Central Commercial zones and post on the City's web site 5 - Facilitate the creation and expansion of businesses and Institutions that eneftt from locating In the County seat 6 - Promote the development of innovative niche businesses Establish a businos friendly regulatory environment 1 - Provide adequate resources to process permits in a timely fashion. Pursue an automated permitting process to allow on-line applications for some permit types 2 - Streamline permitting by establishing a one-stop permit center for all permits and establishing an expedited permit process for some projects 3 - Encourage the use of the pro -application process as a means of identifying potential obstacles to the development of a particular site 4 - Establish predictable processing times and consistent review processes C - Encourage development of light Industrial uses within the City of Ellensburg 1 - Develop City -owned property off Dolarway fnr a light Industrial park 2 - Continue to partner with Kialtas County on development of the Kittitas County Industrial Park at the Airport 3 - Consider developing another incubator project 4 - Coordinate with the Economic Development Group to develop business plans for value-added Industry 5 - Identify strategies to mftate constraints imposed by the flood platin on Industrial land, and to minimize negative connotations of being designated within the 104 -year flood plain 6 - Encourage pre -permitting of industrial property by deferring fees until the property is developed As export -based economies shrink, the service sector established to serve them also shrinks, sometimes losing its diversity as the market Bets smaller. Ellensburg has been able to retain its service sector diversity despite the downtum in basic industry. There is no Bingle -source directory, however, to encourage a "buy iocar program. As Ellensburg seeks to enrich its commerce sector, It will promote local businesses more actively and provide accommodations for their visitors. Ellensburg will encourage a more entrepreneurial culture, supporting existing and start-up businesses as they explore new markets The community noted during the participation process that they wanted to see more jobs In Ellensburg. People want to work In the town in which they We, go to school, and shop_ The trick will be to match job creation and skills development, coordinating with local industry and local educational Institutions to develop effective job training programs Priority Projects Based on the goals, policies and programs contained in this chapter and on the results of months of public discussion, the City Identified the following as priority economic development projects for work in the immediate future. Economic development vision and strategic plan Collaborate with others to prepare an economic development vision and strategy for the region, identifying the types of land use designations and the relative priorities of capital Investment necessary to create the type of economic development environment Ellensburg seeks. UGA adjustment Review the urban growth boundary and adjust it as necessary in the future to assure adequate land of adequate type is available to implement the recommendations of the economic development vision and strategic plan. Increase usable industrioNy zoned property Review the industrial land inventory and identify and implement steps within the City's control to make available land more easily developed. Stneamlinelautomate permitting proce s Review land use permitting proc roes and make adjustments as necessary to streamline approval processee while still ensuring projects enhance Ellensburg's eoonomlc vitality and community character. Airport development strategy Collaborate with IC'rititas County to ensure the airport's development plans oontdbute to overall economic growth in the region and that Ellensburg's land use pians are compatible with continuing airport and airport -related uses. Kittitas County Comprehensive Plan - Pertinent Sections March 2016 10.3. Goals, Policies and Objectives Ki!#itas County has established the following goals and policies to guide future economic development. These goals and policies were developed in response to existing economic conditions identtfied within the County. GPO 10.1 Be a county the supports the varied needs and demands of the community and surrounding area through the understanding and creation of a supportive and active environment for economic development in the community. GPO 10.2 Support the retention and expansion of existing local businesseslindustries and recruitment of new businessAndustries in order to maintain a strong job and wage base. GPO 10.3 implement regulations that recognize and further the diversity of industry and the business community, while also promoting the sustainability of natural resource based activities. GPO 10.4 Encourage economic growth while protecting the rural character of the County. GPO 10.5 Encourage the promotion of tourism and tourist based businesses. GPO 10.6 Provide the Infrastructure and public facilities to support economic activity and growth. GPD 10.7 Strive to maintain a balance of jobs and housing. GPO 10.8 Promote and encourage the establishment and expansion of educational, research and other related activities that support existing local industries and businesses. GPO 10.9 Work in cooperation at the local and regional level to combine resources and build consistency in economic development strategies. 10.5 Economic Development Strategic Pian The Econornic Development Strategic Plan was prepared by TIP Strategies and the Economic Development Group of Kittitas County In 2009. Under the guiding principle of "the use of public resources to stimulate privets investment," the purpose of the plan Is to help the Economic Development Group of K t tas County and policy makers at all levels of government understand their competitive position and to coalesce around a vision for promoting the region. By utilizing a strengths, weaknesses, opportunities, and threats (SWOT) analysis approach, the plan identified and addressed strategic goals, policies and objectives for policy makers and administrative personnel to apply in decision making processes to advance and enhance the economic vitality of Kiititas County. The EDSP drew input from a broad cross section of citizens and interest groups, and has been formally endorsed by Kittitas County, the City of Ellensburg, the City of Cie Elum, the City of Roslyn, the City of Klttitas, the Ellensburg Chamber of Commerce, and the Cie Elum Chamber of Commerce. The findings and recommendations outlined in the plan are designed to serve as a framework for making investment decisions, and for providing guidance in growth that is both realistic and sustainable. In addition the plan also provides a comprehensive depiction of the socio- economic and demographic status of the county and its relationship to other counties, both regionaNy and nationally. The 2009 version of the Economic Development Strategic Plan Is adopted by reference into this comprehensive plan subject to the following limitations. -The Economic Development Strategic Plan is adopted as a reference document to be used by Klttitas County as an aid in land use, capital faciiitiss, and public policy discussions, and by members of the public wishing to propose projects, pursue grants for projects, or propose agreements with landholders. -The Economic Development Strategic Plan may be used as a part of the Kh tas County Capital Facilities plan for purposes of utilizing real estate excise tax (BEET) proceeds I& acquisition or expansion of recreational Infrastructure. TIF STRATEGIES - Theory In to Practise Light Industrial & Assembly Why does this sector matter? While national tre & suggest manufacturing job growth will remain flat, there is OR value inn adding this sector to the EDG's target list. A healthy msnwfachaing secW c ontnUW to the local economic base and can provide a soumce of employment for entry-level workers and those without advanced credentials. Competition for manunfaet wring jobs is fierce and the cost of recavitment initiatives (in terms of marketing dollars, incentives, and improvements) can be significant Why is it a fit for Kittitas County? Admittedly, the county fares some constraints with regard to tine recruitment of manufad<nfng moons. Kittitas is at a competitive disadvantage in comparison with neighboring counties in terms of utility costs. Accmftg to local officials, industrial users in Kittitu County will Pay approximate ly $.05 per kWh of electricity. While nationally competitive, the nate is higher that the $.0l per kWh paid in Grant County. For energy -intensive users (a.&, food, bulk chemicals, refining, glass, cement, steel, and aluminum), the diffamc a in oast is aWficant. Another major cont is the lack of a large pool of local workers wbo passers basic manufacturing skills (e.g., welding CNC marl hft tool and dye mWdnO- Nevertheless, EDG should engage in reasonable marketing and remuitmert activities targeted at out-of-state companies cWgcd light industrial and assembly. The county's highly desirable quality of life, attractive scenery, and proximity to a major metropolitan area makes it a logical destination for executives seeking to relocate a facility finer a high-cost, high -stress environment. 4.14 - Build on core industries. Companies already established in the region should represent the first tier of economic development opportunity. Existing state and regional clusters to c owder include OR& fbr aviation/aerospace, alternative energy equipment, construction materials and equipment, or agricultural equipment. Exceptions to this rule are important, however. If the industries are contracting, or if they add little value (tbmugh wage or capital investrucrnt), public support ft them must be more measured and more cautious 4.15 - Target specific eharacterMICS As with professional services, we recommend selecting specific companies using a series of Mum- Firm size - Given the countyis growth concerns and labor market trnds, targeting effats ere likely to be most successful with firm sizes under 50 employees Energy usage - Because of the cOMty" s competitive situation, energy usage is another factor that can be used to ref= targeting efforts. Non -energy intensive industries include metal -based durables, fabricated metals, machinery, computers and electronics, transportation eqWPmcnt, electrical equipment, and wood products. Site requirements - Land consumption paw should also be considered. 4.16 - Increase local slows g options ley, 'I'>ris should be done in Explore opporiimities to increase the availabilitywf �1� fift Council, WorkSource orad Central conjunction with the South Central WashinSton Washington University and should be aligned with needs of local business. Longer term strategies could include banging additional programs and resources to the Yakima Valley Community College satellite campus in the Kittitas County Ellensburg Business Development Authority Airport Building d I- if i 1141 11 FA Includes position of the Ellensburg Business Incubator located at 1000 Pmspect, The Airport Building is owned by EBDA and located on land leased from KtUtas County. ir 40 ++"w��«ta" •M r"�;a<Iif~fil�iiy� �,,.I a — LV CIO' Urban Rest dential 4. 'Residential Zoning kit ul t 01 d I- if i 1141 11 FA Includes position of the Ellensburg Business Incubator located at 1000 Pmspect, The Airport Building is owned by EBDA and located on land leased from KtUtas County. Li ++"w��«ta" •M r"�;a<Iif~fil�iiy� �,,.I a — LV 4. d I- if i 1141 11 FA Includes position of the Ellensburg Business Incubator located at 1000 Pmspect, The Airport Building is owned by EBDA and located on land leased from KtUtas County. Li 4. d I- if i 1141 11 FA Includes position of the Ellensburg Business Incubator located at 1000 Pmspect, The Airport Building is owned by EBDA and located on land leased from KtUtas County. Ellensburg Business Development Authority Airport Building a ROV* S ft;; ! tiC?il tfS Rd t'.ili`'ViaW yiC indiAdrial Ad Sanckqs Rd %40" Ae S 49 LA & � z X3rYtwDr � � �� (aSltlbFilCttl E t 3th Ave Centra! Washington €? a+r i 5th A►Kr � University m Yd idSt1344e,La 2 P Z c:. R[: W Dalurway Rd f • - tiV E Vdniat _J z b V tj Iq A ` L• 3N Ave w ?rd Avn F 2nd Me E 2nd Aw " ftAryPark `0 litofAn FIda A" £� F- ; nt nai Ave L CaPfa Arne w � � v fir; EF zs E Maratuba Ave t+�s sn 0 "' SOttin AV* r_ Maintain view Ave Uthas Hwy Kit umptanui' t,;jtr�Fr on im Rd Includes position of the Ellensburg Business Incubator located at 1000 Prospect. The Airport Building Is owned by EBDA and located on land leased from KI"ttitas County. A MR 7 M.Q. M&tgMr Qg.. Inca liiov 1101 To., Saran Tivgllo ft m: Ric Fernandez Fax: Phone: AMR. Pages: 1 PRDJ Effaw6mvAkz* as Pkw*-31JgAfrportAbW The roof on ft bLift is a starvdit seam metal no. it has oposed fasibe m at the joints, walls and roof edge. As wlth mast roofs of this type, there are kiwa t Issues at roof curbs, perretrafts and a pposed %stwors. Our newivrrerxiadon for the lorg term is to rebcfl the ®dstlng roof with a TPO roof sygem. FbIMng Is our proposed 5aope of voc ic. SCOPE OF UK=-. MadkwAkv&Al M~ TPO 1itO Sjmbmm (1+ S&* Ant B%W) • install p nflie cut EPS hoiation over the exsbrg metal pormis. The lnmWon "buries" the fisting metal roof and standing seams. The Insulation pen ds W11 be meftrxcally attactred to the metal roof using iraulation plates and fbsbom irdafi a nwha nkally attadw d 60mil TPO root systs, . The 1P0 membrane Is nwharicslly atWdled and heat -welded at the seams. n lnrsthll new me i b neat perimeter vok root axbs and at all ro*V peneiradom Install new edge metal at roof edge. • Upon aomplebon, Freebie wtll issue a iryear material vuawtV. $40,173.00 ygWW w hbmWon obftbWdffftOAWtihtM4" io msw neawwy► s ffywmMWprcacasdmwwAfno e dtormabe- anodk ra k-mhtwdgreytaua&Wpvpot .. Qrlpnigi�g abps r,�ot aihot� sa�r lour arpfee� Ifyw ►� a►ry � ar,t,� �, tv? of k p ow arm TlAw*ymfor ft 1401 Harron—PO Bax OWS--YgMM WA 98808 (SOBS 575.OM FAX (5091453-059'1 User PRO 1 a/15MI7 T KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY CONMUSSIONERS STUDY SESSION STAFF REPORT STUDY SESSION DATE: October 23, 2017 TOPIC: Conference of Governments 0.09 Funding Request for the City of Cle Elum ACTION REQUESTED: Provide Direction to Staff Regarding the Request LEAD STAFF: Mark R Cook RECOADdENDATION: Direct that staff prepare giant documents. BREIFING SUNMARY: Previous Board of County Commission (BOCC) award requited a Community Development Block Grant (CDBG) match to the City of Cle Elam 0.09 Fund grant award. The City did not receive the CDBG grant. The City reapplied to the Conference of Governments (COG) with a revised proposal. • The revised proposal seeks funding for one block of city First Street reconstruction. BACKGROUND: Earlier this year, the BoCC (following COG's funding recommendation) awarded 0.09 Funds (Distressed County Funds) to City of Cle Elum supporting their request for grant funding (E IMIT 1). The BoCC made the grant contingent on the City's receiving a matching CDBG grant from the state. The City did not receive the CDBG grant. The City has repackaged their grant application (=E13IT 2) and COG has approved the City's funding request and now the proposal goes before the BoCC for fimding consideration. DISCUSSION: The City proposes approximately 24% in matching funds supporting the construction phase of the project ($234,480). The original application identifies a tight timeline for First Sheet improvements against a pending paving project by the Washington State Department of Transportation. The original application also identified the possibility of phased improvement construction. Page I of 4 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT FISCAL INV CTS: $234,480 is requested from the Public Facilities Fund supporting the City of Cle Elum request. This is the amount previously authorized by the BoM ATTACEIlVIENTS: Exhibit 1: Public Facilities Fund 2018 Financial Ro11up Exhibit 2: Revised City of Cle Elum grant application Page 2 of 4 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT EXH03IT 1: PUBLIC FACILITIES FUND 2018 FINANCIAL ROLLUP Page 3 of 4 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT 711W2017 13:04 PM K• la County Public Works. PLIUNC Fac: =: es Fund Cash. Projec-don - December 31, set i #108 - PUBLIC FACIUTIES FUND As of July 18, 2017 CASH & IR'VESTMENTS as of JANUARY 1, 2017 $2,225,370 REVENUES: Estimated Revamm - Sales and Use Tax $885.000 Estimated Investment Interest $4,500 Total Estimated Rawnues - 2017 $889,600 EXPEKDITURES, COMMIrdEIRTS and RESERVES: Prior Period Projeaft - Carryover 0110112017: $4,000 City of Cie E1um - Railroad Street Utility Improvements $10,956 City of Cie Elum - Public Restroorn facility $35,000 City of Kittitas - Main Stivet 111wrt nation Pfajoct $10,483 City of Kittf#as - S. Sewer Feasibllity Study $10,089 City of Roslyn - Comnwnity Center Roofing Project $44,075 City of Roslyn - Downtown Sewer Improvements $10,513 City of Roslyn - DoMmbown Saw Improvements $311,400 City of Ellensburg - Rotary Part( Improvements $23,207 City of Ellensburg - Fiber Optic Expansion Ph 1 $M,716 $598,399 10% Contingencaes 5.54,840 Chy-of Cls Elurn - Public Rbstroom Fad city (COG appraised March; 200 325,000 Total Prior Period Commi nients - January 1 ($6213,239) Current Year Budgeted Projects Fund Administration $4,000 City of Ellensburg - Fiber Expansion, Ph 2 6169,600 City of Ole Etum - Stormwater Deafgn $47,500 i City of Kltdtsa - Maln Street Llit Station S248,12D City of Roslyn - Eoonofnic Upgrades $41,250 EBDA - Business Incubator Raaf Replacement W685 Ellensburg Development Group f KC Chamber of Commerce $72,000 $647,055 10% Contingencies WAS Total Current Period Commitments - January 1 (3711,761) Reserves of Fund Balance: Tentative - 2017 Band "Payment $200,000 Designated Reser fbr Future Years Projects $.250 000 Total Reserves of Fund Balance $450,000) ESTIMATED UNENCUMBERED FUND BALANCE - 0ecomber 31, 2017 $1,324,970 G:1sAcct1108 PUBLIC FACILITIESVAnnl Cash Projection - New Funding Applications.xlsx Page 1 EXHIBIT 2: REVISED CITY OF CLE ELUM PUBLIC FACILITIES 2018 GRANT APPLICATION Page 4 of 4 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT Kittitas County Department of Public Works DISTRESSED COUNTY SALES AND USE TAX INFRASTRUCTURE IMPROVEMENT PROGRAM APPLICATION The Distressed County Sales and Use Tax Infrastructure Improvement Program supports improvements to Infrastructure systems that foster economic development In I(lttitas County. The goal is to create economic opportunity through Infrastructure Investment APPLICANT INFORMATION Applicant: City of Cle Elurn Contact Name: Robert Oma= Address: 119 West Swond Street Address.: CRY: Cie Elven - � WA Zip: WA 98922 Telephone: 509.674.2262 FAX: 509.674.4097 E -mall Address: mbert a)cityafeleeium.com Project location: City of Cle Elum Jurisdiction Population: 1,870 (OFM2016) Project Title: First Street Stormwatsr Improvements (Updated 09/13/2017) Cle Elum Sales Use Tax Chani Application 6-13-2017 PROJECT BUDGET TAM L HraJoct NWM* (Updated W131011) FtrMM"I souxes DIN' ressed C0M* Fads Regereated. SJZJM(PE)DbRU MCayRnrla(M21 Other F41 t S SbdL- 5 ice; Ks. ..-�-... other counter. (PE: oUrer tp�l; S,W(PE) tdgrataoElYlnOprr�PMesserotaii f,5�¢e Fr R) CRY crew EIMtamPfetoarOM(=A PAStes S OPE~ Other. (pEi els Ehnn tlpar.es.in 1lanea { INMIC Q C3%MmbwmWas Arise. (=I* Project Tata!: IPF) (C nl) WstrenedCmwty Fund NbtrditItatto: IPE) ICH) Cky 010B Elam: Hest Sheet MOM ater Irnpraee sneers 2018DhtM CueeetySalesandUse Tat InFrrrdretleleknPrnvemEnlPrOgam Prellmlrory EnOrleo rN RtdetafWW Phnse(PE) Phrse 547,500 $WAon 123.200 SM1500 S1as�on x IsfundlneSeasred -Y ProJect Total or 147 $4$500 Y(PE) $3QeOo Y K MM Y(PE) Y14FN) ,412,500 Y (PEI 5IJ4 Per ` $26,000 Y FC00 s�l►7asn x 25.196 SIM 749% *Please arp" other Incaltype aHnnd ft The CRY Is cam 20 iklMft S70.CW orCRy Fuels (ConVide StmEW as makh to the total project sots. The City was unsuccessful in securing the $750,000 CDBG grant as included in the original application and project budget table. As presented in the original appy the icy strategy was phasing the construction as proposed in this updated plan. The First Street Stormwater Improvements will still be designed in total as shown on Figure 1: Vicinity Map, but construction will only occur at the First StreetlPeoh Intersection, continuing westerly one block Strnmwater improvements will continue to be constructed westerly with available fiuwding as the City continues securing other funding for the balance of the project. Since several logical interim termini exist within the project limits, phasing will not adversely impact the Downtown Revitalization project as a whole. The City will utilize $70,000 of City Funds (Complete Streets) as match to the total project cost, in addition to Downtown Association contabutions as presented in the Project Budget. Cie Ehun Sales Um Tax Grant Application 6-13-2017 2 Figure 1. First Street Stormw iter Improvemeanb Vicinity► map Cle Elum Sales Use Tax Grant Application 6-13-2017 3 I Downtown Revitalization Planning 1st Street Concept July 2017 Project Description The City of Cle Elum Initiated a Downtown Revitalization Planning Project to enhance the appearance of 1st Street, increase economic development, and create a safe walkable streetscape consistent with their Complete Streets Ordinance. Stakehoiders, business and property owners, residents, the general public, Planning Commission and City Council provided valuable Input throughout the process. As a result; the Planning Commission recommended approval of a Preferred Alternative to City Council. On June 27, 2017 City Council unanimously adopted the Preferred Alternative by Resolution. This Altemative establishes a conceptual plan for street and parking configuration, streetscape amenities, and landscape improvements for 1st Street. The plan will be used to secure funding and guide future projects. Public Process 4/20/17 Walk and talk Site Visit 4/20/17 Focus Group Sessions Typical Block Section ._1 . . Study Area U FortuSGraup Sasddon City Council Planning Coetmission Study Session and Public Form 25 pwMpaM 5/22/17 Key Stakeholder Workshop 2$ participants 6/6/17 City Council Planning Commission Study Session and Public Forum 32 partldpants 6/20/17 Planning Commission Recommendation 20 parUdpants 6/27/17 qty Council Adoption 45 parddpants Typical Block Section ._1 . . Study Area U FortuSGraup Sasddon City Council Planning Coetmission Study Session and Public Form Site Furnishin Conaete SidemOk h ng Pavem Banner to Announce Events StrrelGehiti;l er S i f -.- Westport No scratch'"- Bike Rack Math MLBft woo-Oend►' Typical Block Plan SI&Wa* 4 1 .. Center Tum Low zi VE� x„ ? .�'Mgled Parking Columnar Deciduous tree j Large Deciduous Tree ---j j E LandPfa nte �Rcoep�des °Mack Be=ing ] i Mona/ CaiCr � T -0 Ido 1 - Existing Conditions & Character `"---" Air 12 Acknowledgments Mayor Honorable Jay McGowan City Council John Glondo Ken Ratliff Christine Simpson Mickey Holz Steven Harper Tom Hesdngs Ron Spears Consultants •±* ILA H B LANOKAPs AncurficWtE KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS STUDY SESSION STAFF REPORT STUDY SESSION DATE: October 23, 2017 TOPIC: HLA Bowers Field Runway 7-25 Update ACTION REQUESTED: Validate Scope of Work Reduction LEAD STAFF: Mark R. Cook RECOMMENDATION: Direct that staff negotiate a scope of work reduction from HLA. BREIFING SUMMARY: • Board of County Commissioners (BoCC) directed that staff obtain a second option on runway 7-25 repair cost options. • Staff selected HLA (Yakima) and the Airport Advisory Committee agreed to accept them as the qualified firm for the requested work • Initial scope of work (SOW) includes: FAA pavement design and preliminary (60°l0) runway design. • Geotechnical work boring the subgrade is also proposed. • SOW fee estimate is $68,000. • Airport Committee desires a SOW reduction to meet cost expectations. BACKGROUND: Immediately following the emergency closure of Bowers Field runway 7-25, the BoCC directed the Airport Manager solicit a second opinion from a qualified airport engineering consultant. Staff selected HLA (Yakima) and the Airport Advisory Committee (AAC) has since agreed with the selection. HLA has responded with a SOW and fee proposal totaling $68,000. Recently, staff met with the AAC discussing possible SOW resolution. DISCUSSION: Several proposed SOW items can be reduced or eliminated in an attempt to more closely meet overall project expense expectations. Eliminating the pavement design/design report is expected to significantly reduce cost. Collecting cost estimates associated with project assumptions without reliance on geotechnical information is another. Collecting geotechnical information on subgrade is useful — but meaningless if there is no funding solution for reconstructing runway 7-25. Staff assumes that a reasonable project cost borne by the BoCC is in the vicinity of $30,000. Page 1 of 4 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT FISCAL INTACTS: The Airport Fund cannot support the cost of the desired BoCC second opinion regarding runway 7-25. The coWbeneft from the second opinion effortrequires BoCC direction, ATTACIDQMS: Exhibit 1: Electronic message from HLA regarding SOW fee Exhibit 2: Electronic mcssage from HLA regarding request to reduce SOW Page 2 of 4 PUBLIC WORTS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT EXHIBIT 1: ELECTRONIC MESSAGE SOW .AND FEE Page 3 of 4 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT From: Stephanie Ray Tu: JK' ?R cmk cc: P -1v, - Subject: RE: update Date: Thursday, September 28, 2017 12:58:02 PM Good Afternoon Mark, There are eight scope of work items identified forthe work to be performed at Bower's Field. 1 Evaluate Site Conditions 2 Geotechnical Evaluation Assistance to Sub 3 Pavement Design 4 Rehabilitation Options: a. Full pavement reconstruction b. Replacement of existing pavement (Grind overlay) c. Pulverize existing wearing course and pave 5 Prepare Construction Cost Estimates 6 Attend (2) Meetings 7 Prepare Design Report 8 Presentation to County/ Board We received a subconsultant fee for material testing of $12,151.64 and combined with our fee, the tota I is $68,000.00. We have available two different formats of contracts, unless the County has their own. The first is consistent with a General Services Agreement, the second is what you have a draft copy of. Please let us know if you should have any questions. We are ready to get going anytime. Thanks Stephanie From: Mark Cook(mailto:mark.cook@co.kittitas.wa.us] Sent: Thursday, September 28, 2017 8:04 AM To: Stephanie Ray <sray@hlacivil.com> Subject: RE: Update I geed to See the fee and then I will prepare enabling documents fcr contract authorization. Thanks, Gook. From: Stephanie Ray [Mg6W: r Q?hiacJj,cpM] Serf Tuesday, September 26, 2017 6:20 PM To: Mark Cook Subject: Re: Update Thanks Mark, We discussed the timing with IMT and they are prepared to start immediately. I believe we are all in agreement that this work is priority and all testing must be complete before or at the time of irrigation water turnoff. Do you think we wi1I need to present or should plan on attending the next commissioner meeting for authorization of pur contract? i 'TIL di. L1]v =R..,. li._ 3 !_ {V L' •-]-, :[: ,��•i' ;:i V JL.I'� a .i' 1pt ------ Original message -------- From: Mark Cook <wjkso ta> Date: 9/26/17 6:04 PM (GMT -08:00) To: Stephanie Ray <sr UgciyjIS_W?. Subject: RE: Update Timing is critical. Please presume that you will expedite production of scope products and bill accordingly. I do not see us having the luxury of dragging this thing out. I also recognize the cost of requesting that you expedite. Let's start with the worst case price and let us determine what changes we want to make after that. Regards, Cook. From: Stephanie IiaY [m'i[L> SrFa@^l:n] Sent; Tuesday, September 26, 2017 3:58 PM To: Mark Cook Cc., Mike Battle Subject: RE: update Good Afternoon Marr, Yes, we have a proposal from IMT. They have reviewed the various types of soils using their database and have found there are 6 distinctive soil types under runway 7/25. We are proposing 8 cores, 3 CBR tests, 3 moisture tests, and 6 sieve analysis for each soil type and subbase type. Starting at the runway 7 end for approximately 3,900 feet, this would be a coring every 40D-500 feet which is consistent with FAA requirements. We would be transitioning the core locations across the runway; edge, center, edge. We are wrapping up our contract and will have it to you this week. Any additions or changes you want to make to the draft scope of work? Thanks Steph From; Mark Cook fmailto:rn.rk ccok%Tca.l:ittit Sent: Monday, September 25, 201,71:06 PM To: Stephanie Ray <sraV@biU:[LiiS-,M> Subject: Update Any progress getting numbers torn subcontractors — Bowers Field? Regards, Cook. Mark R. Cook, PE Public Works Director Direct line: 509-962-7692 Cellular: 509-855-6879 Electronic mail address: 9a Lxi qr� E)G BIT 2: ELECTRONIC MESSAGE REDUCED SOW Page 4 of 4 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT From: Stephanie Ray To: L" Sobjeet: RE: eower*s field Impmvements rlalm Tuesday, ober 17, 7017 5:92:06 PM Attachments:�'- �" ' i r -S -br f" ._5� B:.11i LiL'�*'7€�'3- Wow, sounds like a challenge. I'm concerned about the potential delay in getting the Geotech going and how the weather may skew the results the closer we get into freezing temperature. Pm assuming there may be a specific commissioner meeting we have to make for contract authorization? Would the County consider proceeding forward with their portion of the work while we reduce our scope of work? If not, we'll move ahead as planned. Attached is the quote we received from them. Thanks Stephanie From: Mark Cook [mailto.mark.cook@co. kittftas.wa.us] Sent: Tuesday, October 17, 2017 5:33 PM To: Stephanie Ray ssray@hlacivil.com> Subject: RE. Bower's Field Improvements Perfect. Thanks for the quick response. Today was the first day we had all three commissioners during the past two weeks. Regards, Cook. From: Stephanie Ray [r a°';,: --btl`.1- ,] Sent'. Tuesday, Ocbaber 17, 2017 5:31 PM To: Mark Cook Subject: RE: Bovwees Field improvements Thanks Mark, I will work on this tomorrow, and will send over any questions Stephanie From: Mark Cook r:�• ^; :�' ter- —ii . L. I_si. _ r Sent: Tuesday, October 17, 2017 5:19 PM To: Stephanie Ray <!-- , , hj��::`� •,.�> Subject: RE: Bower's Field Improvements The Advisory Board desires a scope that includes: Geotechnical work, pricing of three defined alternatives with assumed good base condition (crack seal and seal coat, rubbelization and new wearing course, new base construction and wearing course — 6OX3,600). and presentation of results to the Board. Please eliminate the pavement design proposal. Also please respond with pricing including compensation for the initial site visit to Bowers Field and your presentation to the Advisory Board_ I have to meet project budget assumptions. Let me know if you need more discussion before responding with a reduced scope and flee proposal- Regards, Cook. From: Stephanie Ray "..a] Sent, Tuesday, October 17, 2017 11:28 AM To: Mark Cook Subject: RE: Bower's Field Improvements Hi Mark, Wanted to check in. Hopeful this work will move forward, though if not, in the very least would recommend having the material testing done before the groundwater lowers and winter hits. If that is a consideration for the County, and the County is interested In using Intermountain Material Testing, our contact therefor this work has been Brian Binsfield in their Spokane Office. If you should want me to coordinate this let me know, or If you want his contact information I can send that to you. Hope all is well and thanks Stephanie From. Mark Cook — Y- 4 i Sent: Monday, October 09, 20174:39 PM TO: Stephanie Subject: R£: Bower's Field Improvements I am having a discussion with the advisory board Wednesday night. We a short one commissioner (Paul Jewell) this week and as Paul has been the champion of the second opinion, I desire ging his input before final contracting. Thanks for your patience with us. Regards, Cook. From: Stephanie Ray [,z - ""^`r y_ ,!I re y� Sent: Monday, October 09, 2017 4:03 PM To. Mark Cook Subject: RE: Bowers Field Improvements Thanks Mark, for all your assistance. If you need any Information from us, or if we can answer any questions, just let us know. Thanks Stephanie From: Mark Cook [-r;,+,. ,�•, rnn �.J ry 14 i^ sC' [� Sent: Wednesday, October 04, 2017 4:66 PM To: Stephanie Ray Subject: RE: Bower's Field Improvements I will discuss with the Board on Monday (%-09-2017) and have direction thereafter, Thanks for following up. Regards, Cook. From. Stephanie Ray [; ,' X- -,.nye] Sent: Wednesday, October 04, 2017 2;17 PM To: Mark Cook Subject., Bower's Field Improvements Good Afternoon Mark, Hope you are doing well. ! wanted to follow up on the improvements at Bower's Field and see if you needed any additional information from us? Please let us know if there is anything we can provide to assist you. Thanks Stephanie Stephanie Ray, P.E. MLA Engineering and Land Surveying, Inc. 2803 River Road Yakima, WA 98902 (509) 966-7000