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Home My WebLink About2017-08-28-minutes-public-works-study-sessionKITTITAS COUNTY COMMISSIONERS Public Works Study Session Regular Meeting Monday August 28, 2017 - 1:30 PM Commissioners' Auditorium 205 West 5th Room 109 - Ellensburg 1. Call to Order 2. Request to Approve a Resolution to Amend Resolution 2017-138 Awarding the Distressed County Sales and Use Tax Funding for 2018 Correcting the Match Percentage. 3. Request to Approve a Resolution to Award the Contract for the North Fork Teanaway Road Bridge #16203 Repair and Authorize the Public Works Director to Execute said Contract. 4. University Way Bridge Project Update. 5, Hyak Drive Update. 6. Bowers Field Update. 7. Weihl Road Improvement District Update. 8. Other business 9. Adjourn Created on 8/25/2017 9:26:08 AM KITTITAS COUNTY PUBLIC WORKS STUDY SESSION MINUTES COMMISSIONERS' AUDITORIUM, 205 WEST 5TH ROOM 109 - ELLENSBURG Regular Meeting MONDAY 1:30 PM August 28, 2017 Board members present: Chairman Paul Jewell; Vice -Chairman Laura Osiadacz; Commissioner Obie O'Brien Others: Mark Cook, Candie Leader, Public Works; Four (4) Members of the public At 1:31 pm Chairman Jewell opened the Public works Study Session. One (1) item was added under Other Business: Exit 78 Closure Times as Proposed by Washington State Department of Transportation. REQUEST TO APPROVE A RESOLUTION TO AMEND RESOLUTION 2017-138 AWARDING THE DISTRESSED COUNTY SALES AND USE TAX FUNDING FOR 2018 CORRECTING THE MATCH PERCENTAGE Mark Cook stated that recently Public Works brought forward a resolution which followed the Board of County Commissioner's (BOCC) request to adjust the City of Roslyn's request for a smaller funding amount and that the City of Roslyn and City of Cle Elum to provide proof of matching funds prior to the release of Distressed County funding. In that action the match percentage was stated as fourteen percent (14s) instead of the correct amount of thirteen and one half (13.5%). The resolution being presented would correct that error. Chairman Jewell called for motion to approve Resolution 2017-141 to Amend Resolution 2017-138 Awarding the Distressed County Sales and Use Tax Funding for 2018 Correcting the Match Percentage. Commissioner Osiadacz made a motion to approve Resolution 2017-141 as presented and Commissioner O'Brien seconded the motion with said motion passing. REQUEST TO APPROVE A RESOLUTION TO AWARD THE CONTRACT FOR THE NORTH FORK TEANAWAY ROAD BRIDGE #16203 REPAIR AND AUTHORIZE THE PUBLIC WORKS DIRECTOR TO EXECUTE SAID CONTRACT Mark Cook stated that last fall an individual drove through the downstream guardrail on the main stem Teanaway Bridge wiping out the entire section. Over the winter the roadway was restricted to one lane and jersey barriers in place. The repair was designed; bids were solicited with two responses, with one response being deemed non responsive for being submitted after the bid closing time. Discussion was held regarding the cost of the bid amounts submitted and the increase in contract pricing. Commissioner O'Brien inquired about the accident and any potential for insurance cost recovery. Mark Cook replied that the owner of the vehicle claimed it was stolen and cost recovery is unlikely. Chairman 2017-08-28 MINUTES Jewell called for a motion to approve Resolution 2017-142 to Award the Contract for the North Fork Teanaway Road Bridge #16203 Repair and Authorize the Public Works Director to Execute Said Contract. Commissioner Osiadacz made a motion to approve Resolution 2017-142 as presented with Commissioner O'Brien seconding the motion. Motion passed. UNIVERSITY WAY BRIDGE PROJECT UPDATE Mark Cook commented that last year during a routine bridge inspection staff found significant concrete spalling on one of the bridge piers at the railroad crossing on University Way. There is also concern about the number of groundhog burrows that are present at both abutments. Staff had a structural engineer take a look at the issues with them and agree that the burrowing is causing the approach settlement. Mark Cook continued that in an attempt to secure round about funding with the City of Ellensburg and Kittitas County putting in $450,000.00 for that project; in exchange for that Kittitas County asked the City of Ellensburg to annex that portion of University Way into city limits. Staff felt that giving the City of Ellensburg damaged infrastructure would not be wise and went into a structural design for the bridge. Bids were then solicited and the low bid was twenty five percent (250) over the engineer's estimate and the bidder was nonresponsive with some of the required paperwork with that bid being rejected. Staff is also waiting on permits from Burlington Northern. At this time if the BOCC follows staff recommendation of rejection of all bids, staff will continue to pursue the permits from Burlington Northern with a new bid solicitation in spring. Discussion was held regarding spalling and current monitoring of the issues. No direction was given. HYAK DRIVE UPDATE Mark Cook stated that the Public Works Department has been working with the Hyak Homeowners Association for around two (2) years on a variety of issues including snow removal, winter parking and speeding in the community. Mark Cook spoke about the speeding commenting that staff deployed a new striping plan narrowing the lanes of traffic and after three (3) weeks placed traffic counters conducting a speed study. This action caused numerous complaints therefore deploying staff to blackout the paint stripe. This action caused another issue in which a driveway was damaged from the product used to black out the striping. The next option would be structural efforts such as traffic islands and possibly speed humps though speed humps would add issues for snow removal. Mark Cook continued that crews are running out of places to put the plowed snow and with I-90 construction and closures response times have been hindered. Mark Cook suggested meeting with the Homeowners Association to problem solve options. Discussion was held with staff stating a full review of options will be done and will come back to the BOCC with proposals. Further discussion was 2017-08-28 MINUTES held regarding research done by the IT Department on GPS, roadway routes and road designations. Staff was encouraged to get with the IT Department to gather further information on the topic. BOWERS FIELD UPDATE(S) Mark Cook reported on several issues at Bowers Field starting with the temporary closure of Runway 7-25. Public Works has followed the directive of the BOCC and a scope of work was sent out to HLA Engineering and Surveying out of Yakima and a site visit was conducted. Staff is expecting a scope of work back this week and then a special Airport Advisory Board meeting will be scheduled to review the scope and have HLA present their qualifications. If the Airport Advisory Board is satisfied with the scope of work then a notice to proceed can be sent out to HLA. Discussion was held as to the base of the runway and the possibility of having geotechnical testing done. Further discussion was held with no Board direction. Mark Cook stated that pursuant to the t -hangar inspections last month and the amount of non -aviation related items in the hangars, follow up letters were sent and two responses have been had so far. Staff will re -inspect all hangars again in thirty (30) days and move forward. Discussion was held. No direction was given. Mark Cook spoke about the Carrera Hangar and staff has been working with the owner on the cleanup of the fire that had occurred there. Public Works initially supplied assistance with the cleanup operations and provided an area of storage of the material so it could be hauled off. Mark Cook continued that staff had to keep in contact with the hangar owner to maintain the area was clear of foreign object debris (FOD) and the area was fenced. Building permits are finally in process in Community Development Services. Discussion was held. No direction was given. Mark Cook commented that there was a malfunction of one of the airport gates that has resulted in a claim for damages to a vehicle. Staff contacted the gate contractor and parts have been ordered for repairs due to apparent vandalism. Discussion was held. No direction was given. Mark Cook reported that the Master Plan update is almost complete. The preferred alternative was sent to the Federal Aviation Administration (FAA) months ago for review and at this time is has still not been reviewed. The Master Plan will likely be submitted in October and is close to being completed. Discussion was held. No direction was given. Mark Cook stated that initial conversations have been had with the Department of Natural Resources (DNR) regarding lease renewal rates. Currently, they are paying one (1) cent per square foot and Central Washington University currently pays three (3) cents per 2017-08-28 MINUTES square foot. Rates for a new lease are at a rate of twelve (12) cents per square foot. Mark Cook commented that he proposed to the DNR that a structured rate increase be set over each biennium. Discussion was held. No direction was given. WIEHL ROAD IMPROVEMENT DISTRICT UPDATE Mark Cook gave background on the project and stated that staff has been working with residents for the past two (2) years on a solution to the roadway improvements. Mark Cook continued that a path to a solution was to form a Road Improvement District with the property owners and have the roadway built to current standards. Mark Cook added that after legal review there are a few items that need to be researched before moving forward. Mark Cook stated that the re -design and cost estimating are complete and the project costs are around $750,000, which is an increase from previous cost estimating. Discussion was held. Two (2) members of the public commented on the topic. The Board committed to contributing $150,000 and overage costs for the project. OTHER BUSINESS: EXIT 78 CLOSURE TIMES SET BY WASHINGTON STATE DEPARTMENT OF TRANSPORTATION (WSDOT) Mark Cook stated that staff and Board members attended a meeting with WSDOT regarding the ongoing traffic issues affecting Nelson Siding Road. Mark Cook continued that at the conclusion of the meeting direction was given to him to notice WSDOT of preferred closing time for September 4 at Exit 78 westbound was to be from loam to midnight. Mark Cook added that after speaking with WSDOT they suggest closure from Sam - Spm. Discussion was held. Staff was directed to contact WSDOT to confirm the closure times as 8am - 8pm for September 4 Westbound closure at Exit 78. 2017-08-28 MINUTES KITTITAS COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Laura Osiadacz, Chairman BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION •I 0 RESOLUTION TO AMEND RESOLUTION 2017-138 TO AWARD THE 2018 DISTRESSED COUNTY SALES AND USE TAX FUNDS AS RECOMMENDED BY THE CONFERENCE OF GOVERNMENTS CORRECTING MATCH PERCENTAGE WHEREAS: The 1999 Legislature did pass RCW 82.14.370 Sales and Use Tax for Public Facilities in rural counties; and WHEREAS: These funds are for the purpose of financing Public Facilities which are defined as bridges, roads, domestic and industrial water facilities, sanitary sewer facilities, earth stabilization, storm sewer facilities, railroad, electricity, natural gas, buildings, structures, telecommunications infrastructure, transportation infrastructure or commercial infrastructure and port facilities in the State of Washington; and WHEREAS: The Kittitas County Board of County Commissioners makes sales and use tax funding available to cities pursuant to an annual grant program; and WHEREAS: The COG as directed, met to review the 2018 applications to consider if they met the economic development needs of the county and communities within the county; and WHEREAS: The COG is presenting the results and their recommendations for the funding as shown in Exhibit `A', as amended, and; WHEREAS: Award recipients are required to provide thirteen and one-half percent (13.5%) matching funds against sales and use tax grant awards; and WHEREAS: The City of Roslyn application fails to meet the required match and is therefore reduced to $798,222; and WHEREAS: The City of Cle Elum application requires verification of match from a state agency funding source; and WHEREAS: An agreement for receiving funds is required for all grant applicants and said funds will be available on January 1, 2018; and NOW, THEREFORE BE IT RESOLVED: The Board of County Commissioners, after due consideration, does hereby accept the Conference of Government's recommendations to distribute the 2018 Sales and Use Tax for Public Facilities in Rural Counties in accordance with RCW 82.14.370 as shown in Exhibit `A' as amended above; and NOW, BE IT FURTHER RESOLVED: The Public Works Department will manage the Public Facilities Account; and NOW, BE IT FURTHER RESOLVED: The City of Cle Elum and the City of Roslyn are required to produce evidence to the Kittitas County Auditor's Office of matching funds for said projects prior to receiving 2018 sales and use tax funds. DATED this 28th day of August, 2017, at Ellensburg, Washington. Attest: Clerk of the Board- Julie Kjorsvik BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON 66 Paul Jewell, Chairman r Laura Osia acz, ice -Chairman ❑ Deputy Clerk of the Board- Mandy Buchholz -�' Obie O'Brien, Commissioner %ZS 9 Ty vq EXHIBIT A Kiffilos County - City of Cie Eluou - City of Ellensburg . City of KBtilos � (fly of Roslyn - town of South Cle Elm KITTiTAS COUNTY CONFERENCE OF GOVERNMENTS August 1, 2017 Board of County Commissioners 205 W. 5`h Avenue Ellensburg, WA 98926 Dear Commissioners, The Conference of Governments (COG) convened on July 19, 2017, to consider the merits of funding of four (4) applications competing for approximately $1,349,970.00 in the Unencumbered Fund Balance of Distressed County Sales & Use Tax for the purpose of improving a community's infrastructure in hopes of creating a more positive economic development climate. The table reflects the project name, the amount requested and the COG recommended funding. The COG reviewed all the applications and applauds each applicant for the thoroughness of each of the submittals. The above list represents what the COG felt would have immediate economic impact on the individual communities. The COG took the position that once these funds were expended there should be a tangible project that either immediately improves economic development or provides a design that %.L(0.G 411 North Ruby Street, Suite 2 ^ Ellensburg, WA 98926= PH (509) 962-7685 = EX(509)962-2682 Requesting Agency Sales & Use Tax Sales &Use Tax Fundin Re uestedCity FFire r ofCle Elum $234,480 nsylvania Place Stormwater Bottleneck City oPRoslyn X803;222 $801,.222 Replacement Project%G > Finance of Kittitas County Personnel Per RCW Chamber of $72,000 $72,000 82.14.370(3)(a) Commerce Rotary Park Youth Baseball/Softball Complex Lighting City of Ellensburg $230,000 $230,000 Project The COG reviewed all the applications and applauds each applicant for the thoroughness of each of the submittals. The above list represents what the COG felt would have immediate economic impact on the individual communities. The COG took the position that once these funds were expended there should be a tangible project that either immediately improves economic development or provides a design that %.L(0.G 411 North Ruby Street, Suite 2 ^ Ellensburg, WA 98926= PH (509) 962-7685 = EX(509)962-2682 leads to construction. These projects are worthy candidates for economic development dollars but the application and project scope need to lead to a completed project. Thank you for the opportunity to play a critical role in the evaluation and application of funds that will assist in improving the economic development picture for the entire Kittitas Valley community and we recommend you approve the funded projects as submitted. Sincerely. ), Jay McGowan Conference of Government Chair Cc: All Applicants All COG Members Kathy Boots. Clerk 8.000.6 - 411 Nerrh Ruby Streel, SuOe 2 P Ellensburg, WA 98926 ^ PH (509) 962-7685 - fX (509) 962.7682 BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION • IN N RESOLUTION TO AWARD THE BID FOR THE NORTH FORK TEANAWAY RD BRIDGE #16203 REPAIR AND AUTHORIZE THE PUBLIC WORKS DIRECTOR TO EXECUTE SAID CONTRACT WHEREAS: Bids were solicited in accordance with RCW 39.04.155 Small Works Roster Contract Procedures; and WHEREAS: Bids were received via e-mail and standard mail on August 18, 2017 at 10:00am in the Kittitas County Public Works Department and two (2) bids were received; and WHEREAS: The second bidder, although low bidder, has been deemed non-responsive as the bid was received and time stamped by Public Works after the 10:00am deadline; and WHEREAS: The Public Works Department recommends that the responsible bid of Petersen Brothers Inc. be accepted; and NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners, in the best interest of the public, does hereby award the bid for the North Fork Teanaway Rd Bridge #16203 Repair, upon such terms and conditions as specified in the Proposal submitted by said bidder(s). BE IT FURTHER RESOLVED that the Director of Public Works is authorized to sign the contract documents upon such terms and conditions specified in the Proposal submitted by said bidder(s). DATED this 28th day of August, 2017, at Ellensburg, Washington. Attest: Clerk of the Board- Julie Kjorsvik ..,\111111111 p,.. the Board- Mandy Buchholz ////i11111111111P\ \ BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON au well, Chairman Laura Osi'ddfte:t, Vice -Chairman Obie O'Brien, Commissioner 2h ■ �( ) 2 ® ) KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS STUDY SESSION STAFF REPORT STUDY SESSION DATE: August 28, 2017 ACTION REQUESTED: Request to Consider a Resolution to Amend Resolution No. 2017-138 Awarding the Distressed County Sales & Use Tax Funding for 2018 Correcting the Match Percentage. BACKGROUND: In 1999 Legislature passed RCW 82.14.370 Sales & Use Tax for Public Facilities in rural Counties. These funds are for the purpose of financing public facilities in rural counties. The Conference of Governments (COG) has been charged with the review and scoring of the applications and submitting their recommendations to the Board of County Commissioners for approval. On August 15, 2017 the Board of County Commissioners approved Resolution 2017-138 awarding the Distressed County Sales and Use Tax Funding for 2018. After approval an error in match percentage was found and said Resolution is now to be corrected. INTERACTION: Public Works; Conference of Governments RECOMMENDATION: Move to Approve & Sign Resolution to Amend Resolution 2017-138 awarding the Distressed Counties Sales & Use Tax Funding for 2018 as recommended by the Conference of Governments, as amended by the Board of County Commissioners and correcting Match Percentage. HANDLING: Return 1 original to Public Works ATTACHMENTS: Resolution; Exhibit "A" LEAD STAFF: Mark Cook Director of Public Works BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO. RESOLUTION TO AMEND RESOLUTION 2017-138 TO AWARD THE 2018 DISTRESSED COUNTY SALES AND USE TAX FUNDS AS RECOMMENDED BY THE CONFERENCE OF GOVERNMENTS CORRECTING MATCH PERCENTAGE WHEREAS: The 1999 Legislature did pass RCW 82.14.370 Sales and Use Tax for Public Facilities in rural counties; and WHEREAS: These funds are for the purpose of financing Public Facilities which are defined as bridges, roads, domestic and industrial water facilities, sanitary sewer facilities, earth stabilization, storm sewer facilities, railroad, electricity, natural gas, buildings, structures, telecommunications infrastructure, transportation infrastructure or commercial infrastructure and port facilities in the State of Washington; and WHEREAS: The Kittitas County Board of County Commissioners makes sales and use tax funding available to cities pursuant to an annual grant program; and WHEREAS: The COG as directed, met to review the 2018 applications to consider if they met the economic development needs of the county and communities within the county; and WHEREAS: The COG is presenting the results and their recommendations for the funding as shown in Exhibit `A', as amended, and; WHEREAS: Award recipients are required to provide thirteen and one-half percent (13.5%) matching funds against sales and use tax grant awards; and WHEREAS: The City of Roslyn application fails to meet the required match and is therefore reduced to $798,222; and WHEREAS: The City of Cle Elum application requires verification of match from a state agency funding source; and WHEREAS: An agreement for receiving funds is required for all grant applicants and said funds will be available on January 1, 2018; and NOW, THEREFORE BE IT RESOLVED: The Board of County Commissioners, after due consideration, does hereby accept the Conference of Government's recommendations to distribute the 2018 Sales and Use Tax for Public Facilities in Rural Counties in accordance with RCW 82.14.370 as shown in Exhibit `A' as amended above; and NOW, BE IT FURTHER RESOLVED: The Public Works Department will manage the Public Facilities Account; and NOW, BE IT FURTHER RESOLVED: The City of Cle Elum and the City of Roslyn are required to produce evidence to the Kittitas County Auditor's Office of matching funds for said projects prior to receiving 2018 sales and use tax funds. DATED this 28th day of August, 2017, at Ellensburg, Washington Attest: ❑ Clerk of the Board- Julie Kjorsvik BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Paul Jewell, Chairman Laura Osiadacz, Vice -Chairman ❑ Deputy Clerk of the Board- Mandy Buchholz Obie O'Brien, Commissioner EXHIBIT A Killitos County - City of Cie Elum (ity of Ellensburg , city of Ketilos • City of Roslyn - town of South Cie Slum August 1, 2017 Board of County Commissioners 205 W.5i6Avenue Ellensburg, WA 98926 Dear Commissioners, The Conference of Governments (COG) convened on July 19, 2017, to consider the merits of funding of four (4) applications competing for approximately $1,349,970.00 in the Unencumbered Fund Balance of Distressed County Sales & Use Tax for the purpose of improving a community's infrastructure in hopes of creating a more positive economic development climate. The table reflects the project name, the amount requested and the COG recommended funding. Project Name Requesting Agency Sales & Use Tax Sales & Use Tax Fundin Re nested Fundin Received First Street - Stormwater City ofCle Elum $234,480 $234,480 lm rovements Pennsylvania Place I Stomreck Bottleneck City of Roslyn 380 3?2 ,`. $803,322 Replacement Project Finance of Personnel Kittitas County Per RCW Chamber of $72,000 $72,000 82.14.370(3)(a) Commerce Rotary Park Youth Baseball/Softbal) Complex Lighting City of Ellensburg $230.00D $230 000 — Project The COG reviewed all the applications and applauds each applicant for the thoroughness of each of the submittals. The above list represents what the COG felt would have immediate economic impact on the individual communities. The COG took the position that once these funds were expended there should be a tangible project that either immediately improves economic development or provides a design that %.000.G , 411 Nonh Ruby sweet, Suite 2- Ellensburg, Wit 98976^ Pa (509) 961-1685 a FX(509)962 7682 leads to construction. These projects are worthy candidates for economic development dollars but the application and project scope need to lead to a completed project. Thank you for the opportunity to play a critical role in the evaluation and application of funds that will assist in improving the economic development picture for the entire Kittitas Valley community and we recommend you approve the funded projects as submitted. Sincerely. jmf +-J Jay McGowan Conference of Government Chair Cc: All Applicants All COG Members Kathy Boots. Clerk K.000.6 1 411 North Ruby SIT eel, Suh 2 = Ellensburg, WF 98926 o PH (509)962.76B5- FM (589)9677687 KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS STUDY SESSION STAFF REPORT STUDY SESSION DATE: August 28th, 2017 ACTION REQUESTED: To Award the Contract for the North Fork Teanaway Rd Bridge #16203 Repair and Authorize the Public Works Director to Execute the Same BACKGROUND: The Department of Public Works solicited bids for the repair of the bridge rail on the Dickey Creek Bridge in the Teanaway. Bids were solicited in accordance with RCW 39.04.155 Small Works Roster Contract Procedures. Bids were received by e mail and standard mail on August 18, 2017 at 10:00 a.m. The engineers estimate reflected a total project cost of $93,330. It is understood that construction costs are increasing regionally due to the increase in demand by approximately 20% against recent bid history. Two (2) bids were received for the prescribed work. Public Works recommends awarding the contract to Petersen Brothers for the amount of $114,937.89 approximately 23% over the engineers estimate. The second bidder, although low bidder, has been deemed non-responsive as the bid was received and time stamped by Public Works after the 10:00 am deadline. Work will commence in September and is anticipated to be completed late fall. INTERACTION: Public Works RECOMMENDATION: Move to approve a resolution awarding the Contract for the North Fork Teanaway Rd Bridge #16203 Repair and Authorize the Public Works Director to Execute the Same. HANDLING: Return one (1) copy to Public Works ATTACHMENTS: Resolution, Bid Tabulations LEAD STAFF: Lucas Huck, County Engineer BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO. RESOLUTION TO AWARD THE BID FOR THE NORTH FORK TEANAWAY RD BRIDGE #16203 REPAIR AND AUTHORIZE THE PUBLIC WORKS DIRECTOR TO EXECUTE SAID CONTRACT WHEREAS: Bids were solicited in accordance with RCW 39.04.155 Small Works Roster Contract Procedures; and WHEREAS: Bids were received via e-mail and standard mail on August 18, 2017 at 10:00am in the Kittitas County Public Works Department and two (2) bids were received; and WHEREAS: The second bidder, although low bidder, has been deemed non-responsive as the bid was received and time stamped by Public Works after the 10:00am deadline; and WHEREAS: The Public Works Department recommends that the responsible bid of Petersen Brothers Inc. be accepted; and NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners, in the best interest of the public, does hereby award the bid for the North Fork Teanaway Rd Bridge #16203 Repair, upon such terms and conditions as specified in the Proposal submitted by said bidder(s). BE IT FURTHER RESOLVED that the Director of Public Works is authorized to sign the contract documents upon such terms and conditions specified in the Proposal submitted by said bidder(s). DATED this 28th day of August, 2017, at Ellensburg, Washington BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Paul Jewell, Chairman Attest: ❑ Clerk of the Board- Julie Kjorsvik Laura Osiadacz, Vice -Chairman ❑ Deputy Clerk of the Board- Mandy Buchholz Obie O'Brien, Commissioner s2 � S pY4 S �� . $� a� e5 3 s �� 3 m 2 T E V G C sj G A x E � P C 4 x S v H O i 4 O 7 D >. ti � t� so i y � � w .�+ V 2 T E V G C sj G A x E � P C 4 x S KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS STUDY SESSION STAFF REPORT AGENDA DATE: ACTION REQUESTED: August 28, 2017 Informational Only BACKGROUND: The University Way Bridge over the BNSF railroad tracks is need of repair. Damage to the superstructure and substructure has been identified on the girders and the cross beams, and settlement at both bridge approaches has been identified resulting in the design and proposed construction of new approach slabs. Resolution 2017-058 funding the shortfall of $445,000 for the construction of the Dolarway Roundabout, required the County to move forward with the required repairs. Bids were opened on August 23, 2017 at 10:00 a.m. in the Public Works Department. One (1) bid was received from Combined Construction. Inc. the bid proposal was deemed incomplete as the Certificate of Compliance — Wages was not included by the bidder in the proposal as required. Additionally the low bid was approximately 25% over the engineers estimate. Public Works has been unsuccessfully working to obtain the permits required from BNSF for the repairs below the bridge. Public Works has rejected all bids for the project and will re -advertise the project in the spring of 2018 in hopes of receiving more competitive bids. INTERACTION: Public Works ATTACHMENTS: Notice of Rejection of Bids, Bid Tabs LEAD STAFF: Lucas Huck, County Engineer August 23, 2017 Combined Construction P.O. Box 418 Mukilteo, WA 98275 Attn: Kyle Smith DEPARTMENT OF PUBLIC WORKS Mark Cook, PE, Director Re: University Way Bridge #88341 Repair Notice of Rejection of Bids Dear Mr. Smith, We wish to notify you that Kittitas County is rejecting all bids for the above referenced project, as they exceeded Engineer's Estimate and available funds. We plan to rebid this project in the spring of 2018. We hope you will bid with us at that time. If you have any questions concerning these procedures, please call Lucas Huck or myself at (509) 962 - 7523. Respectfully, Sara M Folk, PE Construction Manager Encl: Bid Tabs cc: Contract Administration 411 N. Ruby, Suite 01 TEL (509) 962-7523 Ellensburg. WA 98926 FAX (509) 962-7663 BIDS OPENED PUBLICLY AT 10.00 AM ON AUGUST 23, 2017 MTTI IM ( ()1111 BID TABS L"DD1DER ___ TEM ap rM rtal "EM11,MHi.i N UNIT. )TY ..._......._....._�.. �......nws,.w-crop Ina. T uJsr uxn 00,v mi Cy. — -- -- PREPARATION 1 MNAILIU Im _ ;, 5. ITA S — 16.6 s ts.00000 6 T ISMUC4 L'NI.Y L%LSViTRY!N H4UC Li _ a] 5 d:l,„: 5 3mm 5 IM.M £ ]!"IM SSRU<iUgE ' _ 1 .IIA I PFMJVAf flip lrpf _ d G>"YJER v2K'NE1 RCNWAl0.Vp RERAIP 5 ')RCE A.� !NTAWItICNA1 GHOF.4LR E%PAKHUti JCIMi NDUIIIGTI!MI _ a "I FAV IH5V.2 'i5.{ SF _'151. LS Y: 5 1M F t 5 t f 1n )S0. 5 ISDM r5 L1NMS A,CC-0M S 3`S 00 S A I6AMCA p DSO,M S 15090M s tIOM IS.'a]W S ISYIOM F. N s �n ISOM 5 1110. } AISM 6 Iut T 21, - 15 M 'F�:UM 't ESU M SURFALYx5 _ -- — _ c9U cTClhGiisSi: C 45E CY 24 £ IMM S 2.i00_ s ns.[a £ 2.LQ . �Iy qp—ASP�HALT—_ —_ ? VµA LI W . PCu6.2P_ K. 11310 5 i1.Yv. } ]f300 S 6,1:/IIA _ 1RAFFIC '�T _ '1 IIA LWJVT UP_SEA. li EL. LINO CURB_ I. "IN, LINE _ 13 PH 'EZT'EMPUW.Rt'T�I.Tf:C W1'iRC. If /rAA CF•IIEI :.F LF LF '._5 .A 1 9C £ di 5 1M i ! :1 „4 }tM £ %OJ I:�p _.L✓f 0 _ � I idMM S fS OD S 2UMM s uo.M $ i]MQ1 f IDuo MX 1A:fiM __ ]iiosm a,IM.M TAM SUS piAL COM i i1TlH COSI SALES iA% OS Isl ”) S Iri.910AJ - _- H.'Mi S 1S551S.M qG3 ane Mn+m,ew!OIN SSurxY. unM`inpnl DI W Ilnr.t TDd%af+N'6l�sw ceeD cres<M am mm:-.rci KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS STUDY SESSION STAFF REPORT STUDY SESSION DATE: August 28, 2017 TOPIC: Hyak Drive Update ACTION REQUESTED: None LEAD STAFF: Mark R. Cook RECOMMENDATION: Informational briefing only — no action required. BREIFING SUMMARY: • Recent actions designed to reduce speeds along Hyak Drive were not successful • The striping plan was "blacked out" by a seal coat o One driveway required cleaning • Staff is proceeding with speed limit stenciling on the roadway BACKGROUND: For the past year and a half, Public Works has been working with the Hyak Homeowner's Association on numerous issues of concern: speeding, snow removal and winter parking. Public Works continues investing an inordinate amount of time and effort addressing Hyak resident concerns. DISCUSSION: Long term speed control now appears to require a structural option such as physical traffic islands and/or speed humps. Both options are anticipated to create winter snow removal impacts. Winter parking issues continue being an issue. Public Works has not invested any real effort towards problem solving — given the resource infusion around the speeding issue. FISCAL IMPACTS: The failed stripping plan and subsequent seal coat appears to have cost the County approximately S 10,000. Deploying two traffic islands and/or speed humps is estimated at being approximately $15,000 each (engineering, materials and installation). ATTACHMENTS: None. Page 1 of 1 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS STUDY SESSION STAFF REPORT STUDY SESSION DATE: August 28, 2017 TOPIC: Bowers Field Update ACTION REQUESTED: None required LEAD STAFF: Mark R. Cook RECOMMENDATION: Informational meeting only — no recommendation required. BREIFING SUMMARY: • HLA draft scope of work for runway 7/25 • Central Washington University 7/25 funding discussions • T Hangar clean up letters • Carrera Hangar Issues • Gate No. 16 claim • Master plan • Flood alleviation plan • DNR lease negotiations BACKGROUND: Numerous issues at Bowers Field airport have been addressed lately or are in process of being addressed. The recent temporary closure of runway 7/25 has met significant opposition from Central Washington University, Midstate Aviation and the local aviation community in general. Recently, staff inspected our "T" hangars noting significant storage materials inconsistent with our standard lease agreement requirements. The Carrera hangar fire of 2016 continues creating cleanup issues. A recent claim for damage resulting from the unexpected closure of gate no. 16 on a private passenger vehicle is being evaluated. Our Master Plan effort is reaching conclusion. The data collection phase of the airport flood alleviation plan is nearing completion. Staff has opening negotiations with WA DNR regarding the terms of their land lease with the County. DISCUSSION: A draft scope of work, pursuant to Board of County Commission (BOCC) directive has been transmitted to HLA Engineering and Surveying of Yakima, WA (attached as EXHIBIT 1). Staff anticipates final fee and scope negotiations to complete by September 8th. 2017. 7/25 financing discussions have been set for September 15' , 2017. Our structural evaluation of County owned "T" hangars affirms that the hangar doors can be Page 1 of 5 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT retrofitted with new doors allowing year round use. Our current track hung doors are problematic during winter conditions. Proving the Airport Advisory Board (AAB) recommends proceeding with the door retrofit, staff will return to the BOCC with a scope ol' work and financing plan supporting door retrofit. As a consequence of the "I" hangar inspection, staff sent notices of correction to lessee whose hangars contained items other than aircraft. Lessees have been given 30 days to correct noted issues or face lease termination. Re -inspection is scheduled for September 18, 2017. None compliant lessees Will then be served notices of lease termination. The destructive fire caused by IASCO to the Carrera hangar facility continues being problematic for management staff. Last week (August 14`h) I spoke with Carrera's property management defining the timeline for repair response (permits being pulled from CDS). Earlier this week, a local aviator filed a complaint with the FAA regarding Foreign Object Debris (FOD). That complaint has driven numerous electronic messages between my office and the Seattle office of the FAA (attached as EXHIBIT 2). A recent claim involving gate no. 16 is currently being investigated by staff. Airport gate contractor M2 began repairs to the fence within 48 hours of notice to Public Works (PW). Once staff fully understands the circumstances surrounding the claim, we will advise the Prosecuting Attorney's office. The airport Master Plan Update is nearing completion. The preferred alternative supporting extension of runway 11 /29 was submitted to the FAA for review nearly eight weeks ago — no response from the FAA. Staff is scheduling a meeting with Seattle FAA in September discussing the master plan and the preferred alternative lengthening runway 11/29. We will also be discussing the status of runway 7/25 going forward. Data collection supporting the flood alleviation plan for Bowers Field is nearing completion. Staff anticipates final delivery of all topographic and stream cross-section data to Watershed Science and Engineering (WSE) by mid-September 2017. We anticipate preliminary results from WSE by mid-October 2017. Initial negotiations with WA Department of Natural Resources (DNR) have begun. Currently, DNR pays one cent per square foot for approximately eight acres and twelve cents per square foot for approximately five acres. Owing to the financial impact of moving DNR to the standard current land lease rate of twelve cents per square foot ($0.12/SF); staff is proposing the following schedule of lease increase to DNR for consideration: 2017 biennium: $0.03/SF (eight acres) 2019 biennium: $0.06/SF (eight acres) 2021 biennium: $0.09/SF (eight acres) 2023 biennium: $0.12/SF (eight acres) The impact of moving the eight acres from $0.01 to $0.12 is: $4,802/YR to $42,444.86/YR. FISCAL IMPACTS: The cost of the third party review of runway 7/25 is not known at this time. Page 2 of'5 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT ATTACHMENTS: Exhibit 1: Scope of Work supporting evaluation of runway 7/25 Exhibit 2: Electronic messages regarding Carrera FOD Page 3 of 5 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSIONS] AFF REPORT EXHIBIT 1: SCOPE OF WORK SUPPORTING EVALUATION OF RUNWAY 7/25 Page 4 of 5 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT nSAVIl 1p /II/�. KpTITp[ COI!NTV August 21, 2017 XKX 8 rrA13r1&1S 401110V w i Y DEPARTMENT OF PUBLIC WORKS Mark R. Cook, PE Director KITTITAS COUNTY BOWERS FIELD RUNWAY 7/25 CONSULTANT SCOPE OF WORK Background Bowers Field is a World War II airfield used to train fighter pilots. Runway 7/25 was constructed in 1942. During the period since construction, very little pavement remediation has taken place. Significant cracks now exist throughout the length of the 5,590 foot long runway. Runway width is 150 feet. Weed growth is significant and has become resistant to herbicides. The 2010 Airport Layout Plan (ALP) lists the 2005 middle 50 feet of runway condition as being poor to good. Since 2005, the asphalt pavement has continued its decline. The 2010 ALP forecasts the 2015 condition as likely being very poor to fair. The runway is now limited to aircraft of 12,500 pounds or less. During the past several years, landing aircraft has dislodged pavement requiring asphaltic patching. Depending on location, sufficient pavement continuity is difficult to support anchoring of the asphalt patches. A recent runway "pothole" could not be adequately repaired for nearly 72 hours (County road crew members were engaged in annual bituminous surface treatment operations). Given existing pavement condition, the inability to provide constant maintenance support services to the runway, the airport manager issued a temporary closing of runway 7/25. The County's on-call airport consultant supports the temporary closure and has developed several options for remediating existing pavement through pavement reconstruction. Numerous stakeholders object to the temporary closure of runway 7/25. The Kittitas County Board of County Commissioners is soliciting a "third party" evaluation of existing 7/25 pavement. Supporting this request, staff has prepared a suggested scope of work for the third party consultant that targets Board desired deliverables from the selected consultant. Staff Suggest Scope of Work Nondestructive testing of 7/25 asphalt Using a falling weight deflectometer, or other like means, the consultant shall evaluate various locations of 7/25 defining the current structural integrity of the pavement, the subgrade condition and strength, and the load capacity of the pavement structure for aircraft operations. The consultant will target an area in the center of the existing runway and focus on a minimum width of 60 feet (30 feet each way from centerline) and a 411 N. Ruby St, Suite #1 TEL (509) 962-7523 Ellensburg, WA 98926 FAX (509) 962-7663 Dept. of Public Works Page 2 minimum length of 3,700 feet. Note the pavement surface is in poor condition and testing means shall not further damage the surface. Deliverable: Multiple testing results, engineering evaluations, and recommendations for inclusion in a final letter report. 2. Other Subgrade strength and condition testing Consultant will determine and implement any other additional means to evaluate subgrade strength and condition. Consultant will coordinate any mechanical means or testing laboratory equipment providing sufficient subgrade data for use in future possible runway pavement design. Deliverable: Subgrade test results supporting possible future runway pavement design. 3. Runway options Using data collected in tasks 1 and 2 above, along with visual inspection of the runway and relying on the Consultant's experience, Consultant will develop a minimum of three remediation/replace alternatives including but not limited to: • immediate repairs getting the runway back is service for a minimum of one season (spring through fall 2018), • a plan to rubbelize and reuse the existing asphalt as base materials, and repave using class A asphalt (WSDOT pavement specifications), and; • a third plan to perform complete reconstruction using class A asphalt (WSDOT pavement specifications) The consultant will provide a description of each approach that details associated engineering recommendations given the pavement test data collected in tasks 1 and 2. The consultant will also prepare cost estimates for the three alternatives. The runway project area is 60 feet wide and 3,700 feet of length. Deliverable: Rehabilitation recommendations based on pavement test data; and cost estimates for a minimum of three options identified in task 3. 4. Letter Report Consultant will provide an electronic copy of the letter report sealed and signed by a licensed professional engineer in the State of Washington. Four printed copies will also be provided. 5. Report Presentation Support Consultant will support presentation of results of 7/25 runway evaluation to the Kittitas Board of County Commission at a time and date set by the Board. Page 2 of 3 EXHIBIT 2: ELECTRONIC MESSAGES REGARDING CARRERA FOD Page 5 ol'5 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT Candie Leader From: Mary.Vargas@faa.gov Sent: Monday, August 21, 2017 10:31 PM To: Candie Leader; Mark Cook Cc: Robert.Ticknor@faa.gov; Kittitas County Public Works; Jennifer.Kandel@faa.gov; Albert.Atkins@faa.gov Subject: RE: Attachments: 20170812_102552 1502811656002jpg; 20170811_151309_1502811734372.jpg Ili Candi and Mark AX -'e received information conceming foreign object debris (POD) at Bowers Field Airport. If the attached pictured reflect existing conditions at Bower> Field; 1 hope rhe following information provides support and background on Will, the Counh needs to immediately remove FOD from the airfield environment. ;Airport sponsors who accept a grant offer are also accepting conditions and obligations associated with the grant assurances Airport Sponsors 3/2013) (PD ;). l'hese include obligations to operate and maintain the airlxtrt in a safe and serviceable condition, not grant exclusive rights, mitigate hazards to airspace, and use airport revenue properly. We are concerned the attached pictures illustrate violations of Gr:mt Assurance 19, Of,eraGo;r (me lainlrnasce. This grant assurance requires safe. operation in boric movement and non-movcmcnr areas. As the sole recipient of;\itport Improvement Program (AIM grant aid, the County of Kittiras (airporr opener/sponsor of Bowers Fielcl) has a contractual obligation with the L nited States government to protect the aiq)ort, abide I)v its grant as;urance< and FAA rclnulations; and ensure the iatct.v. securin, utility, and clticiencg of Bowers Field. A fist of.Advisory circulars as reference in Grant. :Assurance #34, Yo/i res; .SlmeurreLr, and 1pa,zjicer/torn; is located at httY.ZZwwwv.fia.gov/airports/aip/ineclia/`iip-pfc-checkhst.l)d `1'he following two \d.ison Circulars C ('I may he of sotoc assistance to von: ,\C 150/ 5220-2a 1 "orml (heed Debris, and AC 150/5370 21', Operrho wheal/) at lnpnNr i)m-ne Cw,•.dmNnin. 'I hc following link, https://www•.faa.gov/airports/i"ort safet3[, includes a Foreign Object Debris Program. 'I he presence of 1 01) is a continuing concern at our nat'ion's aignort,. FOD oxates safety hazard, and can uhimawly impact safe operations by damaging aneraft. Airports; Airlines, and the (:;creta] Aviation communis) have taken the neccasary steps to mirtimize I OD by engaging va successful NX) management program;, as pea AC 150/5210-24. Uwe e can be of and assistance, please do not hesnatc, to call me.. Sincereh Mary Vargas FAV Scattle-ADO 1601 I.ind Avc. S\X', Ste 250 Renton,AV,A 98057-3356 Ph: (425) 227-2660 Fax: (425) 227-2650 From: Ticknor, Robert (FAA) Sent: Tuesday, August 15, 2017 1:28 PM To: Vargas, Mary (FAA) Subject: FW: Robeit Ticknor FAQ. Safety Tepm program Manager Spokane Right .Standcrds District Office 509-532-2344 Please provide stakeholder feedback here From: larue [mailtodarue(agemsi.com] Sent: Tuesday, August 15, 2017 8:41 AM To: Ticknor, Robert (FAA) Subject: Scnl vji) the Samsung GALAXY Su<' 5, an AI & I «G LTE snmrtphone 3 j Candie Leader From: Mark Cook Sent: Wednesday, August 23, 2017 8:09 AM To: 'Mary.Vargas@faa.gov' Cc: Paul Jewell; Laura Osiadacz; Obie O'Brien; Candie Leader Subject: FOD Since the fire caused by Central Washington University's flight operations contractor (ASSCO) damaging the private hangar, we have been constantly encouraging Carrera Hangars Bowers Field LP (airport lessee) to finalize repairs to their hangar. Last week I spoke with Carrara's property manager (west side WA) and it is my understanding that contractors would be onsite this week beginning hangar repairs. As it appears that is not the case, I will notice Carrera this morning of our decision to proceed with notice of lease termination in the absence of immediate response cleaning FOD from the site. Regards, Cook. From: Marv.Vargas@)faa.gov [mailto:Mary,VargasCo)faa.gov] Sent: Monday, August 21, 2017 10:31 PM To: Candie Leader; Mark Cook Cc: Robert.TicknorCa)faa.gov; Kittitas County Public Works; Jennifer. Kandel(o)faa.gov; Albert.Atkins@faa.gov Subject: RE: Hi Candi and Mark N\%e received information concerning foreign object debris (POD) at Bowers field Airport. If the attached pictured reflect existing conditions at Bowers Field, 1 hope the following information provides support and background on why the County needs to invnediarcly remove POD from the airfield environment. Airport sporlsors who accept a grant offer are also accepting conditions and obligations associated \Nith the grant assurances (t\irnort Sponsors (3/2014) (PDF)). "These include obligations to operate and maintain the airport in a safe and scniceablc condition, not grant exclusive rights, rnitigatc hazards w airspace, and use airport revcamc propedy. Wt are concerned the attached pictures illustrate violations of Grant Assurance 19, Oper-rNnn anti rtloxnlenonce. 11tis grant assurance requires site, operation in both nntventent and non -movement areas. As the sole recipient of Airport Improvement Program (.-\IP) grant aid, the County of Kituras (an -port owner/sponsor of Bowers Field'. has a contractual obligation with the United Stites government to protect the airport, abide by its grant assurances and 1;-\.\ regulations; and ensure the safety, sucuuty, utilmn and efiicic:ncy of 13owcrs Field. _\ list of Advrsory circulars as reference. i❑ Grant Assurance #34, Pau r. , .S>en.;mdr. ,tier,` .,Sptci/ienlirrn;; is located at lit4p://w\�><v Ft1 goe/airportr/tip/media/nip-life-checklist pd 7'he following two \dvisorp Circulars (AC) may be of some assistance to you: AC150/5220-24, P(,rei�tn objet! Oebiv, and AC. 140/5370-2f Opowifmal.S.0,Y) nn Li;�rrlr 1>lv�rjg Ciir,•.rOrrlirnr. .. 7 he following link, littlis://xiwvv.fia.gov/aiqortc/airport siferL includes a Foreign Object Debris Pr< peon. The presence of FOD is a continuing concern at our nation's airports. 1.01) orates safety hazards and car, ultimately impact safe operations by damaging aircraft. airports, Airlines, and the General aviation community have taken the necessary ceps to nmtinlize FOL) by engaging in successful F01) management progtanv, as per AC 150/5210 -24 - If we can he of am. assistnnce, please do not hesitate to call Inc. Sincerely Miry Vargas i'AA' Seattle -.ADO 1601 Lind Ave. S\C, Stc 250 Rcnton.A1'A 98057-3356 Ph: (425) 221-3660 Fax: (425) 227-2650 From: Ticknor, Robert (FAA) Sent: Tuesday, August 15, 2017 1:28 PM To: Vargas, Mary (FAA) Subject: FW: Robert Ticknor PAA Sarrty Team Program Ar:onaaer Spokol;e Flight Stondords Disirici Office 504532-2344 Please provide stakeholder feedback here From: larue [mailto:larue(u)oemsi.com] Sent: Tuesday, August 15, 2017 8:41 AM To: Ticknor, Robert (FAA) Subject: Sent via the ,aimung GALA XY So;. 5. an A 1'&,'I',IG L: ('L �.[nartphpne Candie Leader From: Mark Cook Sent: Wednesday, August 23, 2017 8:17 AM To: 'kim@carrerahangars.com' Cc: 'Mary.Vargas@faa.gov'; Paul Jewell; Obie O'Brien; Laura Osiadacz; Candie Leader Subject: FOD Pursuant to sections: 16, 18, 19 and 27 of Camera's lease agreement with Kittitas County, you are noticed to respond immediately removing Foreign Object Debris (FOD) from Carrara's damaged hangar. We received notice from FAA Seattle yesterday of their intention to possibly regulate against Kittitas County for failure to remove FOD from Camera's damaged hangar. I understood that you were responding this week with a repair contractor. Yesterday's complaint from a local airman requires immediate response. If you cannot coordinate an immediate response, please contact me requesting County cleanup. We will remove the FOD and bill back to Carrera the cost of the response effort. I will also prepare a registered letter noticing of our intent to terminate Carrera's lease later today, in the event you fail to respond to this electronic message. I regret having to take this action. Regards, Cook. Mark R. Cook, PE Public Works Director Direct line: 509-962-7692 Cellular: 509-859-6879 Electronic mail address: mark.cook(o)co.kittitas.wa.us Candie leader From: Mark Cook Sent: Wednesday, August 23, 2017 10:25 AM To: 'Ma ry.Vargas@faa.gov' Cc: Paul Jewell; Obie O'Brien; Laura Osiadacz; Candie Leader Subject: RE: FOD Our consultant (Century West) has been clear with me regarding our ongoing obligations as airport sponsor. Increasingly, I am educating myself on FAA regulations and airport operations in general. Ever increasingly, I am addressing long standing issues of concern representing my employer's risk and obligations at the airport. Some area users are dissatisfied with increasing management from the County. I have attempted to be responsive to all issues associated with our sponsorship. Recent misinformation from various individuals has not contributed to a trusting environment between the FAA and ourselves as airport sponsor. Please understand that I take our obligations very seriously and will continue doing so until all issues of concern are adequately addressed at the airport. At some point, I welcome a discussion with the FAA regarding our ability lobbying for sponsorship change. Regards, Cook. From: Mary.Vargas@faa.gov [mailto:Mary.Vargas@faa.gov] Sent: Wednesday, August 23, 2017 10:16 AM To: Mark Cook Cc: Paul Jewell; Laura Osiadacz; Obie O'Brien; Candie Leader; Albert.Atkins@faa.gov; Jennifer.Kandel@faa.gov; Robert.Ticknor@faa.gov Subject: RE: FOD il'Ltrk 1'hank you for your response. \\'e hope the background information on the airport sponsor's grant assurance was helpful. If we can be of any assistance please do nut hesitate to contact us Sincerely Man' Vargas l"AA, Seattle -GADO 1601 Lind t\ve. S\V. Sic 250 Renton, Vial 95057-3356 1'h: (425) 227-2660 I7ax: (425) 227-2650 From: Mark Cook[mailto:mark.cookPco.kittitas.wa.us) Sent: Wednesday, August 23, 2017 5:09 AM To: Vargas, Mary (FAA) <Mary.Vargas@faa.eov> Cc: Paul Jewell<paul.iewell@co.kittitas.wa.us>; Laura Osiadacz<laura.osiadacz@co.kittitas.wa.us>; Obie O'Brien <Obie.OBrien@co.kittitas.wa.us>; Candie Leader <candle.leader(alco.kittitas.wa.us> Subject: FOD Since the fire caused by Central Washington University's flight operations contractor (IASSCO) damaging the private hangar, we have been constantly encouraging Carrera Hangars Bowers Field LP (airport lessee) to finalize repairs to their hangar. Last week 1 spoke with Carrera's property manager (west side WA) and it is my understanding that contractors would be onsite this week beginning hangar repairs. As it appears that is not the case, I will notice Carrera this morning of our decision to proceed with notice of lease termination in the absence of immediate response cleaning FOD from the site. Regards, Cook. From: Mary.Vargas(a)faa.gov [mailto:Mary.Vargas(olfaa.gov] Sent: Monday, August 21, 2017 10:31 PM To: Candie Leader; Mark Cook Cc: Robert.TicknorWaa.gov; Kittitas County Public Works; Jennifer. Kandel4faa.gov; Albert.Atkinsffaagov Subject: RE: I fi Candi and Mark We received information concerning forei},m object debris (FOD) at Bowers Field Airport. If the attached pictured reflect existing conditions at Bowers Field, I hope the following information provides support and background on why the C:ouriTV needs to inuncdiateh- remove FOD from the airfield environment. Airport sponsors who accept a grant offer are also accepting conditions and obligations associated o-ith this l;rant assurances (Airport Sponsors (3/21114) (PDIT. These include oblignuons to operate and maintain the airport in a safe and sen iceable condition, not gram esclusn e rights, mitigate hazards to au -space, and use airport revevuc properh=. We are concerned the attached pictures illustrate. violations of Grant Assurance 19, This grant assurance requires safe operation in both movement and nim -mm ement arras. As the sole recipient of Airport Improvement Program (All') grant aid, the Count), of hittitas (airport owner/sponsor of Bowers Field) has a contractual obligation with the United States government to protect the airport abide by it, ,;ranr. assurances and FAA regulations; and ensure the ,.dory, security, utility, and efficiency of Bower; Field. A list of Advisory circulars as reference in Grant Assurance #34, Pnhcicr, S/nndrnrlt, and is located at http://Nk<vv.fia.gov/airForts/iip/media/ail3-pCc-checkhst.pd The following two advisory Circulars (AC) may be of sonic astista•rce to mu: AC 150/ 5220-21. Fnm(gn 01jia Drbiir, and AC 1511/5370-2F, (>pertlrnnul.S'uj3;, an iirf nKr Lhnrng Cor; rhn lion. 'I lie following link, htips://yvwtirafia.gov/-,ugiorts/aiaiort safen,1, includes a Foreign Object Debris Program. The presence of 1:01) is a continuing concern at our nation's airports. POD creates safero hazards and call ultimately impact safe operation., Ix clamagi,ng aiacrtft Airports, Airlines, and the General Aviation ctnnnunip have taken the necessar+steps at minimize POD by engaging va successful FOD management programs, as per AC 150/5210-24. If we can be of any assistance, please do nor hesiuue to call me. Sincerely Mary Vargas FAA, Scattle-ADO 1601 Lind Ave. SW, Ste 250 Renton, WA 98057-3356 Ph: (425) 227-2660 Fax: (425) 227-2650 From: Ticknor, Robert (FAA) Sent: Tuesday, August 15, 2017 1:28 PM To: Vargas, Mary (FAA) Subject: FW: Robert I icknor FAA Safely 7'earn Program Manager Spokane Fhor Sumdards DStrkt OJfine 109-532-2364 Please provide stakeholder feedback here From: larue [mailto:larue(olgemsi.com] Sent: Tuesday, August 15, 2017 8:41 AM To: Ticknor, Robert (FAA) Subject: Sent vial dte Samsung G,rMLAXY S.P,' 5, an A I& i =1(� I '11, smartphnne KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS STUDY SESSION STAFF REPORT STUDY SESSION DATE: August 28, 2017 TOPIC: Weihl Road Improvement District Update ACTION REQUESTED: Direct Staff Prepare the final Financing Plan and Notice Petitioners LEAD STAFF: Mark R. Cook RECOMMENDATION: Direct staff prepares the final RID financing plan and notice petitioners. BREIFING SUMMARY: • Staff has redesigned Weihl Road at twelve percent (12%) grade • The revised project cost is now approximately $750,000 • RID Petitioners have agreed to paying $450,000 • The Board of County Commissioners must now direct staff on funding specifics • Following the final financial plan, the RID can move through process BACKGROUND: During the past year and one half, staff has worked with Weihl Road residents towards resolving access issues associated with Weihl Road. Recently, the Prosecuting Attorney's Office identified the need for the improved roadway to be brought onto the public road system upon improvement completion. The decision has forced Public Works (PW) to redesign the proposal — flattening the proposed grade from 15% to 12%. The project cost has grown from $450,000 to $750,000. Road Improvement District (RID) petitioners have previously agreed to pay the initial cost estimate of $450,000. DISCUSSION: The cost of Weihl is up significantly from original estimates improving the roadway to a private road standard. Ongoing maintenance costs were originally envisioned to be placed on RID petitioners. The public roadway eliminates the need for ongoing costs for maintenance that were expected to be borne by petitioners. The original financial plan was designed to minimize annual cost impacts. Several options exist closing the funding gap between the private road cost and the public road cost. The Board of County Commissioners can elect to cover the funding gap ($300,000), the cost recovery period can be extended lowering Commission contribution, or the petitioners can be forced to cover all increased costs. Page 1 of 4 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT Many of the current residents are living on fixed incomes. These residents have elected to retire here in Kittitas County. The current assessment based on $450,000 appears to be near the maximum tolerable limit for many residents. The forecast annual cost over a ten year period using three (3) percent interest as presented to petitioners is about $776 per lot per year for the ten year period. PW suggest the Board consider the following approach to funding: Interest = 4% (likely current conventional rate) Load period = 15 years (while five years longer, there is no maintenance cost beyond) Present value = $600,000 (Board authorizes a $150,000 County contribution) Payment is due at the beginning of the first year Annual payment = $786.20 for 66 lots. While the signed petition is nearly all 66 lots, not all lot owners are electing to participate. Providing the Board contributes $150,000; PW encourages the Board to formulate by resolution and force mandatory participation by all 66 lot owners. This is the only way to keep costs down for all participants. FISCAL IMPACTS: $150,000 will come from PW Road Fund reserves ATTACHMENTS: Exhibit 1: PW plan and profile design Exhibit 2: PW cost estimate for public road construction Page 2 of 4 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT EXHIBIT 1: PW PLAN AND PROFILE DESIGN Page 3 of 4 PUBLIC WORKS HOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT 3' A 2;� Lam': O 0� z p 0 c z --RIGHTOFWAV 0 r OF WAY 71UHT IA=o S. I! tri \ > .RIGHT OF WAY RIGHT OF WAY 3' Lam': O 0� z p O --RIGHTOFWAV IA=o \ > .RIGHT OF WAY r vr4 I" Y r p gg O FI RIGHT OF WAV O _ X .I (n � m I I I p f d6 o N \� O W O � -_-- RIGHT OF WAY Ly 5 0 0 o c 0 A C O Z i 0 y. w O --�,----RIGHTOFWAY ei N o 7r ! 0 00 FIA= 1i + Uq d• O 0 S" C) 9g 0 C) fg� a � p n p O ZE ---ARIGHT OF WAY n ti o K � � � O n D O x z n 0 z a zc I N N N O O O A O ---�---�-RIGHT OF WAY { N i y r..�... ' O 61 Ul IIS O \ j \J o � F----""' RIG HT OF WAY 0 B`- y X i�r q y 2 O A 2 � O {- -!RIGHT OF WAY a N � O yl I p N W O n f -- !RIGHT OF WAY s O to r " A o n ti o i c� o r I j;•' a> e E t— .. \aa- ! Jy §a i{ - ,!/� •§Q�\ / \ \ (\ !� k § ! §!� ,, :! ,§( ! ; ;•|! . ¥ EXHIBIT 2: PW COST ESTIMATE FOR CONSTRUCTING THE PUBLIC ROAD Page 4 of 4 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT MP TO 'Ob Number: RC2S74-B: PROJECT LENGTH 1320 R SCOPING ESTIMATE WO,614 ON57R°`T'°" DURA 4,5,2017 By: Bryan To attita5 County Is proposing to improve safety along Wield Road by Charging road pro01e/alignment, paying, Installing guaNrail to Protect hazardous slopes. afety Improvements are necessary in oroer to reduce accidents in this segment, and also to make R easier M plow with county equipment. Daw PROJECT CHANGE TRACKING By ComrnaMs 4/5/2017 BT STARTED ON. COST EST 4/72017 BT UPDATED EST TO REFLECT PLAN OTY CHANGES 020/2017 BT 4/28/2077 BT ' 7/26/2017 ST UPDATED EST TO 26' ROADWAY BM2017 BT Updated ea6maN to mi e t ma mum read profile of 12% Pnnted 8'142017 10:10 AM I of 1 BID ITEM SUBTOTAL WIO MOBILIZATION $515,53500 SALES TAXA 800% $27,78700 PROJECT SUBTOTAL $606,69041 BELOW THE LINE COSTS PRELIMINARY ENGINEERING 4% $24,26782 CONSTRUCTION ENGINEERING % $24.26762 ANNUAL MAINTENANCE 1p YEAR6 $50,00000 PROJE :" `'- 'TOTAL