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HomeMy WebLinkAbout2017-08-14-minutes-cds-study-sessionKITTITAS COUNTY COMMISSIONERS CDS Study Session Regular Meeting Monday August 14, 2017 - 1:30 PM Commissioners' Auditorium 205 West 5th Room 109 - Ellensburg 1 Call to Order 2. Request to Approve Contract Amendment with SCJ Alliance for Critical Areas Ordinance Update 3. Consideration of Solar Facilities Citizen Advisory Committee Applicants 4. Other business 5. Adjourn Created on 8/11/2017 8:56:35 AM KITTITAS COUNTY CDS STUDY SESSION MINUTES COMMISSIONERS' AUDITORIUM, 205 WEST 5TH ROOM 109 - ELLENSBURG Regular Meeting MONDAY 1:30 PM AUGUST 14, 2017 Board members present: Chairman Paul Jewell, Vice -Chairman Obie O'Brien Others: Dan Carlson, Stephanie Mifflin (CDS), Mark Cook, Candie Leader (PW) Meeting was called to order at 1:30 P.M. Request to Approve Contract Amendment with SCJ Alliance for Critical Area Ordinance Update Dan Carlson presented the contract amendment to the Board. Commissioner O'Brien motioned to approve Chairman's signature of Amendment No. 1 from SCJ Alliance as presented. The motion passed 2-0. Consideration of Solar Facilities Citizen Advisory Committee Applicants Dan Carlson stated the County has been in a moratorium since January, with an extension granted in July. Dan stated 13 applications have been received with an additional application received after the deadline. Dan stated the discussion today is to review the applicants and appoint members to the Solar Facilities Citizen Advisory Committee. Commissioner Jewell suggested appointing the following applicants: Andrea Sledge, David Nerpel, Howard Lyman, Ivan Manley, Jeff Dunning, Marg Christensen, Marlene Pfeifer, Richard Carkner, Scott Downes, Theo Leonard, and Steven England. Commissioner O'Brien agreed with the selection. Commissioner O'Brien motioned to approve appointment of Andrea Sledge, David Nerpel, Howard Lyman, Ivan Manley, Jeff Dunning, Marg Christensen, Marlene Pfeifer, Richard Carkner, Scott Downes, Theo Leonard, and Steven England to the Solar Facilities Citizen Advisory Committee. The motion passed 2-0. 2017-08-14 MINUTES 1 KITTITAS COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Stephanie fl' 1, Clerk Laura Osiadacz, Chairman I 2017-08-14 MINUTES AMENDMENT NO.1 TO AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN. Firm: Shea, Carr & Jewell, Inc (dba SCJ Alliance) ("SCI-) Address: 9730 Tallon Lane NE, Suite 200, Lacey, WA 98516 Telephone: 360-352-1465 Fax: 360-352-1509 and Client: Kittitas County, ("Client") Address: 411 North Ruby, Suite 1, Ellensburg, WA 98926 Telephone: 509-962-7610 Fax: 509-962-77663 Email: pan.CarisonCCoco.i(ii itas,wa.us The terms and provisions of the Agreement for Professional Services apply herein unless otherwise specifically revised. Date: August 10, 2017 Project Name: Kittitas County Comp Plan Update Project No.: 0774.01 Amendment Description: Critical Areas Ordinance Update Reason for Amendment: See attached scone of work Contract Price Time of Completion O"riginal Contract: $ 88,091 Original Contract: NIA Prior Amendments: $ _ _ NIA Prior Amendment: N/A This. Amendment: 18,500 This Amendment: NIA Total Contract: $ 106,591 By: D V- J eO u— By: Title: jJ C.E , 614,4/p, Title: Date: A I/ Z, v 1- 14, X 0/ '7 Date: SCJ ALLIANCE CONSULTING SERVICES ATTACHMENT A July 7, 2017 Mr. Dan Carlson, AICP Community Development Director, Kittitas County 411 North Ruby, Suite 2 Ellensburg, VIVA 98926 Re: Critical Areas Ordinance Update P2505.01 Dear Mr. Carlson, Please review the scope of work below for professional services associated with updating the Kittitas County Critical Areas Ordinance (CAO). This estimate is limited to the phases of work summarized below based on assumptions listed for each phase of work. We have noted that the December 2014 draft of the CAO has several issues that were parked and left unresolved following the Citizens Advisory Committee review. These items will need to be addressed, either by the County or by Citizens Advisory Committee prior to finalizing the ordinance. Our current scope does not include this work, but we can offer additional assistance on a Time and Materials basis after receiving written or email authorization by the client. Alternatively, a new scope of work and estimate can be provided for that update component. Phase 1-- Desktop Review and Prosect Coordination SCJ will conduct a desktop review of existing information related to the CAO update including the draft code, discipline reports, mapping, and best available science documentation. Gaps in the data, if any, will be identified and presented to County Staff along with recommendations for addressing the gaps. This task also includes coordination between County and SCJ staff to assure efficient use of resources and budget tracking. Our understanding is that the CAO includes the following contents: 17A.01 General Provisions 17A.02 Definitions 17A.03 Critical Aquifer Recharge Areas 17A-04 Fish and Wildlife Conservation Areas 17A.05 Frequently Flooded Areas 17A.06 Geologically Hazardous Areas 17A.07 Wetlands Task 1— Review existing documents and summarize any gaps in the data Task 2 -- General correspondence between County and SCI project staff Total Phase 1 estimate: $3,000 Phase 1 Deliverables • Summary memo of data gaps, if any, and recommendations for addressing gaps Kittitas County CAO Update July 7, 2017 Page 2 of 3 Phase 2 — Research Current Best Available Science BAS SCJ will review current BAS used in the draft GAO and update based on currently acceptable BAS by Ecology. A revised BAS list will be presented to County staff for review and comment. Our understanding is that the BAS report includes the following contents: Geologically Hazardous Areas Frequently Flooded Areas Critical Aquifer Recharge Areas Wetlands Fish and Wildlife Habitat Conservation Areas Critical Area Inventory Maps Total Phase 2 estimate: $6,000 Phase 2 Deliverables • Revised BAS list Phase 3 —Complete a Revised Draft Critical Areas Ordinance SCJ will take the draft CAO completed by ESA and update sections requiring update SAS references. SCJ does not anticipate a complete re -write of the draft CAO. An electronic copy of the revised Draft CAO will be forwarded to County Staff for review, comment, and release for public comment if necessary. Task 1 — Complete a revised Draft CAO with updated BAS Task 2 — Meeting with County staff in Ellensburg to discuss comments to the revised Draft CAO 'notal Phase 3 estimate: $6,000 Phase 3 Deliverables • Electronic copies of the revised Draft CAO Phase 4 — Final Critical Areas Ordinance SCI will incorporate comments on the revised Draft CAD into a Final CRO for County staff to use for adoption into the Kittitas County Code. SCJ will work with County staff to arrange for the most efficient method of providing the final CAO compatible with current county format. Task 1— incorporate comments from County staff Task 2 — Complete a final updated CAO for adoption by Kittitas County Total Phase 4 estimate: $3,500 Phase 4 Deliverables • Ele-ctronic copies of the Final CAO and associated reports & maps Project Assumptions and Exclusions • Existing County documents will be available to SCJ in electronic format • SCJ will update only those specific sections of the CAO requiring updated BAS • Resource maps completed by ESA will not be updated PC Kittitas County CAO Update July 7, 2017 Page 3 of 3 SCJ does not intend to rewrite the BAS report completed by ESA. We will draft an amendment to the BAS report for inclusion into the ;public record. SCJ is not responsible for conducting public meetings or workshop sessions Includes one meeting in Ellensburg with County staff Expenses Expenses will be charged on a time and material basis and include items such as mileage, pian reproduction, copies, etc. Budget Summary Estimate Phase 1 Desktop Review and Project Coordination $3,000 "Prase 2 Research. Curren Besi Avaiiabie Science (BAS) $6,000 Phase 3 Complete a Revised Draft Critical Areas Ordinance $6,000 Phase 4 Final Critical Areas Ordinance 3,500 Total Time & Materials Estimate $18,500 This estimate is based on our current knowledge of the project. If over time, the scope and overall objectives of the project change, this estimate may need to be adjusted to reflect the modified circumstances. The above scope and estimate will expire six months from the date of this letter. If project approval exceeds this timeframe, an updated estimate will be provided upon request. Additional services requested, but not identified in the scope of work, will be considered "extra services" and will be charged on a time -and -materials basis in accordance with the attached billing rate schedule. Subcontractor fees, if billed through SCJ Alliance, will be marked up 15%. if you have any questions or comments, please call us at 360-352-1465. Thank you. Respectfully, SCJ Alliance Gary Cooper Senior Planner, Project Manager ATTACHMENT B SCJ Alliance Billing Rate Schedule - May 2017 classification Hourly Billing Rate Senior Principal Consultant $250.00 - $295.00 Principal $175.00 - $245.00 Principal Environmental Scientist $140,00 -$180.00 Principal Landscape Architect $140.00 - $175.00 Senior Consultant $180.00 - $225.00 Senior Project Manager $142.00 - $205,00 Project Manager $130.00 - $155.00 Project Engineer II $125.00 - $140.00 Project Engineer 1 $115.00-$130.00 Senior Designer $110.00 - $125.00 Design Engineer $90,00 - $115.00 Project Landscape Architect $105.00 - $130.00 Landscape Architect 1 $100.00 - $115.00 Landscape Designer $80.00 - $100.00 Senior Planner $125.00 - $145.00 Planner $95,00 - $120.00 Environmental Scientist $135.00 - $160;00 Environmental Planner $105.00 - $120.00 Senior Transportation Planner $140.00 - $160,00 Transportation Planner $110.00 - $125.00 Traffic Analyst $95.00 - $115.00 Designer $95.00 - $110.00 Graphic Designer $95.00 - $125.00 Project Coordinator ii $95.00 - $110.00 Project Coordinator 1 $75.00 - $90.00 Project Accountant $95.00 - $145,00 Administrative Assistant $70.00 - $85.00 Information Technology Specialist $80.00 - $165.00 Communications Director $100.00- $130.00 Other Fees: + Direct project expenses and reproduction costs are billed at cast plus 15% Reimbursable Expenses: • Mileage $0.65/Mile + Bond Paper Plats $2.50/Sheet • Mylar $20.00/5heet Reports $35.00/tach N:\Finance%R.ate Schedule5\201.7E2017 Billing Rate Schedule May 2017.docx Solar Facilities Citizen Advisory Committee Applicants Name Affiliation 7' Comments Appoint? Andrea C. Sledge Legal Assistant, Strong commitment to environmental Law Office of Theresa Petrey issues; City of Ellensburg Environmental Commissioner; Personal use of solar panels; CWU retired faculty served on OSPI committee that developed environmental education standards. Carl Nelson Kittitas County Water Interested in protecting rural nature of Commissioner/Operator District county; Currently serving on Comprehensive #7 Plan Update Working Group. David Nerpel Self-employed farmer, Interested in good jobs, sustainable energy, international business maintaining and growing local agricultural development and agricultural opportunities, gaining energy base; consultant Extensive experience in agricultural production, business development, local business and farming operations; American Society of Agronomy Certified Crop Advisor; Has held Washington Department of Agriculture licenses as Pest Control Advisor. Fabian Kuchin Property owner and concerned Retired developer of commercial real estate citizen and Property Manager for Seattle First Bank; served or has served on City of Ellensburg Commercial Traffic Route Advisory Committee. Howard F. Lyman Citizen — retired City of Ellensburg Downtown Task Force & Environmental Commission; 45 years as a farmer; 18 years public speaking on environment; 5 years as lobbyist in Washington DC. Ivan Manley Citizen — retired Experience with off and on -grid solar power systems; Board of Directors — Kaskadia College, IL, Community Development — Centralia IL, Various technology committees, Centralia; Education is electrical engineering and computer science; Has developed in- house, off -grid solar power system. Jeff Dunning Citizen — retired Family has lived and farmed in valley since 1890s; 21 years in irrigation canal management; Has served on a variety of panels addressing Yakima Basin water issues; Has testified in Olympia and Washington DC on water and property rights issues. Marg Christensen Retired from Ellensburg Public Resident of county since childhood; Part of Schools farm operation for over 20 years; Knowledge of agriculture and land use; Knowledge of Ellensburg Water Co. history. Marlene Pfeifer Realtor Member of Comprehensive Plan Update Working Group, Airport Advisory Committee and numerous others. Richard Carkner I Retired WSU Professor Current Small-scale farmer Scott Downes Washington Department of Fish and Wildlife Susie Weis Citizen Theo Leonard Senior Engineer, Encompass Engineers and Surveying Strong interest in solar power and agriculture; Has personal solar panel; Has served as Chairman of Pierce County Farm Advisory Commission and Vice Chair of Pierce County Planning Commission; Graduate of Ag Forestry Leadership Program. Served on Natural Resource and Recreation Advisory Group; Prior to WDFW, employed for nine years as wildlife consulting working with renewable energy projects including solar and wind. Wants to promote use of solar power. Experience in site development and new technologies; Currently serving on City of Cie Elum Planning Commission.