HomeMy WebLinkAbout2018-08-06-minutes-equipment-use-at-the-event-center2018-08-06 MINUTES 1
COMMISSIONERS' MINUTES
KITTITAS COUNTY, WASHINGTON
COMMISSIONER’S AUDITORIUM
SPECIAL MEETING
MONDAY 1:00 P.M. AUGUST 6, 2018
Board members present: Chairman, Laura Osiadacz; Vice-Chairman Obie
O’Brien and Commissioner Cory Wright.
Others: Mandy Buchholz, Deputy Clerk of the Board II; Tim Egan,
Facilities Maintenance Director; Lisa Young, HR Director/Interim
Event Center Director; Stephanie Hartung, Deputy Prosecutor.
Ellensburg Rodeo Board Members: President Jerry Jensen, Dan Morgan &
Rick Cole.
SPECIAL MEETING ELLENSBURG RODEO BOARD KVEC/MAINT.
At 1:30 p.m. Chairman Osiadacz opened a Special Meeting to meet with
members of the Ellensburg Rodeo Board to discuss use of the Event
Center/Maintenance Tools and Equipment located at the County Event
Center.
Commissioner Wright stated that the concern was brought up by County
Staff because it appeared past practice had allowed non-county
employees to use the County’s equipment/tools as needed and County
Policy doesn’t allow for that. He explained that when the discussion
was initially brought forward he was also alarmed and concerned,
however after further discussing the matter with Dan Morgan, ERB
Member he has a better understanding of why it’s been going on. He
stated that the timing is not ideal to make a decision with Labor
Day Weekend upon us, so he would like to propose re-grouping after
Labor Day Weekend to come up with a solution.
There was discussion shared from ERB Members on the benefits that
come with the volunteer work they do in order to keep the grounds up
to par for the Ellensburg Rodeo. There was discussion on the levels
of insurance they provide to cover them, and ERB President Jerry
Jensen stated that there will not be alcohol involved in the work
that they do during the Ellensburg Rodeo preparations or while using
the County’s tools and equipment.
Tim Egan, Facilities Maintenance Director expressed his concern
surrounding loaning out tools and equipment. He stated they don’t
have an excess of tools or equipment and everyone is in “crunch-
mode” trying to get the grounds ready for the Labor Day Weekend and
if tools and equipment aren’t brought back or break down, they are
left chasing equipment/tools instead of doing actual work.
2018-08-06 MINUTES 2
The BoCC directed the ERB (Dan Morgan) to work through Tim Egan,
Facilities Maintenance Director as the points of contact between the
ERB and County for needs at the Event Center.
DISCUSSION RODEO PUNCH LIST KVEC/MAINT.
The BoCC & ERB reviewed the status of the Rodeo Punch List and there
was discussion on pro’s and con’s of allowing the ERB to contract
for some of the work due to time sensitivity and different
obligations that the County has that the ERB doesn’t.
The BoCC authorized projects 1 & 8 on the 2018 Rodeo Capital Project
& Punch List “Punch List Items for 2018 Rodeo” to be done under the
ERB, and noting that the amount would be deducted from their annual
payment.
The ERB stated that they would be happy to assist with creating a
checklist for users of the facility that is verified by both the
lessee and the lessor upon check-in and check-out.
The meeting was adjourned at 1:47 p.m.
KITTITAS COUNTY COMMISSIONERS
DEPUTY CLERK OF THE BOARD KITTITAS COUNTY, WASHINGTON
Mandy Buchholz Laura Osiadacz, Chairman