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Home My WebLink About2018-07-09-minutes-public-works-study-sessionKITTITAS COUNTY COMMISSIONERS Public Works Study Session Regular Meeting Monday July 9, 2018 - 1:30 PM Commissioners' Auditorium 205 West 5th Room 109 - Ellensburg 1. Call to Order 2. Request to Approve a Resolution to Award the 2018 Bowers Field Runway 7/25 Pavement Break Project and Authorize the Director of Public Works to Sign said Contract. 3. Upper County Traffic Task Force Proposal 4. 2018 Road Standards Review Committee 5. Other business 6. Adjourn Created on 7/6/2018 9.03:02 AM KITTITAS COUNTY PUBLIC WORKS STUDY SESSION MINUTES COMMISSIONERS' AUDITORIUM, 205 WEST 5TH ROOM 109 - ELLENSBURG Regular Meeting MONDAY 1:30 PM July 9, 2018 Board members present: Chairman Laura Osiadacz; Vice -Chairman Obie O'Brien; Commissioner Cory Wright Others: Sara Folk, Candie Leader, Public Works; Dan Carlson, Steph Mifflin, Lindsey Ozbolt, Mike Flory, Community Development Services; Kayla Bonar, Daily Record; Three(3) members of the public REQUEST TO APPROVE A RESOLUTION TO AWARD THE 2018 BOWERS FIELD RUNWAY 7/25 PAVEMENT BREAK PROJECT AND AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO SIGN SAID CONTRACT At 1:30 pm Chairman Laura Osiadacz opened the Public Works Study Session. Sara Folk presented the resolution for consideration stating that Public Works invested $24,000 out of the Airport fund to produce the plans and specifications for the project and a match requirement of approximately $17,000. Sara Folk continued that the Federal Aviation Administration (FAA) is financing the remainder of the project in an approximate amount of $154,000. Sara Folk stated that the FAA has approved the submitted bid amount. Discussion was held. Commissioner O'Brien made a motion to approve Resolution 2018-113 to Award the 2018 Bowers Field Runway 7/25 Pavement Break Project and Authorize the Director of Public Works to Sign said Contract. Commissioner Wright seconded the motion. Further discussion was held. Motion passed. UPPER COUNTY TRAFFIC TASK FORCE PROPOSAL Sara Folk gave background on the ongoing speeding and congestion issues in the Upper County due to the ongoing construction on I- 90. Sara Folk stated that after a recent community meeting staff is suggesting putting together a community task force to come up with possible solutions. Sara Folk presented the task force proposal for Board of County Commissioner consideration. Discussion was held. Commissioner Wright inquired as to adding the City of Roslyn to the task force since they are impacted by 2018-07-09 MINUTES the traffic issues as well. Further discussion was held. Commissioner O'Brien made a motion to approve the proposal and form the Upper County Traffic Task Force as amended to include the City of Roslyn. Commissioner Wright seconded the motion. Sara Folk added that she will reach out to South Cle Elum as well. Motion passed. 2018 ROAD STANDARDS REVIEW COMMITTEE Sara Folk stated that a previous study session staff updated the Board of County Commissioners on the work being done on an update to the current road standards. Sara Folk continued that in the last update in 2015 a committee was formed to review the proposed changes at that time. Sara Folk added that staff recommends forming another committee to help facilitate with this update as well. Discussion was held. Commissioner O'Brien made a motion to approve the proposal as presented and form a 2018 Road Standards Review Committee. Commissioner Wright seconded the motion. Motion passed. Meeting adjourned at 1:59 pm. 2018-07-09 MINUTES KITTITAS COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Laura Osiadacz, Chairman BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO. 2018 -_V la TO AWARD THE 2018 BOWERS FIELD RUNWAY 7/25 PAVEMENT BREAK PROJECT TO BELSAAS AND SMITH AND AUTHORIZE THE PUBLIC WORKS DIRECTOR TO SIGN SAID CONTRACT DOCUMENTS WHEREAS: The 2018 Bower's Field Runway 7/25 pavement break contract is included in the 2018 Airport Capital Improvement Plan; and WHEREAS: Public Works solicited contractors through Municipal Research Service Corporations contractor website for two weeks consistent with Federal Aviation Administration requirements; and WHEREAS: Public Works received a qualified bid from Belsaas and Smith, Inc. in the amount of $170,640; and WHEREAS: Public Works has a cost match obligation of $17,064 and said funds are allocated in the 2018 Airport Fund budget; NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners, in the best interest of the public, does hereby award the 2018 Bowers Field Runway 7/25 pavement break contract to Belsaas and Smith, Inc. in the amount of $170,640 and authorize the Public Works Director to sign said contract documents. DATED this 9th day of July, 2018, at Ellensburg, Washington. o`d, U Aly C04,^'/, '= Aklest, � '0.. `0 L`fi Clerk of the Board- Julie Kjorsvik '16eputy Clerk of the Board- Mandy Buchholz BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Laur O dacz airman Obie O'Brien, ice -Chairman Coral Wright, Commissioner G=R \k} 888 :§ §! 4;§!§!§;§§;§| >*\ : !!:§/ r§) ))) \)§)§§ : j- ]§ 7 77 |/(} ��,...�.�....,.( \ ®( / /\ 0_! y m -\f ) \ ) 0.0 -57 \\;)\ )))// a,e,e k2k)) ° ))))) :§ §! 4;§!§!§;§§;§| >*\ : !!:§/ r§) ))) \)§)§§ : j- ]§ ��,...�.�....,.( ) KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS STUDY SESSION STAFF REPORT STUDY SESSION DATE: July 9, 2018 ACTION REQUESTED: Request to Approve a Resolution to Award the 2018 Bower's Field Runway 7/25 Pavement Break Construction Contract and Authorize the Director of Public Works to sign said contract. BACKGROUND: For the past several months, Public Works (PW) has been working to finalize Bowers Field Runway 7/25 pavement break construction. The Federal Aviation Administration (FAA) is offering to cover 90 percent of all construction costs. PW solicited the plans and specifications to over 40 qualified firms via the Municipal Research Service Corporations online construction bid service. We received a single bid proposal from a local construction company, Belsaas and Smith, Inc. The engineer's estimate for the project is $129,880.80. Belsaas' bid is for $170,640.00. The FAA is offering to finance $153,576 leaving a match requirement of $17,064 for the County. PW elected to spend $23,796.13 from the Airport Fund in plans and specifications design. Grant award timing did not allow for competitive solicitation. All in, PW will fund $40,860.13 removing the intersecting pavement on runways 7/25 and 11/29. Total project costs are: $23,796.13 + $170,640 = $194,436.13. Our total percentage of contribution towards project costs is: 21%. This project is identified and prioritized in the 2018 Airport Capital Improvement Plan. INTERACTION: Public Works RECOMMENDATION: Award the 2018 Runway 7/25 construction project to Belsaas and Smith, Inc. for $170,640 and authorize the Public Works Director to sign said contract. HANDLING: Return one original to Public Works ATTACHMENTS: None LEAD STAFF: Mark R. Cook, Director BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO. 2018 - TO AWARD THE 2018 BOWERS FIELD RUNWAY 7/25 PAVEMENT BREAK PROJECT TO BELSAAS AND SMITH AND AUTHORIZE THE PUBLIC WORKS DIRECTOR TO SIGN SAID CONTRACT DOCUMENTS WHEREAS: The 2018 Bower's Field Runway 7/25 pavement break contract is included in the 2018 Airport Capital Improvement Plan; and WHEREAS: Public Works solicited contractors through Municipal Research Service Corporations contractor website for two weeks consistent with Federal Aviation Administration requirements; and WHEREAS: Public Works received a qualified bid from Belsaas and Smith, Inc. in the amount of $170,640; and WHEREAS: Public Works has a cost match obligation of $17,064 and said funds are allocated in the 2018 Airport Fund budget; NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners, in the best interest of the public, does hereby award the 2018 Bowers Field Runway 7/25 pavement break contract to Belsaas and Smith, Inc. in the amount of $170,640 and authorize the Public Works Director to sign said contract documents. DATED this 9th day of July, 2018, at Ellensburg, Washington. Attest: ❑ Clerk of the Board- Julie Kjorsvik ❑ Deputy Clerk of the Board- Mandy Buchholz BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Laura Osiadacz, Chairman Obie O'Brien, Vice -Chairman Corey Wright, Commissioner 82'6 ,�-ffi 99 838 KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS STUDY SESSION STAFF REPORT STUDY SESSION DATE: July 9, 2018 TOPIC: Upper County Traffic Task Force ACTION REQUESTED: Direct Solicitation of Interested Participants LEAD STAFF: Mark R. Cook RECOMMENDATION: Direct that staff solicit interested individuals serving on an Upper County Traffic task force. BRIEFING SUMMARY: • A recent public meeting regarding Upper County traffic issues was well attended • The meeting providing no community consensus on the path forward • Public Works suggests pulling together a community task force working with the Sheriffs Office and PW identifying solution approaches • PW has a suggested process for Board consideration (EXHIBIT 1) BACKGROUND: Ongoing Sunday traffic avoiding 1-90 congestion continues plaguing area residents. Our attempt this summer limiting heavy truck traffic has not been successful. Speeding and traffic volume are primary concerns. A recent public meeting underscores the need for community involvement in any solution approach pursued by Public Works. DISCUSSION: PW is proposing the formulation of an Upper County traffic task force (EXHIBIT 1). We desire attracting residents from Upper Peoh, Westside and Nelson Siding. Additionally, we are suggesting that representatives from the City of Cle Elum, WSDOT and the Sheriffs Office be included in the effort. FISCAL IMPACTS: Fiscal impacts are not determined at this time. Rental fees for meeting venue are the likely first financial impact. ATTACHMENTS: Exhibit 1: Suggested Upper County Traffic Task Force solution approach Page] of 2 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT EXHIBIT 1: SUGGESTED UPPER COUNTY TRAFFIC TASK FORCE SOLUTION APPROACH Page 2 of 2 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT Upper County Traffic Task Group Proposal June 27, 2018 Issue: Weekend traffic diverting from Interstate 90 creates two main issues for area residents: speeding and congestion. Task Force Assignment: Provide and/or vet various options proposed by the Department of Public Works and the Sheriff's Office. Suggested Task Force Structure: • Two residents from Westside/Nelson Siding • Two residents from Upper Peoh/Thorp Prairie • Two upper county business owners • One representative from the Sheriffs Office • One representative from the City of Cle Elum • One representative from Public Works (Director) • One representative from Washington State Department of Transportation Task Force Milestones: • Form the group by August 13, 2018 • Develop and vet proposals; August 2018 through December 2018 • Present preferred alternatives with implementation timelines January 2019 • Coordinate identified actions with Washington State Department of Transportation February — April 2019 • Deploy infra -structure April -May 2019 • Monitor success of selected actions: Summer 2019 • Reconvene group September 2019 and report back monitoring results • Identify plan adjustments October -November 2019 • Implement adjusted actions April -May 2020 County Expectations from group participants • Attendance at six meeting in 2018 (meeting are expected to last 60-90 minutes each). Meeting will be conducted in the evenings from 6:00 PM to 7:30 PM. Meeting will be conducted in an upper county venue to be determined. • Attendance at six meeting in 2019 Outreach effort: • Press release followed by two consecutive solicitation ads in the Northern Kittitas County Tribune (Press Release on July 17, 2018 with ads on July 19 and 26). Formulating Process: Public Works will prepare a list of responders and present the list to the BOCC during our Study Session on August 13, 2018. KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS STUDY SESSION STAFF REPORT STUDY SESSION DATE: July 9, 2018 TOPIC: 2018 Road Standards Review Committee ACTION REQUESTED: Formulate the Proposed Road Standards Review Committee LEAD STAFF: Mark R. Cook RECOMMENDATION• Direct that staff solicit for committee members reviewing proposed changes to Title 12. BRIEFING SUMMARY: • Public Works (PW) has recently completed a complete revision to county road standards. • PW desires obtaining stakeholder feedback ahead of planning commission review. • PW has prepared a suggested a process for formulating a stakeholder review committee (EXHIBIT 1). BACKGROUND: Recently, PW completed a complete revision to County Road Standards. The changes are significant and PW desires having a stakeholder group review the standards ahead of planning commission review. DISCUSSION: It is PW understanding that the County has previously formed a review committee for all previous revisions to the Road Standards. The current proposed revision is extensive and area stakeholders are expected to be interested in evaluating staff's proposal ahead of planning commission submittal. Obtaining consensus from area stakeholders ahead of planning commission review is expected to facilitate the planning review process. FISCAL IMPACTS: Staff time in stakeholder meetings is budgeted in the 2018 PW budget. ATTACHMENTS: Exhibit 1: Suggested Road Standards Review Process Page 1 of 2 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT EXHIBIT 1: SUGGESTED 2018 ROAD STANDARDS REVIEW PROCESS Page 2 of 2 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT 2018 ROAD STANDARDS REVIEW COMMITTEE Introduction The existing Kittitas County Road Standards are a result of a minimal revision effort conducted in 2015. The primary result of the revision was to cap the number of private lots on a dead end road to 30 — consistent with adopted fire code. For the past two years, Public Works staff has compiled desired revisions reaching well beyond the minor effort of 2015. Recently, KPG (an on-call civil engineering consultant with PW) delivered a draft 2018 Road Standards package. This effort represents a wholesale revision to existing county road standards. PW desires having a group of County stakeholders review the KPG effort, offer revisions and assist PW through the code adoption process. To that end, PW is requesting the Board of County Commissioners consider forming a review committee supporting implementation of the new proposed standards. Suggested Committee Makeup • Two local land use developers • Two representatives from area engineering and/or survey firms specializing in land development services • A representative of the real estate community • Two representatives from local excavation specialty firms • One representative from local land use consulting firms • One member from the agricultural community • One member of from the fire/life/safety community • One member from the home builders association/community Proposed Proiect Timeline • Press Release (7/11/18) • Ads in Daily Record and Northern Kittitas County Tribune (July 18, 2018) • Present list of responders for Board consideration (8/13/2018) • Formulate the committee (8/13/2018) • Committee review (9/10/2018 — 12/07/2018) • Present draft for Planning Commission review (12/10/2018) • Planning Commission review (01 — 02/2019) • Public Hearing for Title 12 amendment (03/2019) Committee Level of Effort Review meetings are expected to last two hours for each session. Two sessions a month are forecast during 2018 (5 meetings — 10 hours). Planning Commission support is estimated at an additional four hours.