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HomeMy WebLinkAbout2018-06-12-minutes-hr-study-sessionCOMMISSIONERS’ MINUTES KITTITAS COUNTY, WASHINGTON BOCC CONFERENCE ROOM REGULAR MEETING HR STUDY SESSION TUESDAY 10:00 AM JUNE 12, 2018 Board members present: Obie O’Brien, Paul Jewell Others: Barb Demory, Lisa Young, Jeanne Killgore 1. CALL TO ORDER The meeting was called to order at 10:02 AM. 2. REQUEST TO APPROVE A MEMORANDUM OF UNDERSTANDING WITH TEAMSTERS LOCAL 760 (LINE) REGARDING SICK LEAVE BUY-OUT HR Director Young presented a draft MOU to give eligible staff within Teamsters Local 760 (Line) the option to cash out their sick leave into an HRA VEBA, rather than their paycheck. She stated that currently there are only two employees eligible for sick leave cash out. Commissioner Jewell moved to approve the MOU. Commissioner O’Brien seconded the motion. The motion was approved 2:0, and the MOU was signed. 3. REQUEST TO CONSIDER A COURT INTERPRETER STIPEND HR Director Young briefly reviewed the District Court’s proposal of a monthly stipend for staff that have been qualified by the Judge to serve as court interpreter. Court Administrator Demory was present to answer any questions the Board may have. Director Young reminded the Board that this was a continuation of discussion from three previous study sessions; she presented a draft MOU that she worked on with Commissioner Jewell, and requested approval to send the draft to the Union. After reviewing the draft MOU, Commissioner O’Brien approved the request. Commissioner Jewell agreed. Director Young will send the draft MOU to the Union for their consideration. 4. REQUEST TO APPROVE A CAPITAL IMPROVEMENT GRANT WITH WASHINGTON STATE DEPARTMENT OF AGRICULTURE FOR BLOOM PAVILION PROJECT HR Director Young reviewed a grant agreement for the Bloom Pavilion project, noting that this had already been approved during previous discussions with the Board, and it just needed ratification. Commissioner Jewell moved to approve the grant agreement. Commissioner O’Brien seconded the motion. The motion was approved 2:0, and the agreement was signed. COMMISSIONERS’ MINUTES KITTITAS COUNTY, WASHINGTON BOCC CONFERENCE ROOM REGULAR MEETING HR STUDY SESSION 5. OTHER BUSINESS Director Young introduced a possible policy change for Board consideration with regard to Elected Officials becoming County employees after they leave office. Commissioner Jewell stated that he would like the Board to add language that would restrict Elected Officials from working as a regular County employee for two years after their term is up, removing the potential appearance that an Elected Official made special arrangements to secure a regular position prior to their term ending. He also noted that the City of Ellensburg has a similar policy. Commissioner O’Brien inquired about the possible consequences of preventing an Elected Official from applying for a position for which he/she is truly qualified for. Commissioner Jewell expressed concern that, even if the Elected Official was the most qualified candidate, his/her employment could look like someone had made some sort of deal. Commissioner O’Brien stated that he would be comfortable with a one year restriction on an Elected Official’s eligibility to work at the County after their term, adding that he would like the language to include the ability for the Commissioners to make a special exception. Commissioner Jewell agreed that one year would be acceptable, but felt that there should be no exceptions. Director Young will draft a policy amendment for the Commissioners to review. ADJOURN The meeting was adjourned at 10:21 AM. KITTITAS COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Lisa Young, HR Director Laura Osiadacz, Chairman Kittitas County Human Resources 205 W 5'h Ave Suite 107 * Ellensburg, WA 98926 Phone: (509) 962-7082 - Fax: (509)962-7083 Website: www.co.kittitas.wa.us * Email: hr@co.kittitas.wa.us MEMORANDUM OF UNDERST ANDING BETWEEN KITTIT AS COUNTY AND TEAMSTERS LOCAL 760 (LINE) AMENDING THE SICK LEAVE BUY-OUT PROVISION This Memorandum of Understanding ("MOU") is entered into between Kittitas County and Teamsters Local760 (Line), for the purpose of establishing the following: Article 13.1 of the current Collective Bargaining Agreement reads as follows: 13.1 Sick Leave Buy-out: Upon a break in seniority, employees hired prior to August 1, 1985 shall receive in cash, twenty-five percent (25%) of his accumulated sick leave. Employees hired after August 1, 1985, shall not be entitled to any compensation for accumulated sick leave. The membership has expressed interest in amending Article 13.1 as follows: 13.1 Sick Leave Buy-out: Upon a break in seniority, employees hired prior to August 1, 1985 shall receive-m e twenty-five percent (25%) of his accumulated sick leave as a contribution to an HRA VEBA account in the employee's name. Employees hired after August 1, 1985, shall not be entitled to any compensation or contribution for accumulated sick leave. Two (2) employees have been identified as bein@ eligible for Sick Leave Buy-Out. These employees have azreed to receive their accumulated sick leave as a contribution to an HRA VEBA account. The rest of the contract remains unaltered. By acceptance and signature below, both parties agree that these solutions were reached throu@h mutual understanding. DATED thise day oM 2018. FOR THE UNION:FOR THE EMPLOYER: S/2->/tt ATTEST: )J,.p Clerk of the 'E!oj43ulie Kjorsvik ABSENT Laura Osiadacz, Chairpers6n re O ; Chairperson Pau -ll.Commissioner llPage Kittitas County Human Resources 205 W 5'h Ave Suite 107 @ Ellensburg, WA 98926 Phone: (509) 962-7082 @ FaX: (509)962-7083 Website: www.co.kittitas.wa.us * Email: hr@co.kittitas.wa.us MEMORANDUM OF UNDERSTANDING BETWEEN KITTITAS COUNTY AND AFSCME LOCAL 792-CH FOR IMPLEMENT ATION OF A COURT INTERPRETER STIPEND This Memorandum of Understanding ("MOU") is entered into between Kittitas County and Washington State Council of County and City Employees, AFSCME Local 792-CH, for the purpose of establishing the following. are not proficient in English. Washington State Courts ' , at no cost, in order this duty by cts with State and Federal Law requires interpreter service in court for litigants Per RCW 2.43.010, it is the intent of the Washington State Legislature th provide interpreter services to Limited English Proficiency (LEP) individua to protect their rights. The District Courts of Kittitas County historically securing interpreter services through a variety of means: II emp individuals, agreements with other agencies, and thro of LanguageLine Sol based interpreter service. For the past several yea la greater efficie currentfulltimeemployeeswhoareapprovedbythePresi a erpretcourt proceedings. a telephone using ments and delays; it takes time to call into the service line, and to the LanguageLine Interpreter, and then that litigant. By using an employee of the ns irectly to the litigant. LanguageLine ntract or interagency agreement can be costly , yet hearings may be delayed or paid for time spent waiting. Use of a Court ilable as needed and can return to their regular nslate precisely, adding nothing and omitting nothing. A court of conduct adopted by the State Supreme Court. See General Rule een a court interpreter and someone who simply bridges a of providing customer service by speaking to a customer in a interpreter must only provide straight translation of documents to the n litigant and judge, attorney or other parties involved such as doctors, , etc. Their translation becomes a record of the Court. The Board of County Commissioners recognizes the benefit to all parties when court services run efficiently. They further recognize that employees should be fairly compensated for the services provided, especially those above and beyond their regular duties which also contribute to the success of the agency. llPage Kittitas County Human Resources 205 W 5"h Ave Suite 107 * Ellensburg, WA 98926 Phone: (509) 962-7082 * Fax: (509)962-7083 Website: www.co.kittitas.wa.us * Email: hr@co.kittitas.wa.us The Presiding Judges support the use of qualified employees to serve as court interpreters. As such, funding for this stipend is solely through Trial Court Improvement Funds administered by the courts. No funding comes from the general fund. It is agreed that the following be acknowledged as an agreement between the County, the Presiding Judges, and the Union: A Court Translator Stipend will be available to qualified employees within the following guidelines: 1) The Lower District Court may have up to two (2) Court Interpr , as qualified by the Judge. 2) The Upper District Court may have one (1) Court Interpreter q ified by the Judge. 3) The Judge shall choose the employee(s) he/she deems quala upon ability to provide simultaneous, consecutive and sight interpretation, and with regard to seniority. Should the employee no longer meet the qualification standards of the J the stipend may be removed immediately upon notice to the em ecreases,4) The Stipends will be funded solely by the Tri Improvement Fund. or ceases to exist, the Stipends will need to be or removed. 5) The following rates are established, and are inte recognize the ability to provide interpretation of Court documents and proceedings ( general phone or front counter services where the conversations a nguage other than English): A) Qualified by the Judge - onth (to be calculated hourly*) B) Qualified by the Judge an another State Agency as a qualified interpreter - S250 per mo urly*) State Certified Interpreter - r mo calculated hourly*)** *should the em work less than full time or take Leave Without Pay (LWOP), a apend prorated to hours worked. p wishes to become State Certified must do so at their own expe 6) Empl a a Sti n s a ame spent performing court-related services using a special project code in NOVAtime. In order to qualify for the Court Interpreter Stipend, hours will be reviewed every six (6) months, each December and June, and the qualified employee's hours must reach an average at least three (3) hours per month performin@ these specific services. Qualified employees who meet the number of hours required will receive the Stipend for the next six (6) months, be@innin@ January 1 or July 1. Should the employee's hours fall below the requirement they will not be eligible for the Stipend until the following six (6) month window. They will need to continue to track their time for re-evaluation purposes. Note: For the initial Stipend window (payment period beqinninq July 1, 2018), the hours that have been manually tracked by the supervisor will be used to calculate eliqibility. Movinq forward all hours must be tracked in NOVAtime. qualified forthe Court Interpreter By acceptance of and signature on this MOU, the Union acknowledges that this stipend is specific to the needs and requirements of the Courts, and shall not apply to any other employee in the County. Upon 21Page Kittitas County Human Resources 205 W 5'h Ave Suite 107 * Ellensburg, WA 98926 Phone: (509) 962-7082 * Fax: (509)962-7083 Website: www.co.kittitas.wa.us * Email: hr@co.kittitas.wa.us ratification, eligible employees of the Kittitas County District Courts (Lower County and Upper Countyl as qualified by the Judges and as defined in this Agreement, may begin receiving the Court Interpreter Stipend. The Court Administrator will be responsible for adding or removing stipends by initiating a Personnel Action Form (PAF). Stipends added or removed mid-month will be prorated. This MOU will amend employee compensation only as indicated on the attachment, and only for eligible employees of the District Courts; no other offices will be granted any form of stipend for employees who are able to communicate in languages other than English. The remainder of the CBA will remain unaltered. By acceptance and signature below, both parties agree that these solutions were reached through mutual understanding. DATED this FOR THE UNION:FOR THE EMPLOYER: Tom Cash, Staff Representative Laura Osiadacz, Chairperson Paula Hiatt, President, Local 792-CH Obie O'Brien, Vice Chairman Paul Jewell, Commissioner ATTEST: [1 Clerk of the Board, Julie Kjorsvik € Deputy Clerk of the Board, Mandy Buchholz 31Page Agreement Number: K2501 ST ATE OF WASHINGTON DEPARTMENT OF AGRICULTURE FAIRS PROGRAM AGREEMENT This Agreement is entered into by and between Kittitas County, a political subdivision within the State of Washington, (hereinafter referred to as the Contractor) and the Washington State Department of Agriculture (hereinafter referred to as the Department). RECIT ALS: 1. The Department has the statutory authority to administer the Fairs Program under chapter 15.76 RCW, the Agricultural Fairs, Youth Shows, Exhibitions Act; and 2. The Department is also given the responsibility to administer funds for capital projects for those entities qualifying under RCW 15.76.165; and 3. The Washington State Legislature established a one-time appropriation for the 2017-2019 biennium to make grants for capital projects that make health or safety improvements to agricultural fair grounds or fair facilities in order to benefits participants and the fair-going public; and 4. The enabling statute also provides that local governments and nonprofit organizations may apply to the director for grants of capital funding available on a competitive basis (RCW 15.76.165). NOW, THEREFORE, the parties hereto agree as follows: 1. FUNDING The funds to be paid to the Contractor hereunder shall be a sum up to, but not to exceed $100,000. 2. ST ATEMENT OF WORK a) Funds awarded under this performance-based Agreement shall be used solely for a capital improvement project to renovate the Bloom Pavilion at the Contractor's fair facility located at 901 East 7'h Avenue, Ellensburg, WA 98926. b) The Contractor agrees to complete the project as described in their Application for Capital Improvement Grant and to invoice the Department an amount not to exceed $100,000. c) The Contractor shall perform in accordance with the terms and conditions oT this Agreement and the following exhibit; which, by this reference, is made a part of this Agreement: Page 1 of 8 Agreement Number: K2501 EXHIBIT A - Application for Capital Improvement Grant Funds on behalf of the Contractor d) All applicants who receive grant funds must follow applicable procurement procedures. 3. SPECIAL CONDITION(S) During the period of this contract and for a period of three years following termination of the Agreement, the Contractor agrees in consideration for the funding received under this Agreement to provide one or more of the following Community Benefits: a) To use the projecUcapital facility in agricultural fair as defined by RCW public interest in the course of holding an 15.76.110. b) To charge reasonable standard admission fees for general public admission to the agricultural Fair, if applicable, and to the extent possible, provide discount or free admission to special populations such as military families, foster families, student groups, seniors, babies, and toddlers. c) Provide for access to the fair and its exhibits and programs to persons of differing abilities. d) Where possible, making the fairground or fair facility available for rental at reasonable or discounted cost for educational or public programs benefitting the public interest. e) Provide space for charity and other nonprofit community organizations to conduct fundraising and/or educational activities. f) Support other local groups and programs with similar interests in promoting the welfare of farm people and rural economic development by including the exhibition of livestock and agricultural produce of all kinds; exhibition of related arts and manufactures including products of the farm home; and, exhibition of educational contests, displays and demonstrations designed to train youth. 4. CONTRACT PERIOD a) The effective date of this Agreement shall be the date of the last signature of the contracting parties. b) Unless terminated earlier pursuant to provisions of this contract, the termination date shall be June 30, 2019. 5. PAYMENTANDDOCUMENTATIONOFMATCHINGFUNDSORIN-KIND Upon completion or the capital improvement project, the Contractor shall provide to the Department documentation and receipts detailing the amount paid for the project, including documentation of the non-state matching requirements, if non-state matching was a part of the budget for the improvement outlined in Exhibit A. The Contractor shall provide a letter or evidence of completion of any work performed with Page 2 of 8 Agreement Number: K2501 all invoices submitted which document satisfactory performance of the Agreement. Before and after photos or the project are encouraged. The Department will not pay invoices not accompanied by such documentation. All documentation for final payment must be received no later than July 31, 20'l9 or the Contractor will not be paid for the project discussed herein. Payment will not be provided for any work conducted or purchases made after June 30, 2019. Instead of one invoice, the Contractor may submit invoices, documentation of satisfactory performance, and proper receipts of expenses on a more frequent basis provided it is not more than once a month. 6. DISALLOWED COSTS The Contractor is responsible for any audit exceptions or disallowed costs incurred by its own organization or that of its Subcontractors. 7. EVALUATION,REPORTING,ANDMONITORING a) The Contractor shall submit documentation to the Department when the project is completed and shall confirm that the terms and conditions of this Agreement have been met, including a report of compliance with the Community Benefit provisions of Section 3. b) The Contractor shall cooperate with and freely participate in any monitoring or evaluation activities conducted by the Department that are pertinent to the intent of this Agreement, including an on-site inspection of the capital improvement project after its completion and prior to June 30, 2019. d) The Department or the State Auditor and any of their representatives shall have full access to and the right to examine during normal business hours and as often as the Department or the State Auditor may deem necessary, all the Contractor's records with respect to the matters covered in this Agreement. Such representatives shall be permitted to audit, examine, and make excerpts or transcripts from such records and to make audits of all contracts, invoices, materials, payrolls, and records of matters covered by this Agreement. The contractors shall retain records for a period of six years following completion of the project. 8. NONDISCRIMINATION PROVISION a) During the performance of this Agreement, the Contractor shall abide by all applicable federal and state nondiscrimination laws and regulations, including, but not limited to chapter 49.60 RCW, Washington's law against discrimination, and 42 u.s.c. 12101 et. seq., the Americans with Disabilities Act (ADA). b) In the event of the Contractor's noncompliance or refusal to comply with any nondiscrimination law, regulation, or policy, this Agreement may be rescinded, canceled, or terminated in whole or in part, and the Contractor may be declared ineligible under this Agreement. If that be deemed the situation, the Contractor will not receive reimbursement for the capital project outlined in Exhibit A in the Page 3 of 8 Agreement Number: K2501 amount identified in this Agreement. The Contractor shall, however, be given a reasonable time in which to remedy any such noncompliance. Any dispute may be resolved in accordance with the "Disputes" procedure set for forth in Section 21 of this Agreement. 9. CONTRACT MODIFICATIONS The Department and the Contractor may, from time to time, desire to make changes to this Agreement. Any such changes that are mutually agreed upon by the Department and the Contractor shall be incorporated herein by written amendment. It is mutually agreed and understood that no alteration or variation of the terms of this contract shall be valid unless made in writing and signed by the parties hereto prior to implementation of the changes, and that any oral understanding or agreements not incorporated herein shall not be binding. 10. TERMINATION OF AGREEMENT a) If, through any cause, the Contractor shall fail to fulfill in a timely and proper manner its obligations under this Agreement or if the Contractor shall violate any of its covenants, agreements or stipulations of this Agreement, the Department shall thereupon have the right to terminate this Agreement and deny reimbursement of special assistance funds to the Contractor if such default or violation is not corrected within 20 days after the Department submits written notice to the Contractor describing such default or violation; Provided, that if more than 20 days are required to correct any such default or violation and the Contractor has initiated appropriate corrective measures as reasonable determined by the Department, the Department will not terminate this Agreement for such default or violation. b) In the event the Contractor is unable to complete the capital project prior to June 30, 2019, in accordance with the terms and conditions as outlined in this Agreement, the Contractor will not receive reimbursement for the capital project outlined in Exhibit A in the amount stated in this Agreement. c) The Department has the right to terminate the Agreement by giving written notice to the Contractor at least ten 10 days before the effective date of termination. If this Agreement is so terminated, the Department is liable only for payments required under the terms of this Agreement for work completed prior to termination. ll . WAIVER The Department's failure to insist upon the strict performance of any provision of this Agreement or to exercise any right based upon a breach thereof or the acceptance or any performance during such breach, shall not constitute a waiver of any right under this Agreement. Page 4 or 8 Agreement Number: K2501 12. HOLD HARMLESS a) It is understood and agreed that this Agreement is solely for the benefit of the parties hereto and gives no right to any other party. No joint venture or partnership is formed as a result of this Agreement. Each party hereto agrees to be responsible and assume liability for its own negligent acts or omissions, or those of its officers, agents, or employees to the fullest extent required by law. In the case of negligence of more than one party, any damages allowed shall be levied in proportion to the percentage of negligence attributable to each party, and each party shall have the right to seek contribution from the other party in proportion to the percentage of negligence attributable to the other party. b) This indemnification clause shall also apply to any and all causes of action arising out of the performance of work activities under this Agreement. Each contract for services or activities utilizing Funds provided in whole or in part by this Agreement shall include a provision that the Department and the State of Washington are not liable for damages or claims from damages arising from any subcontractor's performance or activities under the terms of the contracts. 13. RECAPTURE PROVISION In the event that the Contractor fails to expend state funds in accordance with state law and/or the provisions of this Agreement, the Department reserves the right to recapture state funds in an amount equivalent to the principal amount of the grant plus interest calculated at the rate of interest on State of Washington general obligation bonds issued most closely to the date of authorization of the grant. Such right of recapture shall exist for a period not to exceed three years following termination of the Agreement. Repayment by the Contractor of state funds under this recapture provision shall occur within 30 days of demand. In the event that the Department is required to institute proceedings to enforce this recapture provision, the Department shall be entitled to its costs thereof, including reasonable attorney's fees. 14. OWNERSHIP OF PROJECT/CAPIT AL FACILITIES The Department makes no claim to any real property improved or constructed with funds awarded under this Agreement and does not assert and will not require any ownership interest in or title to the capital facilities and/or equipment constructed or purchased with state funds under this Agreement. This provision does not extend to claims that the Department may bring against the Contractor in recapturing funds expended in violation of this Agreement. 15. RELATIONSHIP BETWEEN THE PARTIES The Contractor and its employees or agents performing under this Agreement are not deemed to be employees of the Department nor agents of the Department in any manner whatsoever, nor will they hold themselves out as nor claim to be officers or employees of the Department or of the State of Washington hereof and will not make any claim, demand, or application to or for any right or privilege applicable to an officer or employee of the Department or of the State of Washington. Page 5 of 8 Agreement Number: K2501 16. GOVERNING LAW AND VENUE This Agreement shall be construed and enforced in accordance with and the validity and performance hereof shall be governed by the laws of the State of Washington. Venue of any suit between the parties arising out of this Agreement shall be the Superior Court or Thurston County, Washington. In the event or an inconsistency in the terms of this Agreement, or between its terms and any applicable statute or rule, the inconsistency shall be resolved by giving precedence in the following order: a) Applicable state and federal statutes and rules; b) The terms and conditions of this Agreement; c) Any other provisions of the agreement, including materials incorporated by reference. 17. SEVERABILITY In the event any term or condition of this Agreement or application thereof to any person or circumstances is held invalid, such invalidity shall not affect other terms, conditions, or applications of this Agreement, which can be given effect without the invalid term, condition, or application. To this end, the terms and conditions of this Agreement are declared severable. 18. ENTIRE AGREEMENT This Agreement and all attachments hereto contain all the terms and conditions agreed upon by the parties. No other understandings, oral or otherwise, regarding the subject matter of this Agreement and attachments shall be deemed to exist or to bind any of the parties hereto. 19. SIGNAGE AND MARKERS If, during the period covered by this Agreement, the Contractor displays signs or markers or circulates any communication identifying the financial participants in the project, any such sign, marker, or communication must identify the State of Washington and the Washington State Department of Agriculture - Fairs Program as participants. The provisions of this section shall also apply to any permanent signs or markers displayed at the project site. 20. PREVAILING WAGE The project funded under this Agreement may be subject to state prevailing wage law (chapter 39.12 RCW). The Contractor is advised to consult with the Washington State Department or Labor and Industries to determine whether prevailing wages must be paid. If the project funded by this Agreement is subject to state prevailing wage laws, the Contractor shall comply with chapter 39.12 RCW, including requiring any contractor or subcontractor it employs to submit to the Contractor a "Statement of Intent to Pay Prevailing Wages" and an "Affidavit of Wages Paid" as required by RCW 39.12.040. The Department is not responsible for determining whether prevailing Page 6 of 8 Agreement Number: K2501 wage applies to this project or for any prevailing wage payments that may be required by law. 21 . DISPUTES Except as otherwise provided in this Agreement, when a bona fide dispute arises between the parties and it cannot be resolved through discussion and negotiation, either party may request a dispute hearing. The parties shall select a dispute resolution team to resolve the dispute. The dispute resolution team shall consist of a representative appointed by the Department, a representative appointed by the Contractor, and a third party mutually agreed upon by both parties. The dispute resolution team shall attempt, by majority vote, to resolve the dispute. The parties agree that this dispute process shall precede any action in a judicial or quasi-judicial setting. 22. CHANGE OF OWNERSHIP OR USE a) The Contractor understands and agrees that any and all real property or facilities acquired, constructed, improved, or rehabilitated using state funds under this Agreement shall be held and used by the Contractor for a period of three years following termination of the Agreement for the express purpose or purposes stated in Exhibit A or elsewhere in this Agreement. b) In the event the Contractor is found to be out of compliance with this section, the Contractor shall repay to the state general fund the amount or the grant and interest as provided in Section 13. 23. HISTORICAL AND CULTURAL ARTIFACTS Pursuant to Executive Order 05-05, in the event that historical or cultural artifacts are discovered at the project site during construction, the Contractor shall immediately stop construction and notify the local historical preservation officer and the state historical preservation officer at the Department of Archaeology and Historic Preservation. The Executive Order is included as Exhibit B and is by this reference incorporated into this Agreement. 24. ADMINISTRATION The contract manager for each of the parties shall be responsible for and shall be the contact person for all communications and billings regarding the peformance of this Agreement. The Contract Manager for the Contractor is:The Contract Manager for the Department is: -l Patti Johnson, SW/MA Director/Project Manager % K!tt!iaS ValleV EVent Center 901 East 7'h Avenue Ellensburg, WA 98926 Telephone: 509-962-7070 E-mail: patti.johnson@co.kittitas.wa.us Teresa Norman, Fairs Program Coordinator ,' IWashington State Dept. oT Agriculture 1111 Washington Street SE PO Box 42560 Olympia, WA 98504-2560 Telephone: 360-902-2043 E-mail: tnorman a r.wa. ov i Page 7 of 8 Agreement Number: K2501 IN WITNESS WHEREOF, the parties have executed this Agreement. ST ATE OF WASHINGTON KITTIT AS COUNTY DEPT. OF AGRICULTURE BOARD OF COUNTY COMMISSIONERS By: BY: ABSENT Title: Henri Gonzales, Administrative Title: Laura Osiadacz, Chairperson Regulations Program Manager Date:Date: BY: Title: Date: Obie O'Brien, Vice-Chair (- " /-,;'-r\ BY: Title: Date:(petal 7,47. Page 8 of 8 L"o b"'o"-, StateDeparrrientof Exhibit A Fairs Program PO Box 42560 Olympia, WA 98504-2560 (360) 902-2043 Application for Capital Improvement Grant Funds Application deadline: April 16, 2018 (See reverse for eligibility requirements & application process) Name of Fair KITTITAS COUNTY FAIR Application Date 5/22/18 Street Address 901 EAST 7TH AVENUE Mailing Address 901 EAST 7TH AVENUE City ELLENSBURG State WA Zip Code 98926 Mailing City ELLENSBURG State WA Zip Code 98926 Name of Requesting Officer (Please Print) JILL SCHEFFER Phone Number (Include Area Code) 509-962-7639 EmailAddress ll5A-'t/(ittn@ co.kittitas.wa.us If you submit more than one Application for Capital Improvemerit Grant Funds, what priority is this Application (1 being highest priority)? This application is pi-iority number of the grant applications we intend to submit for this fair. Capital Improvement Detail Description of Capital Improvement (Use Additional Pages if Necessary) The Kittitas Valley Event Center, home to the Kittitas County Fair, is upgrading the Bloom Pavilion and has received word that we were awarded $100,000 from the WA State Legislature in the last capital budget. This request is to outline the work we will complete using these funds and our matching funds. Remove existing footing and install new footing; Design, purchase, and install heating; Design, purchase, and install materials necessary to improve air circulation and air quality. Matching funds are $150,000. Amount Requested from WSDA $ 100,000.00 Total ProjectAmount $ 250,000.00 Type of Match OMonetary [] In-Kind [a Botli Monetaiy & Ii'i-Kind 0 No Matcli Description of Match Match is cash and staff time to complete the project. Health / Safety / Legal Requirement of Capital Improvement Footing, heating and air circulation are critical for the health of both four legged and two legged animals using Bloom Pavilion. In the winter, this covered, but open air riding arena is colder than it is outside and in the summer it is hotter. This project will correct those imbalances. What is the impact if you were to receive a grant award less than requested ?Can The Project Be Completed By June 30, 2019 alYes €No Applicant Certification I hereby certify under penalty of perjury tliat tl'ie foregoing inforination is ttue and coi'rect to tlie best of my knowledge. Signature of Officer Completing Application 'Wil,,i''-[b, (v'MvsmaiA;A'Ve Date Signed (,z.s'l IZ \J uCv)resn% = w g aiii s )AGR-5543 (R/1/18)Page 1 of 2 Application for Capital Improvement Grant Funds - Instructions Eligibility Requirements Based on availability of funds, capital funding may be provided to local governinents and nonprofit organizations to support capital projects that make healtli or safety improvements to agricultural fairgrounds or fair facilities in order to benefitparticipants andthe fair-goingpublic. (RCW 15.76.165) The project for whicli funding is being sought should be completed by June 30, 2019. All applicants WIIO receive graiit funds must follow applicable procrirement procedures. Grant amounts will not exceed $100,000.00 each. Application Process 1. Complete one application per project. 2. Attach suppoiting documentation (i.e., copies of bids, bid proposals, estimates, pictui-es, etc.). 3. Send to: Washii'igton State Depaitment of Agricultcire Fairs Program 1111 Wasliii'igton Street SE PO Box 42560 Olyi'npia WA 98504-2560 Due Date: 5:00 p.m. - Aprn 16, 2018 4. You may subinit your docuinents electronically to tnomian@agr.wa.gov. 5. If submitting more than one application, rank your application submissions (#l being the most impoitant, #2 tlie next most important, etc.). Review Process 1.Applications will be reviewed aiid ranked by the Washington State Fairs Commissioners. 2.Preference will be given to those applicants who provide a 50% monetary match to the amount requested or a 50% in-kind matcli, such as donated material or labor. 3.Preference will also be given to applicants who will use the money towards a capital improvement to address: 4. * a safety and/or health sihiation, or * a legal or statutory requirement. Once grant applications are approved for funding, the Depaitment of Agriculhire will execute an agreement witli the grantee specifying the teims and conditions of tlie grant. 5.Certain projects may require consultation with the Deparhnent of Archaeology and Historic Preservation. AGR-5543 iR/1/18]Page 2 of 2