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HomeMy WebLinkAbout2018-06-12-minutes-solid-wasteKITTITAS COUNTY SOLID WASTE, MAINTENANCE, AND FAIR OFFICE STUDY SESSION MINUTES BOCC CONFERENCE ROOM, 205 WEST 5TH ROOM 108 - ELLENSBURG Regular Meeting TUESDAY 2:00 PM June 12, 2018 Board members present: Vice -Chairman, Obie O'Brien. Commissioner, Paul Jewel Absent: Chairman, Laura Osiadacz Others: Patti Johnson, Lisa Young, Lisa Lawrence, Tim Egan, Daily Record Reporter and one member of the public. Meeting called to order at 2:02 p.m. Solid Waste Updates Patti informed the Board that garbage is up 6% this year and the Facilities have had 40,000 customers to date. She also informed the Board that the Part Time Scale house Attendant started and will assist with coverage and educational outreach at the sites. Recycling in Grasslands and other unincorporated areas in Kittitas County Discussion was held on the process it would take to implement curbside recycling in Grasslands, Suncadia and other un-incorporated areas in the County. Including a Level of Service Ordinance, the expense of Waste Management Cost Recovery Model with blended rates for garbage and recycling through the WUTC. Further discussion included the current status of recycling being unstable and conducting a recycling price tolerance survey of County Residents. The Board directed Staff to table discussion and re-visit spring 2019. Siting Project Update Patti informed the Board that she is working on it and that Public Works may be interested in co - locating with Solid Waste. Commissioner Jewell stated that he secured an appraisal and the Phase 1 Environmental assessment which should be completed by the end of the month. Household Hazardous Waste Position Update Patti informed the Board that no applications were received and that she re -posted the position until July I". Expanding advertising through SWANA in Washington and Oregon. The Board said they would add it to their Facebook pages. Bloom Pavilion Grant Project Update The Board signed the Grant at an earlier meeting. Discussion was held on matching funds from Lodging Tax. Patti informed the Board that ALSC is working to get the project ready to go out to 2018-06-12 MINUTES 1 bid with the reduced scope of work to meet the grant requirements, planning on going out to bid so work can start shortly after fair. It was determined that it would be a couple of months before the monies would be available. Courthouse Project Update Patti presented the Board with several options to discuss from the architect. Discussion was held on the different options, modifying, bringing down the cost and where to go next. Further Discussion included brining the value of the North Lots and the Berry's Building into the project. Patti informed the Board she discussed the possible market value of both with a real estate agent and presented them with an email from an agent with ballpark figures for each. Maintenance Update Tim informed the Board that staff is getting a grasp on the Event Center and that the evening janitor quit. Facility Dude Update Patti requested Board approval to have on-site training for staff in the amount of $2500. Tim informed the Board that it would include all staff and help with the transition to the new program. Discussion was held on that there wasn't a specific line item in the budget, but that several line items were under budget. Further discussion included the possibility of a summer intern to assist with data input. Commissioner O'Brien moved to approve. Commissioner Jewell 2"a the motion. Motion passed 2-0. Rodeo Arena Seating Maintenance Update Tim informed the Board that the lumber was delivered and the aluminum has been ordered and they should start next week. Jail Update Tim informed the Board that McKinstry made changes to the positive airflow and there have been no complaints. Event Center Maintenance Transition Covered in Maintenance Update agenda item #8. Key System Discussion was held on card lock access, the cost of $900 per lock, and looking into the cost with IT for Wi-Fi at Western Village. The Board directed staff to do a budget request in the amount of $20,000 in next year's budget. Discussion was held on staff not having keys to all the buildings 2018-06-12 MINUTES 2 at the facility and the Fair board re -keying buildings. The Board directed staff to have a conversation with Roylene Crawford of the Fair board as to why this is happening. Staffing Discussion Discussion was held on needing another Full Time Event Center maintenance staff person and how to pay for it. Further discussion included Union contracts, call back, split schedules and looking at a trending analysis on Event Center revenue and working on a strategy to re -organize budget neutral. Discussion on only 30% of budget left, it was noted that budget amendments for approved items are still pending. Water Issues Tim informed the Board that there is no hot water in several of the bathrooms and one is missing a tank. General Updates Lisa Y. informed the Board she was concerned about the upcoming Chillaxle Event and charging the reduce rate, same as Cascade Cow Cutter $35.00 for food vendors. The Board approved the reduce rate. Event Center Budget Overview discussed in agenda item 14 OTHER BUSINESS Discussion was held on purchasing a cell phone for who is on call rather than personal cells numbers listed. The Board approved the purchase of a flip phone. Meeting adjourned at 3:06 p.m. r Lisalawrence 2018-06-12 MINUTES .KITTITAS COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Laura Osiadacz, Chairman C ,0T, a �7 ALL, a COU -V u Y C0NH a a � 0 HE -F3 SoNd Write, Maintenance, and Gaon, Off uc e Study Baso®n RegWar Meeting Tuesday June 12, 2M o 2:00 RW BOCC Conference Room 205 West 5th Room 108 - Ellensburg 1. Call to Order 2. Solid Waste Updates 3. Recycling in Grasslands and other unincorporated areas in Kittitas County 4. Siting Project Update 5. Household Hazardous Waste Position Update 6. Bloom Pavilion Grant Project Update 7. Courthouse Project Update 8. Maintenance Update 9. Facility Dude Update - Request approval for onsite training 10. Rodeo Arena Seating Maintenance Update 11. Jail Update 12. Event Center Maintenance Transition 13. Key System 14. Staffing Duscussion 15. Water Issues 16. General Updates 17. Event Center Budget Overview 18. Other business 19. Adjourn Created on 6/8/2018 11:08:13 AM Patti Johnson From: Rhonda Gillogly <rgillogly@a-rt.org> Sent: Thursday, April 26, 2018 4:41 AM To: Patti Johnson Subject: Projected costs Patti, I've been doing some brain storming about the courthouse project and have come up with some ideas. Here is what ART will target to provide you for the next review. Let me know if there is something I should add or delete. Option IA: -Review possible square footage that can be added around the existing building up to 2 stories, no basement. - Provide an average cost per square foot for new construction. Include cost increase factors associated with structural precautions and modifications to prevent failure to existing structural components. - Provide cost increase factors working around and in an occupied facility. - Provide cost escalation to build in 2 years and 3 years Option 1B: - same as above but for a 3 story structure Option 2: - Cost to upgrade existing building electrical system - Cost to upgrade existing building HVAC - Cost to upgrade exterior facade to something similar to the Yakima County Courthouse - New Roofing not included for existing building * These items can be used with item 4 below Option 3: - provide square foot cost average to do interior demo and new construction for the existing building. * This number can be used in association with Option 4 below. Option 4: - create 2 to 3 different scenarios using items above to determine how much new construction can be built on the north site for $20M. - Provide average cost per square foot to develop unused site for parking/ park Provide estimate of overall cost based on remaining space available once new building s.f. is estimated. Option 5: I'll get feedback from our cost estimator on savings available to build single story vs. Multi story Notes: Construction costs will be an average based on basic finishes and high end finishes ( Courtroom). We'll provide a contingency amount in our numbers to cover miscellaneous items due to predesign phase. Question: should the 20M include soft costs ( A/E fees, taxes, furnishings)? Once we know some of the items above that may help determine what spaces could be moved to a new facility, if any. All items will be a bird's eye view to determine which items can be pursued in greater detail. Thoughts?? Hope you have a great day. Feel free to add or delete items that may be helpful in assisting the commissioners to make a decision. I hope the meeting went well yesterday, despite disappointment about construction costs. Rhonda Sent via the Samsung Galaxy S7, an AT&T 4G LTE smartphone Patti Johnson From: Susan Ferrell <susan@susanferrell.com> Sent: Wednesday, May 16, 2018 9:06 AM To: Patti Johnson Subject: From Susan Ferrell Regarding Lot and Building Hi Patti! Thanks for calling the other day. 1 did some research on the MLS but also just looking at other sales not necessarily on MLS and I'm not sure what all you need at this point but here is some initial info. Regarding the lots, there are 5 and 1 don't see any where that they have to be sold together so you would have options of selling them in p feces which may be a good way to go. It looks like there have been a few sales of vacant land (Central Comm and Comm Highway) and the sales have been around 200,000 to 222,000 for a 14,000 +/- lot. So f you were to ask that per the 5 lots, equally, you would be Looking at about $58o,000 for all the land. But f you sell some of the smaller pieces you maybe able to get a little higher per lot. In regards to the Permit building — there have been a few sales downtown (The one on the corner of 4th _ 11g E. 4' h and the 425 S. Main) and then on the outskirts ( The Moose Lodge 2o6 S. Main and the old attorney offLce at 200 E. 3rd). The ones downtown are older and have office spaces and their building sq is 13, 464 for the 4th Ave building and 20, 400 in the Main Street building — they sold at $46o,000 and $535000. The newer buildings - the attorneys building at 20o E. 3rd was 4784 SF and the Moose was 7,000 sf — they sold at $68o,000 and $800,000. 1 think the Permit building would fall in the 500,000 range somewhere. Please let me know f you have any other questions — Happy Wednesday! Take Care, Susan *Please change my contact info to my new email address - Susan wSusanFerrell.com i Susan Ferrell, Managing Broker Re/Max Community Realty Cell: 509-312-0817 Office: 509-933-7302 Website: www.SusanFerrell.com Address: 2109 W. Dolarway Road #2, Ellensburg, WA 98926 Recommended for a Reason! Down Pament Money is available s: SEE IF YOWRE ELIGIBLE AThis email has been checl<ed for viruses by Avast antivirus software. www.avast.com The following is a list of rentable spaces at The Kittitas Valley Event Center that do not have the key card system installed, to my knowledge: Gold Buckle Room (I key) Colockum Room (1 key) Western Town — All Rooms (9 separate keys total) • Gate padlock • VIP/Dance Hall Room • Ticket Office • Western Town Shops #146 Armory Break Out Rooms (3 separate keys total) • Room A • Room B • Room C Behind The Chutes (2 separate keys total) • Gate padlock • Room key Rodeo Arena Announcer Booth (Set of 2 keys) Bloom Announcer Booth (Set of 2 keys) M 1) Solid Waste Update: Garbage up 6.5 % over last year Hired new part time scale attendant 2) Recycling Update: Recycling in Grasslands and other unincorporated areas of Kittitas County a) James Jankowski is interested in having recycling in Grasslands. In order to have recycling in the unincorporated areas of Kittitas County we would need to develop a level of service ordinance. Then Waste Management would need to develop a cost for the service and take it to the WUTC. 3) Siting update: Waiting to hear back on appraisal and environmental review. Have had a preliminary discussion with Public works on if they would be interested in moving and co -locating with Solid Waste. 4) HHW Position Didn't receive applications for HHW Supervisor Expanded search and extended posting until July 5) Bloom Pavilion Grant Update a. ALSC is working to get the project ready to go out to bid with the reduced scope to meet the grant requirements. Planning to go out to bid so work can start shortly after fair. 6) Courthouse project update a. After our last meeting with the architect, she has given us several options to discuss. b. Discussed with a real estate agent the possible market value of the Lot north of the Jail, and the Permit Center.