HomeMy WebLinkAbout2016-06-16-minutes-finance-study-sessionMarch 17, 2016
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COMMISSIONERS' MINUTES
KITTITAS COUNTY, WASHINGTON
BOCC CONFERENCE ROOM
REGULAR MEETING
THURSDAY 1:30 PM JUNE 16, 2016
Board members present: Commissioner Obie O’Brien and
Commissioner Laura Osiadacz. Commissioner Paul Jewell was not
present.
Others: Judy Pless, Budget and Finance Manager and Patti
Johnson, Solid Waste Director and Facility Maintenance Project
Manager
REGULAR MEETING COMMISSIONERS
The meeting was called to order at 1:35 pm.
Budget Reports
Judy Pless, Budget and Finance Manager presented the sales tax
reports and the Summary Expenditure and Budget Reports for the
period ending December 31, 2015 and May 31, 2016.
Working Advance Funding Analysis
Pless presented the Working Advance Funding Analysis for
Contract 1563-32734-01 for the Community Services funds for
Substance Abuse (ASA) and Development Disability (DDD) to select
an option on how to apply the ASA funds. The selection is to
apply the $32,580 of the ASA funds to the DDD working funds
making the total DDD funds to $92,144. Commissioner Osiadacz
made the motion to approve the option and for Commissioner
O’Brien to sign the agreement. Motion seconded and approve.
2016 Budget Retreat
The Budget Retreat for the 2017 Budget process was established
for August 9, at the Armory. It was discussed that the Board
will prepare the budget instructions.
MRSC Rosters
Pless presented information to the Board the about the
possibility of the County going with Municipal Research Service
Center (MRSC)for the Small Works, Small Vendor and Contractor
Rosters. The Board stated to continue the research and had no
issues.
March 17, 2016
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2016 Projects
Patti Johnson presented a listing of project updates and
discussion occurred for each:
1. Arena Seating Project – Phase One is complete with
Stakeholder input on developing scope and planning
options.
a. Phase Two had two options
i. Option 1 – take design for Northwest and
Northeast seating Section to 60% prepare
estimate of construction cost $220,566 with
Rodeo Board paying half.
ii. Option 2 – take design for Northwest section
to 100% and Northeast Section to 60%
estimated construction cost $389,290
2. Barn Project – discussion occurred about the cost to
be $200,000, with work to be completed using the Small
works roster or possible GO financing
3. Courthouse project – Phase One is complete with the
Facilities Space and Staffing Needs Assessment Report.
The report is for 13,637 square foot net building
area; parking needs 264 Staff parking spaces, 433
visitor parking spaces and 50 ADA spaces. Phase Two
scope is to develop department adjacency diagrams,
Preliminary Design Floor Plans and Site Plan,
Development of Project Material and System Design
Narratives; and Development of Rough Order of
Magnitude Project Cost Estimate and Budget of a total
cost of Phase Two $132,500
4. Armory Settlement cost $100,000
Discussion occurred for each project. Commissioner Osiadacz made
a motion to approve the project list choosing option one for the
Phase Two of the Arena Seating project, motion seconded and
approved.
Voucher Approval
The Board approved the vouchers submitted in the amount of
$11,714.05 check numbers 810302976 through 810303319 dated June
16, 2016.
March 17, 2016
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The meeting was adjourned at 2:45 pm
KITTITAS COUNTY
COMMISSIONERS
KITTITAS COUNTY, WASHINGTON
Judy Pless, Budget and
Finance Manager
Laura Osiadacz, Chairman