HomeMy WebLinkAbout2018-04-02-minutes-bocc-office-admin-meeting4/02/2018 MINUTES 1
COMMISSIONERS' MINUTES
KITTITAS COUNTY, WASHINGTON
COMMISSIONERS CONFERENCE ROOM
REGULAR MEETING
MONDAY 9:00 A.M. APRIL 2, 2018
Board members present: Chairman Laura Osiadacz; Vice Chairman Obie
O’Brien & Commissioner Paul Jewell.
Others: Mandy Buchholz, Deputy Clerk of the Board II; Julie
Kjorsvik, Clerk of the Board and one members of the public.
SPECIAL MEETING OFFICE STAFF MEETING COMMISSIONERS
At 9:00 a.m. Chairman Osiadacz opened the Office Administration
meeting.
CALENDAR WEEK AT A GLANCE COMMISSIONERS
The Board of County Commissioners reviewed their weekly calendar.
PAF/VOUCHERS REVIEW OF PAF’S & VOUCHERS COMMISSIONERS
The Board of County Commissioners approved and signed County
Employee Personnel Action forms and vouchers.
CORRESPONDENCE LOG REVIEW OF CORRESPONDENCE LOG COMMISSIONERS
The Board of County Commissioners reviewed the weekly Correspondence
Log, a listing of all incoming mail and correspondence for the week
ending March 30, 2018.
DISCUSSION FACEBOOK WEEKLY POSTS COMMISSIONERS
The Board determined for the week of April 2, 2018 they would post
two proclamations that are before the Board on the 4.3.2018 Agenda
Session – National County Government Week & Child Abuse Prevention
Month.
UPDATE BOCC/ DEPARTMENT HEAD REPORTS COMMISSIONERS
Each Commissioner was assigned three different Department Heads to
meet with on a weekly basis. This was determined at a Special
Meeting with the Board of County Commissioners held on June 18,
2009. Each Commissioner reviewed discussions held with their
respective departments and exchanged details of those meetings. On
January 3, 2011 the Board determined it would be beneficial to
alternate Commissioners that will oversee the different Department
Head’s on an annual basis. They determined at the end of 2013 they
4/02/2018 MINUTES 2
would review the various committees they participate in and provide
beneficial updates to the Board as needed during this time as well.
ELMVIEW EMPLOYMENT DISCUSSION COMMISSIONERS
Mandy Buchholz, Deputy Clerk of the Board II provided the Board with
two job descriptions to show examples of current Elmview Employees
that are hired within the County at the County Treasurer and County
Public Health Department. She stated that the example provided that
shows what Public Health’s employee does would be the most similar
to what she anticipates the Commissioner’s Office doing. She stated
that she asked HR to attend the meeting in case there were any
questions and wanted feedback from the Board. She stated depending
on confidence levels it would determine on some of the tasks but
primary would be cleaning/vacuuming/watering with possibly some
light filing and or scanning.
The Board gave their approval to move forward with beginning the
hiring process. Staff indicated that would have HR involved
throughout the process. The Board and Julie Kjorsvik, Clerk of the
Board determined that Mandy Buchholz, Deputy Clerk of the Board II
would be the primary supervisor.
UPDATE SPOKC DISCUSSION COMMISSIONERS
Commissioner Jewell stated that there have been concerns brought
forward from Misdemeanant Probation about not having a lot of
communication with regard to the SPOKC Lease Commissioner O’Brien
has been working on. Chairman Osiadacz also indicated that Public
Health reached out with concerns about space and meeting room
availability and noted that they had yet to be formally informed of
the potential new lessee. The Board directed Commissioner O’Brien
to touch base with both the Department Heads in the building and
notify them of any potential plans.
NOISE ORDINANCE SUNCADIA DISCUSSION COMMISSIONERS
Chairman Osiadacz stated that she had been approached by Suncadia
about the possibility of a “longer term” noise ordinance waiver for
wedding’s and bands from late spring to early fall. There was
discussion over possible ways to address this for Suncadia and the
Board directed Chairman Osiadacz to work with CDS/PA and either
address it through a update to County Code or to amend the
Development Agreement.
SIGNATURE LETTERS BHRAB/KC L&J COUNCIL COMMISSIONERS
Commissioner O’Brien moved to authorize Board Signature on both
Letters to the Chair’s of the BHRAB & the Kittitas County Law &
4/02/2018 MINUTES 3
Justice Council as presented. Commissioner O’Brien seconded. Motion
carried 3-0.
SOFTWARE ADOBE ACROBAT COMMISSIONERS
Julie Kjorsvik, Clerk of the Board requested the Boards direction on
how she should proceed with a recommendation received from I.T. for
the Adobe Software update as its more than they were directed to
budget for.
The Board stated it’s needed to conduct business so proceed with the
purchase of the software update for Adobe. Commissioner Jewell
stated he would meet with I.T. to discuss this as it’s not the first
error for technology updates this year that they had departments
budget for and then they were off considerably.
It was noted that at the end of the year if a Budget Amendment is
necessary they will process it at that time, however there may be
savings in another area of their budget that will allow for a
“budget neutral” impact.
OTHER BUSINESS-N/A
Meeting adjourned at 9:40 a.m.
KITTITAS COUNTY COMMISSIONERS
DEPUTY CLERK OF THE BOARD KITTITAS COUNTY, WASHINGTON
Mandy Buchholz Laura Osiadacz, Chairman