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<br />03/07/2018 MINUTES 1 <br /> <br /> <br /> <br /> <br />COMMISSIONERS' MINUTES <br />KITTITAS COUNTY, WASHINGTON <br />COMMISSIONER’S CONFERENCE ROOM <br />SPECIAL MEETING <br /> <br />WEDNESDAY 10:00 A.M. MARCH 7, 2018 <br /> <br />Board members present: Chairman Laura Osiadacz and Commissioner Paul <br />Jewell. Excused: Vice-Chairman Obie O’Brien. <br /> <br />Others: Judy Pless, Budget & Finance Manager; Stephanie Hartung, Deputy <br />Prosecutor; Doug Mitchell, Deputy Prosecutor; Jim Goeben, IT Director; <br />Jill Scheffer, Event Center Director; <br /> <br />Fair Board Members: Becky Sherley, Roylene Crawford, Clay Myers, Jerry <br />Lael, Jared Fudacz, C.L Clarke and Jessie Blackwood. <br /> <br />SPECIAL MEETING FAIR BOARD COMMISSIONERS <br /> <br />Stephanie Hartung, Deputy Prosecutor provided information on some <br />concerns that have been raised by various County Departments over the <br />years relating to Fair Board operations including if the Board members <br />were employees; should they have email; should they track their time for <br />L&I purposes; and if they are subject to the same policies and <br />disciplinary proceedings as traditional County employees. She indicated <br />that according to RCW 36.37.040 the Counties are required to host a <br />Fair. After review there were two options the County could go including <br />delegating the Fair operations to a non-profit group like Friends of the <br />Fair, or have them be County employees. She reviewed obligations <br />relating the Public Records Act and the Open Public Meetings Act; the <br />new law requiring an hour of sick leave per 40 hours worked for PRA & <br />OPMA obligations; the new sick leave law; tracking hours in Novatime and <br />compensation. There was discussion on various ways to track email of <br />Board members and the Commissioner preferred setting up G Suite emails <br />instead of having County emails. <br /> <br />Clay Myers said the Fair Board doesn’t have an interest at this time in <br />putting on the Fair as a Non-Profit. Commissioner Jewell said there were <br />various models of how counties host their Fair as required by RCW, but <br />they don’t operate it, rather it’s another entity that does. The Board <br />came to a consensus to appoint a committee to work on possible solutions <br />which would include a representative from the Prosecutors office, Human <br />Resource Department, IT (when needed), Auditors office (when needed) <br />Event Center Director, a Commissioner and 4 or less members of the Fair <br />Board. Once the Fair Board has determined who will be representatives on