HomeMy WebLinkAbout2018-02-26-minutes-public-works-study-sessionKITTITAS COUNTY COMMISSIONERS
Public Works Study Session
Regular Meeting
Monday February 26, 2018 -1:30 PM
Commissioners' Auditorium
205 West 5th Room 109 - Ellensburg
9. Call to Order
2. Request to Approve a Resolution to Authorize the Chairman's Signature on Formal Task
Order Number 008 Supplement Humber 1 with KPFF Consulting Engineers.
I Grant County PUD Access Request.
4. Other business
5. Adjourn
Created on 2/23/2018 8:13:30 AM
KITTITAS COUNTY
PUBLIC WORKS STUDY SESSION MINUTES
COMMISSIONERS' AUDITORIUM, 205 WEST 5TH ROOM 109 - ELLENSBURG
Regular Meeting
MONDAY
1:30 PM
February 26, 2018
Board members present: Vice -Chairman Obie O'Brien; Commissioner
Paul Jewell
Others: Mark Cook, Jim VanDeVenter, Candie Leader, Public Works;
Dan Carlson, Stephanie Mifflin, Lindsey Ozbolt, Community
Development Services; Undersheriff Clay Myers, Sheriff's Office;
John Sinclair, Kittitas Valley Fire and Rescue; Kayla Bonar,
Daily Record
REQUEST TO APPROVE A RESOLUTION TO AUTHORIZE THE CHAIRMAN'S
SIGNATURE ON FORMAL TASK ORDER NUMBER 008 SUPPLEMENT NUMBER 1
WITH KPFF CONSULTING ENGINEERS
At 2:13 pm Vice -Chairman Obie O'Brien opened the Public Works
Study Session. Mark Cook requested to add one item to the
agenda - NOTAM Filing.
Mark Cook stated that before the Board of County Commissioners
is a task order for the No. 6 Road Bridge replacement project to
modify the existing plan set to move guardrail and accommodate
Ellensburg Water Company's structure. This task order adds an
additional amount of $7,850.00 for the modifications.
Commissioner Jewell moved to approve Resolution 2018-034
authorizing Chairman's signature on Formal Task Order Number 008
Supplement Number I with KPFF Consulting Engineers.
Commissioner O'Brien seconded with said motion passing_
GRANT COUNTY PUD ACCESS REQUEST
Mark Cook stated he was approached by Grant County PUD with a
request to obtain additional site access at the Vantage Boat
Ramp. Mark Cook gave background on the property, including the
maintenance and ongoing issues with the restroom facility. Mark
Cook continued that he has met with Grant County PUD regarding
the issues with the restroom facility, which includes repairs to
the doors. Public Works staff would like to construct a wind
wall around the restroom facility to help cut down on repair
costs. This facility sees increased use during the summer
months and as a rest area by I-90 travelers. Currently, the
2018-02-26 MINUTES
expense of the restroom facility is paid for through the general
fund with no contribution from Grant County PUD. Mark Cook
added that another issue is a gate that was put up by Grant
County PUD and the overflow of parking at the property. Mark
Cook continued that after conversations with Grant County PUD
they are unwilling to improve the overflow parking site.
Undersheriff Clay Myers spoke about the issue giving further
background on the gate and parking issues. Lindsey Ozbolt
commented on the issue as well. Discussion was held. Direction
was given for Public Works staff to draft a property ownership
map of the area and discuss the potential for Grant County FUD
to take over the property.
NOTAM FILING
Mark Cook reported that during the Fixed Based Operator
transition there were issues with NOTAMs being tiled. Mark Cook
continued that earlier this morning himself and Candie Leader
along with Central Washington University staff attended a
training to file E-NOTAMs. This will allow for better tracking
and a more secure way of filing them. No action was taken.
OTHER BUSINESS
No other business was discussed.
Meeting adjourned at 2:48 pm
2018-02-26 MINUTES
KITTITAS COUNTY COMMISSIONERS
KITTITAS COUNTY, WASHINGTON
Obie O'Brien, Vice -Chairman
BOARD OF COUNTY COMMISSIONERS
COUNTY OF KITTITAS
STATE OF WASHINGTON
RESOLUTION NO. 2018 -034
TO AUTHORIZE THE CHAIRMAN'S SIGNATURE ON FORMAL TASK
ORDER DOCUMENT NUMBER 008 SUPPLEMENT #1 WITH KPFF
CONSULTING ENGINEERS
WHEREAS: Public Works was awarded Rural Arterial Program (RAP) funds from the
County Road Administration Board (CRAB) for the replacement of the
No. 6 Road Bridge in 2013; and
WHEREAS: The bridge replacement project over Town Ditch is expected to have a
total cost of $684,900; and
WHEREAS: KPFF Consulting Engineers was selected as a civil on call consultant and
is under contract with Public Works through agreement number KCPW
2017-19ENG2, Task Order Number 008 approved by Resolution 92017-
115; and
WHEREAS: Kittitas County Public Works and X -PEE Consulting Engineers have
identified additional drainage, driveway, and safety design needs resulting
in an increased design cost in the amount of $7,850.00; and
NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners, in
the best interest of the public, does hereby authorize the Chairman's
signature on Task Order Document Number 008 Supplement #1 with
KPFF Consulting Engineers approving the additional cost and amending
Task Order Number 008 to include an not to exceed amount of
$93,350.00, as attached.
DATED on this 26th day of February, 2018, at Ellensburg, Washington.
t:
clerk of the Board- Julie Kjorsvik
�"\`Pm�3rk of the Board- Mandy Buchholz
'0 _
BOARD OF COUNTY
COMMISSIONERS
KITTITAS COUNTY, WASHINGTON
ABSENT
Laura Osiadacz, Chairman - r
Kittitas County- Task Order Supplement - TO #8
February 21, 2018
ORIGINAL BUDGET:
10it"a°c""tv CONSULTANT LINE ITEM COST ESTIMATE WORK SHEET
OrKA • 2017
Tast Oeder■
CONSULTANT FEE DETERMINATION BY KPFF FOR KTITITAS COUNTY ON CALL
ROAN,- -41DGE PSt
FSTIMATION c-. - AAGEMET41 wnu cn131NEERW s T4"RS
COST
TAt3it ORDER 11
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$62.00
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54240
$35.16
$1900
$26,45
2.6552
1 CONTRACT MANAGEMENT AND COOROINATON
Ca"r"I Lamplwl>ce & Organlcalan
1.5
2
2
STS?
cimpil &amml wwfimM
6
$11471
SUM FresA General P_e1e:l Cord mti*
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4
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0
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3
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0
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10
2 SITE OR CLIENT YNT PA INWEM11L0R Untm
7raw31{N7I
4
4
A
$1550
P4ap. hMet ad Glry.
2
4
2
£1.000
L a W Wub1au12:
6
6
3
6
0
0
51,04
8900
3 DEVELOPMENT OF PUE • CONTRACT Bt0 DOCOMENTO
910.4 -x ow
10
30
10.0
31,557
6hdet 2 -GMn NutbM. Oubn60es Speen, Cluse Sa:ahn
4d
74.6
8.0
2+7 6
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6.o
224
0.0
zo 0
67.226
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20
40
220
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$4.?,A
SLee16• Taurdetaa, Abnl,rent. W.We0m2
2.0
a0
160
780
$.4.1%
Sh"t6- Fras4a0 PGn en0 Girders l
90
4.0
16.0
e00
14,567
She,Et1-Clydera2,BeerM,Oi,JoM
7.0
40
100
11.0
S411TC
3'hct:tA•ApFlvach SFabix;
114
2.0
BA
180
53.020
M00%9- Wfte RFA 6 Ci,10t0rell
30
201
4.0
i00
$5.24*
SnsL l0 -Gael Rai 2a$Am
1C
IRA
4.0
18.0
$3.7"7
Penn and CaLc dafim OuiR1TCw>arcl Chex and P¢ s
Go
0.0
24.0
40
12.0
S4.T64
Psn CroalntW tilt, 0rAmtl IBuv01, PA Caaip MII'"i
6.0
10.0
214
4.0
$2.830
Lcea Ra0n3
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2"
40
SR.V"
f:ro1 Engilar*J (cod wH ... prat#e, pradn afx.FM6 rosds, drwtn
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314
40.0
40.0
3614
$1343&
LiA0r 5010W 3:
0
a
44
14]
100
342
0
570784
a CO3TRNCT10/r 311PPOR7 • anlacsL
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1
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1
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12
12
6
1
¢9.004
TOTALLASOR
TO
40
45
213
100
Vs
45 S
WM$4
TOTAL REMBUR ABi.E
3
200.00
0MA"ARENT AISGAIM IOPUMALI
T
2600
GRAND TOTAL• NOT 70 EXCEED
X015
11.123
53.116
69R31
S5-WW7
53AT2
3347 $
$7,3S4
Page 2
Kittitas County - Task Order Supplement - TO #8
February 21, 2018
SUPPLEMENT NO. 1 BUDGET:
IlRfftas CouMT CONSULTANT LINE ITEM COST ESTIMATE WORK SHEET
On -oil -2017
Task Order s
Page 3
CONSULTANT FEE DETERMINATION BY KPFF FOR K=AS COUNTY ON CALL
ROAD 6 BRIDGE PSBE
:STIMATION OF MANAGEMENT AND ENGINEERN4G HOURS
COST
TASK ORDER $
Pnncipat I I :.
(Dead 1 Pmlea Mana90 ;i TadeJral Speelalw[ ! 8niv a.0- bas an Eno nae atO Tech Pm'CDnd4umr
IT om W litanenl i (Tom Whit w) + 154riewn4 6 [Svtly (Stnawsl 5 a.10 (B1rIlGaral A CMII ; IA, FemanOoj
McMdlm)
_
S82S0 _. - $51.29
._.... 588-23
_ _ _
542-40...._. ....
535.16.._
_
._ ... 631,40 r
#8.48_ -_.
MULTIPLIER:
$,6452
ITEMI SCOPE OF VMK
I CONTRACT MANAGEMENT AND COORDINATION
Cw"cl CDMPllanea E Oyawsbm
1,8 2
!
2
5757
_..
lcilem COmmunlceli0ne
8
_-- -
-
- _ - ---I
- -
- - 81,471
5mtt, rks 8 Generd PAnjeel CDaedna8en
18
4
59 580
lSubconaulalnl C0c1dMbw--
?Irwok 0&PAaiera Summarlee
E1,974
7
$498
Labor Bubteul l:,
_ _.9_
0 -_
13
Sa.'70
SD
2 SITE OR CLIENT VISIT VAeaoueMDWmOMM
'Tm.I(RT)
i 4
-
v
4
�.
d
67,559
ipmP.I amwr Cnty
2
4
!
2
Labor Sahwal 2:
a
I d
8 _ i
6
0
0
52,6"
3 MEVELOPMENT OF PSBE- CONTRACT Bal DOCLIWNTR
iSheal I - Cover
1.0
30 I
j t0A
$1,557
Ishad.2 - Ran News, OusnNwa, Specs, Cws SacOen
_
-
_ 4.0
24 0 _ --
8.0
20-0
$a,255
:Saee13•Ge:reral Plerl.lay4u[8 F]evalion
j
6.0
22.0 I
8.0
28-0
57.228
__-3Shael4-Fm daODn, AbulmarL W.Wd1a 1
2.0
4.0 _. I20.0
20.0
,Shell 5- FwndaUen. AbulmeK W.W811a2
•.,Shea18
2.0
4.0
18.0
18.0
$4176
- F-1.0 Flan and Gkdera l
'
i 5.9
4.0 I
16.0
20.0 j
54,587
ISheel 7• Girders 2, Beark4M.10t[ _ -
i6Mela-ApArueeh Slan(al-. � ._._ _
j__.._�______���.,�
-IShed9•Brgpu
- - - _ -
- 2.0 4A
i __1A 1 20
18.0
8.0
�.
.- ._._
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_._ -..20.0._-�-
- $4,178
RmlAGuaMral
9Af��_.._-200
�
4.0
55.248'~u
Shwa 10- Guard RM 2$ Mmc
f A
12.04
4.0
18.0
-
--;3,772
(Plan end CalcWabOn Oulaigr Conp0l Checks antl Rewswa
BA
' 8.0
24.0
4,0
I 12.8 3
$6,784
IPlan Coa abwlbn with CounNf my. CNd, GeDhnkall
[ec
OA
10A
2A
4.0
92.830
;Lead RaknO
2.0
20.0
---t0
T
$2.009
�plan.dmh0als. 0uerdral ra+4ew, 34ppmy TESD, drDinaBe
&0
I
4D,0 I
40.0
I 36.0 !
E19A98
Adddon d bmpOrary madway PWAV shed eahell, draawa7 ad
4A
at
9.D
240
SA 740
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_ _
_. -
...
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Rmga aWrlrlde arq apacid Prp4wq[y fa 2 asaam work
2.0.
1
Luber Subteeal3:
a t a
' 47
221 i
136
286
1
179,352
4 COSTRUCTION SUPPORT • oerADx4L
pCD�llaSDn. RFI and SNDA ReNew. GDBB00118
- -
Y i
412
- _
12
8_
1
54,457
54c Or CO-1yv 6
,.._
Labw Subtotal 4:
1- { 0
1
4
' 12
12_
TOTAL LABOR
10 Sd
51
247
176
272
17
y 13,156
TOTAL REIMSllR!n
S 706,40
MANAGEMENT RESERVE (OPTIMALI
S 8,000
GRAND TOTAL -NOTTOEXCEEO
SUSS 1 53,462
1 83,531
6+0,215
56,713
S10,6W
5430
i 95,350
Page 3
Kittitas County — Task Order Supplement — TO ##8
February 21, 2018
SIGNATURES
Indicate agreement to the revised I ask Order 8 scope and fee as described above, by signing
below.
! �a....�•ns 2121/2018p
Consultant Signature/ date I Agency gi nature date
Thomas Whiteman, KPFF Associate
Initials: TWH
Page 4
KITTITAS COUNTY
DEPARTMENT OF PUBLIC WORKS
STUDY SESSION STAFF REPORT
STUDY SESSION DATE: February 26�', 2018
ACTION REQUESTED: Approve the Chairman's Signature on Formal Task Order
Document Number 008 Supplement #I with KPFF Consulting
Engineers
BACKGROUND: Public Works was awarded Rural Arterial Program (RAP) funds
from the County Road Administration Board (CRAB) for the
replacement of the No. 6 Road Bridge in 2013.
The bridge replacement project over Town Ditch was awarded
$684,900 of RAP funds. The bridge was built in 1955 and
rebuilt in 1963 and at the time of the grant application the bridge
had a poor sufficiency rating of 27.82. Additionally the bridge is
approximately four feet narrower then the road approach on
either side.
The cost for engineering services was negotiated with KPFF
Consulting Engineers for the structural design of the replacement
with a not to exceed amount of $87,500.00.
Resolution #2017-115 approved Task Order number eight
allowing Public Works and KPFF to proceed with the design.
During the design several needs were identified by neighboring
property owners and staff. This included guardrail, driveway,
and drainage modifications that result in additional plan sheets
and design not included in the original scope of work.
Public Works requests the original task order be supplemented to
include this work for an increased cost of $7,850.00 amending
task order number eight to have a not to exceed amount of
$95,350.00
Currently the schedule for deliver indicates design will be
completed March 2018 with advertisement and award for
construction commencing May 2018. It is anticipated that
construction for the replacement bridge will occur Fall 2018
through Spring 2019.
INTERACTION: Public Works
RECOMMENDATION: Approve the Chairman's Signature on Formal Task Order
Document Number 008 Supplement #1 with KPFF Consulting
Engineers
HANDLING: Return one (1) copy to Public Works
ATTACHMENTS: Formal Task Order Document Number 008 Supplement #1
LEAD STAFF: Lucas Huck, County Engineer
1601 Fifth Avenue. Suite 1600 Seattle., WA 98101 206.622.5822 kpff.com
February 21, 2018
Lucas Huck, PE
Kittitas County Public Works
411 North Ruby, Suite 1
Ellensburg, WA 98926
Subject: Kittitas County On -Call Agreement KCPW 2017-19ENG2
Supplement #1 for Task Order 8
Dear Luke:
This letter addresses the scope and fee for out of scope work discussed between the County and
KPFF conforming to the project goals and final development of the PS&E contract documents.
The new scope items are described as follows:
1. Additional civil plan sheets to allow construction to be concluded during two construction
seasons (fall bridge construction and spring roadway paving).
2. Changes to original design drawings, including guardrail modifications, driveway
configurations, culvert and block wall layout, as requested by the County.
3. Updates and revisions to cost estimate and special provisions to account for the
construction schedule change.
Pursuant to accomplishing this additional work, we request an additional budget of $7,850.00,
bringing our total not -to -exceed amount for this Task Order to $95,350.00. Detailed breakdowns of
our original fee and our supplemental fee are shown on the following pages.
If you have any questions, please feel free to call me at (206) 926-0621.
Sincerely,
Tom Whiteman
BOARD OF COUNTY COMMISSIONERS
COUNTY OF KITTITAS
STATE OF WASHINGTON
RESOLUTION NO. 2018 -
TO AUTHORIZE THE CHAIRMAN'S SIGNATURE ON FORMAL TASK
ORDER DOCUMENT NUMBER 008 SUPPLEMENT #1 WITH KPFF
CONSULTING ENGINEERS
WHEREAS: Public Works was awarded Rural Arterial Program (RAP) funds from the
County Road Administration Board (CRAB) for the replacement of the
No. 6 Road Bridge in 2013; and
WHEREAS: The bridge replacement project over Town Ditch is expected to have a
total cost of $684,900; and
WHEREAS: KPFF Consulting Engineers was selected as a civil on call consultant and
is under contract with Public Works through agreement number KCPW
2017-19ENG2, Task Order Number 008 approved by Resolution #2017-
115; and
WHEREAS: Kittitas County .Public Works and KPFF Consulting Engineers have
identified additional drainage, driveway, and safety design needs resulting
in an increased design cost in the amount of $7,850.00; and
NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners, in
the best interest of the public, does hereby authorize the Chairman's
signature on Task Order Document Number 008 Supplement #1 with
KPFF Consulting Engineers approving the additional cost and amending
Task Order Number 008 to include an not to exceed amount of
$93,350.00, as attached.
DATED on this 26th day of February, 2018, at Ellensburg, Washington.
Attest:
❑ Clerk of the Board- Julie Kjorsvik
BOARD OF COUNTY
COMMISSIONERS
KITTITAS COUNTY, WASHINGTON
Laura Osiadacz, Chairman
Obie O'Brien, Vice -Chairman
❑ Deputy Clerk of the Board- Mandy Buchholz
Paul Jewell, Commissioner
Kittitas County — Task Order Supplement — TO #8
February 21, 2018
ORIGINAL BUDGET:
Xknktps06-all CO011 CONSULTANT LINE ITEM COST ESTIMATE WORK SHEET
arKau - 2DF7
T$at OrdeAb
CONSULTANT FEE DETERMINATION BY KPFF FOR KITTITAS COUNTY ON CALL
RADAR. -*ME PS1F
COST
TA" ORDER IPr
pa )Dave
McMullen)
P�0}eM
AR1na0er
[Ton
Wle4n,il
TeclRlrlr
Speciew
ltcrs
VhRltigW11
SerArr
Emolael
3°"l1waloat
Cm;
De9i(In
6r0near
{54uetrrraA
C.I.
GA?J Tes+l
($ uCNl91 a
rl")
f'r„ln:l
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to
Fernaa691OAIL
t. N
(rem 3COPEOPWORK
1W23
M923
542,40
895. i8
SM
26,39
2.6444
1 CONTRACT MMIAGDENT AND COORDMATION
cm"ci CamFli-n A 0>ganir.i n
1.5
2
2
STS?
Client CmnrluMeallms
6
$1.471
S1b9, FA- 6 General PW} --1 C—d.nmm.
Is
4
14.$110
SaOcmewpKC 90-onaMn
0
BrrWclV 3 Prapet$rmemmies
t 6
s
N
F1.6M
Labor a0aata1 l:
a 1
34
0
0
6
O
1A
;r,7a2
fa
2 SITE OR CLENT VtW As MWIsnVORINUM
Traral,RTl
4
4
a
$1,441
khep.8kel wl Griy.
2
4
Y
Slow
Latra>luWOM12,
6
0
3
!
O
6
82.56{
$230
S DEVELOPMENT OF PSAE -CONTRACT BID DOCUMENTS
Sa w -C7+Nf
1-0
3.0
X-0
61,5`'7
53ree 2 -Geo Nokn.Ouwvfbes. SPe4's, Croat Semon
40
24 4
Pp
29.0
$0,244
slue! S , 33e .l Prep, Leyaa: a fk nrbn
6.0
224
CO
290
$7,226
$aeAl4-T'0Nn061Or. NNMh6r4 W W93@ 1
20
40
2.0
20.0
$A. Mt.
S -+met 5 • T'aadatwa. Madmen! W V1alW2
29
/ 0
16.0
to D
".176
Shw4i- Fm",ta jam a" 0won; 1
1.0
4.0
160
20.0
64,583
L7ieeS7-&ifdYrn 2, 6e81rlpl, J0.1
I.0
16.9
$4.176
5h"tJl-Approach&xwN.j
1A
18.0
33.b27
5T6615-E31+DQa ite75 tvuarrlrgl7
9A
200
$5.748
Shoes 10 - GaW Rai 23711ar
16
IV)
LII
P.an-it CNo,lahm OulmyCarwoi Chcoxand Rrsrswra.
60
4.0
12.0
66.766
Flanr' 01`41110"VAR)CFAMA 6We .Cral,(iA0V MCV)
6.0
±11
4.0
Fe.680
20
Crel k9hruing (bod west, proho.pita0 . a9upea roads, rlrlsllr
v%n.ft%WnnS, OumMmlf"m StrlppmO. TESL. dr>FrggTreriaw,
6.0
U-0
$*A806
11
242
0
$70,r11d
$0
A COMUCT66N SUPPORT • Omonik
CrOefArb�lms. RR Bad SAQP 114tiWN, Ou668p99
$AP Or r.H g VIS;
1
4
12
1<
KEd
$0114
L$Mr Sub[Olat4:
1
O
4
12
12
6
54,t1E4
TOTAL LABOR
t0
N
43
219
166
246
15 $
$5,164
TOTAL RINSUAWLt
$
200.66
FAMAW RT RESUMM(OPTIONAL)
$
YA60
OR MD TOTAL. NOT TO 1)(Md
3628
$3,323
$3.116
!0.051
34.907
$1,672
$397 4
67,954
Page 2
Kittitas County-- Task Order Supplement- TO #8
February 21, 2018
SUPPLEMENT NO. 1 BUDGET:
KRtkas Caumv CONSULTANT LINE ITEM COST ESTIMATE WORK SHEET
Owall-3017
Task WwS
Page 3
CONSULTANT FEE DETERRNNATION BY KPFF FOR KITTITAS COUNTY ON CALL
ROAD 6 BRIDGE PSAE
ESTIMATION OF MANAGEMENT AND ENGINEER" HOURS
COST
TASK ORDER 4
Pnrrclpel
1O4v+d
�otsu Managn esi1 1,.1 r
BNecialel l Senor Engineer =1=1,.1z,
TIT"
d
COD 7aen Iiged-.o
17am W1ilemanl: [Tam WNlrmanl ;(61nt4wrM,Civ31 15WCIIYNA CItiP
: W
)ror
SSsruemrd Beal' 1A Fmnarool
569.28
$3516
M-00 -$x42-
MULTIPLER:
2.6552
EM SCOPEOFWORK
1 CONTRACT MANAGEMENT AND COORMATKNi
:Contract Comptanca 8 0#gsr& 521
1,5 2 I
I
1
5757
51,471
$IeR. F4asd Several PmJaa Coadfrm5en
i6i
1T
4
58.590
- `_-...__
.
Two;; BProjed Summarise
1.6
$1.914
Lobar Bubtotal l:
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3 p 86 0
i
1 a e I
0 i 16
58,176
SD
2 SUE ORCLENT VOT"REawmbmwo"1
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44
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51,159
.-. ._._.
=Prop. Meet a a Cnly.W
Labor Subtotal 2:
6 0
-; 4 .8
0 tl
$2,554
$200
I
S ;DEVELOPMENT OF P56E. CONTRACT BIO DOCUMENTS
i881aei1-Cover
L0
3,0
j
10.0
31,567
ISheM2- Gen Nota. Otmnlikim ftemCrossSeeWn
i 4A_
24.0
8.6
20,0
86255
- - _
;Sheat 1 -Gs rrbral Plan, Lay.A t Elavmron
8.0
220
SA
26,0
97,228
i5heet4 Founda6an.AbiKmm,W.WWIai
16haer 5 Fewda6dn, ANWm L W.WeOs 2
2.0
2 0
4A
4A
4 20.0 1}
1 16.0 1
7A0
1810
54756
$4178 --
IShest6-Fanning Planand Gl arc!
-
i 9.0
s 4.0 ;
16.0
30.0 ,
7__
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I 16.0
- 18.0 j
_
$1,176
isheol6 App=ch Slebpri2.0
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0.0 ' 18.0
+. _ _
$5,248
$3,772
i8heat t7-Brmgo Ra48C+aadroll
3.0 26A
10 12,4
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4.0 160
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eeks and Re
Plenantl Caleulelb Oul N'C-W Chvlsme
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24.0 _4j{k
4.0
f2.0 T
$6,784
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6.0
t0A2A
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52,830
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I _, r. 2,0-
I 8.0
20.0 4.0
40.0 40.0 36.0
!2,993
513,436
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10 50 S1
241 178
273 17
3 93,1$0
TOTAL REVOURSABLE
S 900.9
MANAOEMENr RESERVE IOPTKIN
5 $000
GRAND TOTAL -NOT TO EXCEED
Sae$I 53,40E 1 $3,531
1 570,515 1 35,110
51%606 1 $450 1
$ 95,350
Page 3
Kittitas County— Task Order Supplement— TO #8
February 21, 2018
SIGNATURES
Indicate agreement to the revised Task Order 8 scope and fee as described above, by signing
below.
9 '? ' '..r." 2/21/2018
Consultant Signature/ date Agency Signature/ date
Thomas Whiteman, KPFF Associate
Initials: TWH
Page 4
KITTITAS COUNTY
DEPARTMENT OF PUBLIC WORKS
PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS
STUDY SESSION STAFF REPORT
STUDY SESSION DATE: February 26, 2018
TOPIC: Grant County PUD Access Request
ACTION REQUESTED: Direct Staff Prepare Easement Documents
LEAD STAFF:
Mark R. Cook
RECOMMENDATION:
Direct staff prepares the requested easement documents supporting Grant County PUD's
request improving their access ability to the Vantage Boat Ramp.
BRIEFING SUMMARY:
■ The County entered into an interlocal agreement with Grant County PUD
(Resolution 2016-105) sharing operations and maintenance responsibilities at the
Vantage Boat Ramp.
• The toilets at the boat ramp were constructed with grant funds from the state.
• Public Works (PW) has not located the grant agreement and cannot advise the
Board at this time on the length of time that we must manage the toilets.
• The toilets continue costing PW for operation and maintenance without
generating any offsetting revenue.
• Poor site design makes the doors subject to wind throw.
• Grant County PUD (PUD) desires obtaining additional site access from the
County.
• Currently, overflow parking is occurring on undeveloped land owned by the
County.
BACKGROUND:
PW holds a permit for use of PUD property (EXHIBIT 1) that currently terminates in
2030. PW applied for and received an Outdoor Recreation grant for toilet construction at
the Vantage Boat Ramp in 1999 ($218,740) attached as EXHIBIT 2.
In PW's 2018 recreation budget, $7,500 is being transferred from the General Fund to
cover costs associated with toilet operation and maintenance at Vantage Boat Ramp.
Over the past several years, the toilets appear to seeing additional use from I-90 motorist.
The poor design of the toilet facility results in numerous repairs the past several years due
to wind throw damage. PW believes a wind wall immediately west of the toilets will
significantly minimize wind damage to doors and closures.
Page 1 of 4
PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT
DISCUSSION:
Grant County PUD is seeking additional easement accessing the boat ramp facility.
Providing the Board of County Commissioners (BOCC) grants the request, the PUD will
then have unlimited access over the County roadway into the boat ramp. PW is currently
responsible for plowing snow in the parking area. There is no revenue generation
associated with maintaining the parking lot for snow removal nor for toilet operation and
maintenance.
The overflow summer parking that is occurring on County land above the parking lot
exposes the County to risk of motorist injury. Uneven, unimproved land provides a
stumbling hazard for those parking in the area. It is our understanding that the PUD has
no interest in improving the area for overflow parking. In the absence of any capital
investment from the PUD, PW proposes barricading the area this summer to traffic.
PW believes constructing a wind wall will enhance operation of toilet doors. PUD
controls the land around the toilets and any wind wall construction is subject to PUD
approval. PW does not have any funding for wind wall construction. It seems a
reasonable request for wind wall constructing funding support should the BOCC elect to
grant PUD's increased access over the County road serving the boat ramp.
FISCAL IMPACTS:
The cost of preparing easement documents is estimated at approximately $1,000.
The cost of design and construction of the requested wind wall is not defined at this time.
ATTACHMENTS:
Exhibit 1: PUD boat ramp permit
Exhibit 2: Outdoor Recreation Grant Application
Page 2 of 4
PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT
EXHIBIT 1: GRANT COUNT PUD PERMIT AND INTERLOCAL AGREEMENT
DOCUMENTS
Page 3 of 4
PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT
--r
PEWIT
for
USE OF RESEMVOIR MEMOARD AREA
Permit No. 38 Granted to Kittit:as Coun
Date Granted Address Ellensburg, Washington 99926 "
wanaoum RESERVOIR
Kittitas County is hereby granted permission to use the area described as
Bkhibit "A," attached hereto for recreational purposes and to place the facilities designated on Exhibit "B" attached hereto on
said lands.
That Portion of the hVjz%N'Wk Section 29, Township 17 North, Range 23 E.w.m. ,
Kit tri tas County launching ramp. and park --i ng area.
Pera:ittec, by accepting :his permit, agrees to abide by Rules Governing Public Use of Rese voir }seas attached hereto and tirade
a par hereof and Lo this following specific conditions:
1. All use of the described lands and rtaiatenance of facilities (whether listed herein or noz) shall be at the sole risk of the
Pei-mitree and the District assur m no respoasibiliry for loss or damage with respect thereto regardless of cause, and the
Pa=inee agrees to save the Distr:c: harmless from cost or expense arising from loss or damage arising out of Pertnittee's
use of tine lands or maintenance of facilities.
2. The use of `u':e subiac: lands :or maintenance and operation o f ?erminee's facilities shall not interfere .n any way with Ellie
District's operation of the Pr:rs: Rapids and Wanapumt developments, and the District reserves the n;ht to ope:aEe such
develooaterts are die reservoirs as it determines proper without regard to Permittee % use o: toe subject land or maintenance
Of Pe=ivae's yciiities, and without advance notice of operations Which may affect the lands or facill".
3. This pe. -mit conveys no exclusive privilege to any land or wata: area. No attempt will be made by Permittee to exclude
the public from any area nor will any structure be maintained which is designed to effect such exclusion.
4. No facilities or summures ;hall be maintained on the subject lands except as specifically set fort is the per. -nit. Any
permitted facilities or structures shall be constantly maintained in good repair and conwition by Permittee. Parmittee
agrees to forthwifs move any structure or facility, at his cost, upon written request of the .District, or ;orthwirb.to remove
same from the lands or reservoir, at his cost, upon written request of the District.
5. Permittee shall maintain tate subject lands it a neat and tidy condition, free of debris and rubbish.. Disposal of refuse,
garbage, rubbish or waste of any kind shall be by removal, burning, burying or as otherwise directed by the District. Nc
debris, rubbish, waste or garbage shall be cast into the waEer.
S. The facflities permitted ae,e:n shall be clearly marked with the number of this permit and the facilities and subjec:Isads
shall be subject to inspection by the District.
7. The Permittee agrees to Maknain the faciLties in a safe condition, to observe all state and local regulations pertaini .g to
health and sanitation, and to abide by the Rules Governing Public Use of Reservoir Area as adopted by the Commission of
the District and as hereafter amended.
NOTE-. The Columbia River is a navigable stream and this permit does not purport to grant any rights which must be granted
by either the State of Washington or the United States of America.
' Permit¢ee
P1:BLIC iiT` ► Y DfSTRICT NO/..2 OF GRANT COUNTY
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County Kittitas
Development Wanavum
Permittee Kittitas County
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KITTITAS COUNTY
ROAD DEPARTMENT
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PERMIT FOR USE OF RESERVOIR FREEBOARD AREA
AMENDMENT N0. 1 PERMIT N0. 38
1• The District agrees that Permit No. 38 shall not be revoked or can-
celled during the remaining term of the District's FERC license, which
expires November 1, 2005, and will extend said permit subject to
renewal of the FERC license to a minimum term of December 31, 2010.
The only exception to revocation or cancellation shall be if the
Permittee fails to abide by terms and conditions contained in the
permit.
2. Kittitas County is hereby granted permission to use the area described
as Exhibit "A Revised" attached hereto to recreational purposes and to
place the facilities designated on Exhibit "B Revised" attached hereto
on said lands.
3. The District agrees that except for the exercise of its management
activities as provided in Item 2 above, that no other permit will be
approved for the use of the property described in Permit No. 38,
during the life of the permit and that the rights of the Permittee to
operate in that respect are exclusive.
O OF COU I TY C
ITAS COUNTY WASHINGTON
CHAIRMAN
n— is -EE
DATE
Public Utility District No. 2 of Grant County
Date T %,.29Ic96
0054
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EXHIBIT "A" REVISED
Permit No. 38, Amendment No. 1
Section: 24
TWP: 17N
Rng: 23E
County: Kittitas
Development: Wanapum
Permittee: Kittitas county
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ADDITIONAL PERMIT TERMS AND CONDITIONS
FOR
USE OF RESERVOIR FREEBOARD AREA
Permit No. 38 Granted to Kittitas County.
Address: 205 West 5", Rm. 198, Ellensburg, WA 98925.
VANTAGEPARK
The following provisions are hereby added and made a part of Permit No. 38.
(1) Permittee may commence certain improvements at Vantage Park on the reservoir
of the Wampum development iocated,at.the site Show"
On old a ttimhed troom facili es he
facilities contemplated will include removal of
with the requirements of the
construction of new restroom facilities that comply or required, a lilt pump and
Americans with Disabilities Act, and, as may be necessary
equalization tank and associated .fresh water e yang ei��ewa� Treatmen Plant
facilities shall discharge waste water m
operated by the Kittitas County Water District No. b.
(2) All work and improvements shall be performed and maintained in accordance
with the FERC License and FERC policies applicable to Project No. 2114, now existing
or hereafter amended. The Kittitas County Waterwhich discharge into itsso approve the
treatme t and
design and construction of the improvements
collection system.
(3) All work shall be performed in the general location as shown in the attached
diagram of the proposed improvements, and specifically more than 204 feet from the
ordinary high water line of the Columbia River. Kittitas County shall submit
construction drawings and a survey depicting the location of all improvements for
District approval prior to the start of work under this permit. No modifications outside the
area indicated for construction in the drawings will be permitted thereafter without the
District's written consent,
(4) Prior to construction, Kittitas County shall comply with the requirements of the
Washington State Environmental Policy Act, Chapter 43.21 RCW and applicable
regulations and incorporate requirements suggested by resource agencies at its sole cost
and expense.
(5) Public Utility District No. 2 of Grant County agrees Haat Permit No. 38 may not
be revoked or cancelled during the remaining term of Public Utility District No. 2 of
Grant County's FERC license, which expires November 1, 2005, and will extend said
permit to a minimum term o ecember ubject to renewal of the FERC license
in favor of PUD No. 2 of Gran Jjugfun. The only exception to revocation or
cancellation shall be if the Permittee fails to abide by the terms and conditions contained
in the permit.
(6) Permittee shall maintain the improvements in a safe condition and good repair and
comply with all applicable state, federal, and local regulations. No other improvements
other than replacements as may be necessary for proper maintemmeee shall be permitted
without the District's written consent, and public use and access shall not be restricted.
(7) All other terms and conditions of the existing Permit No. 38 not inconsistent
herewith shall remain in effect and unchanged and are incorporated herein by this
reference.
(8) These additional terms shall supercede any inconsistent terms in the existing
Permit but shall be void and no further effect if the improvements are not constructed by
September 1, 2001.
Effective this 11th day of July, 2000
K IMTAS COUNTY
Accepted by:
Commis ion Chair
Commission slice Chair
"ABSENT'
Commissioner
PUBLIC UTYLITY DISTRICT NO.2 OF GRANT COUNTY
C.� F
Sheryl D on, Lands Specialist 11
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BOARD OF COUNTY COMMISSIONERS
COUNTY OF KITTITAS
STATE OF WASHINGTON
RESOLUTION NO. 201.6-L(L
RESOLUTION TO APPROVE AN INTERLOCAL AGREEMENT BETWEEN KITTITAS
COUNTY AND GRANT COUNTY PUBLIC UTILITY DISTRICT NO.2 FOR SHARED
OPERATION AND MAINTENANCE RESPONSIBLITI(ES FOR THE KITTITAS COUNTY
BOAT LAUNCH FACILITY AT VANTAGE, WASHINGTON
WHEREAS, Grant County Public Utility District No. 2 is the owner of record of certain real
property located in Kittitas County; and
WHEREAS, Grant County Public Utility District No. 2 has recreation facility development and
operations requirements under the operating license for the Priest Rapids
Hydroelectric Project; and
WHEREAS, Kittitas County desires to share operations and maintenance (O&M) responsibilities
for the Kittitas County Boat Launch Facility, Vantage, Washington for public
recreational benefits and sustainable and economic needs and {want County Public
Utility District No. 2 desires to enter into said agreement; and
WHEREAS, Said agreement for services is authorized by the provisions of Chapter 39,34 RCW,
the Interlocal Cooperation Act; and
NOW, THEREFORE BE IT RESOLVED: The Kittitas County Board of County Commissioners
hereby approves the attached Interlocal Agreement between Kittitas County and Grant County Public
Utility District No. 2 for shared operation and maintenance responsibilities for the Kittitas County
Boat Launch Facility at Vantage, Washington.
ADOPTED this 8th day of August, 2416.
'1"Clerk ut`&Afn.rd- Julie Kjorsvik
1,3rarxil� ler z� the Board- Mandy Buchholz
f-
'"'3rrr, tw
:BOARD OF COUNTY COMMISSIONERS
KlTT1TAS COUNTY, WASHPVGTON
ASSENT
Obie O'Brien, Chairman
Paul Jewell, Vice -Chairman
.Laura (Xi adaez, Commissioner
LAND USE COOPERATIVE AGREEMENT
This Land Use Cooperative Agreement (Agreement) is entered into this X day of r7r' ,
2016, by and between PUBLIC UTILITY DISTRICT NO.2 OF GRANT COUNTY, WA, a n"unicrpal
corporation incorporated under the laws of the State of Washington, hereinafter referred to as the
"Grant PUD' and KITTITAS COUNTY, a political subdivision of the State of Washington, "County,'
The parties intend that this Agreement shall remain in effect for a period of five (5) years from this
date described above. This Agreement shall be binding upon all successors in interest to the
parties during said term.
WITNESSETH:
WHEREAS, Grant PUD is the owner of record of certain real property located in Kittitas County,
State of Washington, as more particularly described below:
The Northwest quarter of the Northwest quarter of Section 20, Township 17 North, Range 23,
E.W.M., Kittitas County at Vantage, Washington.
WHEREAS, Grant PUD has recreation facility development and operations requirements under the
operating license for the Priest Rapids Hydroelectric Project.
WHEREAS, County desires to share operations and maintenance (0&M) responsibilities for the
Kittitas Boat Launch facility in Kittitas County for public recreational benefits and sustainable social
and economic needs.
Grant PUD desires to enter into an agreement with County regarding site management, operations
and maintenance of the premises.
WHEREAS, this Agreement for services is authorized by the provisions of Chapter 39.34 RCW, the
Interlocal Cooperation Act.
NOW THEREFORE, in consideration of the mutual promises and covenants contained herein, the
Parties agree as follows:
NOW 'THEREFORE, it is mutually agreed that Grant PUD does hereby accept responsibility for
planning, design, and construction of recreation facilities and various site management
responsibilities and County does hereby accept 0&M site management responsibilities to allow the
public to use said facilities until termination of this Agreement,
FOR AND IN CONSIDERATION of the mutual benefits to be derived, Grant PUD and County
mutually covenant and agree as follows:
1. Grant PUD and County agree to cc -manage this site for public water access and day use
recreation opportunities,
2. Grant PUD and County agree this site will be managed by Grant PUD's policies and
procedures required to meet requirements of the Federal Energy Regulatory Commission
(FERC) license. Grant PUD policies and rules will be posted at the site to provide public
outreach and educational information.
3. Grant PUD and County agree the boat launch, day use areas and parking lot are open
year round. Restrooms may be closed Dec. 1— Feb. 28 annually.
4. Grant PUD will be responsible for all repairs and maintenance of picnic tables, boat
launch, boarding dock, parking lot, pilings and trail.
5. Grant PUD shall be responsible for maintaining cleanup for the boat launch, restrooms,
day use areas, and parking area year round.
6. Grant PUD shall provide and maintain all signageMosk information.
7. County will be responsible for repairs and maintenance of the restroom building and
associated plumbing and electrical year round.
8. County will provide water, electricity and toilet paper for the restroom building.
9. Detailed tasks and responsibilities regarding operation and maintenance activities and law
enforcement will be coordinated on an annual basis or as needed based upon the
approved Management Plan (Appendix A).
Each party to this Agreement agrees to be responsible for being appropriately self-insured or
providing adequate liability insurance related to the responsibilities and activities of itself, its
agents, contractors and employees at the premises. To the extent allowed by law, each party to
this Agreement, with respect to damages or injuries arising out of the acts or omissions of itself, its
agents, contractors, and employees at the premises, agrees to indemnify and hold harmless the
other party.
The parties to this Agreement agree to assist each other in preserving and presenting a defense of
limited liability under RCW 4.24.210 by allowing public to use said property for outdoor recreation.
No provision of this Agreement transfers any real property rights from Grant PUD to County or
County to Grant PUD.
IN WITNESS WHEREOF, the parties hereto have mutually agreed upon the terms and conditions
of this instrument and have caused it to be executed as below subscribed.
PUBLIC UTILITY DISTRICT No. 2 OF GRANT COUNTY
Name
Title
Name
Title
Date
D&
Appendix A
Vantage Boat Launch Management Plan
5/12/16
1.0 Location
The Vantage Boat Launch facility is located on the Columbia River at Vantage on Grant Public Utility
District No, 2 (Grant PUD) Wanapum Reservoir, The project site is located between the Riverstone Resort
Marina and the Interstate -90 causeway,
Northeast 1/4 of Section 29, Township 17 North, Range 23 E.
Latitude and Longitude: 46.9556 (46 56'28.44")N; -119.9485 (119 59' 3.76")W
2.0 Operations
The Vantage Boat Launch is designed to provide water access for medium sized watercraft and limited
hiking access along the Wanapum reservoir. Recreation amenities were renovated in 2015. For the
purpose of this plan, the Kittbs County Sheriffs Building is not Included. This building is wholly owned and
operated by Klttltas County to include all maintenance and operations. See Figure 1 Site Map
2.1 Amenities
An overview of site amenities is described below.
a Boat Launch -- two lane
a 2 paved ADA vehicle parking spaces (1 with trailer)
• 47 paved vehicle w/traller parking spaces
1 paved Sheriff's vehicle wftralle€ parking space
0 9 paved single vehicle parking spaces
o ADA Restroom
• 9 picnic tables
Kiosks and interpretive signage
2.2 Operating Season/Hours
Vantage Boat Launch operating times and periods may vary according to conditions. Such times and
periods will be posted at the main kiosk, entrance gate and on the Grant PUD web site. Vantage Boat
Launch will generally be open year around, from dawn to dusk (% hour prior to sun -rise to % hour after sun-
set).
Overnight camping is not permitted. See Section 2.3 Facilities Use, Scheduling, and Use Permits.
2.3 Facilities Use, Scheduling, and Use Permits
Vantage Boat Launch facilities are available to individual persons, families, and small groups for activities
consistent with the facility design, Grant PUD park rules and regulations.
Grant PUD will be the contact for all site operations. Activities may include commercial sponsored events,
community activities, etc. Grant PUD may develop an appropriate written agreement with the requesting
party. This agreement will act as the mechanism for scheduling and reserving areas for non -routine use, as
well as providing the approval for appropriate activities.
2.4 Gates
There is a gate installed on the main access road to Vantage Boat Launch to allow the site to be
temporarily closed for unforeseen maintenance. Prior approval for any closure will be coordinated between
Grant PUD and Kittitas County.
2.5 Rules
Park patrons are ultimately responsible to ensure that their conduct follows applicable laws and rules. This
includes:
Grant FUD Park Rules and Policies
! Rules Governing Public Use of Project Lands and Waters
Washington State Laws
Q Kittitas County Code
Park rules are posted at various conspicuous locations where they are applicable. Public use areas and
restricted areas are posted and delineated.
2.6 Emergency Action Plan
In the event that there is an imminent threat to human safety, Grant PUD or contract staff has the authority
to close all or portions of the facility as appropriate, Contact should be made with supervisors, agency
contacts and emergency services if needed. See table below.
Contact List
Agency
Name
Title
Contact Info
Grant PUD
Vanessa Seldal
Site Maintenance
5091793-1557
Manager
Cell 5091429-1604
Ruben Puente
tj!eldplfq d.ohl
Grant PUD
Facilities Contact
5091754-0500 ex 2120
Cell 5091289-0247
Contracted
Brady Phelps
Grant PUD Security
5091754-0500 ex 2120
Security
Cell 5091237-9025
Kittitas County
Jim Vandeventer or
Kittitas County Public
5091962-7524
Public Works
Ryan Berge
Works
,lirav���ct€v�„trts3�?c;�l�t�t�s;:��.us
Kittitas County
Dispatch
Non -emergency 599/982-7525
Sheriff
911
Kittitas Valley Fire
Vantage — Dist. 4
Office 5091856-7140
& Rescue
Dispatch -- Dist. 2,
Office 509/933-7231
Kittitas Valley Fire &
911
Rescue
3.0 Maintenance
Grant PUD and Kittitas County will share maintenance responsibilities throughout the year. If a
maintenance activity is not clearly defined in the following sections, coordination between Grant PUD and
Kittitas County should occur. Grant PUD is ultimately responsible for ensuring that all internal protocol and
external permits are in-place for maintenance activities at Vantage Boat Launch; therefore clear
communication is vital to the future success of this property.
Maintenance tasks and frequencies are designed to meet the Grant PUD goal that all recreation facilities
and equipment will:
# Look good
o Be in good repair
u Be appropriate
Function
All sites will meet basic standards for health and cleanliness:
Healthy environment for users and employees
* Minimal odor
a Minimal litter
Maintenance extends the usability of all built elements in a recreation site. Maintenance of facilities is
critical to a visitor's experience.
The cleanliness of restroom facilities is the highest priority to most park visitors and sets a first Impression
of the entire park. It is important that the visual cleanliness of the restroom conveys to the visitors a facility
that presents no health risks, no safety concerns, and a feeling of security and nothing that detracts from
the site.
Site cleanliness, including litter removal and grounds maintenance, frequently rank second In determining
visitor satisfaction, based on user comments at public recreation sites.
3.1 Maintenance Categories
Maintenance will be categorized in the following designations: routine, seasonal, scheduled/capital and
unscheduled.
Grant PUD will be the lead on maintenance but duties will be shared with Kittitas County.
Maintenance will be shared as shown in the following tables:
3.2 Grant PUD Responsibilities
Maintenance Task
Developed recreation
area maintenance
Maintain all FERC required recreation amenities.
Maintain grounds, park equipment and boat launch.
Maintain developed parking area and boulder barriers, cleanliness,
parking stripes, and directional arrows.
Maintain trees, ornamental plantings and mitigation plantings.
Manage noxious weeds and spray records.
3.3 Kittitas County Responsibilities
Maintenance ; li building maintenance and repairs
and
3.4 Shared Responsibilities
Maintenance Task
Gram PUP
Kitt€tas County
aS onsibilitios
Responsibilities
Enforcement
Coordinate with Kitttas County
Coordinate wrath Grant PUD
coordination with outside
agencies
Site inspections
Coord€nate with Kittkas County
Coordinate with Grant PUD
Complete Grant PUD inspection
form annually
Restroom
Repo4 to Kittitas County
Garba a
Coordinate with Klifitas Coginly
Coordinate with Grant PUD
Operations and maintenance schedules will be coordinated between Grant PUD and Kittitas County
annually during the first quarter of each calendar year.
3,5 Routine Maintenance
3.5.1 Constructed Recreation Facilities
At recreation sites in general, this Is typically cleaning of built features such as restrooms, campsites, swim
beaches, boat launches, and docks. While routine maintenance of facilities is accomplished by people with
the least amount of technical staff training, it is the most critical to a visitor's experience.
Routine facility maintenance can impact the usability of facilities; far example loose gravel and debris can
hinder the ability of a boat launch, route of travel, or roadway to function as intended. If fasteners and
railings are not routinely inspected and tightened or loose gravel is not removed from paved trail surfaces
where wheeled activities such as in-line skating or roller skating takes place, this Is a safety issue.
3.5.2 Grounds
This ranges from litter removal, to turf mowing and routine maintenance of water systems. The cleanliness
of grounds and the quality of turf care frequently rank #2 in determiners of visitor satisfaction based on user
comments at public recreation sites. With Vantage Boat Launch meeting the Grant PUD classification
criteria of an urban site, the user expectations are consistent with the higher level of development. Flush
restrooms, paved parking, concrete sidewalks and multiple garbage cans, all give visitors the impression
that this site is maintained frequently.
Seasonal
Facilities -- examples include:
Snow removal/plowing of roadways
Trail surface maintenance for compacted gravel trails
Grounds
Pruning
Fertilizelseed
Noxious Woods/Pest Control
16 Non -Routine Maintenance of Constructed Recreation Facilities
Facilities — unscheduled but vital tasks include, but are not limited to; graffiti removal, utility distribution
system repairs, pavement maintenance, etc.
Grounds — can Include replacement of vegetative plantings necessary to meet environmental permit
requirements or operational objectives such as shade at universally accessible facilities.
4.0 Work Assignment
Work Assignment FeedbacklMonitoring Activities —will assist Grant PUD in preparing accurate staffing and
budget plans. A Recreation Specialist will coordinate with Grant PUD Facilities Department and contract
staff as needed to verify work durations for specific projects, This information will be reviewed on an
annual basis to adjust estimated work durations for specific tasks.
A combination of the Maximo system (f=acilities Department work order system) and site maintenance
spreadsheets will be utilized to schedule, track, and report work at Grant PUD recreation sites. As a goal,
any variances in work durations will be coordinated to improve work planning efficiencles.
4.1 Standard Operating Procedures
Vantage Boat Launch has no complex, interlinked multi-functlon systems that would warrant the
development of Standard Operating Procedures (SOP). SOPS are developed for systems associated with
the operation of complex, multiple Interlinked functions that must all occur for an outcome that fulfills the
expectation for that specific aspect of an operation. SOPS are also written instructions to achieve
uniformity of the performance of functions associated with quality requirements of a system.
6.0 Maintenance Monitoring
5.1 Unplanned Maintenance
All personnel involved in the operation or maintenance of Vantage goat Launcti will nave a means to
provide feedback to Grant PUD Recreation Specialists on observed or reported maintenance needs outside
their direct responsibility. This will assure a means of timely awareness of maintenance needs and
appropriate responses being directed at the issue.
5.2 Inspections
In addition to reporting and tracking of Unplanned Maintenance, rtecreavan Specialists will conduct site
inspections at Vantage Boat Launch twice a year to evaluate the success of current task schedule
frequencies and to identify any non -routine maintenance that needs to be addressed.
5.3 Maintenance Tracking
Activity tracking will assist Grant PUD in preparing accurate staffing and budget plans. A Recreation
Specialist will coordinate with Grant PUD f=acilities department and contract staff as needed to verify work
durations for specific projects, This information will be reviewed on an annual basis to adjust estimated
work durations for specific tasks.
A combination of the Maximo system (maintenance management system) and site maintenance
spreadsheets will be utilized to schedule, track, and report work at grant PUD recreation sites. As a goal,
any variances in work durations will be coordinated to Improve work planning efficiencies.
6.0 Vegetation Management
6.1 Trees
An annual inspection of all trees by staff with training in tree disease and structural failure indicators, will
occur in the fall. If indicators are found that warrant more than increased observation, a trained arborist
should be called to determine if a corrective prescription is needed, Any corrective action can be
Implemented prior to the next use season.
All staff performing routine maintenance at the site should be aware and observant of indicators of tree
hazards.
6.2 {Need Control
Noxious weeds will be managed for the site under the Districts Vegetation Management Program,
consistent with the integrated pest management plan for Vantage Boat Launch. The Grant PUD Facilities
staff or a contractor will control the weeds as needed, based upon site vegetation assessments.
Weed Control Methods and Schedule
Weeds will be controlled by herbicide spraying, hand -pulling, or by mechanical methods (weed -whacking or
mowing). These methods and their frequency are described in the table below.
Vegetation Management
Method
Timing and Location(s)
Staff Required
Herbicide Spraying
initial application of pre -emergent herbicide should
Facilities staff must
occur along the trail, trail shoulders, gravel walkways,
apply herbicides
picnic areas, etc. in late winter or early spring when
that require
temperatures are forecast to be consistently above
application by a
freezing and rain is likely within 24-48 hours after
licensed herbicide
application.
applicator.
Follow-up spot applications of herbicide should be
applied to breakthrough weeds along the trail, trail
LRC or Lands
shoulders, gravel walkways, picnic areas, etc. in June
Specialists can use
through early September. Staff should use a dyed
un -regulated
herbicide when spraying near public areas.
herbicides (OTC
Selective herbicides may be used in landscaped areas
mound -up)
(parking lot islands, bloswales, etc.) if necessary.
Application should occur between May and September
as needed.
Hand Pulling
Hand pulling is the preferred method for landscaped
LRC, Contractor,
areas, but if the weed population is large, selective
Lands Specialist
herbicides may be used. Hand pulling should occur as
soon as weeds are spotted. Hand pulling can occur all
year, but mostly during growing season (June through
September).
Mechanical
Mechanical methods should be used where weed
Facilities or
populations cover a large area, Timing and frequency
Contractor
depends on the weed species.
Boat f • Launch
Figure 9 Site Map
PNed Boundary
O'Am '*v
F,
EXHIBIT 2: KITTITAS COUNTY OUTDOOR RECREATION GRANT
APPLICATION
Page 4 of 4
PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT
Kittitas County IjOwtic Works
205 west 51k Rm.188 Ffiensbarg WA 03928
TEL 15001962-7523
Krr~MAS 4. aI NI V FAX. 15091962.7663
g8s -IMai
TM Grant County PUC]
PO Box 878
Ephrata, WA
ATTEt TIOM: Clancy Craig
PROJECT SMO.
WE UIIE SE UIVIG YOU:
Attached Documents
Copy of Leiter Prints
FROM: Joy Potter
PHDIM (509) 662-7523
DATE: Mar iS, T999
Shop Drawings Other
Specifications
QIIAIMTY DESCRIPTION
1 Copy of IAC Grant Application
REMAKS:
Here is our grant application. ! appreciate the time you have taken to help aid us in obtaining
this grant.
G' %Q PW;STV E eSITRANS. aCC
gursrtr�s �t r�-ry
May 3. 1999
DEPARTMENT OF PUBLIC FORKS
Paul 0. Bennett. P.P., Director
tnterager.:y Committee for Outdoor Recrea'"so!:
Marguertie Austin
PO Box 40917
Olympia, WA 92504-0917
RE. Boating Facilities Program
Dear.Ms. Austin:
Kittitas County is pleased to submit an IAC Boating Facilities Program application for restrcorn
facilities at the Vantage Boat Launch. Enclosed is a copy of .he application (also s"€crnitted
electronically through PRISM), the executed Application Authorization Form and supporting
documentation.
I appreciate all of the support you have provided my staff in preparing this grant. If furflner
information is necessary, please do not hesitate to contact this office.
e.
ULD BER .
Director of Public Wofks
PDB/}p
enc
205 West 5", RM 108 T-z'W (509) C62-7523
Ellensburg, WA 98926 FAX (509) 962-765-3-
APPLICATION AUTHORIZATION FORM
TO: Interagency Committee for Outdoor Recreation {EAC)
P.O. Box 40917
Olympia, Washington 985040817
FROM: ifittitas County Public Works
ADDRESS: 205 W Fifth Ave Room 108
Ellensburg, WA 98928
IAC is hereby requested to consider this application for financial assistance for the outdoor recreation
or habitat conservallon project(s) describer) below and to grant funding from such state and federal
sources as may be avallable. This application has been prepared with full knowledge of and in
compliance with the Instructions contained in IACs Manuals. Further, we agree to cooperate with IAC
by furnishing such additional information as may be necessary to execute an IAC Project Agreement
and to adhere to all appropriate State and Federal statues governing the grant monies under in the
Project Agreement. We are aware that the grant, if approved, will be paid on a reimbursement basis.
Project Name(s):
99-1039 - Vantage Boat Launch Restroams
Project Contact Person:
Name: Mr. Paul Bennett
Title: Project Manager
Telephone # (509) 982-7523 Work - day
We certify that to the best9f-aw-�ggwle-d9i8yin this apSJicattka is true and correct.
Authorized
[a
1APPSIGNI.RPT May 3, 1999 Page 1 of 1
e Boating FF�ciiities Program
r BEC�ERil�1i Local Boating Program
Application Project Summary
TITLE: Vantage Boat Launch Restrooms NUMBER: 99-1039D (Development)
STATUS: Application Submitted
APPLICANT: Kittitas County Public Works CONTACT: Paul Bennett
(509) 962-7523
COSTS, SPONSOR MATCH:
IAC $146,556 67% Appropriation 1 Cash $69,884
Local $72,184 33% Donated Equipment S2,500
Total $218,740 100%
DESCRIPTION:
The Vantage boat launch is the only improved, non -fee boat launch facility to the Columbia River in Khtitas County.
This facility was improved In the 1980's and has had minor improvements throughout the years. The existing
restroom facility consist of two Independent vault style units. These facilities have no running water and require
periodic pumping and other maintenance.
Kittilas County proposes to construct a concrete block restroom facility which will include, men's and women's
facilities with flush toilets, running water and handicap accessible. This unit will be constructed westerly of the
existing vault toilets and will be connected to the Vantage area treatment plant. This plant is located next to the park
and will require a pumping system. The removal of the vaulted toilets will not only provide a more sanitary facility for
the public, the new facility will be more environmentally friendly.
The county has a minimal annual parks budget of 57,500 to maintain the boat launch. Various community residents
in the town site of Vantage have assisted the County with the maintenance of the boat launch. This facility will allow
easier maintenance with the addition of running water and a small storage area.
It is anticipated that these restrooms will be open from May to October annually. This facility will not be designed to
withstand freezing weather conditions, therefore the facility will be winterized and locked during the winter months.
LOCATION INFORMATION:
Just north of 1-90, west shore of Columbia
River, 5 miles north of Wanapum Dam.
COUNTY: Kittitas
SCOPE (ELEMENTS):
Architectural & Engineering
Sales Tax
Utilities
Restrooms
Site Preparation
PERMITS ANTICIPATED:
Building Permit
SEPA
LAND CHARACTERISTICS:
ANTICIPATED
Existing Acres
Acres Acres
ACREAGE TYPE
Acres To Acq
To Dev To Renov Total
Uplands
10.00 .00
.02 10.00
ANTICIPATED EIdrig Front Ft Front Ft Front Ft
WATERFRONT TYPE Front Ft To Acq To Dev To Renov Total
River 300.00 .00 .00 300.00
LAND COMMENTS:
This area is dry and hot, desert like conditions in the summer located an the bank of the Columbia River. The site
has been constructed for a public boat launch and parking facility. Picnic areas and a swimming are also available
for the public.
LAST UPDATED: May 3, 1999 DATE PRINTED: May 3, 1999
1APSUMI.RPT Vantage Boat Launch Restrooms
a t flll t,"IN
�
IOM
Kittitas County Public Works
Vantage Boat Launch Restrooms
ltestrooms
Flush
Site Preparation
Clearing
Demolttron
Utilities
EtecWc transformeralpanels
t8lfdies - other
A&E Amount
Tax Amount
Total Costs
Development Costs
99-1039 D
Boating Facilities - Local
Each
1.00
t0a,amm
108,900.00
Sq Ft
680 sf
Acres
.10
50,000.00
5,000.00
Optional
Prepare surface for building
site
Lump sura
1.00
2.500.00
2,500.00
Optional
Removal of existing toilet&
restore to natural
surroundings
Lump sum
1.00
5,000-00
5.000.00
Dese lbe
Complete elecumal
hook-up. no power current[/
at site
Lump sum
1.00
50.000.OD
50,000.00
Describe
Gans. pumping smtton 8
cnnecrfon to waterisewer
PIM
34.250.00
13,190.00
218,740.00
IAFCOSTN.RPT May 3, 1999 99-1039 D
FTC�, f1°1
0 Description and Funding Informadon
[[�REBiION
Kittitas County Public Works 99-1039 D
Vantage Boat Launch Restrooms Boating Facilities - Local
Description of Project
The Vantage boat launch is the only improved, non -fee boat launch facility to the Columbia River in Kltutes County.
This faciity was improved in the 1980% and has had rninor improvements throughout the years. The existing restroom
facility consist of two Independent vault style units. These facilities have no running water and require periodic pumping
and other maintenance.
Kttltas County proposes to construct a concrete block restroom facility which will include, men's and women's facilities
with flush toilets, running water and handicap accessible. This unit will be constructed westerly of the existing vault
toilets and will be connected to the Vantage area treatment plant. This plant is located next to the park and will require a
pumping system. The removal of the vaulted toilets will not only provide a more sanitary facility for the public, the new
facility will be more environmentally friendly.
The county has a minimal annual parks budget of $7,500 to maintain the boat launch. Various community residents in
the town site of Vantage have assisted the County with the maintenance of the boat launch. This facility will allow easier
maintenance with the addition of running water and a small storage area.
It is anticipated that these restrooms will be open from May to October annually. This facility will not be designed to
withstand freezing weather conditions, therefore the faciity will be winterized and locked during the winter months.
Driving Directions
Just north of 1-90 (exit 136), west shore of Columbia River, 5 miles north of Wanapum Dam, .5 miles south of Ginko State
Park. Township 17N, Range 23E, Portions of Sections 29 & 30_
IAC Program Request
Boating Facilities - Local
Applicant Participation Amount
Appropriation 1 Cash
Donated Equipment
Total for Applicant
IAC and Applicant Amount
Project Cost Estimate
Acquistion Cost Estimate
Development Cost Estimate
Project Total
69,684.00
2,500.00
0.00
218,740.00
146,556.00
72,184.00
218,740.00
218,740.00
WDESC.RPT May 3, 1999 99-1039 D
MOR
RECHERM
Kittitas County Public Warks
Vantage Boat launch Restrooms
Name: Kittitas County Public Works
"type: EngineednglPublic Warks
County: Kitt:tas
Organization Address:
Kittitas County Public Works
205 W Fifth Ave Room 108
Ellensburg, 'WA 98926
Phone Numbers:
Work - day (609) 962-7523
FAX - day (509) 962-7663
Mame:
Mr, Paul Bennett
Director
Bus -mess Address:
205 W Fifth Ave Room 108
Ellensburg, WA 989.26
Phone Number:
Work - day (508) 962-752-3
Internet Address:
Name:
Ms. Joy Potter
Enginecring Technician
Business Address:
205 West 5th Room 108
Ellensburg, WA 98926
Phone Number:
Work - day (509) 962-7610
Internet Address:
joy@co.kittitas.wa.us
Applicant Information
99-1039 D
Boating Facilities - Local
Billing Address:
Kittitas County Public Waris
206 W Fid h Ave
Ellensburg. WA 9eSZe
Internet Address:
Contact Type:
Project Manager
Second Andress:
Contact Type:
All Project Manager
Second Address:
1AFAPP1i_RPT May 3. 1909
Inzrrad""rs
/1' � Carncurrr f
Project Site Information
Kittitas County Public Works
Vantage Boat Launch Restrooms
99-'1039 D
Boating Facilities - Local
Owner: Kittitas County of
Manager: Kittitas County of
Waterbodies
Acces 8ti -Type i Prins t3� Tyrie
IRIve: 1
General Site Description
.fust north of 1-90, west shore of Columbia River, 5 miles north of Wanapum flare, .5 miles scuth of Cinko State
Park. Township 17N, Range 23E, Portions of Sections 29 & 30,
Site Location
,fust north of 1-90, west shore of Columbia River, 5 miles north of Wanapurn Dam.
Location Information
C ity(s): Vantage
County(s): Kilti€as
Congressional District(s): 04
Legislative District(s): 13
Ranger District(s),
GIS Information
Point Category.
Point f]escrjOan
Latitude
Ltrttgiturle
goat lamp
46 E6 29 i3
1'9 58 6_0 W
Primary Point
P3rkir.," lot
46 :6 G8
1", v8 4
L-
1AFSITE.RP7 May 3, 1999 99-1039 Ll�
r� Cam��i�mpp far
Kititas County Public Works
Vantage Boat Launch Restrooms
Land Characteristics
99-1439 D
Beating Facilities - Local
Uplands ya 00 0.00 0.02 Ono 1000
Total: ID.CQ 0.00 0.132 0.00 10.00
River 300.00 0.00 0.00 0.00 300.00
Total: 30C.C•3 0,00 0.00 O.C3 31=2c
Lana Comments
This area is dry a:1d hat, desert like c editions, in the surr-ne.r loca'_ed on the bank of the C:oiurnbia River. Tt:e site ^as
been constructed for a public boat launch and parking facility. Picnic areas and a swimming are also available for the
public.
Trail Information
Trail Miles Trail Miles to be Acq Trail Miles to be Dev Trail Miles to Ce Renov
Trail Miies D.C3 :.00 0."3
1AFLAND.RP T May 3, 1999 99-1039 D
Miscellaneous Information
[AMOURRECHERN
Kittitas County Public Works
Vantage Boat Launch Restrooms
99-1039 D
Boating Facilities - Local
Permits Required
Building Permit Will obtain after design Is complete
SEPA Follorying funding approval and prior to design
1AFMISC.RPT May 3, 1999 99-1439 D
r, mum Application Questionnaire
Kittitas County Public Works 99-1439 D
Vantage Boat Launch Restrooms Boating Facilities - Local
1 of 8 Who wi11 be responsible for adminisfradon, design, and/or implementation of this project (i e.
in-house staff, paid consultants, contactors, volunteers, other agency staff, etc.)? Explain.
Kittitas County staff will be responsible for the administration of this project. The design and
construction will be contracted out to private parties. The County staff does not have the expertise
to design the restroom facilities, therefore a consultant will be hired to prepare the necessary
documents. An experienced contractor in concrete block buildings will be hired through the
standard bidding practice for the construction of this facility. The maintenance of the facility
following completion will be done by Kittitas County with the assistance from Vantage residents.
2 of 8 Who is the current owner of the project property?
Kittitas County owns 4.2 acres and Grant County P.U.D. owns 5.7 acres. These agencies have
worked together to construct this facility for public use.
3 of 8 Does the applicant have title to the site? if yes, explain:
Kittitas County owns 4.2 acres of the Vantage Boat Launch property.
4 of 8 Does the applicant hold a lease on the property? lfyes, what date will it expire?
Authorization to construct and maintain a boat ramp within the properties under the control of
Grant County PUD was granted to Kittitas County by Permit No. 38 dated February 12, 1971.
8 of 8 Does the applicant have an easement or legal use agreement on the site that permits the proposed
use? if yes, when will it expire? Explain:
Permit No. 38 dated February 12, 1971 with Grant County P.U.D. to construct and maintain the
boat launch facility. Grant County P.U.D. obtained this property as part of the construction of
Wanapurn Dam.
6 of 8 is there, or will there be, any significant public access or use rest tions? if yes, explain.-
It
xplain.It is anticipated that the restroom facilities will be closed during the cold, winter months to prevent
any freezing damages to the new facility. The remainder of the year the facilities will be opened
24 hours a day for public use. The facility will be handicap accessible.
7 of 8 Government agency applicants only. Does this application contain elements required as part of a
mitigation plan? If yes, explain.
No
8 of 8 Does this project require an environmental review such as NEPA, SEPA, Corps of Engineers
permit, etc? if yes, when will the environmental review and the public commentlappeal period be
completed?
No
1AFAPPOU.RP'r May 3, 1999 99-1039 D
ISI
VA,IT.XGE BOAT LAUNCH RESTROOM
Vantage Treatment Flan Upper Left Corner
Existin- Facilities with Boat Launch in background
BOATING FACILITIES PROGRAM
VANTAGE BOAT LAUNCH RESTROOM
4.
.rte "�.-.tet-�B73Y +��•{r,, J ..t ..Iiµ "' �..7y`'' `* - A +.';`�
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Vantage Boat Launch, Looking West from -90
Existing Facilities at Bloat Lamich
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