HomeMy WebLinkAbout2018-02-21-minutes-consider-a-resolution-barracuda-e-mail-archive-system2018-02-21 MINUTES 1
COMMISSIONERS' MINUTES
KITTITAS COUNTY, WASHINGTON
COMMISSIONER’S CONFERENCE ROOM
SPECIAL MEETING
WEDNESDAY 9:00 A.M. FEBRUARY 21, 2018
Board members present: Chairman Laura Osiadacz; Vice-Chairman Obie
O’Brien; Commissioner Paul Jewell.
Others: Julie Kjorsvik, Clerk of the Board; Lisa Young, Human
Resource Director; Doug Mitchell, Deputy Prosecutor and Jim Goeben,
IT Director.
SPECIAL BARRACUDA EMAIL SYSTEM PROSECUTOR
At 9:00 a.m. Chairman Osiadacz opened a Special Meeting to consider
a Resolution to direct and authorize end of use and removal of the
Barracuda email archive system which was implemented approximately
10 years ago.
Doug Mitchell, Deputy Prosecutor provided a draft Resolution and
explained various concerns relating to the Barracuda email archive
system and how it has reached the limits of its capacity and its
useful life and has required technical support from outside vendors.
He described how County policy and employee training requires
management of email records in Outlook and how it has been known
since December 2012. Barracuda precludes compliance with the
applicable County policies and training and the collateral costs and
liability associated with the inability to comply is substantial.
The Board of County Commissioners discussed various dates and
process which would allow employees to retrieve and preserve any
records needed. The IT Department will stop archiving email sent or
received through the Barracuda system no later than the close of
business on February 21, 2018; and to direct IT to permanently
disable Barracuda after the close of business on March 15, 2018.
RESOLUTION 2018-031 BARRACUDA EMAIL SYSTEM PROSECUTOR
Commissioner Jewell moved to approve Resolution No. 2018-031,
Directing and Authorizing End of Use and Removal of the Barracuda
Email Archive System, as amended. Commissioner O’Brien seconded.
Motion carried 3-0.
2018-02-21 MINUTES 2
Meeting adjourned at 9:40 a.m.
KITTITAS COUNTY COMMISSIONERS
CLERK OF THE BOARD KITTITAS COUNTY, WASHINGTON
Julie Kjorsvik Laura Osiadacz, Chairman