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Home My WebLink About2018-01-08-minutes-public-works-study-sessionKITTITAS COUNTY COMMISSIONERS Public Works Study Session Regular Meeting Monday January 8, 2018 -1:30 PM Commissioners' Auditorium 205 West 5th Room 109 - Ellensburg 1. Call to Order 2. Upper County Heavy Truck Corridor Update 3. Currier Creek FEMA Floodplain Mapping Update 4. Currier Creek Estates Discussion 5. Executive Session: To discuss with legal counsel representing the agency matters relating to agency enforcement actions, or to discuss with legal counsel representing the agency litigation or potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party, when public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the agency. 6. Other business 7. Adjourn Created on 1/5/2018 8:33:02 AM KITTITAS COUNTY PUBLIC WORKS STUDY SESSION MINUTES COMMISSIONERS' AUDITORIUM, 205 WEST 5TH ROOM 109 - ELLENSBURG Regular Meeting MONDAY 1:30 PM January 8, 2018 Board members present: Chairman Laura Osiadacz; Vice -Chairman Obie O'Brien; Commissioner Paul Jewell Others: Mark Cook, Lucas Huck and Candie Leader, Public Works; Dan Carlson and Lindsey Ozbolt, Community Development Services; Neil Caulkins, Prosecutor's Office; Anna Lael, Kittitas County Conservation District; Mark Charlton, Kittitas County Farm Bureau; Kirk Eslinger, Kittitas County Reclamation District; Chad Bala; Jim Denison; Virgil Thovson; Four members of the public UPPER COUNTY HEAVY TRUCK CORRIDOR UPDATE Chairman Laura Osiadacz opened the Public Works Study Session following the Community Development Services Study Session. Mark Cook gave background regarding the increased truck traffic along county roads due to I-90 traffic slowdowns and closures. Staff did research on RCW's that can restrict traffic during certain months of the year. Staff concluded that a Resolution can be approved by the Board of County Commissioners to be used annually to restrict certain classes of trucks due to the damage being done to county roads. Mark Cook added that Staff would also coordinate with the Washington State Department of Transportation to erect signage once the enabling documentation is approved. After discussion the Board directed Staff to draft a Resolution using verbiage to spell out the annual closure. Staff will return in one month for further consideration. There was one public comment made regarding the topic. CURRIER CREEK FEMA FLOODPLAIN MAPPING UPDATE Mark Cook stated that for the last several years Staff has been working with FEMA on a remapping effort to correct inaccurate mapping previously published. Mark Cook continued that this effort has been completed and a notice was published in the newspaper of record of the completion. He added that a Public Meeting is being considered for a presentation on the changes prior to final maps being published. Further discussion was held with no action being taken. 2018-01-08 MINUTES CURRIER CREEK ESTATES DISCUSSION Lucas Huck gave background regarding the plat of Currier Creek Estates and the Kittitas County Road Standards the plat falls under. Lucas Huck continued that it was intended for the roads within the plat to be brought onto the county road system and that the developer pay any required fees, receive final inspection and petition the Board of County Commissioners to consider establishing the roadways on system by Resolution upon final plat approval and there are other roads within that development that are on -system. Lucas Huck added that the developer is requesting relief from payment of the required fees referencing verbiage in the 2015 Kittitas County Road Standards. Lucas Huck continued that the plat is vested under the 2004 Kittitas County Road Standards therefore the language in the 2015 standards was not applicable. After further conversation, the developer requested Lucas Huck have discussion with the Board of County Commissioners on the matter. Neil Caulkins spoke as to the vested rights and development regulations. After further discussion the Board directed staff to prepare enabling documentation for consideration at an upcoming Agenda Session. EXECUTIVE SESSION: At 2:39 p.m. Chairman Osiadacz announced the Board would recess into Executive Session for 20 minutes to discuss with legal counsel representing the agency matters relating to the agency enforcement actions, or to discuss with legal counsel representing the agency litigation or potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party, when public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the agency. No action is anticipated. At 2:59 p.m. the Board reconvened out of Executive Session. No action was taken. At 2:59 p.m. Chairman Osiadacz announced that the Board would recess back into Executive Session for 10 minutes to discuss with legal counsel representing the agency matters relating to the agency enforcement actions, or to discuss with legal counsel representing the agency litigation or potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party, when public knowledge regarding the discussion is likely to result in 2018-01-08 MINUTES an adverse legal or financial consequence to the agency. No action is anticipated. At 3:09 p.m. the Board reconvened out of Executive Session. No action was taken. At 3:09 p.m. Chairman Osiadacz announced that the Board would recess back into Executive Session for 10 minutes to discuss with legal counsel representing the agency matters relating to the agency enforcement actions, or to discuss with legal counsel representing the agency litigation or potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party, when public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the agency. No action is anticipated. At 3:19 p.m. the Board reconvened out of Executive Session. No action was taken. At 3:19 p.m. Chairman Osiadacz announced that the Board would recess back into Executive Session for 5 minutes to discuss with legal counsel representing the agency matters relating to the agency enforcement actions, or to discuss with legal counsel representing the agency litigation or potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party, when public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the agency. No action is anticipated. At 3:24 p.m. the Board reconvened out of Executive Session. No action was taken. OTHER BUSINESS No other business was discussed. Meeting adjourned at 3:26 p.m. ( q ("a L, �:i Candie Lead 2018-01-08 MINUTES KITTITAS COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Laura Osiadacz, Chairman KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS STUDY SESSION STAFF REPORT STUDY SESSION DATE: January 8, 2018 TOPIC: Upper County Heavy Truck Corridor Update ACTION REQUESTED: Direct Staff Prepare Enabling Legislation Establishing a Limited Truck Traffic Corridor in Upper Kittitas County LEAD STAFF: Mark R. Cook RECOMMENDATION: Direct staff prepare enabling legislation establishing a limited truck traffic corridor in Upper Kittitas County restricting truck classes nine (9) and above from local roadways. BREIFING SUMMARY: • Board of County Commissioners (BOCC) requested staff research the length of time a local roadway could be restricted to certain classes of vehicles (December 11, 2017 study session) • Staff believes the BOCC can restrict (unlimited years) by taking specific steps in the enabling legislation. BACKGROUND: During multiple briefing in 2017, staff engaged the BOCC on issues in Upper County resulting from Interstate 90 road closures and/or slowdowns. The BOCC has expressed interest in restricting certain heavy trucks (class nine and above) from the local roadways during spring and summer of every year. Staff has presented the BOCC RCW 36.75.270 (attached as EXHIBIT 1) and remains convinced this is the appropriate legal authority for weight restrictions on local roadways. During a briefing on December 11, 2017, the BOCC requested staff research the issue of closure duration supporting in state statute. DISCUSSION: Staffs research affirms the use of RC W 36.75.270 as the appropriate legal tool supporting the desired weight restriction. Staff believes the BOCC can restrict heavy truck traffic for multiple years meeting "a definite period of time" by stating in the enabling resolution that the restriction is in place "annually from May 1St of every year to September 30th of every year". Providing legal supports our read of RCW 36.75.270; Public Works is ready to return with enabling legislation for BOCC action. Pagel of 3 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT The proposed restricted route: Nelson Siding Road, Westside Road, Upper Peoh Point Road and Thorp Prairie Road. Staff proposes contacting the Washington State Department of Transportation discussing advanced signage needs on I-90. Once we have determined the logistics of this effort, a final cost estimate will be developed and shared with the BOCC prior to seeking action on enabling legislation. FISCAL I-MPACTS• Staff will prepare a cost estimate for BOCC consideration when returning with the enabling legislation. ATTACHMENTS: Exhibit 1: RCW 36.75.270 Page 2 of 3 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION S'rAFF REPORT' EXHIBIT 1: RCW 36.75.270 Page 3 of 3 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT RCW 36.75.270: Limitation of type or weight of vehicles authorized—Penalty. Page I of I 1MT1111111-M i7% Limitation of type or weight of vehicles authorized—Penalty. The board of county commissioners of each county may by resolution limit or prohibit classes or types of vehicles on any county road or bridge and may limit the weight of vehicles which may travel thereon. Any such resolution shall be effective for a definite period of time which shall be stated in the resolution. If such resolution is published at least once in a newspaper of general circulation in the county and if signs indicating such closure or limitation of traffic have been posted on such road or bridge, any person violating such resolution shall be guilty of a misdemeanor. Prior, t' c ' E t' 8; Rem. Supp. 1949 § 6450-8g.] NOTES: Local restrictions or limitations of weight: RCW 46.44 560. You created this PDF from an application that is not licensed to print to novaPDF printer (Fi;"pl wwr;.novapdf,com) !9/2017 KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS STUDY SESSION STAFF REPORT STUDY SESSION DATE: January 8, 2018 TOPIC: Currier Creek FEMA Floodplain Mapping Update ACTION REQUESTED: No Action Required LEAD STAFF: Mark R. Cook RECOMMENDATION: No action required by the BOCC at this time. BREIFING SUMMARY: • Innovative re -mapping of Currier Creek floodplain and floodway has been approved by FEMA • Currently in the notice period • Public meeting is planned • Coordination with County Assessor's Office • Future remapping efforts (Whiskey and Mercer Creeks) BACKGROUND: For the past several years, staff has been working with a consultant (Watershed Science and Engineering) developing a new floodplain map for Currier Creek (EXHIBIT 1). The BOCC was last briefed on project progress in March of 2017. In mid-November 2017, we received final acceptance of our modeling results from FEMA (EXHIBIT 2). We have obtained concurrence from the City of Ellensburg (EXHIBIT 3) on acceptance ofthe revised mapping. Notice was published in the daily record on 12-28-2017 and again on 01-04-2018 (EXfIIBIT 4). DISCUSSION: Public Works has completed the required noticing of remapping from FEMA. We are now moving forward in the Letter Of Map Revision (LOMB) process. Staff desires setting a public meeting and conducting an open house sharing our results with impacted county and city residents. During the meeting, we advise residents on the LOMR process and offer technical assistance to those desiring support from Flood Control Zone District (FCZD) staff. It is our understanding that the BOCC does not need to formally adopt the revised maps — as this is done with the LOMR by the signature of the FCZD Administrator. Page 1 of 6 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT FISCAL IMPACTS: To date, the remapping effort has cost the FCZD approximately $70,000 in consultant fees. Staff involvement is estimated at approximately $10,000. ATTACHMENTS: Exhibit 1: Revised floodplain maps Exhibit 2: Electronic mail noticing of acceptance Exhibit 3: City of Ellensburg letter Exhibit 4: Legal notice Page 2 of 6 PUBLIC WORKS BOARD OF COUNTY COMMISSIMERS WORK SESSION S'IAFF REPORT EXHIBIT 1: REVISED CURRIER CREEK FLOODPLAIN MAPS Page 3 of 6 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFP REPORT Reecer/Currier Flood Mapping Update I r, z J i• I LU LU ! Y 6LARKE RD I . TIPT RD R .`. Luj 4 ... ,I a^ , W.i it Y al • r. j4' NGRY, NOION RD tci O = ' W BOWERS RD E BOWERS RD FNDE ' y IN Currier Reeser Currier Reecer Floodway CurrierReecer100yrFloodplain .noapeslOn EXHIBIT 2: ELECTRONIC MAIL NOTICING OF MAP ACCEPTANCE Page 4 of 6 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT Mark Cook From: Chris Frei <chris@watershedse.com> Sent: Monday, November 13, 2017 8:03 AM To: Karen Hodges; Mark Cook Cc: jeff@watershedse.com Subject: RE: Additional Data Request for Currier Creek LOMR 17-10-1541P Mark and Karen, Great news! FEMA has completed their review of the Currier Creek LOMR, and is ready to process the updated maps. Before that can happen, Kittitas County and the City will need to notify affected property owners of the proposed changes to the floodplain and the establishment of a floodway. You can either publish a public notice, or mail individual letters to affected property owners. FEMA has letter templates to ensure that the notices meets their criteria. Please give me a call to discuss. Thanks, Chris Frei, PE, CFM Senior Hydraulic Engineer WATERSHED Science & Engineering 110 Prefontaine PI So, Suite 508 Seattle WA 98104 office: 206.521.3000 web: www.watershedse.com From: Gruen, Daniel[mailto:Daniel.Gruen@stantec.com] Sent: Monday, November 13, 2017 7:41 AM To: Chris Frei Cc: mark.cook@co.kittitas.wa.us; Karen Hodges; jeff@watershedse.com; Kulkarni, Sonal; sackettk@ci.ellensburg.wa.us Subject: RE: Additional Data Request for Currier Creek LOMR 17-10-1541P Chris and all concerned, I have finished my review of the submitted additional data and determined that the data is complete and we can now process the LOMR. Please proceed with the notifications and let me know if you have any questions regarding the notification requirements. If you are seeking to only publish a public notice and skip the individual notifications then please report the approximate number of total impacted properties as justification for only producing a public notice. Language from the individual notification template can be included in the public notice to create a combined notice (mention that BFEs and floodway have been established, there have been increases, etc.). Also since the City of Ellensburg is impacted, the city must provide a statement confirming that property owners within their jurisdiction have been notified (either by them or another party). Thank you. EXHIBIT 3: CITY OF ELLENSBURG CONCURRENCE LETTER Page 5 of 6 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT �r ens COMMUNITY DEVELOPMENT DEPARTMENT 501 North Anderson street, Ellensburg WA 98926 Land Use Permitting (509) 962-7231 Construction Permitting (509) 962-7239 Kirsten Sackett, Director Phone: (509) 962-7232 Fax: (509) 925-8655 E -Mail: sackettk@ci.eilensburg.wa.us June 16, 2017 RE: Currier Creek LOMR Application To: FEMA Reviewers As the Floodplain Administrator for the City of Ellensburg, I hereby acknowledge that I have received and reviewed this Currier Creek Hydraulic Study and LOMR Report created by Kittitas County Public Works and Watershed Science and Engineering. My edits have been incorporated into the final report and I support this Hydraulic Study and Mapping Effort by Kittitas County Public Works and the Kittitas County Flood Control Zone Thank you. k,.. -ward Kirsten Sackett Community Development Director cc: Kittitas County Department of Public Works EXHIBIT 4: LEGAL NOTICE Page 6 of 6 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSIONS I AFF RL'PORT The Kittitas County Flood Control Zone District, in accordance with the National Flood Insurance Program regulation 65.7 (b)(1), hereby gives notice of the Kittitas County and City of Ellensburg's intent to revise the special flood hazard information, generally located between Smithson Road and Dolarway Road. Specifically, the flood hazard information shall be revised along Currier Creek from a point near University Way at N Currier Street in Ellensburg to a point nearthe KRD Highline Canal and Smithson Road intersection just east of Smithson Road, and along Reecer Creek from a point near University Way at N. Currier Street in Ellensburg to a point near the Town Canal and Faust Road intersection. As a result of this revision, floodways shall be established on Currier Creek and Reecer Creek, the one percent (1%) annual chance water -surface elevations shall be established, and the one percent (1%) annual chance floodplain shall widen and narrow within the area of revision. Maps and detailed analysis can be reviewed at Kittitas County Public Works after January 15, 2018 at 411 North Ruby, Suite 1, Ellensburg, WA 98926 Interested persons may call Mark Cook, Director of Public Works or Karen Hodges, Certified Floodplain Manager at 509.962.7523, for additional information. KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS STUDY SESSION STAFF REPORT STUDY SESSION DATE: January 8th, 2018 TOPIC: Currier Creek Estates Discussion ACTION REQUESTED: None - Discussion Only BACKGROUND: Signatures of the mylars granting final approval for the plat of Currier Creek Estates (LP -10-00002) were obtained by the BOCC on October 17th, 2017. This Plat is vested to the 2004 Kittitas County Road Standards which requires that prior to acceptance of maintenance, and establishment onto the County road system the developer shall pay any required fees, receive final inspection, and petition the Board of County Commissioners to consider establishing the roadways on system by resolution. Additionally, speed limits and stop signs for County Public Roadways are established by the BOCC by ordinance. In 2006 the BOCC by resolution 2006-175 and Ordinance 2006-62 established some of the speed limits and regulatory signage within Currier Creek Estates and took portions of the roads on system. These actions did not formally adopt some of Phase 3 roadways onto the County system nor did they establish the speed limits and regulatory signage for Sunnyview Lane. The developer was advised on October 6t11 2017 prior to final approval of the plat that Public Works in conjunction with the City of Ellensburg would perform the final inspection of the construction. At this time if the developer wished to have the roadways taken on system by the County they would need to submit an application for establishment and pay the associated fees. At which time Public Works would request to set a Public Hearing with the BOCC to consider setting the speeds and regulatory signage for Sunnyview Lane and then subsequently hold a hearing to consider taking the remaining roadways on to the County system. The developer requested and was provided said application on October 31St, 2017. On December 12th, 2017 the developer expressed that they felt the roads should have been adopted on system automatically as soon as the plat was finalized and referenced verbiage in the 2015 Kittitas County Road Standards. It was explained to the developer that the plat is vested to the 2004 standards therefore language in the 2015 standards is not applicable and the process that has been outlined is the only avenue Public Works is aware of to bring the roadways on to the County system. On December 13th, 2017 the developer reached out to Public Works requesting that discussion be held with the BOCC to detect if the intent of the language for on system road establishment in the 2015 standards was intended to apply retroactively to all older plats. The thought is that this would save staff and commissioner time and alleviate the on system County road establishment fee that was defined as very expensive. The developer would like to resolve these roadway establishments by use of a policy or administratively. Without direction from the BOCC altering staffs understanding of the code Public Works believes the process outlined must be followed to consider the establishment of the remaining roadways within Currier Creek Estates onto the County system. INTERACTION: Public Works ATTACHMENTS: Plat Map for discussion LEAD STAFF: Lucas Huck County Engineer �flLFIHflA'NINA7 fIUN.i167'�:Ih:ll `.. ., Lm '$ he rn �e.xa�mn ea: za.m m v..x r. x> zenxonaaax r•.y � rin•nriuu nweixanunruamauu ..� . 'O $ m o _�� T �� y � _ � • w (AZ 8 Z a '• N B 6 (.b [b Rte- PgB�J�- �m H I� a00d & I a 9 M zoic I V K ^ I W 4°� 4aC F_ 86 fig. 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