HomeMy WebLinkAbout2017-10-09-minutes-public-works-study-sessionKITTITAS COUNTY COMMISSIONERS
Public Works Study Session
Regular Meeting
Monday October 9, 2017 - 1:30 PM
Commissioners' Auditorium
205 West 5th Room 109 - Ellensburg
1. Call to Order
2. Request to Approve a Resolution to Initiate a County Road Project for the Construction of
a Turnaround on Ringer Loop Road.
3. Upper County Shop Site Development Planning
4. BERK Financial Evaluation Contract - Road Fund CIP
5. Bowers Field Main Hangar and T Hangar Proposed Sale
6. HLA Proposal Supporting Evaluation of Runway 7/25
7, Limited FBO Services at Bowers Field
8. Other business
9. Adjourn
Created on 10/6/2017 8:38.03 AM
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KITTITAS COUNTY
KITTITA915 COUNTY
DEPARTMENT OF PUBLIC WORKS
Mark Cook, Director
STUDY SESSION MINUTES
October 9, 2017
THOSE PRESENT: Laura Osiadacz, Obie O'Brien (BOCC); Mark Cook, Luke
Huck, Candie Leader (DPW); Dan Carlson, Stephanie
Mifflin (CDS);
GUESTS PRESENT: Ron Mitchell, Marlene Pfeifer, Daily Record
REQUEST TOAPPROVEA RESOLUTION TO INITL4TEA COUNTYROAD PROJECT
FOR THE CONSTRUCTION OFA TURNAROUND ONRINGER LOOP ROAD:
Luke stated that staff has completed the acquisition of the Papineau property on Ringer Loop
Road. Public Works is now prepared to go in and build the turn around that is necessary for
school buses and other traveling public. The project cost should be around $35,000. Discussion
was held.
Board Direction:
Commissioner O'Brien made a motion to approve the Resolution to initiate a County Road
Project for the Construction of a Turnaround on Ringer Loop Road. Commissioner
Osiadacz seconded the motion and Resolution No. 2017-166 was approved as presented.
UPPER COUNTYSHOP SITE DEVELOPMENT PLANNING:
Mark stated that recently six acres of land was acquired for the relocation of the Upper County
Shop. That purchase has a remaining balance of $40,000 in budget expense in acquisition funds
in the 2017 road fund budget. Staff would like to secure architectural services to begin site
planning for development of the property. Mark added that in the 2018 budget staff would like
to construct a sand shed but in order to stay on that timeline staff needs to get a good
understanding of how we are going to cycle truck traffic, store materials and where the
maintenance and office facility will be. Currently, staff has a consultant contract with KPG for
engineering services and KPG offers architectural services as well. Staff sat down with them to
go over a preferred scope of work and came to an agreement of $33,000 for this effort.
Discussion was held.
Board Direction:
Move forward with the scope of work.
411 N. Ruby, Suite #1 TEL (509) 962-7523
Ellensburg, WA 98926 FAX (509) 962-7663
Dept. of Public Works
Page 2
BERK FINANCIAL EVALUATION CONTRACT— ROAD FUND CIP.
Mark stated that staff is moving forward with the 20 year transportation plan. Efforts were fast
tracked recognizing that the comprehensive plan being due by November of this year. Staff has
been working with our consultant and outreach groups to be in a position to meet that timeline.
The piece that has emerged from this work is an approach with a twenty year build out for the
construction program and the likelihood that we are underfunded for these projects. A number of
these projects are preservation projects and not capital projects. Staff has developed a scope of
work and delivered it to our current consultant and was referred to BERK for support regarding
this project. Discussion was held.
Board Direction:
Move forward with scope of work.
BOWERS FIELD MAIN HANGAR AND T -HANGAR PROPOSED SALE:
Mark commented that recently we received correspondence from a resident that was interested in
purchasing the private hangars at Bowers Field. The Board of County Commissioners directed
staff to work with this resident on the sale and that went well. In that conversation the individual
expressed interest in purchasing the county owned t -hangars and the main hangar at Bowers
Field as well. Staff met with the individual regarding the issue and has exchanged information
several times over the past week. Mark added that what is left is figuring out the process and the
difficulty of obtaining appraisals and other issues and the individual is working on a land
exchange timeline; and this topic will be an agenda item at the next airport advisory board
meeting. The process has begun and he will update the Board at the next study session for
further direction. Ron Mitchell was present and commented on the topic. Discussion was held.
Board Direction:
No direction.
HLA PROPOSAL SUPPORTING EVAL UA TION OF R UNWAY 7125:
Mark stated that after the airport advisory board's acceptance of HLA's qualifications he
solicited HLA for a fee regarding the scope of work. That fee has come back at a high level and
Mark added that he will discuss the matter with the airport advisory board at the next meeting for
discussion. Mark continued that he will come back to the Board of County Commissioners with
the results of that meeting. Discussion was held.
Board Direction:
Discuss with the airport advisory board and come back for further discussion.
411 N. Ruby, Ste. #1 TEL (509) 962-7523
Ellensburg, WA 98926 FAX (509) 962-7663
Dept. of Public Works
Page 3
LIMITED FBO SERVICESAT BOWERS FIELD:
Mark stated that when the Board of County Commissioners made the decision to assign Midstate
Aviation's lease to Central Washington University this put into process a date of termination for
current FBO services at Bowers Field. This date of termination is November 8, 2017 for
services. This will potentially create a condition where we don't have a service package at
Bowers Field. This means staff will have to prepare a request for proposals for the service
package. Regardless, we are approaching a situation where NOTAMs will not be issued and
staff can receive training by the end of the month to issue these in the absence of the FBO.
Discussion was held. Ron Mitchell was present and commented on the topic.
Board Direction:
No direction.
OTHER BUSINESS:
BAR 14 ROAD BRIDGE:
Luke stated that staff was able to walk the creek and other splits and structures with the hydraulic
consultant and other environmental staff to receive opinions on ideas what the county can do to
help mitigate some of the flooding impacts on the surrounding neighbors. Staff has also had
conversations with Department of Fish and Wildlife to get their input on what they are seeing in
the area and system as a whole. Luke added that in summary there are global problems from the
split, upstream all the way down to the KRD structure that is unmanageable from the county
level at this time financially. There are some short term mitigation repairs that can be
implemented that we are still exploring. Staff is trying to expedite further conversations with
stakeholders to vet some of the findings we are coming up with in hope to schedule a special
session with the Board of County Commissioners to move forward. Discussion was held.
Board Direction:
No direction.
411 N. Ruby, Ste. #1 TEL (509) 962-7523
Ellensburg, WA 98926 FAX (509) 962-7663
Dept. of Public Works
Page 4
FLOOD CONTROL ZONE DISTRICT OUTREACH:
Mark stated that the Board of County Commissioners is aware that Public Works has conducted
several outreach efforts in an attempt to attract rate payers for a conversation about the Board's
desire to see rate payers manage the Flood Control Zone District that they are paying for. We
have not had a robust response to our solicitation. Several weeks back direction was given to
send out a targeted mailer to specific mail codes. This mailer has gone out and staff is hoping
this will help get applicants for the advisory board. Discussion was held.
Board Direction:
No direction.
Mark Cook, Director
411 N. Ruby, Ste. #1 TEL (509) 962-7523
Ellensburg, WA 98926 FAX (509) 962-7663
RESOLUTION NO. : -110(
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF KITTITAS COUNTY, STATE OF WASHINGTON, in the matter
of initiating a county road project designated as:
CRP NO: 277-17 JOB NO: RC 1579-J2
IT IS HEREBY RESOLVED that Ringer Loop be improved as follows:
Upgrade Ringer Loop Road by installing a turnaround at MP 0.55 (Road
Log Number 61503) just North of the washed out portion of Ringer Loop
on the newly acquired right of way.
ARTERIAL ❑
ACCESS
This project is hereby declared to be a public necessity and the County Engineer is hereby ordered and authorized to report
and proceed thereon as by law provided. (RCW 36.75.050, 36.80.030, 36.80.070).
IT IS FURTHER RESOLVED that an appropriation from the officially adopted road fund budget and based on the Director of
Public Works' estimate, is hereby made in the amounts and for the purposes shown:
PURPOSE
AMOUNT
TOTALS
PRELMINARY ENGINEERING
$
CONSTRUCTION ENGINEERING
$
RIGHT-OF-WAY ACQUISITION
$
SUB -TOTAL
$
COUNTY FORCES CONSTRUCTION
$ 35,000.00
CONTRACT CONSTRUCTION
$
SUB -TOTAL
$ 35,000.00
TOTAL PROJECT COST
$ 35,000.00
GRANT OR OTHER FUNDS
$
Grant Source: WSDOT
TOTAL COUNTY ROAD FUND ALLOCATION
$ 35,000.00
Lucas Huck, P.E.
County Engineer
❑ THIS PROJECT IS INCLUDED IN THE OFFICIALLY ADOPTED ANNUAL ROAD PROGRAM AS
ITEM NO. 06
® THIS PROJECT IS HEREBY MADE A PART OF THE OFFICIALLY ADOPTED ANNUAL ROAD PROGRAM IN
ACCORDANCE WITH RCW 36.81.130
IT IS FURTHER RESOLVED THAT:
❑ THE CONSTRUCTION IS TO BE ACCOMPLISHED BY CONTRACT IN ACCORDANCE WITH RCW 36.77.020 ET.SEQ.
® THE CONSTRUCTION IS TO BE ACCOMPLISHED BY COUNTY FORC€S, INN ACCOfBD_ANCE WITH RCW 36.77.065 AND
WAC 136-18.���
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ADOPTED this 9th day of October 2017. O. Attest.
= i 6
BOARD OF COUNTY COMMISSIONERS 5A
KITTITAS COUNTY, WASHINGTON
ABSENT
Chair Vi -
KITITTAS COUNTY
DEPARTMENT OF PUBLIC WORKS
SUDY SESSION STAFF REPORT
STUDY SESSION DATE: October 9, 2017
ACTION REQUESTED: Approve the Resolution to initiate a county
road project for the construction of a
turnaround on Ringer Loop Road.
BACKGROUND: The Department of Public Works recently
finalized the purchase of the Papineau
property in the vicinity of Ringer Loop road.
The roadway is no longer a loop and requires
the installation of a cul de sac to allow school
busses and other motor vehicles to turnaround
at the end of the road that is now washed out
by the Yakima River.
Public Works will construct the cul de sac with
County Forces and anticipates the total cost
will be about $35,000.
Public Works is planning to construct the
turnaround in October prior to the winter
season to avoid complications that were
experienced by the school busses last year.
INTERACTION: Public Works
RECOMMENDATION: Motion to approve the Resolution to initiate a
county road project for the construction of a
turnaround on Ringer Loop Road.
HANDLING: Return a copy of the Resolution to Public
Works.
ATTACHMENTS: Resolution
LEAD STAFF: Lucas Huck, County Engineer
RESOLUTION NO.
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF KITTITAS COUNTY, STATE OF WASHINGTON, in the matter
of initiating a county road project designated as:
CRP NO: 277-17 JOB NO: RC 1579-J2
IT IS HEREBY RESOLVED that Ringer Loop be improved as follows:
Upgrade Ringer Loop Road by installing a turnaround at MP 0.55 (Road
Log Number 51503) just North of the washed out portion of Ringer Loop
on the newly acquired right of way.
ARTERIAL ❑
ACCESS
This project is hereby declared to be a public necessity and the County Engineer is hereby ordered and authorized to report
and proceed thereon as by law provided. (RCW 36.75.050, 36.80.030, 36.80.070).
IT IS FURTHER RESOLVED that an appropriation from the officially adopted road fund budget and based on the Director of
Public Works' estimate, is hereby made in the amounts and for the purposes shown:
PURPOSE
AMOUNT
TOTALS
PRELMINARY ENGINEERING
CONSTRUCTION ENGINEERING
RIGHT-OF-WAY ACQUISITIONSUB-TOTAL
$
COUNTY FORCES CONSTRUCTIONCONTRACT
F35,000.00
CONSTRUCTION
SUB -TOTAL
$ 35,000.00
TOTAL PROJECT COST
$ 35 000.00
GRANT OR OTHER FUNDS
S
Grant Source: WSDOT
TOTAL COUNTY ROAD FUND ALLOCATION
$35,000,00
Lucas Huck, P.E.
County Engineer
❑ THIS PROJECT IS INCLUDED IN THE OFFICIALLY ADOPTED ANNUAL ROAD PROGRAM AS
ITEM NO. 06
® THIS PROJECT IS HEREBY MADE A PART OF THE OFFICIALLY ADOPTED ANNUAL ROAD PROGRAM IN
ACCORDANCE WITH RCW 36.81.130
IT IS FURTHER RESOLVED THAT:
❑ THE CONSTRUCTION IS TO BE ACCOMPLISHED BY CONTRACT IN ACCORDANCE WITH RCW 36.77.020 1
® THE CONSTRUCTION IS TO BE ACCOMPLISHED BY COUNTY FORCES IN ACCORDANCE WITH RCW 36.77.065 AND
WAC 136-18.
ADOPTED this 9th day of October 2017.
BOARD OF COUNTY COMMISSIONERS
KITTITAS COUNTY, WASHINGTON
Chair
Vice -Chair
Attest:
Clerk of the Board
Commissioner
KITTITAS COUNTY
DEPARTMENT OF PUBLIC WORKS
PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS
STUDY SESSION STAFF REPORT
STUDY SESSION DATE: October 9, 2017
TOPIC: Upper County Shop Site Development Planning
ACTION REQUESTED: Affirm Staffs Decision Contracting for Architectural
Support Preparing a Site Development Plan for Upper
County Shop
LEAD STAFF:
Mark R. Cook
RECOMMENDATION:
Affirm staffs decision contracting for architectural support developing a site
development plan for Upper County shop.
BREIFING SUMMARY:
• Staff desires moving forward developing the recently acquired Upper County
Shop Property
• Sufficient budget remains from 2017 acquisition supporting architectural support
services
• Defining site layout now facilitates construction of a sand shed in the 2018 budget
• Understanding overall site development issues allows intelligent decisions about
where to site the sand shed
BACKGROUND:
Recently, Public Works (PW) closed on property supporting relocation of the Upper
County Shop. Ongoing structural issues, limited storage space and small equipment bays
support relocation. The site is marginally wooded at this time. The parcels are currently
zoned residential. PW has an open professional services agreement with KPG for civil
engineering support services. KPG offers architectural support services as a portion of
their civil engineering division.
DISCUSSION:
Staff has met with KPG architects and has a final scope of work and fee estimate (Exhibit
1) for developing a site development plan for the new shop facility.
Staff envisions developing the site is a phased manner:
Phase 1: Site Development
o Planning site layout
Page 1 of 3
PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT
o Rezoning
o Lot clearing
• Phase H: Sand Shed Construction
• Phase III: Building Design and Permitting
• Phase IV: Building Construction
FISCAL IMPACTS:
The proposed fee for developing a site development plan is approximately $33,000.
Sufficient 2017 budget remains from acquisition supporting the proposed fee.
ATTACHMENTS:
Exhibit 1: KPG scope of work and fee estimate
Page 2 of 3
PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT
EXHIBIT 1: KPG PROPOSED SCOPE OF WORK AND FEE ESTIMATE
Page 3 of 3
PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT
Exhibit A
Scope of Work
Kittitas County Public Works
Maintenance Facility Programming and Master Plan
Task Order No. 04
Agreement No. KCPW-2017-19ENG3
October 2017
Introduction and Background: Kittitas County purchased a 6.61 acre site in Cie Elum, WA to be
the location for a new road maintenance facility replacingthe current 1 acre site. The project site
is located along State Route 903 at the intersection of No. 5 Mine Road. The County has requested
that KPG develop a program for the facility space needs as well as a master plan for the site. The
project was discussed during a meeting between KPG and the County on August 30, 2017.
Anticipated Project Phases (may overlap or be combined):
• Phase 1: Programming and Master Plan (Task Order #04)
• Phase 2: Design Sand and Salt Structure
• Phase 3: Construct Sand and Salt Structure
• Phase 4: Design Remainder of Maintenance Facility
• Phase 5: Construct Remainder of Maintenance Facility
TASK 1— PROJECT MANAGEMENT
Objective: Provide management of staff and resources, monitor and manage the project budget
and project schedule, and provide client contact.
1. Internal resource management and prioritization of resources.
2. Manage and maintain the project schedule and budget.
3. Prepare monthly progress reports and invoices.
4. Provide bi-monthly (twice per month) updates to the County PM via phone, as needed.
Deliverables:
1. Up to four (4) monthly progress reports.
Assumptions:
1. This phase of the project will not exceed four (4) months.
2. KPG may shift budget between tasks when authorized by the County.
3. Real Estate services to sell existing site will be provided in future phases.
4. Roof structure options for the sand and salt structure will be explored in Phase 2.
23 Wenatchee Ave, Suite 223, Wenatchee, WA 98801 P: 509.663.2711 www.ko .com
TASK 2 — INFORMATION GATHERING & CODE REVIEW
Objective: Gather, collate, and interpret available project information. Meet with users and
county project staff to determine what the project needs are. Perform a code and zoning review
to understand regulatory constraints of the site.
1. Perform research, code review, and zoning evaluation.
2. Conduct information workshops and interviews with users.
3. Conduct site visits to current Road Maintenance Facility and Project Site.
4. Phone calls as needed for the KPG to clarify project requirements.
Deliverables:
1. Code analysis, including known site utilization constraints.
2. Summary of workshops and interviews.
Assumptions:
1. One workshop of up to four (4) hours induration, including user interviews at the County's
Public Works office.
2. Two (2) site visits up to four (4) hours in duration, to current Road Maintenance Facility and
Project Site.
3. The County will provide available information in electronic format.
4. The County will have staff available for interview & data collection at meeting and site
visits.
5. The County will identify during this task if the mountain rescue team will require space and
what that space will be used for.
6. The new site is within the Cie Elum UGA and the Authority Having Jurisdiction will be the
City of Cie Elum.
TASK 3 — PROGRAM DEVELOPMENT
Objective: Develop a Program Document summarizing the findings from Task 2, illustrating the
space requirements for each building/structure.
1. Prepare a draft Program Document.
2. Provide an internal QA/QC review.
3. Present the draft Program Document to the County.
4. Incorporate County comments and finalize program document.
23 Wenatchee Ave, Suite 223, Wenatchee, WA 98801
P: 509.663.2711 www.kog.com
L` -
Deliverables:
1. Draft and final Program Document in electronic format (PDF).
Assumptions:
1. The Program Document will be the basis for master planning and design in future project
phases.
2. The draft Program Document presentation will not exceed two (2) hours and will beat the
County's Public Works office.
TASK 4 — MASTER PLAN DEVELOPMENT
Objective: Utilize the space requirements identified in the Program Document to develop a
Facility Master Plan for the site.
1. Prepare two (2) site layout alternatives, including future expansion capabilities.
2. Prepare Rough Order of Magnitude (ROM) cost estimates for both site layouts.
3. Provide an internal QA/QC review.
4. Present the site layout alternatives to the County.
5. Incorporate County comments and further develop the preferred or hybrid site layout.
6. Present the preferred alternative to the County.
7. Develop preferred alternative into the final Facility Master Plan.
Deliverables:
1. Site layout alternatives in electronic format and board mounted for presentation.
2. Preferred site layout alternative in electronic format and board mounted for presentation.
3. ROM for each layout in electronic format (PDF).
4. Final Facility Master Plan.
Assumptions:
1. The County will provide required geotechnical information.
2. The County will provide stormwater management strategy information sufficient to
develop a master plan for the site.
3. The County will provide topographical and land survey information, including site
boundaries, as needed.
4. The site layout alternatives presentation will not exceed two (2) hours and will beat the
County's Public Works office.
5. The preferred site layout presentation will not exceed one (1) hour and will beat the
County's Public Works office.
3
23 Wenatchee Ave, Suite 223, Wenatchee, WA 98801 P: 509.663.2711 ;iWWA[)g.com
MANAGEMENT RESERVE
Kittitas County may require additional services of the Consultant. The scope of these services will
be determined based on the unanticipated project needs or other considerations at the sole
discretion of Kittitas County. This work may include additional informational gathering,
coordination with other agencies, planning, design, and other items which were not anticipated
during the development of this scope of work.
These services will be authorized by Kittitas County under management reserve. At the time these
services are required, the Consultant shall provide a detailed scope of work and an estimate of
costs. The Consultant shall not proceed with the work until the County has authorized the work
and issued a notice to proceed.
END of Scope
23 Wenatchee Ave, Suite 223, Wenatchee, WA 98801 P: 509.663.2711 wmj k n com
Exhibit B
HOUR AND FEE ESTIMATE
Task Order No. 04
Agreement No. KCPW 2017-19ENG3
Client: Kittitas County Public Works
Project: Maintenance Facility Programirdng and Master Plan
Dem: Omber 2, 2017
Interdisciplinary Design
Task No
Task Description
Leha Hour i
Tote Moral and Labor FN
EK6nate by Task
Prme!pel
Serer Aroh!teal
AehrteIX
7echT!cmn
once
Admr!s s.r
5 16071
$ 12648
It 6505
S 6384
HOun
Fes
Task 1 - Project Management
1.1 imams Reewrce Ma ement
2
2
$ S61.42
1.2 M e Schedule eM Budget 1
1
2 1
1
1
2
1$ 26296
1.3 IMOnthly F rens Re rte 1
1
9 1
1
16
20
$ 1,52756
1.4 Bi -MOWN Ates
8
6
1011.64
Task Total
2
14
0
1s
32
$ 3;133 50
Task 2- Iniormeuon Gathering s Code Review
2.1 Res mh, COtle Review and Zonn Evm"itm
1
4
16
21
$ 1,n7.43
2.2 WOrkahO end IMervew,
8
8
16 1
$ 1,53224
2.3 June View
16 1
16
32
$ 3.064.48
24 Prom Cells for Works IMer a Clarification
4
4
a
$ 766.12
Task Totall
1
32
44
0
7r
$ 7,00027
Tank S- Pragram Deveapi,i
3.1 Orett Pro ram OocumeM
12
32
44
E 3599.36
32 QA/QC Ra.4aw
2
2
361.42
3.3 Preserta ot Drag Pr ram DOcuneM
6
4
1
10
$ 1,01908
3.4 Fnai Pr ram DocumeW
1
2
q
7 IS
699.67
Task Total
3
20
40
0 1
63 J
$ 6,679.73
Trek 4 - Master Nen DeveapmeM
4.1 Site La to Atternetives
32
16
48 is
5 088.16
42 ROM Cost Estimates
2
6
12
20
1 900 80
4.3 QA/QC Revlew
4
4
7M2 Skt
4.4 Presenmtior! at Site layaut Asermtivee
6
4
10
1,010.08
45 Preferred Site i -ay=
16
8
24
$ 2,544.08
4.6 Presertatim of Preferred Stte Layout
5
3
B
it 827.55
4.7 First Mester Nen
6
12
18
1,539.48
Task Tote
6
71
55
0
132
$ 13AUDD
PROJECT 7WAL HOURS AND LABOR FEE ESTIMATE
12
137
139
16
304
$ 29,660.67
Retmb enable osaot HarvSals" Costa
Mileage (P$0535M11e (Four R mrd Trips Sealfs to Eserstbum at 100 Miles EacchhWev1 $ 428 00
Pr:Mt,l $ 150.00
Tine Reimbursable Expanses $ 576 00
TOTAL FEE $ 90,137.67 !
Management Reaem $ 3,07977
TOTAL CONTRACT AMOUNT $ 93,151.44
FEE ESTIMATE 1022017
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KITTITAS COUNTY
DEPARTMENT OF PUBLIC WORKS
PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS
STUDY SESSION STAFF REPORT
STUDY SESSION DATE: October 9, 2017
TOPIC: BERK Financial Evaluation Contract — Road Fund CIP
ACTION REQUESTED: Affirm Staff's Decision Contracting with BERK
LEAD STAFF:
Mark R. Cook
RECOMMENDATION:
Execute a professional services agreement with Jacobs adding BERK as a sub -consultant
supporting current efforts developing the new 20 year transportation improvement plan.
BREIFING SUMMARY:
• Staff has been working with Jacobs sub -consultant Fehr and Peers creating a new
20 year transportation plan for the County
• Staff desires having a financial evaluation performed defining various funding
sources likely supporting build -out of project defined in the 20 year Capital
Improvement Plan (CIP)
• BERK consulting recently conducted financial analysis for regional 20 year CIPS
and has worked closely with Fehr and Peers in the recent past
BACKGROUND:
For the past several months, staff has been working with Fehr and Peers (a Jacobs sub -
consultant) developing a revised 20 year transportation plan supporting ongoing
comprehensive plan revision efforts. We are nearing completion of the 20 year CIP.
Current funding levels are expected to be insufficient allowing complete CIP buildout.
During the past several years, staff has successfully delivered numerous preservation
projects utilizing Road Fund reserves. Preservation projects typically have no state or
federal funding opportunities. The anticipated final 20 year CIP is expected to contain
numerous preservation projects throughout the life of the 20 year plan. Current funding
sources are expected to be depleted near the end of the current six year plan proposal.
DISCUSSION:
Current Road Fund levy rate and declining fuel tax revenue are insufficient funding
sources guaranteeing successful implementation of the adopted six year CIP — let alone
the anticipated 20 year CIP. Numerous funding mechanisms exist in state law and
current staff workload prohibits thoughtful evaluation. Staff has prepared a suggested
Page 1 of 3
PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT
scope of work and delivered it to Jacobs for forward to BERK for pricing. Staff
anticipates that the scope of work will likely cost somewhere in the $40,000 range.
Thoughtful consideration and evaluation of potential funding sources for future Road
Fund preservation project funding is essential. The Board is already seeing the impacts
of deferred maintenance on its road and bridge network and the impact is expected to
continue depleting Road Fund cash reserves.
FISCAL IMPACTS:
Staff anticipates an expenditure in the $40,000 range supporting staff's suggested scope
of work.
ATTACHMENTS:
Exhibit l: Staff Suggested Scope of Work
Page 2 of 3
PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT
EXHIBIT 1: STAFF SUGGESTED SCOPE OF WORK
Page 3 of 3
PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT
Staff Proposed Scope of Work: BERK Financial Evaluation, 2017 Long Range
Transportation Plan
September 13, 2017
mrc
Task 1: Obtain final twenty year transportation improvement plan
Consultant will obtain from Fehr and Peers Kittitas County's final twenty year
transportation construction plan. The plan will contain forecast level cost estimates for
funding.
Deliverable: Fehr and Peers 20 -year plan.
Task 2: Identify 20 year funding car)
Consultant will obtain historic County growth (assessor data records) for the past ten
years (2007 — 2017) and forecast likely growth trend supporting the build out year of the
20 year plan (2037). Using the forecast data and current road fund levy rate,
Consultant will evaluate the forecast road fund levy revenue against the funding
deficiency identified in Task 1. Consultant will obtain historic County fuel tax revenue
for the past ten years (2007-2017) and forecast the likely fuel tax revenue supporting
the build out year of the 20 year plan (2037). Using the forecast costs (levy + fuel)
Consultant will identify the forecast funding short fall supporting build out of the 20 year
plan.
Deliverable: Funding gap between 20 year plan demand and forecast revenue from
existing road fund and gas tax revenues. The financial demand for the first ten years
and last ten years will be identified.
Task 3: Alternatives Evaluation
Consultant will evaluate "sustainable" funding sources allowed by State statue including,
but not limited to: REET II, levy lift, countywide transportation benefit district, impact
fees, bonds, road improvement districts and other Consultant funding approaches.
Consultant will identify key preferred funding alternatives and prepare a letter report
detailing the pros and cons to each proposed funding source. Consultant will meet with
Public Works Management and workshop the alternatives arriving at a preferred suite of
funding sources.
Deliverable: Workshop with Public Works management identifying a preferred suite of
funding options for financial evaluation against the costs identified in Task 2.
Page 1 of 2
Task 4: Letter Report of Alternative Fundina Sources
Consultant will prepare a letter report detailing the results of applying Task 3 funding
sources to the Task 2 funding short fall. Consultant will provide a draft prior to final
report incorporating Public Works comments where appropriate.
Deliverable: Letterreport detailing the results of preferred funding sources against the
funding gap identified in Task 2.
Task 5: Board Presentation
Consultant will prepare presentation materials and present project results to the Kittitas
County Board of County Commissioners. Consultant will coordinate with Jacobs and
Fehr and Peers for a joint Consultant presentation.
Deliverable: Presentation of project results to the Kittitas County Board of County
Commissioners.
Page 2 of 2
KITTITAS COUNTY
DEPARTMENT OF PUBLIC WORKS
PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS
STUDY SESSION STAFF REPORT
STUDY SESSION DATE: October 9, 2017
TOPIC: Bowers Field Main Hangar and "T" Hangar Proposed Sale
ACTION REQUESTED: Direct Staff Define the Sale Process and Consult with the
Airport Advisory Board
LEAD STAFF:
Mark R. Cook
RECOMMENDATION:
Define the sales process, consult with the Airport Advisory Board and prepare a
recommendation for the Board returning on 10-23-2017 for Board direction.
BREIFING SUMMARY:
• Define the sales process for decision makers and potential purchasers
• Brief the Airport Advisory Board
• Return on the 23d with a recommendation and action plan
BACKGROUND:
Recently, staff was approached by a potential purchaser for two County owned. facilities
at Bowers Field: our "T" hangars and the main hangar. Staff has been working
intensively the past week providing decision making data to a potential purchaser.
Recently, staff obtained a structural evaluation of the "T" hangars and now better
understands the structural integrity of the building. It appears that the structure can
support retrofit of hangar doors.
The main hangar facility was reconstructed following its collapse resulting from the 1996
winter storm event. It appears that FEMA provided reconstruction funding. Staff is
currently in the process of understanding any obligations remaining from FEMA funding.
DISCUSSION:
Typically, staff would engage an appraiser to define the fair market value of the hangars.
Airports are all unique and any attempt identifying comparable valuations is expected to
be difficult. Staff anticipates a sealed bid process resulting from an advertised sale
process. The current potential purchaser displaying interest is racing a real estate
exchange deadline.
Page 1 of 3
PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT
FISCAL IMPACTS:
Undefined at this time.
ATTACHMENTS:
Exhibit 1: Site map
Page 2 of 3
PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT
EXHIBIT 1: SITE MAP
Page 3 of 3
PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT
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KITTITAS COUNTY
DEPARTMENT OF PUBLIC WORKS
PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS
STUDY SESSION STAFF REPORT
STUDY SESSION DATE: October 9, 2017
TOPIC: HLA Proposal Supporting Evaluation of Runway 7-25
ACTION REQUESTED: Direct Staff of Scope of Work Adjustments
LEAD STAFF:
Mark R. Cook
RECOMMENDATION:
Adjust the proposed scope of work and associated fee pursuant to Board direction.
BREWING SUMMARY:
• The Board has requested a second opinion concerning the temporary closure of
runway 7-25
• Staff asked HLA (Yakima) to prepare a scope of work and fee estimate
addressing the Board's desire
• The Airport Advisory Board heard HLA present their qualifications and accepted
them for the Board's assignment
• Staff has worked with HLA preparing a scope of work and fee estimate
• The fee is considerable ($68,000)
BACKGROUND:
Following Public Work's (PW) decision temporarily closing runway 7-25, the Board of
County Commissioners (Board) requested staff secure a second consultant opinion
concerning numerous 7-25 runway issues. The Board declared a local emergency on
runway 7-25 allowing staff to select an engineering firm for Airport Advisory Board and
Board consideration — addressing the immediacy of the situation. Staff selected HLA
from Yakima who provides engineering services to the Yakima Airport. Last year,
significant improvements were made to the Yakima Airport under HLA design and
supervision. HLA recently submitted their qualifications to the Airport Advisory Board
and the Board unanimously accepted HLA's qualifications for working on runway 7-25.
DISCUSSION:
Staff has worked with HLA creating a scope of work designed to complement work
already completed by its airport consultant Century West. The focus has been to generate
runway base data supporting a potential decision rehabilitating 7-25. Geotechnical
testing accounts for approximately $12K of the cost proposal. The balance is: pavement
design, rehabilitation options, cost estimates, design report, two meetings and a
presentation to the Board. PW understands that project funding is via the General Fund.
Page 1 of 4
PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT
If the Board desires a reduction in cost, we will need to negotiate a reduction in project
scope. Pavement design could be eliminated but for the fact that the geotechnical
evaluation is geared toward defining bearing capacity with end deliverable of a pavement
section design meeting design aircraft standards. We currently have rehabilitation cost
options generated by Century West that are not likely to change significantly. We could
eliminate the remaining meetings including the presentation to the Board.
FISCAL IMPACTS:
The effort is not currently budgeted in the Airport Fund. Reduction of the scope of work
cost can be achieved by reducing the proposed scope of work.
ATTACHMENTS:
Exhibit 1: HLA electronic mail
Exhibit 2: HLA Scope of Work and Standard Contract
Page 2 of 4
PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT
EXHIBIT 1: HLA ELECTRONIC MAIL
Page 3 of 4
PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT
Candie Leader
From:
Stephanie Ray <sray@hlacivil.com>
Sent:
Thursday, September 28, 2017 12:58 PM
To:
Mark Cook
Cc:
Mike Battle
Subject:
RE: Update
Good Afternoon Mark,
There are eight scope of work items identified for the work to be performed at Bower's Field.
1 Evaluate Site Conditions
2 Geotechnical Evaluation Assistance to Sub
3 Pavement Design
4 Rehabilitation Options:
a. Full pavement reconstruction
b. Replacement of existing pavement (Grind Overlay)
c. Pulverize existing wearing course and pave
5 Prepare Construction Cost Estimates
6 Attend (2) Meetings
7 Prepare Design Report
8 Presentation to County/Board
We received a subconsultant fee for material testing of $12,151.64 and combined with our fee, the total is $68,000.00.
We have available two different formats of contracts, unless the County has their own. The first is consistent with a
General Services Agreement, the second is what you have a draft copy of.
Please let us know if you should have any questions. We are ready to get going anytime.
Thanks
Stephanie
From: Mark Cook [mailto:mark.cook@co.kittitas.wa us]
Sent: Thursday, September 28, 2017 8:04 AM
To: Stephanie Ray <srav@hlacivil.com>
Subject: RE: Update
I need to see the fee and then I will prepare enabling documents for contract authorization. Thanks, Cook.
From: Stephanie Ray [mailto:srav(cbhlacivil.coml
Sent: Tuesday, September 26, 2017 6:20 PM
To: Mark Cook
Subject: Re: Update
Thanks Mark,
We discussed the timing with IMT and they are prepared to start immediately. I believe we are all in agreement
that this work is priority and all testing must be complete before or at the time of irrigation water turnoff.
Do you think we will need to present or should plan on attending the next commissioner meeting for
authorization of put contract?
,._.;EC1-'tF---,rv�.,... LT'•ntr,rl-s.�e
-------- Original message --------
From: Mark Cook <mark.cook@co.kittitas.wa.us>
Date: 9/26/17 6:04 PM (GMT -08:00)
To: Stephanie Ray <sravna.hlacivil.com>
Subject: RE: Update
Timing is critical. Please presume that you will expedite production of scope products and bill accordingly. I
do not see us having the luxury of dragging this thing out. I also recognize the cost of requesting that you
expedite. Let's start with the worst case price and let us determine what changes we want to make after
that. Regards, Cook.
From: Stephanie Ray rmaitto:sray(ahlacivil.com]
Sent: Tuesday, September 26, 2017 3:58 PM
To: Mark Cook
Cc: Mike Battle
Subject: RE: Update
Good Afternoon Mark,
Yes, we have a proposal from IMT. They have reviewed the various types of soils using their database and have found
there are 6 distinctive soil types under runway 7/25.
We are proposing 8 cores, 3 CBR tests, 3 moisture tests, and 6 sieve analysis for each soil type and subbase
type. Starting at the runway 7 end for approximately 3,900 feet, this would be a coring every 400-500 feet which is
consistent with FAA requirements. We would be transitioning the core locations across the runway; edge, center, edge
We are wrapping up our contract and will have it to you this week. Any additions or changes you want to make to the
draft scope of work?
Thanks
Steph
From: Mark Cookrmailto:mark.cook(7co.kittitas.wa usl
Sent: Monday, September 25,2017 1:06 PM
To: Stephanie Ray <sray@hlacivil.com>
Subject: Update
Any progress getting numbers from subcontractors — Bowers Field? Regards, Cook.
Mark R. Cook, PE
Public Works Director
Direct line: 509-962-7692
Cellular'. 509-859-6879
Electronic mail address: mark.cook(a)co.kittitas.wa.us
EXHIBIT 2: HLA SCOPE OF WORK AND STANDARD CONTRACT
Page 4 of 4
PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT
ENGINEERING SERVICES AGREEMENT
FOR
BOWER'S FIELD, KITTITAS COUNTY
Runway 07/25 Rehabilitation Improvements
This Agreement, made this day of 2017, by and between Kittitas
County, 411 North Ruby Street, Suite 1, Ellensburg, Washington 98926, hereinafter called the
"OWNER" and HLA Engineering and Land Surveying, Inc. (HLA), 2803 River Road, Yakima,
Washington 96902, hereinafter called the "ENGINEER."
WITNESSETH, that the OWNER intends to improve Bower's Field in Kittitas County,
Washington, consisting of the following Items:
1. Perform Geotechnical Analysis on Runway 7/25 to determine condition of
existing infrastructure improvements including subgrade, subbase, and
subdrains. This analysis is intended to verify the condition of the subgrade and
subbase of Runway 7/25 to formulate rehabilitation options and prepare a
pavement design.
2. Prepare a pavement design for Runway 7/25 using the runway category B -II and
the airport's fleet mix and using the pavement design software FAARFIELD.
3, Provide recommendations to the OWNER, including cost estimates, to
rehabilitate Runway 7/25. The anticipated options include full reconstruction of
the pavement section including subbase; removal and replacement of the
wearing course; and rubbelization of the existing asphalt surface with new
wearing course.
4. All analysis will be prepared for use on future phases of work and consistent with
FAA requirements such that if desired by the OWNER and justified by FAA,
Airport Improvement Program (AIP) funding may be utilized.
EMPLOYMENT OF ENGINEER
The OWNER hereby employs the ENGINEER and the ENGINEER accepts and agrees to
perform the following services for the Project during the 2017-2018 calendar years.
A. INVESTIGATION AND REHABILITION OPTIONS
Evaluate site conditions of Runway 7/25 to include an inventory of existing
site features such as subdrain locations and access structures, existing
lights and conduit locations, and existing navigational equipment which may
be impacted by reconstruction or rehabilitation work. Items will be field
measured for use in considering rehabilitation options and preparing cost
estimates.
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It Is anticipated the runway width and length will be reduced to a width of
60 -feet wide and 3,700 -feet long.
It is anticipated a topographic survey of Runway 7/25 will be provided by
Kittitas County.
2. Through a subconsultant, prepare a geotechnical evaluation of the existing
improvements focused on the new runway dimensions. The geotechnical
evaluation is anticipated to include soil borings; California Bearing Ratio
(CBR) testing; moisture tests; measurements to ground water; evaluation of
the existing pavement section profile documenting the subgrade
compaction, depth and gradation of base rock, and asphalt pavement
thickness; and determination of frost depth.
3. Prepare an asphalt pavement design using FAARFIELD. The pavement
design shall be based on the recommendations and forecasts in the Airport
Master Plan Update and the Airport Layout Plan on file with the Federal
Aviation Administration.
4. Based on the geotechnical evaluation and inventory of existing site
features, prepare three (3) options for rehabilitation of Runway 7/25. The
options being considered include:
a. Full pavement section reconstruction;
b. Replacement of the existing pavement section, if the subbase is in a
condition to support the fleet mix.
C. Rubbleize the existing asphalt pavement and construct a new
asphalt pavement surface.
5. For the three (3) options listed above, prepare construction cost estimates.
6. Attend up to two (2) meetings with Kittitas County Staff necessary to
provide project updates.
7. Prepare a design report containing all testing information and evaulations
for the purposes of formulating future phases of work and provide to the
OWNER.
8. Conduct a formal presentation to the Kittitas Board of County Commission
at a time and date set by the Board.
9. To the maximum extent possible, all work shall be consistent with policies
and guidance from the Federal Aviation Administration.
B. OPTIONAL TESTING
Conduct deflectometer or other non-destructive tests to evaluate vertical
displacement of the existing asphalt surface. The tests would reveal failure
in the pavement section. Although valuable such testing cannot be used for
the basis of pavement design using FAARFIELD.
QX.M edc&T*Op,de V ;ea Caunrylzol T20r]-08-28 Boners Fidd PmRcl Farm�laWnAca Page
Finalize Scope of Services September 8, 2017
Fee Proposal September 8, 2017
Project Formulation September — November 2017
It. COMPENSATION FOR ENGINEERING SERVICES
The OWNER shall pay the ENGINEER the following fees as complete compensation for
all services rendered as herein agreed:
A. The OWNER shall pay the ENGINEER for the services as set forth in Section I of
this Agreement, on a lump sum basis using hourly rates per Exhibit A of this
Agreement.
The fee for services set forth in Section LA $XX,XXX, not to exceed.
B. Fee for services over the estimated total will be negotiated and agreed upon
between the OWNER and the ENGINEER in writing prior to performance of said
services,
C. ENGINEER will submit monthly invoices on or about the first day of the month for
ENGINEER's Professional Services actually completed during the prior month.
OWNER agrees to pay the invoiced amounts within 45 days of receipt of invoice.
111. OWNER'S RESPONSIBILITIES
A. The OWNER shall make available to the ENGINEER all technical data that is in the
OWNER's possession required by the ENGINEER relating to his work.
The OWNER shall pay for all permits and licenses that may be required by local,
state, or federal authorities; and shall secure the necessary land, easements, and
rights of way required for the Project.
IV. ENGINEER'S RESPONSIBILITIES
A. OWNER's review or approval of, or payment for, any plans, drawings, designs,
specifications, reports, and incidental work or services furnished hereunder shall
not in any way relieve the ENGINEER of responsibility for the technical adequacy,
completeness, or accuracy of its work and the project work. OWNER's review,
approval, or payment for any of the services shall not be construed to operate as a
waiver of any rights under this Agreement or at law or any cause of action arising
out of the performance of this Agreement.
B. In performing work and services hereunder, the ENGINEER and its subcontractors,
subconsultants, employees, agents, and representatives shall be acting as
independent Contractors and shall not be deemed or construed to be employees or
agents of OWNER in any manner whatsoever. The ENGINEER shall not hold itself
out as, nor claim to be, an officer or employee of OWNER by reason hereof and
will not make any claim, demand, or application to or for any right or privilege
applicable to an officer or employee of OWNER. The ENGINEER shall be solely
responsible for any claims for wages or compensation by ENGINEER employees,
G:1CaM aTackOM Wdi,gan1*YnIA20174&N Boa's FieldAMWIFmrto ,dm Pege3
agents, and representatives, including subconsuitants and subcontractors, and
shall save and hold OWNER harmless therefrom,
C. INDEMNIFICATION:
ENGINEER agrees to defend, indemnify, and hold harmless the OWNER,
its elected officials, agents, officers, and employees (hereinafter "parties
protected") from (1) claims, demands, liens, lawsuits, administrative and
other proceedings, and (2) judgments, awards, losses, liabilities, damages,
penalties, fines, costs and expenses (including legal fees, costs, and
disbursements) of any kind claimed by third parties arising out of, or related
to any death, injury, damage or destruction to any person or any property to
the extent caused by any negligent act, action, default, error or omission or
willful misconduct arising out of the ENGINEER's performance under this
Agreement. In the event that any lien is placed upon the OWNER's
property or any of the OWNER's officers, employees or agents as a result
of the negligence or willful misconduct of the ENGINEER, the ENGINEER
shall at once cause the same to be dissolved and discharged by giving
bond or otherwise.
2. OWNER agrees to indemnity, defend, and hold the ENGINEER harmless
from loss, cost, or expense, including legal fees, of any kind claimed by
third parties, including without limitation such loss, cost, or expense
resulting from injuries to persons or damages to property, to the extent
caused by the negligence or willful misconduct of the OWNER, its
employees, or agents in connection with the Project.
1 If the negligence or willful misconduct of both the ENGINEER and the
OWNER (or a person identified above for whom each Is liable) is a cause of
such third -party claim, the loss, cost, or expense shall be shared between
the ENGINEER and the OWNER in proportion to their relative degrees of
negligence or willful misconduct and the right of indemnity will apply for
such proportion.
4. Nothing contained in this Section or this Agreement shall be construed to
create a liability or a right of indemnification in any third party.
D. In any and all claims by an employee of the ENGINEER, any subcontractor,
anyone directly or indirectly employed by any of them, or anyone for whose acts
any of them may be liable, the indemnification obligations under this Agreement
shall not be limited in any way by any limitation on the amount or types of
damages, compensation, or benefits payable by or for the ENGINEER or a
subcontractor under workers' or workmens' compensation acts, disability benefit
acts, or other employee benefit acts.
E. It is understood that any resident engineering or inspection provided by
ENGINEER is for the purpose of determining compliance with the technical
provisions of Project specifications and does not constitute any form of guarantee
or insurance with respect to the performance of a Contractor. ENGINEER does not
assume responsibility for methods or appliances used by a Contractor, for a
Contractor's safety programs or methods, or for compliance by Contractors with
laws and regulations. OWNER shall use its best efforts to ensure that the
construction contract requires that the Contractor(s) indemnify and name OWNER,
the OWNER's and the ENGINEER's officers, principals, employees, agents,
G:\Comrad; 6 Task OmersV(iniWe CdMt�2091e0 i)-pB ]9 Brrviefe Flea Pn ucl FW.MLAIMP.W O Page 4
representatives, and engineers as additional insureds on Contractor's insurance
policies covering the Project, exclusive of insurance for ENGINEER professional
liability.
SUBSURFACE INVESTIGATIONS: In soils, foundation, groundwater, and other
subsurface investigations, the actual characteristics may vary significantly between
successive test points and sample intervals, and at locations other than where
observation, exploration, and investigations have been made. Because of the
inherent uncertainties in subsurface evaluations, changed or unanticipated
underground conditions may occur that could affect total Project cost and/or
execution. These conditions and cost/execution effects are not the responsibility of
the ENGINEER, to the extent that ENGINEER has exercised the applicable
standard of professional care and judgment in such investigations.
V. INSURANCE
A. At all times during performance of the work, ENGINEER shall secure and maintain
in effect Insurance to protect the OWNER and ENGINEER from and against all
claims, damages, losses, and expenses arising out of or resulting from the
performance of this Agreement. ENGINEER shall provide and maintain in force
Insurance in limits no less than that stated below, as applicable. The OWNER
reserves the right to require higher limits should it deem it necessary in the best
interest of the public.
Commercial General Liabifty Insurance: Before this Contract is fully
executed by the parties, ENGINEER shall provide the OWNER with a
Certificate of Insurance as proof of commercial liability insurance and
commercial umbrella liability Insurance with a total minimum liability limit of
two million dollars ($2,000,000.00) per occurrence combined single limit
bodily injury and property damage, and two million dollars ($2,000,000.00)
general aggregate. The certificate shall clearly state who the provider is,
the coverage amount, the policy number, and when the policy and
provisions provided are in effect Said policy shall be in effect for the
duration of this Contract. The policy shall name the OWNER, its elected
officials, officers, agents, employees, and volunteers as additional insureds.
The insured shall not cancel or change the insurance without first giving the
OWNER a thirty (30) calendar day prior written notice. The insurance shall
be with an insurance company or companies rated A -VII or higher in Bests
Guide and admitted in the State of Washington.
2. Commercial Automobile Liability Insurance:
a. If ENGINEER owns any vehicles, before this Contract is fully
executed by the parties, OIC shall provide the OWNER with a
Certificate of Insurance as proof of commercial automobile liability
insurance and commercial umbrella liability insurance with a total
minimum liability limit of two million dollars ($2,000,000.00) per
occurrence combined single limit bodily injury and property damage.
Automobile liability will apply to "Any Auto" and be shown on the
certificate.
b. If ENGINEER does not own any vehicles, only "Non -owned and
Hired Automobile Liability" will be required and may be added to the
G:1unlraGe 8 Tusk ONers1KIY'JS Cwn[�SZJ1i1Y01i-0B-R BawePs Feltl Rd,6C FertliWaMou.(bc Page 5
commercial liability coverage at the same limits as required in that
section of this Agreement, which is Section V.A.1. entitled
"Commercial Liability Insurance."
C. Under either situation described above in Section V.A.2.a. and
Section V.A.2.b., the required Certificate of Insurance shall clearly
state who the provider is, the coverage amount, the policy number,
and when the policy and provisions provided are in effect Said
policy shall be In effect for the duration of this Agreement. The
policy shall name the OWNER, its elected officials, officers, agents,
employees, and volunteers as additional insureds. The insured shall
not cancel or change the insurance without first giving the OWNER
a thirty (30) calendar day prior written notice. The insurance shall
be with an insurance company or companies rated A -VII or higher in
Best's Guide and admitted in the State of Washington.
3. Statutory workers' compensation and employer's liability insurance as
required by State law.
4. Professional Liability Coverage: Before this Agreement Is fully executed by
the parties, ENGINEER shall provide the OWNER with a Certificate of
Insurance as proof of professional liability coverage with a total minimum
liability limit of two million dollars ($2,000,000.00) per claim combined single
Ilmit bodily Injury and property damage, and two million dollars
($2,000,000.00) aggregate. The certificate shall clearly state who the
provider is, the coverage amount, the policy number, and when the policy
and provisions provided are in effect. Said policy shall be in effect for the
duration of this Agreement. The insured shall not cancel or change the
insurance without first giving the OWNER thirty (30) days prior written
notice. The Insurance shall be with an Insurance company or companies
rated A -VII or higher in Best's Guide. If the policy is written on a claims
made basis, the coverage will continue in force for an additional two (2)
years after the completion of this Agreement.
Failure of either or all of the additional insureds to report a claim under such
insurance shall not prejudice the rights of the OWNER, its officers,
employees, agents, and representatives thereunder. The OWNER and the
OWNER's officers, principals, employees, representatives, and agents shall
have no obligation for payment of premiums because of being named as
additional insured under such insurance. None of the policies issued
pursuant to the requirements contained herein shall be canceled, allowed to
expire, or changed in any manner that affects the rights of the OWNER until
thirty (30) days after written notice to the OWNER of such intended
cancellation, expiration or change.
VI. RESERVATIONS AND COMPLIANCE
A. The ENGINEER reserves the right to obtain the services of other Consulting
Engineers experienced in Airport work to prepare and execute the work which is
related to the Project within the scope of services and fees contained herein. All
subcwnsultants are subject to the review and approval of the OWNER. The
OWNER acknowledges that quality assurance testing, electrical, and pavement
specialist subconsultants will be utilized for this Project.
G'1Conaaos&TaskCad6161M_ I COOn[YWIMO17-O 296N '6F-iWPpj.CrCn,L.Ylondm Page
VII. TERMINATION OF AGREEMENT
A. The OWNER may, by written notice, terminate this Contract In whole or in part at
any time, either for the OWNER's convenience or because of failure to fulfill the
Contract obligations. Upon receipt of such notice services must be immediately
discontinued (unless the notice directs otherwise) and all materials as may have
been accumulated in performing this Contract, whether completed or in progress,
delivered to the OWNER.
B. If the termination is for the convenience of the OWNER, an equitable adjustment
in the Contract price will be made, but no amount will be allowed for anticipated
profit on unperformed services.
C. If the termination is due to failure to fulfill the ENGINEER's obligations, the
OWNER may take over the work and prosecute the same to completion by
Contract or otherwise. In such case, the ENGINEER is liable to the OWNER for
any additional cost occasioned to the OWNER thereby.
D. If, after notice of termination for failure to fulfill Contract obligations, it is
determined that the ENGINEER had not so failed, the termination will be deemed
to have been effected for the convenience of the OWNER. In such event;
adjustment in the Contract price will be made as provided in paragraph B of this
clause.
E. The rights and remedies of the OWNER provided in this clause are in addition to
any other rights and remedies provided by law or under this Contract.
The OWNER and the ENGINEER hereby certify that the ENGINEER has not been
required, directly or indirectly, as an express or implied condition in connection with
obtaining or carrying out this Agreement to:
A. Employ or retain, or agree to employ or retain, any firm or persons.
B. Pay, or agree to pay, to any firm, person, or organization any fee, contribution,
donation, or consideration of any kind.
IX. SUCCESSORS AND ASSIGNMENTS
A. The OWNER and ENGINEER each bind themselves, their partners, successors,
executors, administrators, and assigns to the other parties to this Agreement, and
to the successors, executors, administrators, and assigns of such other party in
respect to all covenants of this Agreement.
B. Except as above, neither the OWNER nor the ENGINEER shall assign, sublet, or
transfer their Interest or obligation hereunder in this Agreement without the written
consent of the other.
G.IContrdcla 8 Task Or s%ltilacCoanly,ffiIA801]-0&29 So it Field Profedf FartnuleLc doe Page 7
C. It is understood by the OWNER and the ENGINEER that the FAA is not a party to
this Agreement and will not be responsible for engineering costs except as should
be agreed upon by the OWNER and the FAA under a Grant Agreement for the
Project. OWNER approval of this Engineering Services Agreement is conditioned
upon and subject to FAA approval.
X. TITLE VI ASSURANCES
The ENGINEER agrees that It will comply with pertinent statutes, Executive Orders and
such rules as are promulgated to ensure that no person shall, on the grounds of race,
creed, color, national -origin, sex, age, or handicap be excluded from participating in any
activity conducted with or benefiting from Federal assistance.
This provision binds the Contractors from the bid solicitation period through the completion
of the Contract. This provision is in addition to that required of Title VI of the Civil Rights
Act of 1964.
This provision also obligates the tenanttconcessionalre/lessee or its transferee for the
period during which Federal assistance is extended to the Airport through the Airport
Improvement Program, except where Federal assistance is to provide, or is in the form of
personal property; real property or interest therein; structures or improvements thereon.
In these cases, the provision obligates the party or any transferee for the longer of the
following periods:
A. The period during which the property is used by the Airport sponsor or any
transferee for a purpose for which Federal assistance is extended, or for another
purpose involving the provision of similar services or benefits; or
B. The period during which the Airport sponsor or any transferee retains ownership or
possession of the property.
COMPLIANCE WITH NONDISCRIMINATION REQUIREMENTS
During the performance of this Contract, the ENGINEER, for itself, its assignees, and
successors in interest (hereinafter referred to as the °Contractor) agrees as follows:
A. COMPLIANCE AND REGULATIONS: The Contractor (hereinafter Includes
consultants) will comply with the Title VI List of Pertinent Nondiscrimination
Statutes and Authorities, as they may be amended from time to time, which are
herein Incorporated by reference and made a part of this Contract.
B. NON-DI,CRIMINATION• The Contractor, with regard to the work performed by it
during the Contract, will not discriminate on the grounds of race, color, or national
origin in the selection and retention of subcontractors, including procurements of
materials and leases of equipment. The Contractor will not participate directly or
indirectly in the discrimination prohibited by the Acts and the Regulations, including
employment practices when the Contract covers any activity, project, or program set
forth in Appendix B of 49 CFR part 21.
O:IComracv 8 Task OMM MWS GWO14.01MU1T-08-R 8,~s F: d Projec Fwmula: ar Juc Page 8
C.
MATERIALS AND EQUIPMENT: In all solicitations, either by competitive bidding, or
negotiation made by the Contractor for work to be performed under a subcontract,
including procurements of materials, or leases of equipment, each potential
subcontractor or supplier will be notified by the Contractor of the Contractor's
obligations under this Contract and the Acts and the Regulations relative to Non-
discrimination on the grounds of race, color, or national origin.
D. INFORMATION AND REPORTS• The Contractor will provide all Information and
reports required by the Acts, the Regulations, and directives issued pursuant thereto
and will permit access to its books, records, accounts, other sources of information,
and its facilities as may be determined by the Sponsor or the FAA to be pertinent to
ascertain compliance with such Acts, Regulations, and instructions. Where any
information required of a Contractor is in the exclusive possession of another who
fails or refuses to furnish the information, the Contractor will so certify to the Sponsor
or the FAA, as appropriate, and will set forth what efforts it has made to obtain the
information.
E. SANCTIONS FOR NONCOMPLIANCE: In the event of a Contractor's
noncompliance with the Non-discrimination provisions of this Contract, the Sponsor
will impose such Contract sanctions as it or the FAA may determine to be
appropriate, including, but not limited to:
1. Withholding payments to the Contractor under the Contract until the
Contractor complies: and/or
2. Cancelling, terminating, or suspending a Contract, in whole or in part.
F INCORPORATION OF PROVISIONS: The Contractor will include the provisions of
paragraphs A through F from this section in every subcontract, including
procurements of materials and leases of equiprpent, unless exempt by the Acts, the
Regulations and directives issued pursuant thereto. The Contractor will take action
with respect to any subcontract or procurement as the Sponsor or the FAA may direct
as a means of enforcing such provisions including sanctions for noncompliance.
Provided, that if the Contractor becomes involved in, or is threatened with litigation by
a subcontractor, or supplier because of such direction, the Contractor may request the
Sponsor to enter into any litigation to protect the interests of the Sponsor. In addition,
the Contractor may request the United States to enter into the litigation to protect the
interests of the United States.
During the performance of this Contract, the Contractor, for itself, its assignees, and
successors in interest (hereinafter referred to as the "Contractor") agrees to comply with the
following Non-discrimination statutes and authorities; including but not limited to:
A. Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2DOOd et seq., 78 stat. 252),
(prohibits discrimination on the basis of race, color, national origin);
B. 49 CFR part 21 (Non-discrimination in
Department of Transportation - Effectuation
1964);
Federally -Assisted Programs of the
of Title VI of The Civil Rights Act of
G1Gon1rx;s B T3_fi ON91. ..u, GaanlyM17V Cil J-98 29 Bower% Fie' i Pn.;.xl F^m � ala: dce Page 9
C. The Uniform Relocation Assistance and Real Property Acquisition Policies Act of
1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or
whose property has been acquired because of Federal or Federal -aid programs
and projects);
D. Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 at seq.), as
amended, (prohibits discriminatlon on the basis of disability); and 49 CFR part 27;
E. The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 at seq.),
(prohibits discrimination on the basis of age);
F. Airport and Airway Improvement Act of 1982, (49 USC § 471, Section 47123), as
amended, (prohibits discrimination based on race, creed, color, national origin, or
sex);
G. The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope,
coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age
Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by
expanding the definition of the terms "programs or activities' to include all of the
programs or activities of the Federal -aid recipients, sub -recipients and Contractors,
whether such programs or activities are Federally funded or not);
H. Titles II and III of the Americans with Disabilities Act of 1990, which prohibit
discrimination on the basis of disability in the operation of public entities, public and
private transportation systems, places of public accommodation, and certain
testing entities (42 U.S.C. §§ 12131 — 12189) as implemented by Department of
Transportation regulations at 49 CFR parts 37 and 38;
I. The FAA's non-discrimination statute (49 U.S.C. § 47123) (prohibits discrimination
on the basis of race, color, national origin, and sex);
J. Executive Order 12898, Federal Actions to Address Environmental Justice in
Minority Populations and Low -Income Populations, which ensures discrimination
against minority populations by discouraging programs, policies, and activities with
disproportionately high and adverse human health or environmental effects on
minority and low-income populations;
K. Executive Order 13166, Improving Access to Services for Persons with Limited
English Proficiency, and resulting agency guidance, national origin discrimination
includes discrimination because of limited English proficiency (LEP). To ensure
compliance with Title VI, you must take reasonable steps to ensure that LEP
persons have meaningful access to your programs (70 Fed. Reg. at 74087 to
74100);
L. Title IX of the Education Amendments of 1972, as amended, which prohibits you
from discriminating because of sex in education programs or activities (20 U.S.C.
1681 at seq).
GACDWW1a Tae Cu rsW I ass colmyMak'o17-08-23 8o Fiam moxa aortrvl.bo doe Page 10
XI. MINORITY BUSINESS$ ENTERPRISE tMBEI ASSURANCES
A. POLICY: It is the policy of the Department of Transportation (DOT) that minority
business enterprises as defined in 49 CFR Part 23 shall have the maximum
opportunity to participate in the performance of contracts financed in whole or in
part with federal funds under this Agreement.
B. MBE OBLIGATION: The Contractor agrees to ensure that minority business
enterprises as defined in 49 CFR Part 23 have the maximum opportunity to
participate in the performance of contracts and subcontracts financed in whole or in
part with federal funds provided under this Agreement. In this regard, all
Contractors shall take all necessary and reasonable steps in accordance with 49
CFR Part 23 to ensure that minority business enterprises have the maximum
opportunity to compete for and perform contracts. Contractors shall not
discriminate on the basis of race, color, national origin, or sex in the award and
performance of DOT -assisted contracts.
XII. LITIGATIQN FEES AND EXPENSES
In the event suit or action be instituted to enforce any of the terms or conditions of this
Agreement, the losing party shall pay to the prevailing party, in addition to the costs and
disbursements allowed by statute, such sum as the court may adjudge reasonable as
attorney fees in such suit or action, in both trial and appellate court. Since the FAA is not
a party to this Agreement, it cannot be held liable for actions under this section.
XIII. GOVERNING LAW
This Agreement shall be governed by the laws of the State of Washington. Venue shall be
in Yakima County.
IN WITNESS WHEREOF, the OWNER and the ENGINEER hereto have made and executed
this Agreement the day and year first above written.
•L lirl�t��I
ENGINEER:
KITTATAS COUNTY HLA ENGINEERING AND LAND SURVEYING INC.
BY: BY;
Mark Cook, PE Michael T. Battle. PE
TITLE: Public Works Director TITLE: President
ATTEST:
TITLE:
G;C.W, :k fl Tssk Onlers',gt :ue :.a✓r d120vn2017-0$-29 Goerrs Fig i Pits! PormulCon.Ox Page 11
EXHIBIT "A"
GAC.,r. dTask ONe,'Ahhs G'u'ys"01 T2p1]0&2B Noxe/e FIeM Prujeri comulati�n.tlw
EXHIBIT "A"
SCHEDULE OF RATES
FOR
HLA Enaineerina and Land Surveying, Inc.
Effective January 1, 2017, through December 31, 2017
Senior Principal Engineer
$196.00 per hour
Licensed Principal Land Surveyor
$191.00 per hour
Licensed Principal Engineer
$175.00 per hour
Licensed Professional Engineer
$160.00 per hour
Other Licensed Professional
$160.00 per hour
Licensed Professional Land Surveyor
$146.00 per hour
Project Engineer
$131.00 per hour
Senior Planner
$120.00 per hour
Contract Administrator
$120.00 per hour
CAD Technician
$115.00 per hour
Resident Engineer/Inspector
$109.00 per hour
Senior Engineering Technician
$109.00 per hour
Surveyor
$109.00 per hour
Surveyor on Two Man Crew
$104.00 per hour
Surveyor on Three Man Crew
$92.00 per hour
Engineering Technician
$77.00 per hour
Word Processing Technician
$77.00 per hour
Vehicle Mileage
$0.535 per mile
EXHIBIT "A"
SCHEDULE OF RATES
FOR
HLA Enulneeri sl and Land Surveying, Inc.
Effective January 1, 2018, through December 31, 2018
Senior Principal Engineer
$202.00 per hour
Licensed Principal Land Surveyor
$197.00 per hour
Licensed Principal Engineer
$181.00 per hour
Licensed Professional Engineer
$165.00 per hour
Other Licensed Professional
$165.00 per hour
Licensed Professional Land Surveyor
$150.00 per hour
Project Engineer
$136.00 per hour
Senior Planner
$124.00 per hour
Contract Administrator
$124.00 per hour
CAD Technician
$119.00 per hour
Resident Engineer/Inspector
$112.00 per hour
Senior Engineering Technician
$112.00 per hour
Surveyor
$112.00 per hour
Surveyor on Two Man Crew
$107.00 per hour
Surveyor on Three Man Crew
$95.00 per hour
Engineering Technician
$79.00 per hour
Word Processing Technician
$79.00 per hour
Vehicle Mileage
Federal Rate
KITTITAS COUNTY
DEPARTMENT OF PUBLIC WORKS
PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS
STUDY SESSION STAFF REPORT
STUDY SESSION DATE: October 9, 2017
TOPIC: Limited FRO Services at Bowers Field
ACTION REQUESTED: Direct Staff Prepare a Service Proposal for Board
Consideration
LEAD STAFF:
Mark R. Cook
RECOMMENDATION:
Solicit a suite of services from various service providers supporting limited Fixed Base
Operator services at Bowers Field.
BREIFING SUMMARY:
• Current FRO services terminate on 11/08/2017
• Bowers Field FBO services are defined in KCC 19.04.130 (Exhibit A attached)
• Central Washington University (CWU) occupies our main hangar
• Issuing a RFP for services will likely extend beyond 11/08/17
BACKGROUND:
Midstate Aviation has been providing Fixed Base Operator (FBO) services for over
twenty years at Bowers Field. The current list of services is provided as Exhibit B. The
County currently credits Midstate $20,000/year for the service package against the cost of
Midstate's land lease.
Recently, staff met with CWU representatives discussing FBO services, and they have
responded with an informal proposal.
DISCUSSION:
Procurement of FRO services has not been conducted in many years. The resident of the
main hangar has a unique position relative to being a service provider. Eliminating any
potential from third party claims of unfair competition, staff suggests issuing a Request
for Proposals (two week advertising run) with an opening on November 3, 2017.
It appears that the County should prepare to issue its own Notice to Airmen (NOTAM) in
the absence of an FRO beyond 11/08/2017. Recent attempts to start the process with
Northrup Gruman have been unsuccessful.
Pagel of 5
PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT
Staff recommends a comprehensive review of KCC 19.04.130 during fiscal 2018.
Conditions are changing on the airport and FBO services are overdue for such a review.
FISCAL IMPACTS:
The County has historically paid $20,000 per year for FBO services. The 2017 airport
fund has budgeted $20,000 for FBO services.
ATTACHMENTS:
Exhibit 1: KCC 19.04.130
Exhibit 2: Midstate Aviation FBO services
Exhibit 3: Preliminary CWU proposal
Page 2 of 5
PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT
EXHIBIT 1: KCC 19.04.130
Page 3 of 5
PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT
Kittitas County Board of County Commissioners I County Code I Tide 19 Airports
Fixed base operation (FBO).
"Fixed base operation (FBO)" shall mean any agent or business entity licensed to conduct business in
the state for the purpose of providing any or all of the commercial aeronautical activities herein
defined.
Fixed based operations shall be comprised of either of two types:
Full Service FBO - meets specific minimum leasing requirements as hereinafter defined and
provides all of the following services:
a. Air taxi and/or charter;
b. Flight training;
c. Aircraft rental and/or sales;
d. Aircraft airframe, engine and accessory repair and maintenance;
e. Sale of aircraft parts;
In addition to the above, the full service FBO may provide public sales of aviation fuels and
lubricants.
2. Limited Service FBO - provides one or more of the aeronautical services listed In subsections (1)
(A) through (1)(E) above as a limited or specialized commercial aeronautical activity and does
not meet the minimum leasing requirements for a full service FBO as herein defined. (Ord. 92-
24 (part), 1992).
httpl/www.co.Idttitas.wa.os/boclwmtycodehitlel9.aspx[10/4/2017 5:08:03 PM]
EXHIBIT 2: MIDSTATE AVIATION FBO SERVICES
Page 4 of 5
PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT
BOARD OF COUNTY COMMISSI4
COUNTY OF KITTITAS
STATE OF WASHINGTON
RESOLUTION
RESOLUTION TO APPROVE FIXED BASE OPERATOR SERVICES AT
BOWERS FIELD
WHEREAS: Kittitas County currently receives Fixed Base Operator (FBO) services
from Midstate Aviation; and
WHEREAS: Kittitas County and Midstate Aviation desire revising the FBO service
package supporting airfield operations at Bowers Field; and
WHEREAS: The FDO service package is attached to Midstate Aviation's Bowers Field
lease agreement as "Exhibit B";
NOW, THERFORE BE IT RESOLVED The Board of County Commissioners does
hereby in the best interest of the public, move to approve said Resolution adopting a
revised "Exhibit B" to Midstate Aviation's lease at Bowers Field.
ADOPTED this 3rd day of November, 2015, at Ellensburg, Washington
GOMM1......
,ltpdty C lcirof the Board
BOARD OF COUNTY COMMISSIONERS
KITTITAS COUNTY, WASHINGTON
❑I" j'
Gary Berndt, Chairmarl
Obie t r Br!cn, Vice -Chairman
rPuul.tc�toll. ('ertmisai�snce
Kittitas County October 26, 2015 Exhibit B
Fixed Base Operator Services - $20,000 per year lessee credit
Maintain and staff FBO office, to include a pilot lounge, transient pilot weather
information and flight planning room, and vending machines a minimum of 8 hours
per day, 6 days per week.
Furnish, clean, and stock restrooms available to the general public 24 hours per day,
7 days per week.
Provide courtesy vehicles for transient pilot use subject to availability.
Manage County tie -down area.
Coordinate with Airport Manager and file NOTAMS with FAA as required for
safety of operations.
Act as security monitor for airport access through drive-thru and walking gates.
Consult with Airport Manager and support personnel when requested on Airport
Issues.
Operate an aircraft maintenance and repair facility including airframe, engine, and
accessory repairs.
Provide housing of County owned fuel facility computer and warning systems.
Manage fuel facilities. Provide Avgas and Jet fuels for local and transient pilot use.
Provide Jet refueling truck for full service fueling on request.
Midstate Aviation Lease Page 8
EXHIBIT 3: PRELIMINARY CWU SERVICE PROPOSAL
Page 5 of 5
PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT
From: Paul Ballard — Dean, College of Education and Professional Studies
To: Mark Cook — Director, Kittitas County Public Works (Airport Manager)
Date: October 4, 2017
Subject: Proposal to provide Fixed Base Operator (FBO) Services at Bowers Field
Dear Mr. Cook:
Subsequent to our discussion at our meeting on September 25, 2017 regarding CWU's intent to
provide FBO services at Bowers Field Airport, we are proposing to provide the following
services within the $20,000 worth of our lease credit:
1. Public Restroom: CWU will provide public restroom for all at Bowers Field and will
cover supplies and custodial service 24/7.
2. Pilot Lounge/Flight Planning Facilities: CWU will provide lounge area available for
pilots to use during normal business hours.
3. Limited Airport Security: CWU will monitor visitors/pilots for TSA compliance for
defined limited area to include the 2 main gates and 2 automatic car gates located near
CWU business locale. Note: CWU staff have TSA training.
4. Focused Airport Management/Coordination: This could include:
a. provide notification to County when there are items such as maintenance issues
requiring County resources such as lighting issues, runway safety issues, etc that
assist the County management/operation of the airport;
b. serve as the on-call advisor to the County for compliance questions regarding
FAA and state ordinances;
c. contact identified County staff to recommend NOTAM's to be filed (during
defined business hours);
d. (d) Runway check once a day (Monday through Saturday); and
e. (e) Tie Down Management: (i) *Provide ropes, tie downs to visiting pilots for a
service fee, (ii) *Overnight tie down needs — collect Tail #'s to County so they
400 E. University Way e Ellensburg WA 98926-7515 • 509.963.2364
EEO/AAffITLE IX INSTFUTION . TDD 509.963-3323
can collect fees; (f) Monitor Unicom Radio Frequency during defined business
hours.
5. Rental Car Arrangement: CWU has a current agreement with Enterprise Rent a Car.
CWU Aviation dispatching department could coordinate car rental services for transient
pilots. There could also be a call out service that CWU Aviation will provide after hours.
6. Pilot Supplies: CWU will stock and make available the pilot supply items including
charts, pilot training kits, headsets, bags, books and other required items for both the
students and seasoned pilot. Service fee will be charged.
7. Ground Power Unit: CWU will provide reliable aircraft ground power unit(s) for
transient pilots. Service fee will be charged.
8. Aircraft interior Detail Work: CWU will provide aircraft interior detail work. Service fee
will be charged.
9. Overnight Hangar Space: CWU will provide overnight hangar space for parking transient
aircraft (subject to space availability). Service fee will be charged.
Beyond the $ 20,000 lease credit, CWU proposes that these additional FBO services could
be negotiated for fee, as need arises:
1. Management of Notice to Airmen (NOTAM): This would include a formal list of
individuals submitted to FAA who will ensure NOTAM's for Bowers Field are issued in
a manner that meets FAA guidelines for the protection and safety of aircraft pilots.
NOTAM Support 24/7.
2. Airport Management/Coordination: Full or targeted additional services regarding
management of airport. CWU would be main contact to manage County resources
(electricians, county staff, contractors) on Airport maintenance (lighting, runway support,
snow removal, weed maintenance, etc).
3. Monitor Unicom Radio Frequency: CWU will monitor Unicom Radio Frequency.
*Business Hours defined (7 a.m. to 5 p.m.) Monday thru Saturday.
400 E. University Way • Ellensburg WA 98926-7515 • 509.963.2364
EEO/AA/rrrLE IX INSTITUTION • TDD 509.963-3323