HomeMy WebLinkAbout2017-11-08-minutes-event-center-study-session11/08/2017 MINUTES 1
COMMISSIONERS' MINUTES
KITTITAS COUNTY, WASHINGTON
COMMISSIONERS AUDITORIUM
SPECIAL MEETING
WEDNESDAY 3:00 P.M. NOVEMBER 8, 2017
Board members present: Chairman Paul Jewell; Vice-Chairman Laura
Osiadacz; and Commissioner Obie O’Brien.
Others: Mandy Buchholz, Deputy Clerk of the Board II; Jill Scheffer,
Event Center Director; Jerry Pettit, Auditor; Julie Sorenson,
Program Assistant; Kittitas County Fair Board Members: Greg Zempel &
Heather Harrell and 2 members of the public.
SPECIAL MEETING KVEC STUDY SESSION COMMISSIONERS
At 3:00 p.m. Chairman Jewell opened a Special Meeting to meet with
Jill Scheffer, Event Center Director.
Ms. Scheffer presented handouts and stated she had 5 topics that
needed to be discussed outside of her normal Study Session due to
time sensitivity and/or her needing direction.
FOLLOW UP INTERNAL RENTAL RATES EVENT CENTER
Ms. Scheffer presented handouts to the Board. She explained that the
Rental Rates were originally on a previous Agenda session with the
Board however it was pulled to allow for further time to consider
what was being proposed.
There was discussion on what types of groups/committees should be
paying and what ones should not. Chairman Jewell stated that the
General Fund is not going to be paying to use the facility as it’s
just moving money from one area of the budget to another within the
same fund and that wastes Staff time billing and paying all in the
same fund. He stated that to save some time for the Event Center
Staff they can have County Staff (whoever is booking it) be
responsible for setting up the rooms.
Ms. Scheffer asked the Board to look through the proposed document
(Kittitas Valley Event Center Policy and Reduction Rate for County
Reservations), and send feedback to her. She was directed to work
with Judy Pless, Budget and Finance Director, and Commissioner
Osiadacz to finalize the details.
AGREEMENT DAVIS AMUSEMENTS EVENT CENTER
The Board directed Ms. Scheffer to put the Agreement between
Kittitas County and Davis Amusements onto the next Agenda Session.
11/08/2017 MINUTES 2
REPORT 4-H FACILITY USE REPORT EVENT CENTER
The Board proposed allowing 4-H to use the old Fair office for their
use. They asked Julie Sorenson, Program Assistant to get
feedback/input from the 4-H groups and report back on how that offer
was received and or any concerns.
RATES UPDATE RENTAL RATES – KVEC EVENT CENTER
Ms. Scheffer provided Rental Rates as they currently stand and
what’s being proposed in 2018. She stated that she collected rates
for similar facilities and came up with a competitive number.
The Board asked for additional time to review.
REQUEST POP TICKETS – CHRISTMAS SALE EVENT CENTER
Greg Zempel, Fair Board Director stated that Davis Amusements is
considering raising their ticket prices. He stated that Davis
Amusements has not raised their prices in quite a while. He stated
that the Fair Board did some brainstorming and wanted the BoCC to
consider allowing a limited time Christmas sale. He said they are
thinking they would have no more than 500 tickets available and a
location in the Upper County and Lower County to set up for sales.
He said there are still some funds in the Fair Board’s Advertising
Budget and that would be used to promote this sale. He stated that
he would like to see this opportunity given before prices are
increased.
The Board appreciated the Fair Boards initiative and thinking
outside the box and expressed their support for the idea.
OTHER BUSINESS
Ms. Scheffer asked for assistance in how to do a Budget Amendment.
The Board directed her to work with Judy Pless, Budget & Finance
Director. Ms. Scheffer indicated that she has tried and due to it
being Budget time Ms. Pless is swamped and hasn’t been able to get
back to her. Jerry Pettit, Auditor encouraged Ms. Scheffer to reach
out again and or anyone in the Finance Division can help. He stated
that their website has a lot of useful tips for the Budget Amendment
process as well.
The meeting was adjourned 3:54 p.m.
KITTITAS COUNTY COMMISSIONERS
DEPUTY CLERK OF THE BOARD KITTITAS COUNTY, WASHINGTON
11/08/2017 MINUTES 3
Mandy Buchholz Paul Jewell, Chairman