HomeMy WebLinkAbout2017-07-24-minutes-public-works-study-sessionKITTITAS COUNTY COMMISSIONERS
Public Works Study Session
Regular Meeting
Monday July 24, 2017 -1:30 PM
Commissioners' Auditorium
205 West Sth Room 109 - Ellensburg
9. Call to Order
2. Request to Approve a Resolution to Award the Huntzinger Road Safety Improvements
Project.
3. Request to Approve a Resolution and a Notice of Call for Sealed Bias for the University
Way Bridge Project.
4. Request to Approve a Resolution to Award Additional Distressed County Sales and Use
Tax Funding to the City of Cie Elum for Emergency Repairs for the Cle Elum Downtown
Bathrooms Restoration Project in the amount of $25,000.00.
5. Lund Lane Road Improvement Discussion.
6. Kittitas County Road Standards - Task Order with KPG
7. Other business
8. Adjourn
Created on 7/18/2017 2:01:21 PM
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THOSE PRESENT:
3FKITTZT1L43 CO
DEPARTMENT OF PUBLIC WORKS
Mark Cook, Director
STUDY SESSION MINUTES
July 24, 2017
Paul Jewell, Laura Osiadacz (BOCC); Mark Cook, Candie
Leader, Luke Huck (DPW); Clay Myers (SO)
REQUEST TO APPROVE A RESOL UTION TO AWARD THE HUNTZINGER ROAD
SAFETY IMPR 0 VEMENTS PROJECT:
Luke stated that this is the first project that Public Works has done 100% in house for design,
survey and advertisement. Two bids were received with one close to the Engineer's estimate and
one that was 5% lower than the Engineer's estimate, which was Petersen Brothers, Inc. That is
the construction company that recently did the guardrail work on Westside Road. He presented
the resolution for consideration. Discussion was held.
Board Direction:
Commissioner Jewell called for a motion. Commissioner Osiadacz made a motion to
approve the Resolution to Award the Huntzinger Road Safety Improvements Project as
presented. Commissioner Jewell seconded the motion and Resolution 2017-116 was
approved as presented.
REQ UEST TO APPROVE A RESOL UTIONAND A NOTICE OF CALL FOR SEALED
BIDS FOR THE UNIVERSITY WAY BRIDGE PROJECT:
Luke reported that early in 2017 there was a resolution that enabled Public Works to fund the
shortfall of approximately $445,000 for the Dolarway Roundabout — WSDOT project. As a
result of that resolution there was a section in there that stipulated that the bridge repairs for the
University Way Bridge would be performed prior to the annexation and turning over the
roadway to the City of Ellensburg. As a result, Public Works has advanced that project from the
2018 construction season to the 2017 construction season. Staff met with faculty from Central
Washington University to discuss closure timelines. A closure date of September 18th -- October
2"d was agreed upon which allows them to get through move in for students. Staff is also
working to get letters out to local business owners that have seen impacts from the roundabout
project. Luke stated that a press release will go out after Labor Day to inform the public of the
closure. Discussion was held.
411 N. Ruby, Suite #1 TEL (509) 962-7523
Ellensburg, WA 98926 FAX (509) 962-7663
Dept. of Public Works
Page 2
Board Direction:
Commissioner Jewell called for a motion. Commissioner Osiadacz made a motion to
approve the Resolution and a Notice of Call for Sealed Bids for the University Way Bridge
Project as presented. Commissioner Jewell seconded the motion and Resolution 2017-117
was approved as presented.
REQUEST TO APPROVE A RESOL UTION TO AWARD ADDITIONAL DISTRESSED
CO UNTY SALES AND USE TAX FUNDING FOR EMER GENCY REPAIRS FOR THE
CLE EL UM D 0 WNTO WN BA THR OOMS RESTORA TION PR OJECT IN THE AMOUNT
OF $25,000.00:
Mark gave background on the Public Facilities fund and the intent of the funds for projects. He
continued that last week he attended the Conference of Government (COG) meeting and
discussion was had on the applications and score sheets. It was brought to staff's attention that
in an absence of consultation with Public Works by the COG this award occurred last year with
no Board of County Commissioner action taken. Staff is now presenting the resolution for
consideration and approval. Discussion was held.
Board Direction:
Commissioner Jewell called for a motion. Commissioner Osiadacz made a motion to
approve the Resolution to Award an Additional $25,000 Distressed County Sales and Use
Tag Funds to the City of Cle Elum for Emergency Repairs for the Cle Elum Downtown
Bathrooms Restoration Project as Recommended by the Conference of Governments as
presented. Commissioner Jewell seconded the motion and Resolution 2017-118 was
approved as presented.
L UND LANE ROAD IMPROVEMENT DISCUSSION:
Mark stated that Lund Lane is a private road that a local developer is utilizing to access
planned unit development that was approved by the Board of County Commissioners known as
Big Creek. He continued that discussions were held in 2016 and early 2017. The key point is
that the private road segment has to be improved to a public standard. The issue in this case is
that the road would likely remain private even though it will be improved to a public standard
because it's held by at least four (4) easement owners. These easement owners would have to
agree to dedicate the road to the county. Staff will reach out to the community this week and
have a conversation about the private road status. Mark added that the fear of the residents living
on Lund Lane would be an increase in speed by the traveling public once the roadway is
widened. He added that the opportunity exists, in conversation with the developer, to do some
realignment of the existing road. There is a structure with a pump control feature in the
easement that would be at risk if the widening project were to happen. Mark continued that the
next piece that is attached to that is the existing wooden bridge structure across the upper part of
the canal. The bridge is a Bureau of Reclamation bridge and it is going to have to be removed
with a new public bridge created by order of the Board of County Commissioners. Mark stated
411 N. Ruby, Ste. #1 TEL (509) 962-7523
Ellensburg, WA 98926 FAX (509) 962-7663
Dept. of Public Works
Page 3
that staff has made application to the Bureau of Reclamation (BOR) and will likely hear from
them shortly with a notice to proceed. The construction and demolition of the existing bridge is
the burden of the developer. Although staff will be working with the developer to make sure the
proper structure is placed. Knowing that the bridge is moving forward it's a good time to start
engaging the community on the impacts of keeping the road private. The concern from Public
Works has been, and continues to be is essentially a public road serving sixty (60) residents of
the approved Planned Unit Development there is some thought they could close the road. In
which case we would not have public access that we were seeking with the bridge and other
public road construction. Mark added that there is some advantage to see if that section can
come into the road network for public dedication. There are two paths we can go down. We can
either lobby and reach consensus from the easement owners to petition for the road to be
established on network, in which case we would be providing snow removal and ongoing
maintenance on the roadway and the other option is condemnation by the Board of County
Commissioners. Staff is committed to having conversations this week about this issue with the
easement owners. Discussion was held regarding the public road standard and how the roadway
is to be built. Commissioner Jewell recapped the conversation with questions on how the
easement owners can close the roadway. Mark replied that the County does not have any right of
way of the private road. Further discussion was held. Commissioner Jewell added that closing
that road is not an acceptable alternative and staff needs to find a way to prevent that from
happening. Commissioner Osiadacz added that staff will be contacting landowners that are
adjacent to Lund Lane to discuss what the roadway will look like. She has received several
emails with concerns about speeds and what will occur as the improvements are made. One of
her goals is to work with the developer and meeting with the property owners and find ourselves
in a position where everyone is agreeable to the outcome. Commissioner Jewell asked to discuss
the improvements because he feels this is another piece to the issue. Discussion was held
regarding the roadway improvements and the traveling public.
Board Direction:
No Direction.
KITTITAS COUNTY ROAD STANDARDS —TASK ORDER WITH KPG.
Mark stated that staff has been looking at the road standards. The last update that was minimal
was in 2015. Staff is anxious to update the current road standards to be more user friendly and
have been having several discussions with one of our consultants KPG. Staff has seen other
county standards and they far exceed what our road standards are currently. Staff would like to
make a draft run at updating these standards in 2017 with a presentation to the Board in 2018
after outreach to the public and stakeholders. Commissioner Jewell commented that the last time
the road standards had a broad update was as far back as 2007-2008. Mark replied that it was in
2005. Commissioner Jewell added that he is favor of an update; however, he is concerned about
staff doing a full draft without a stakeholder group being involved in the process. Mark
commented that staff would like to come back at another study session with a proposal for what
the stakeholder group would look like and would prefer to have a document for the stakeholder
group to review and get some body of work together for them. Discussion was held.
411 N. Ruby, Ste. #1 TEL (509) 962-7523
Ellensburg, WA 98926 FAX (509) 962-7663
DepL of Public Works
Page 4
Board Direction:
Begin draft and involve stakeholders in updates.
LOCAL TRAFFIC ONLYDISCUSSIONFOR NELSON SIDING ROAD:
Mark stated that several weeks back staff briefed the Board on several issues along Nelson
Siding Road due to closures and construction on I-90. Mark had a chance to look at statutes
where the Public Health Officer can close the roadway due to the public urination and other
health concerns. He added that the Board has the ability to temporarily close the road to all class
of vehicles due to the increase of traffic on a regular basis. If this path of road closure was to be
gone down the logistics of who would close the road and who would manage the closure. When
the speed limit was lowered on the road this caused an extra burden on law enforcement to
enforce the change. The speed lowering did not help with the amount of traffic volume. Mark
contacted the regional engineer from South Central Region of Washington State Department of
Transportation as the Board requested to schedule a meeting to discuss the issue and he has not
received a response. Commissioner Jewell indicated to wait another week and then follow up
with another phone call. Commissioner Osiadacz spoke to Undersheriff Myers being present and
he spoke to the issue and presented a handout showing the calls and infractions in the Upper
County area from May 1, 2017 to July 23, 2017. Discussion was held.
Board Direction:
Follow up with Washington State Department of Transportation to get the meeting
scheduled.
OTHER BUSINESS.
CARROLL ROAD UPDATE:
Mark stated that staff met with the Board several weeks back regarding the traffic on Carroll
Road. After that meeting staff deployed traffic counters to track the speeds and traffic volumes.
When the results of that study came back staff wasn't satisfied with the results due to the
placement of the counters. They were redeployed in a different area of the roadway and have
been out for week and will remain out for at least another week. Once this data is collected and
compiled Mark stated he will bring those results back to the Board for discussion.
491 N. Ruby, Ste. #1 TEL (509) 962-7523
Ellensburg, WA 98926 FAX (509) 962-7663
Dept. of I-ublic Works
Page 5
HYAK DRIVE UPDATE:
Mark presented that in another response to speeding conditions on Hyak Drive, staff did a speed
study last year that confirmed speeding on the roadway. Staff looked at various strategies and
the area is poor for the placement of speed signs that are interactive because of the snowfall and
the technology of those signs. Temporary traffic calming devices cannot be deployed due to
snow removal efforts. Staff looked to national guidance that reported some good response to the
perception of narrowing the roadway with striping markings. The new markings were signed
and created ten foot lanes from thirteen foot lanes. Unfortunately, this did not help with the
speed reduction and the new speed data confirms that. Crews will go and remove the markings
with fog seal within the next couple of days. The next plan is to deploy some permanent rumble
strips. Discussion was held.
-&a Oe 1,126 -1 � ,
Mark Cook, Director
411 N. Ruby, Ste. #1 TEL (509) 962-7523
Ellensburg, WA 98926 FAX (509) 962-7663
BOARD OF COUNTY COMMISSIONERS
COUNTY OF KITTITAS
STATE OF WASHINGTON
RESOLUTION NO. 2017 -116
TO AWARD THE CONTRACT FOR
THE HUNTZINGER ROAD SAFETY IMPROVEMENTS PROJECT
AND AUTHORIZE THE PUBLIC WORKS DIRECTOR TO EXECUTE SAME
WHEREAS: The Department of Public Works solicited bids for the Huntzinger Road
Safety Improvements Project contract in accordance with RCW 36.77.020
Contract Procedures; and
WHEREAS: Sealed bids were opened on July 14, 2017, at 10:00 am in the Kittitas
County Permit Center, Department of Public Works, 411 N. Ruby Street,
Suite 1, Ellensburg, Washington; and
WHEREAS: Two (2) bids were received for the prescribed work. The Director of
Public Works recommends the lowest responsive bid be accepted.
NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners, in
the best interest of the public, does hereby award the contract for the
Huntzinger Road Safety Improvements Project to Petersen Brothers, Inc.
in the amount of $407,526.59.
BE IT FURTHER RESOLVED that the Director for the Department of Public Works is
authorized to sign the contract documents for said project.
DATED on this 24th day of July, 2017, at Ellensburg, Washington.
t:
clerk of the Board- Julie Kjorsvik
the Board- Mandy Buchholz
BOARD OF COUNTY
COMMISSIONERS
KITTITAS COUNTY, WASHINGTON
ABSENT
Obie O'Brien, Commissioner
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BOARD OF COUNTY COMMISSIONERS
COUNTY OF KITTITAS
STATE OF WASHINGTON
RESOLUTION NO. 2017 -113
TO AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO AUTHORIZE A
NOTICE OF CALL FOR BIDS FOR THE UNIVERSITY WAY BRIDGE PROJECT
WHEREAS: The University Way bridge over the Burlington Northern Santa Fe railroad
tracks is in need of repair; and
WHEREAS: Public Works has advanced the bridge repairs in conformance with Section
two of Resolution 2017-058; and
WHEREAS: The plans and specifications for the University Way Bridge are complete; and
WHEREAS: This Construction Project is included on the Six Year Transportation
Improvement Plan and the Annual Construction Plan; and
NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners, in the
best interest of the public, does hereby direct the Director of Public Works to
prepare a Notice of Contractors for a call for bids.
BE IT FURTHER RESOLVED that bids will be received until 10:00 am on Wednesday
August 9, 2017 at the office of the Department of Public Works, 411 North
Ruby Street, Suite 1, Ellensburg, Washington, to be publicly read aloud after
10:00 am on Wednesday, August 9, 2017, in the Department of Public
Works, Ellensburg, Washington.
DATED on this 24th day of July, 2017, at Ellensburg, Washington.
(faWul'Te—well,
COUNTY COMMISSIONERS
LINTY, WASHINGTON
Chairman
Attest:
Clerk of the Board- Julie Kjorsvik
L sia acz, Vice -Chairman
Pfty,�Clerk of the Board- Mandy Buchholz
�o
°_
�SHNG10N
" 11111iinWWO
ABSENT
Obie O'Brien, Commissioner
Page 1 of 2
Public Notice
Kittitas County, Ellensburg WA
KITTITAS COUNTY
STATE OF WASHINGTON
CONTRACT DOCUMENTS
INVITATION TO BID
KITTITAS COUNTY — UNIVERSITY WAY BRIDGE IMPROVEMENTS
KITTITAS COUNTY ELLENSBURG, WASHINGTON
Sealed bids will be received by the Kittitas County Public Works, at the reception desk located at 411 North Ruby Street,
Suite 1, Ellensburg, Washington until 10:00 AM on *** August 9, 2017 *** and will then and there be opened and publicly
read for the construction of the improvements.
All bid proposals shall be accompanied by a bid proposal deposit in cash, certified check, cashier's check, or surety bond in
an amount equal to five percent (5%) of the amount of such bid proposal. Should the successful bidder fail to enter into such
contract and furnish satisfactory performance and payment bonds within the time stated in the specifications, the bid
proposal deposit shall be forfeited to the Kittitas County Public Works.
The right is reserved to reject any and all bids and to waiver informalities in the bidding.
Complete digital project bidding documents, including plans and specifications, are available at wry W.(Auestcdn.c0rP. You
may download the digital plan documents for $10 by inputting Quest project #5273453 on the website's Project Search
page. Please contact QuestCDN.com at 952-233-1632 or info(q',q1!estcdn corn for assistance in free membership
registration, downloading, and working with this digital project information.
Informational copies of maps, plans and specifications are on file for inspection at the Kittitas County Public Works, 411
North Ruby Street, Suite 1, Ellensburg, WA 98926.
The Kittitas County in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 USC 2000d to
2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the
Secretary, Part 21, Nondiscrimination in Federally -Assisted Programs of the Department of Transportation issued
pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into
pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full
opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race,
color, national origin, or sex in consideration for an award.
The improvement for which bids will be received is described below:
This Contract provides for the improvement of University Way Bridge over the BNSF Railroad tracks, including the
construction of approach slabs, concrete substructure repairs, minor drainage modifications, and other work, all in
accordance with the attached Contract Plans, Contract Provisions, and the Standard Specifications.
Specifications may be seen at the office of the Board of Commissioners and online at http://www.co.kittitas.wa.us/notices/
of the Board
Publish:
file:///C:/Users/candie.leader/Downloads/newspaper-text%20(6).html 7/18/2017
Page 2 of 2
Daily Record: 0712612017; 08/02/2017
Daily Journal of Commerce: 07/26/2017; 08/02/2017
file:///C:/Users/candie.leader/Downloads/newspaper-text%20(6).html 7/18/2017
BOARD OF COUNTY COMMISSIONERS
COUNTY OF KITTITAS
STATE OF WASHINGTON
RESOLUTION
NO. - 11??
TO AWARD AN ADDITIONAL $25,000.00 DISTRESSED COUNTY SALES AND
USE TAX FUNDS TO THE CITY OF CLE ELUM FOR EMERGENCY REPAIRS
FOR THE CLE ELUM DOWNTOWN BATHROOMS RESTORATION
PROJECT AS RECOMMENDED BY THE CONFERENCE OF GOVERNMENTS
WHEREAS: The 1999 Legislature did pass RCW 82.14.370 Sales and Use Tax
for Public Facilities in rural counties; and
WHEREAS: These funds are for the purpose of financing Public Facilities
which are defined as bridges, roads, domestic and industrial water
facilities, sanitary sewer facilities, earth stabilization, storm sewer
facilities, railroad, electricity, natural gas, buildings, structures,
telecommunications infrastructure, transportation infrastructure or
commercial infrastructure and port facilities in the State of
Washington.
WHEREAS: The COG as directed, met to review the emergency application to
consider if it met the economic development needs of the county
and communities within the county; and
WHEREAS: The COG is recommending awarding an additional $25,000.00
from the Public Facilities Fund balance to the City of Cle Elum for
Emergency Repairs for the Cle Elwin Downtown Bathrooms
Restoration Project; and
WHEREAS: The restroom, in its current state, presents a safety concern; and
NOW, THEREFORE BE IT RESOLVED: The Board of County Commissioners, after
due consideration, does hereby accept the Conference of Government's recommendation
to award $25,000.00 to the City of Cle Elum for emergency repairs for the Cle Elum
Downtown Bathrooms Restoration Project from the 2017 Sales and Use Tax for Public
Facilities in Rural Counties in accordance with RCW 82.14.370.
DATED this 24th day of July, 2017, at Ellensburg, Washington.
BOARD OF COUNTY COMMISSIONERS
TTI WS
COUNTY, WASHINGTON
au ewell, Chairman
Attest:
❑ Clerk of the Board- Julie Kjorsvik
U,+Deimty, Clerk of the Board- Mandy Buchholz
Vice -Chairman
ASSENT
Obie O'Brien, Commissioner
KITTITAS COUNTY
DEPARTMENT OF PUBLIC WORKS
SUDY SESSION STAFF REPORT
STUDY SESSION DATE: July 24, 2017
ACTION REQUESTED: Approve the Resolution to Award the
Huntzinger Road Safety Improvements Project.
BACKGROUND: The Department of Public Works solicited bids
for the Huntzinger Road Traffic Safety contract
in accordance with RCW 36.77.020 Contract
Procedures. Sealed Bids were opened on July
14, 2017 at 10am.
Two (2) bids were received for the prescribed
work. The lowest responsive bid was Petersen
Brothers, Inc., in the amount of $407,526.59
approximately 5% under the Engineer's
Estimate of $431,316.90.
This contract provides for safety improvements
of Huntzinger Road, by installing guardrail as
needed from I-90 to the State Park.
The total HSIP funds allocated for construction
improvements on Westside Road and
Huntzinger Road was $511,402.00. The
Westside Road Safety project was completed
with approximately $136,760.00 of HSIP funds
still available for reimbursement. The
remaining $271,066.59 required to complete the
Huntzinger Road improvements will be
funded by the road fund.
Future investments from Grant County PUD
along the Huntzinger corridor has motivated
Public Works to be proactive and improve
safety by protecting existing roadside hazards
with guardrail.
The cost increase was associated with the
aforementioned increase of use which spurred
the decision to deploy safety rail on both the
east and west side of the road rather than just
the river side as previously estimated.
INTERACTION: Public Works
RECOMMENDATION: Motion to approve the Resolution to Award
the Huntzinger Road Safety Improvements
Project contract and authorize the Director of
Public Works to sign said contract documents.
HANDLING: Return a copy of the Resolution to Public
Works.
ATTACHMENTS: Resolution, Bid Tabulations
LEAD STAFF: Lucas Huck, County Engineer
BOARD OF COUNTY COMMISSIONERS
COUNTY OF KITTITAS
STATE OF WASHINGTON
RESOLUTION NO. 2017 -
TO AWARD THE CONTRACT FOR
THE HUNTZINGER ROAD SAFETY IMPROVEMENTS PROJECT
AND AUTHORIZE THE PUBLIC WORKS DIRECTOR TO EXECUTE SAME
WHEREAS: The Department of Public Works solicited bids for the Huntzinger Road
Safety Improvements Project contract in accordance with RCW 36.77.020
Contract Procedures; and
WHEREAS: Sealed bids were opened on July 14, 2017, at 10:00 am in the Kittitas
County Permit Center, Department of Public Works, 411 N. Ruby Street,
Suite 1, Ellensburg, Washington; and
WHEREAS: Two (2) bids were received for the prescribed work. The Director of
Public Works recommends the lowest responsive bid be accepted.
NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners, in
the best interest of the public, does hereby award the contract for the
Huntzinger Road Safety Improvements Project to Petersen Brothers, Inc.
in the amount of $407,826.59.
BE IT FURTHER RESOLVED that the Director for the Department of Public Works is
authorized to sign the contract documents for said project.
DATED on this 24th day of July, 2017, at Ellensburg, Washington.
Attest:
❑ Clerk of the Board -Julie Kjorsvik
BOARD OF COUNTY
COMMISSIONERS
KITTiTAS COUNTY, WASHINGTON
Paul Jewell, Chairman
Laura Osiadacz, Vice -Chairman
❑ Deputy Clerk of the Board- Mandy Buchholz
Obie O'Brien, Commissioner
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KITTITAS COUNTY
DEPARTMENT OF PUBLIC WORKS
STUDY SESSION STAFF REPORT
AGENDA DATE: July 24th, 2017
ACTION REQUESTED: Approve a Notice of Call for Seated Bids for the University
Way Bridge Project
BACKGROUND: The University Way Bridge over the Burlington Northern
Santa Fe railroad tracks is need of repair. Damage to the
substructure has been identified on the girders and the cross
beams.
Additionally, settlement at both bridge approaches have been
identified resulting in the design and proposed construction of
new approach slabs.
Resolution 2017-058 funding the shortfall of $445,000 for the
construction of the Dolarway Roundabout, required the
County to move forward with the required repairs.
The Engineers estimate for the proposed project is
approximately $215,000.
This project will repair the damaged substructure and install
approach slabs. The contract will require early cure high
strength concrete to expedite construction. A two week
closure will be required to accommodate the construction as
traffic is not manageable over the bridge due to conflicts with
width and concrete cure efforts.
A full closure is anticipated to be in effect the evening of
September 18`x' through October 2"d 2017. These closure
dates have been communicated and agreed upon with Central
Washington University.
Bids are scheduled to be opened on August 9th; 2017 at 10:00
a.m. in the Public Works Department.
INTERACTION: Public Works
RECOMMENDATION: Move to approve Notice of Call for Sealed Bids for the
University Way Project,
HANDLING: Return one (1) copy to Public Works
ATTACHMENTS: Notice of Call for Bids
LEAD STAFF: Lucas Huck, County Engineer
BOARD OF COUNTY COMMISSIONERS
COUNTY OF KITTITAS
STATE OF WASHINGTON
RESOLUTION NO. 2017 -
TO AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO AUTHORIZE A
NOTICE OF CALL FOR BIDS FOR THE UNIVERSITY WAY BRIDGE PROJECT
WHEREAS: The University Way bridge over the Burlington Northern Santa Fe railroad
tracks is in need of repair; and
WHEREAS: Public Works has advanced the bridge repairs in conformance with Section
two of Resolution 2017-058; and
WHEREAS: The plans and specifications for the University Way Bridge are complete; and
WHEREAS. This Construction Project is included on the Six Year Transportation
Improvement Plan and the Annual Construction Plan; and
NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners, in the
best interest of the public, does hereby direct the Director of Public Works to
prepare a Notice of Contractors for a call for bids.
BE IT FURTHER RESOLVED that bids will be received until 10:00 am on Wednesday
August 9, 2017 at the office of the Department of Public Works, 411 North
Ruby Street, Suite 1, Ellensburg, Washington, to be publicly read aloud after
10-00 am on Wednesday, August 9, 2017, in the Department of Public
Works, Ellensburg, Washington.
DATED on this 24th day of July, 2017, at Ellensburg, Washington.
BOARD OF COUNTY COMMISSIONERS
KITTITAS COUNTY, WASHINGTON
Paul Jewell, Chairman
Attest:
❑ Clerk of the Board- Julie Kjorsvik
Laura Osiadacz, Vice -Chairman
❑ Deputy Clerk of the Board- Mandy Buchholz
Obie O'Brien, Commissioner
rage i or G
Public Notice
Kittitas County, Ellensburg WA
KITTITAS COUNTY
STATE OF WASHINGTON
CONTRACT DOCUMENTS
INVITATION TO BID
KITTITAS COUNTY — UNIVERSITY WAY BRIDGE IMPROVEMENTS
KITTITAS COUNTY ELLENSBURG, WASHINGTON
Sealed bids will be received by the Kittitas County Public Works, at the reception desk located at 411 North Ruby Street,
Suite 1, Ellensburg, Washington until 10:00 AM on *** August 9, 2017 *** and will then and there be opened and publicly
read for the construction of the improvements.
All bid proposals shall be accompanied by a bid proposal deposit in cash, certified check, cashier's check, or surety bond in
an amount equal to five percent (51/o) of the amount of such bid proposal. Should the successful bidder fail to enter into such
contract and furnish satisfactory performance and payment bonds within the time stated in the specifications, the bid
proposal deposit shall be forfeited to the Kittitas County Public Works.
The right is reserved to reject any and all bins and to waiver informalities in the bidding.
Complete digital project bidding documents, including plans and specifications, are available at i"vw. uestedn.corn. You
may download the digital plan documents for $10 by inputting Quest project #5273453 on the website's Project Search
page. Please contact QuestCDN.com at 952-233-1632 or info(a�cturstcdn.corn for assistance in free membership
registration, downloading, and working with this digital project information.
Informational copies of maps, plans and specifications are on file for inspection at the Kittitas County Public Works, 411
North Ruby Street, Suite 1, Ellensburg, WA 98926.
The Kittitas County in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 USC 2000d to
2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the
Secretary, Part 21, Nondiscrimination in Federally -Assisted Programs of the Department of Transportation issued
pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into
pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full
opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race,
color, national origin, or sex in consideration for an award.
The improvement for which bids will be received is described below:
This Contract provides for the improvement of University Way Bridge over the BNSF Railroad tracks, including the
construction of approach slabs, concrete substructure repairs, minor drainage modifications, and other work, all in
accordance with the attached Contract Plans, Contract Provisions, and the Standard Specifications,
Specifications may be seen at the office of the Board of Commissioners and online at http:l/www.co,kittitas.wa.us/notices/
Clerk of the Board
Publish:
file)//C:/Users/candie.leader/Downloads/newspaper-text%20(6).htm] M W2017
rage L or 1
Daily Record: 07/26/2017; 08/02/2017
Daily Journal of Commerce: 07/26/2017; 08/02/2017
file:///C :/Users/candie.leader/Downloads/newspaper-text°1020(6). htm] 7/18/2017
rage 1 oI 1
For more information, contact Public Works
All bid submittals shall become the property of Kittitas County.
Kittitas County reserves the right to reject all bids and re -advertise if necessary.
iile://lC:/Users/candie.Ieader/Downloads/www-text%20(fi).html 7/18/2017
KITTITAS COUNTY
DEPARTMENT OF PUBLIC WORKS
STUDY SESSION STAFF REPORT
STUDY SESSION DATE: July 24, 2017
ACTION REQUESTED: Consider a Resolution to Award Additional
Distressed County Sales & Use Tax Funding to
the City of Cle Elum for Emergency Repairs for
the Cle Elum Downtown Bathrooms Restoration
Project in the amount of $25,000.00.
BACKGROUND: In iggg Legislature passed RCW 82.14.370 Sales
& Use Tax for Public Facilities in rural Counties.
These funds are for the purpose of financing
public facilities in rural counties.
The Conference of Governments (COG) has been
charged with the review and scoring of the
applications and submitting their
recommendations to the Board of County
Commissioners for approval.
INTERACTION:
On March 15, 2017, the C.O.G met to review the
application submitted and agreed to fund the
Emergency Repairs for the Cle Elum Downtown
Bathrooms Restoration Project application
submitted by the City of Cle Elum in the amount
Of $25,000.00 from the Public Facilities Fund
balance.
Public Works; Conference of Governments
RECOMMENDATION: Move to Approve & Sign Resolution to Award the
Distressed Counties Sales & Use Tax Funding in
the amount of $25,000.00 for Emergency
Repairs for the Cle Elum Downtown Bathrooms
Restoration Project to the City of Cle Elum as
recommended by the Conference of
Governments.
HANDLING: Return 1 original to Public Works;
Copy to Kittitas County Auditor Finance
Department
ATTACHMENTS: Resolution; Application; March 15, 2017 COG
Meeting Minutes
LEAD STAFF: Mark Cook, Director of Public Works
BOARD OF COUNTY COMMISSIONERS
COUNTY OF KITTITAS
STATE OF WASHINGTON
RESOLUTION
NO.
TO AWARD AN ADDITIONAL $25,000.00 DISTRESSED COUNTY SALES AND
USE TAX FUNDS TO THE CITY OF CLE ELUM FOR EMERGENCY REPAIRS
FOR THE CLE ELUM DOWNTOWN BATHROOMS RESTORATION
PROJECT AS RECOMMENDED BY THE CONFERENCE OF GOVERNMENTS
WHEREAS: The 1999 Legislature did pass RCW 82.14.370 Sales and Use Tax
for Public Facilities in rural counties; and
WHEREAS: These funds are for the purpose of financing Public Facilities
which are defined as bridges, roads, domestic and industrial water
facilities, sanitary sewer facilities, earth stabilization. storm sewer
facilities, railroad, electricity, natural gas, buildings, structures,
telecommunications infrastructure, transportation infrastructure or
commercial infrastructure and port facilities in the State of
Washington.
WHEREAS: The COG as directed, met to review the emergency application to
consider if it met the economic development needs of the county
and communities within the county; and
WHEREAS: The COG is recommending awarding an additional $25,000.00
from the Public Facilities Fund balance to the City of CIe Elum for
Emergency Repairs for the Cle Elum Downtown Bathrooms
Restoration Project; and
WHEREAS: The restroom, in its current state, presents a safety concern; and
NOW, THEREFORE BE IT RESOLVED: The Board of County Commissioners, after
due consideration, does hereby accept the Conference of Government's recommendation
to award $25,000.00 to the City of Cle Elum for emergency repairs for the Cle Elum
Downtown Bathrooms Restoration Project from the 2017 Sales and Use Tax for Public
Facilities in Rural Counties in accordance with RCW 82.14.370.
DATED this 24th day of July, 2017, at Ellensburg, Washington.
Attest:
❑ Clerk of the Board- Julie Kjorsvik
BOARD OF COUNTY COMMISSIONERS
KIT'I'ITAS COUNTY, WASHINGTON
Paul Jewell, Chairman
Laura Osiadacz, Vice -Chairman
❑ Deputy Clerk of the Board- Mandy Buchholz
Obie O'Brien, Commissioner
Kittitas County
Distressed County Sales and Use Tax Grant Application,
Guidelines & Instructions
EMERGENCY FUND REpiTEST
CLE ELUM DOWNTOWN BATHROOMS
RESTORATION PROXECT
Return To:
Kittitas County Department of Public Works
411 North Ruby Street, Suite #1
Ellensburg, Washington 98926
Kittitas County
Department of Public Works
DIS'T'RESSED COUNTY SALES AND USE TAx INFRASTRUCTURE
IMPROVEMENT PROGRAM APPLICATION
The Distressed County Sales and Use Tax Infrastructure improvement Program supports
improvements to infrastructure systems that foster economic development in Kittitas County. The
goal is to create economic opportunity through Infrastructure investment.
APPLICANT INFORMATION
Applicant: City of Cle Eiurn
Contact Name: Robert Omans
Address
Address:
City:
Telephone:
119 W First Street
Cle Elurn
(509) 674-2262
WA Zip: 98922
FAX: (509) 674-4097
E-mail Address: robert cit ofcleelum.coin
Project Location: 221 E First Street Jurisdiction Population: 1891
Project Title: Downtown Bathroom Restoration
APPLICATION THRESHOLDS
Applicant Requirement:
Check -off:
Q 1. The project is improvement to an infrastructure system(s) linked to economic development.
[J( 2. A detailed 8 % X 11" vicinity map that clearly shows the project is included in the
application package.
El 3. Distressed County funds are not being substituted for other funds that are already secured.
21 4. The project involves traditional improvements, instead of "non-traditional" improvements
eligible for "Enhancement" funding
Rl 5. Applicant is submitting this application as an emergency fund request only.
Q 6. The localtregional economic development organization has been informed of the project.
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PROJECT NARRATIVE
1. Project Description: Describe the scope of work. Indicate the major work involved, including a brief
comparison of existing and proposed conditions.
This project consists of a revitalization of an existing public bathroom facility used and enjoyed by hundreds of
travelers for over Zit years_ The structure was built in the early 90's made of block and brick walls with a low sloped
wood framed roof system.
In 2015 the City was awarded $ 35,000 from the 09 funds to make the following improvements (listed below) in 2016
to help restore the bathrooms.
Original Improvements:
• Install all new plumbing fixtures,4-waterclosets, 2-uranlas, 4 -lays, 1 -hot water Tank -less
• Install all new stall partitions
• Install all new light (LED), fans and outlets
• Install new electric hand driers (one each side)
• Install new waste paper cans NO towel dispenser
• Repair walls and ceilings as needed
• Paint walls, doors, floor and ceilings with two-part epoxy paint
n Install new soap dispensers (one each side)
Since then and right before construction was about to commence we noticed that the skylights and roof were both
leaking. We tried to get a roofing contractor in before the snow but were unsuccessful. Now we need to fix the leaking
before moving on to the original improvements.
Added Improvements Needed:
• Remove and Install 2 new skylights
• Re -roof bathroom with new membrane style roofing
Currently the bathrooms are still closed and our City Public Works crews have removed everything listed below making
it ready for the contractor.
• Removed all plumbing fixtures: 4-waterclosets, 2-uranlas, 4 -lays and counter, 1 -hot water tank,
• Removed all stall partitions
Removed everything else on the walls to prepare for contractor
Removed waste paper can / paper towel dispenser
2. Explain the specific Infrastructure issues the project addresses and how they are linked to economic
development improvements,
The existing City of Cie Elum public restrooms were constructed years ago in recognition that the travelling public will
stop and/or spend more time in areas where they have access to basic essential tourism infrastructure, such as
restrooms, benches, water fountains and the like. Over time, the restrooms have seen extensive year round use by
both the traveling public and Cie Elum area tourists and are showing their age. The restrooms, as with any public
space, make a definitive statement about the quality of the area, its resource base and the care and accommodation
they provide to their guests. Public Restrooms have often been a "lure" to entice the traveling public to include a
destination/area on their route planning, and to encourage them to stop/stay longer in an area. The central thesis of
this proposition is that the restroom quality, cleanliness and appearance must be exceptional; otherwise the risk is run
of becoming a "throw -away -stop", akin to a truck -stop.
Cie Elum is a tourism and service destination for the travelling public. We are both the first full service stop entering the
county and the last full service stop before heading back over the pass. As such Cie Elum hosts many of the visitors
and tourists that then venture to other points throughout the county. Additionally our public restrooms are strategically
situated on First Street (SR -903 extension) which provides easy visibility and access to the travelling public. This
project directly increases tourism related economic activity by accomplishing the following:
• Keeping Cie Elum as a tourism nexus and tourism support service area for the traveling public.
• Encourage the traveling public to continue to route -plan a stop in Cie Elum for services, which creates ancillary
services and stops in Cie Elum
• Continues to provide that 'best county -wide experience' as the first and last full service stop for those traveling over
the past to patronize Kittitas County.
3. Preliminary Planning 1 Engineering Phase: DONE see attached floor plans
Estimated Start Date:
Estimated End Date:
Please explain phase status (work already completed, in progress, awaiting funding, etc., and factors that
may slow phase progress).
4. Right of Way Phase: NIA
Estimated Start Date:
Is It Required? Yes No X
Estimated End Date:
Please explain prase status (work already completed, in progress, awaiting funding, etc., and factors that
may slow phase progress).
5. Construction Phase:
Estimated Start Date: April 1. 2017 Estimated End Date: June 1. 2017
Please explain phase status (work already completed, in progress, awaiting funding, etc., and factors that
may slaw phase progress).
Currently the public works crew has removed all plumbing fixtures and stall partitions. We have obtained one
estimate for installing a new roof and skylights and one estimate to install the new fixtures and the rest of the work
outlined above. Because the bathroom roof is leaking the City does not want to do anything inside until the roof
gets replaced. The roof cannot get replaced until the snow leaves. Once the snow leaves, the roofer will replace
the roof and skylight (which currently is scheduled for the first of April but could change with the weather) and
another contractor will finished the work immediately afterwards.
6. Indicate if the project is consistent with the following applicable state, regional and local plans and
prioritization processes:
❑ overall Economic Development Plan — Officially Adopted
Comprehensive Land Use Plan — Officially Adopted 2009
o Capitai Facility Plan — Officially Adopted 2008
O Community Action Plan (or other community-based plan) — Officially Adopted 1998 2007
Ci Six -Year Transportation Improvement Pian — Officially Adopted 2015
Site-specific development plans; e.g., Community Waster Plan — Officially Adopted 1997 2012
7. Explain how this infrastructure project has been coordinated, or will be coordinated with other
jurisdictions, such as counties, cities, state/federal agencies, and with /economic development
organizations during planning, design, financing, construction and/or operation phases.
The planning and design phase of the project involved coordination with the Chamber of Commerce, local service
clubs local trades groups and the public. Coordination also included several City economic development partners
including, Suncedia, Central Business District Business Owners and the Washington State Norse Park.
The operation phase will continue to include close coordination with the above referenced agencies to ensure smooth
operations and 'advertisement' to raise awareness of the visiting/traveling public in regards to facility availability,
location, etc.
Letters of Project Support are attached.
S. Explain how the infrastructure project will helpmeet the economic development goals of your community
and/or region. if this project Is not done, will the anticipated private development still take place?
Cie Elum is a tourism and service destination for the travelling public, Our Economic Development Strategy is
predicated upon Recreation and Tourism; the capitalization of our largest singular asset. Our Average ADT on a busy
weekend is over 25,000 vehicles on First Street. This project (both Location "N'& "B" will help us capture and convert
more of the existing ADT into vehicle stops.
We are both the first full service stop entering the county and the last full service stop before heading back over the
pass. As such Cie Elum hosts many of the visitors and tourists that then venture to other points throughout the county.
Additionally our public restrooms are strategically situated on First Street (SR -903 extension) which provides easy
visibility and access to the travelling public. This project directly increases tourism related economic activity by
accomplishing the following:
a. Keeping Cie Elum as a tourism nexus and tourism support service area for the traveling public.
b. Encourage the traveling public to continue to route -pian a stop in Cie Elum for services, which creates ancillary
services and stops in Cie Elum.
c. Continues to provide that 'best countywide experience' as the first and last full service stop for those traveling over
the past to patronize Kittitas County.
In regards to'private development'this project becomes one of many pieces that is the catalyst for continued
investment by private industry and businesses to Increase their investment in a functional and amenity driven Central
Business District.
9. Describe any feasibility or predeveiopment studies that demonstrate the linkage between the proposes/
Distressed County Infrastructure improvements and the anticipated economic outcomes.
There is a demonstrable link between public service amenity (specifically restrooms) and economic development for
recreation/tourism dependent communities. Studies and articles are attached (Attachment "B") that demonstrate that
"tourism and toilets go hand in hand
10. Indicate If other needed infrastructure (e.g., sewer, water, power) is in place or if there is a pian for getting
it in place.
All infrastructure is existing and in place.
11. Indicate the Estimated Number of Businesses Created/Retained by the Project. j0
Methodology for question 11 is in a narrative attached.
12. Indicated the Estimated Number of Jobs Created/Retained by the Project. 10
Methodology for question 11 is in a narrative attached.
Submit the original application to:
Kittitas County Department of Public Works
411 N. Ruby, Suite #1
Ellensburg, Wim. 98920'
Applicant Certification
Certification is hereby given that the information provided is accurate and the applicable attachments are complete and
Included as part of the application package,
I certify that application thresholds are met at the time of application.
March 8, 2017
Signature of Official Representative Date
Kittitas County Department of Public Works Conceptual Approval
Approval of the project feasibility, scope and estimated costs.
Signature of Kittitas County DPW Representative Date
Typed or Printed Name
c /
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City of Cic slum Fu6lir- E)atkroom
DOWNTOWN
TAX I.D.#: 20-15-26051-0820
71-101, 1— T-1 0'
FLOOR PLAN
SCALE: 1/4"= V
SUNG DIA.
January 21, 2015
Klttltas County Lodging Tax Advisory Committee
C/O Board of County Commissioners
2015 W. 5u' Avenue, Suite 108
Ellensburg, IATA 9SS26
Dear Committee Members:
I am writing In support of the Cle Elum application for Lodging Tax Tourism Related Capital
funds. We at 5uncadta believe that public restrooms are an integral component of tourism and
tourism support related Infrastructures. Moreover clean, modern and functional restroorns
present a good overall County impression and reflect well that our County values tourism and
the traveling public. The more time visitors spend In Cie glum the greater the chance they All
shop, dine and otherwise add to the Kittitas County economy, We would urge you to support
this project and fully fund the request.
Slacerefy,
Rogex edc
Managing Director
770 Suncadis "Grail I Cie Elum. WA 98922 1 t 509.649,(AOD I f 509,649,62511 wwmsuncadia.com
r4l&rx.
1 1 g West t First Strut
Cle Elum, INA 98922
January 21, 2615
Kittitas County Lodging Tax Advisory Cpmmittee
C/O Board of County Comminl!or;ers
265 W. 5s` Avenue, Suite 108, Ellensburg, WA 98926
Telephone: (569) 674-2262
Fax; (509) 674-4097
www. ciiyoicleel um.ram
RE. Lestet of Support far 2015 Lodging Tax Tourism Related, Municipality -owned, Capital
Project: City of Cle Elum Public Ream x m. Remodel
Dear LTAC Metabem,
Ile City of Cie Slum Lodging Tax Committee supports and endorses this application for a
tou;rlsm related, municipality owned ca*W pqject. Our public restroom, wb b are located m
the heart of our Central Busimess District and along Pirat Street (SR 903 Extension), are a key
piece of tourism related h&astructu re that is used almost exclusively by the tsavoft public.
NumMUS studies (attacLed) attest to the critical nexus of clean, modern acid serviceable
restrooms and the impact it has on a tourists wilUngness to ffi* stop, return stop (trip planning
related to tourism 111hubuchm and sarviow) andlor spend additioual time in the downtown
whoa tourism support inficasirUMN is available.
Thank you m advance for your consideration. Please do not besit de to ask questions or seek
additional infommdon if needed.
Find Regards,
R a Spears
City Council Lodging Tax Committee Clair
Partial Studies //References
Geisler, Tom. On Public Toilets in Beijing. Journal of Architectural Education_
(2000)
C George, Rose. The Big Necessity: Adventures in the World of tfumun Wusm
Portobello Books, London. ( 2008)
S Greed, Clara. Inclusive Urhan Design: Public Toilets Architectural Press (2003).
G Greed, Clara. "Discussion: Public Toilets- the Need for Compulsory Provision"
Proceedings of the Institution of Civil Engineers (2005).
a Kitchin, Rob and Robin Law 'The Socio -spatial Construction of (In) accessible
Public Toilets". Urban Studies, Vol. 38, No. 2,287-298,(2001).
Lim, Paul ] "Where Even the Toilet is High -Tech" US News and World
Report (2007).
o Neves, Randy "Portland Loo' proposed to solve downtown's toilet problem"
kgw.com April 11, 2008
r "Public Toilets for Old Town China Town: A report to the community by PHLUSH
(2006).
Relief Works MURP Workshop 2006: "Going Public. Strategies for meeting public
restroom need in Portland's central city"
L Voices of Homelessness: A Qualitative Database from Sisters of the Road.
Aaw.sistersofthcroadcafe.ore ( 2008)
'L First lobs Created/Retained Assumptions were broken down into four major categories.
1
L. Intangible ! 2_ Taugible Benefits3.
Benefits i
P:zpericntiAl;
Academic Data
4. Costs
Raises
o $225,00
1Public toilets help
5250,000 total
Community
Profile
Construction
i revitalize downtown
project
Contract Awarded
I neighborhoods'
investment
• Downtown
Development
2 -months
construction related
.
Public toilets get
• Supports Touristn
jobs (local) created
people out of cars anti
Models
for 3 FTE
onto the street'
• Community wid
(estimated) and 2
Public Toilets
Economic Partner
PTE (Plumbing I
improve public
Project Support
Contractor and
Health
• Supports
Electrical
George, Rose. The
Community
Contractor)
Big Nece .%IV
Vision
Local sourcing of
Adventures in the
• Supports
aggregate matarials
World of Human
Recreation
Contributes overall to the
Waste. Portobello
Tourism
"Kittitas County Experience"
Hooks, London.
• Support Capture
2008)
of Traveling
• Greed, Clara.
Public
Inclusive Urban
• Counly-Wide
Design, Public
Community
Toilers.
Gateway Profile
Architectural Press
(2003).
• Greed, Clara.
"Discussion: Public
Toilets- the Need
for Compulsory
Provision"
Proceedings of the
Institution of Civil
Engineers (2005),
- Urban Studies,
i
Vol. 38, No. 2,
287-299,(2001),
2_ Information Table Distilled Into Narrative Farm:
In speaking with local contractors who are potential bidders on the Project (Location A&13 is a single
project) the initial economic benefit in jobs created is directly related to construction. Approximately
3 Fall Time Employee and 2 Part Time Employee positions will be created during the project Ilk
providing a direct benefit to Kittitas County. Aggregate materials including sand, gravel and concretes
will be sourced from Ellensburg Cement Products and will provide an estimated economic benefit of
between $15,000 and $18,000 dollars.
In further analyzing the economic impact of the project totality {5250,000 est.}, An economic
development analysis prepared in 2013 for the Transportation Regional Board. The study, prepared by
Timothy J. Gates Ph.D., P.£., P.T.O,E., et all, both quantitatively and gualititativcly analyzed the
economic benefit of public rest areas (restroom facilities) along limited access highways and state
routes_ The study found that " Public rest rooms along limited access freeways and h ighways (of
which first Street SR 903 is one) allow access to an essential public facility. Furthermore the study
created an economic methodology to examine a "broad range of benefits associated with public
restrooms" including; travel diversion benefits, comfort and convenience benefits, and increased
tourism spending.
The Study determined a cost benefit ration of between 1.24 to 5.89 with an average of 3.36 for each
dollar invested. Similar facilities with a immediate tourist /activity locus ranged from 1.10 to 7.02 with
An average of 4.0. As an interesting note the study also analyzed the cost savings to communities by
vehicle crash/accident avoidance by having drivers who have access to urban rest/restroom facilities
versus those who don't, but that economic date is excluded from consideration in our monetary
analysis.
Using the studies traveler center average calculation of 4.0, the investment can result in a 1 -million
dollar mtum on the life of the project by new tourism/economic development activity created.
According to local business surveyed between 30 and 50 percent of their costs are labor_ 30% to 404Y,
or $300k to S400K, would result in IC jobs over the project life.
1, Transportation Regional Board Annual Meeting (2013). Economic Assessment of Public Rest and
Traveler information Centers on Limfted Access Freeways. Timothy J. Gates, Ph.D., P.E.,
P.T.O.E., Peter T. 5avolanien, Ph.D., P.E., japan K. Datta, Ph, D., P.E., Ryan G. Todd.
County • City of Cie Elum • City of Ellensburg • City of Kittitas • City of Roslyn - Town of South Cie
Elum
KITTITAS COUNTY CONFERENCE OF GOVERNMENTS
Regular Meeting Minutes — March 15, 2017 at 6 p.m.
Call to Order
The meeting was called to order at 6:00 p.m.
Il. Roll Call
Those present: Mary Morgan, Jay McGowan, Laura Osiadacz, John Camarata, Jim
DeVere, Steve Sowers, Mitch Long
Also present: Doc Hansen-Kittitas County Community Development Services -Planning
Official, Kathy Boots -Clerk, Dan Carlson-Kittitas County Community Development
Director, Chelsea Benner-Kittitas County Community Development Planner, and Angela
San Filippo -City of Ellensburg Planner
Those absent: Geoff Scherer, Ken Ratliff, Lou Whitford, Andy Januszkiewicz, Jerry
Pettit, Bruce Tabb
Ill. Correspondence- None
IV. Minutes
I. Laura Osiadacz motioned to approve minutes from 2-15-2017 as presented. Mary
Morgan seconded the motion. The motion passed with a 7-0 vote.
V. New Business
1. Angela San Filippo (City of Ellensburg Planner) informed the group of the City of
Ellensburg Housing Needs Assessment that is completed. The assessment is on
their website. BERK Consultants assisted with the assessment. The City did their
own surveys in addition to using State and National data. The City of Ellensburg
determined there is a lack of affordable housing.
A. The Homeless and Affordable Housing Committee were informed about the
assessment. The Homeless committee would like to know data for each city so
that it can be determined where affordable housing and funding are most
needed.
B, The City of Ellensburg can look at land use and incentives but it is up to the
community to seek the resources.
C. Roslyn is considering options for people that work in Roslyn so that they don't
have to commute to work. Roslyn is working on a moratorium on vacation
rentals by home owners. They are hoping to hold off on issuing new business
licenses for new applicants while issues are being addressed. Roslyn is not
receiving motel/hotel tax on most rentals by home owners, life and safety issues
around the number of individuals renting houses, and parking are issues that
need to be addressed.
D. Laura Osiadacz stated she did a search of house rentals within individual cities
and found approximately 140 for the County. Other counties were mentioned.
E. Roslyn may consider smaller lots and density to increase housing options.
2. Jim Armstrong with the Kittitas County Chamber of Commerce spoke representing the
City of Ellensburg. A Chamber of Commerce letter and email were disbursed. Jim stated
that COG approved funding last year for Roof Replacement at the City of Ellensburg
Business Incubator. The bid came in below the funding granted. The City would like to
use the surplus of funding approved to buy new swamp coolers. The current swamp
coolers are leaky. The swamp coolers are part of the roof and to replace them at this
time is more cost effective. Opening up the new roof in the future to replace the swamp
coolers of a different size will cost more.
A. Jim DeVere motioned to allow the City of Ellensburg to use the surplus of .09
funds granted previously to go towards new swamp coolers. Mary Morgan
seconded the motion. The motion passed with a 7-0 vote.
VI. Old Business
1. Review of A9 fund emergency application for the City of Cie Elum (new bathroom)
A. Cie Elum Downtown Bathrooms Restoration Project Emergency Fund
Application was disbursed and reviewed. The need of a new roof and sky
lights was discussed. The balance of allocated funding for the .09 funds was
discussed. Current numbers were brought last month but not this month.
B. Mary Morgan motioned to approve the extra funding for the Cie Eium
Downtown Bathrooms. Jim DeVere seconded the motion. The motion passed
with a 7-0 vote.
1. Employment projection
A. Doc Hansen recapped the results of the last meeting. Kittitas County
Population and Employment Allocations for 2037 hand out was distributed.
The previously agreed upon population numbers were sent back to BERK.
BERK used the current estimate and prorated it back to 2015 to get the
current numbers. The Board of County Commissioners was presented the
employment numbers and the 80/20 split and were satisfied.
B. Jim DeVere motioned to recommend approval to the Board of County
Commissioners adopt the population employment allocation numbers for
2037. Mary Morgan seconded the motion. The City of Roslyn expressed
concern over the motion. Roslyn is in favor of the employment allocation
projection but wants the motion to be clear that they are not in favor of the
population allocation as previously voted on. Jim DeVere amended the
motion to reflect Roslyn's concern about the columns that address the
population allocation and recommend adoption of the employment
allocation numbers. The 80/20 employment split is also included in the
recommend for approval by the Board of County Commissioners. The motion
passed with a 7-0 vote.
V. Chairman Report
A. Chairman Jay McGowan opened up the meeting up for additional comments.
B. Mary Morgan informed the group that the Noxious Weed Board will be
sending out letters to individual cities asking about when the Board can come do
a presentation to individual city councils. They would like to get everyone on
board within the next year. Cities provided when their regular meetings are
scheduled.
C. Doc Hansen informed the group he has accepted another job out of the area.
He encouraged the group to continue to meet regularly to keep everyone up to
date and keep communication open. Dan Carlson and Chelsea Benner will be
involved in the COG meetings for planning department purposes.
D. One of the items the group would like to start to address is the scoring sheets
and evaluations for the .09 funds. The Clerk will distribute electronic scoring
sheets and evaluations to the sub -committee to work on.
Mitch Long motioned to adjourn the meeting. Jim DeVere seconded the motion.
Meeting adjourned at 6:50 pm
KITTITAS COUNTY
DEPARTMENT OF PUBLIC WORKS
PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS
STUDY SESSION STAFF REPORT
STUDY SESSION DATE: July 24, 2017
TOPIC: Lund Lane Road Improvement
ACTION REQUESTED: Informational — No Board Action Required
LEAD STAFF:
Marr R. Cook
RECOMMENDATION:
Informational — no Board of County Commissioner action required.
BREIFING SUMMARY:
• Big Creek PUD is required to bring Lund Lane to a public road standard
• The required new bridge crossing at Bureau of Reclamation irrigation canal will
be owned by the County
• Without geometric alterations, Lund Lane will likely go to 25 MPH following
improvement.
BACKGROUND:
Approval of the Big Creek PUD brings with it several offsite improvement requirements.
The existing Bureau of Reclamation (BoR) bridge must be replaced and Lund Lane be
improved to a public standard. The Board of County Commissioners (BoCC) is requiring
that the bridge be built to public standard and BoR is requiring the County to own and
operate the bridge over its irrigation canal. Public Works has submitted a canal crossing
permit and BoR is currently processing the permit application. Planning: for bridge
construction and road improvement are underway.
DISCUSSION:
Cooperation amongst easement owners has the potential to afford Lund Lane realignment
that is expected to benefit all easement owners, Preservation of irrigation controls and
traffic calming geometry are the likely outcome of cooperation. The developer (Deneen)
is expressing willingness to work with area residents. To that end, Public Works
proposes conducting public outreach seeking to engage easement owners on
improvement options for Lund Lane. Outreach is scheduled for the week of August 1,
2417.
FISCAL IMPACTS:
Minimal costs associated with administrative expense supporting community outreach.
Page 1 of 3
PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT
ATTACHMENTS:
Exhibit 1: Aerial photo and site map
Wage 2 of 3
PUBLIC WORKS BOARD OF COUNTY COMMISSIO\ERS WORK SESSION STAFF REPORT
EXHIBIT 1: AERIAL PHOTO AND SITE MAP
Page 3 of 3
PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT
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KITTITAS COUNTY
DEPARTMENT OF PUBLIC WORKS
PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS
STUDY SESSION STAFF REPORT
STUDY SESSION DATE: July 24, 2017
TOPIC: Kittitas County Road Standards Task Order with KPG
ACTION REQUESTED: Informational — no Board action required.
LEAD STAFF:
Mark R. Cook
RECOMMENDATION:
Informational briefing — no Board of County Commission (BoCC) action is required.
BREIFING SUMMARY:
• Latest road standard revision was minimal in nature (2015)
Significant reorganization and restructure is desired by Public Works
• The County Engineer and Public Works Director have been working for several
months compiling issues of concern regarding the current standards
• Recently, the County Engineer signed a task order with KPG moving the desired
revision to a draft proposal
• Once staff is satisfied with the effort, public outreach will be conducted in 2018
prior to the County's annual comprehensive plan amendment cycle (June 2018)
BACKGROUND:
The Road Standards were last revised in 2015. Minor changes were made to the 2005
standards. Significantly, the number of lots served on a private dead end road was
reduced from 40 to 30 to be consistent with state fire code. The standards continue to be
problematic for folks attempting to use them without guidance from staff. The current
standards lack cross-section detail for road construction and do not provide process flow
charts for common land use applications involving road construction.
In early 2017, Public Works (PW) selected KPG as a second tier civil engineer
consultant. A recently opened Wenatchee office now provides local support at
significant savings. Taking advantage of the opportunity, we are now scoped to
significantly revise the road standards during the remaining months of 2017 (see attached
preliminary scope of work).
DISCUSSION:
PW is seeking to produce a set of road standards that is user friendly. Process flow charts
and electronic linkage to various county land use code is anticipated to be well received
by users. This will be the first comprehensive revision of the standards in over a decade.
Page 1 of 3
PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT
Once a working draft is available for public review, PW will develop a public outreach
campaign with assistance from the BoCC.
FISCAL IMPACTS:
A fifty thousand dollar ($50,000) task order has been signed by the County Engineer with
KPG for revising the current road standards. Funding for the project is via the Road
.Fund.
ATTACHMENTS:
Exhibit 1: KPG Scope of Work
Page 2 of 3
PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT
EXHIBIT 1: KPG SCOPE OF WORK
Page 3 of 3
PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT
DEPARTMENT OF PUBLIC WORKS
Formal Task Order Document
KPG, P.S.
Task Order Number 02
Maximum Amount Payable $50,000 Completion Date 08/01/2018
The general provisions and, clauses of Local Agency Agreement Number KCPW 2017
19ENG3 shall be in full force and effect for this Task Order.
Location of Project: Kittitas County
Project Title: Road Standards Update
Description of Work: KPG (CONSULTANT) shall provide services as detailed in "Exhibit A
Scope of Work" attached.
Cost Breakdown: See "Exhibit B Hour and Fee Estimate" (attached) for a detailed breakdown
of estimated hours for various tasks and subtasks. Hourly rates will be as agreed upon in
Agreement KCPW 2017-19ENG3.
Completion Date. 0$10112018. See "Exhibit C Project Schedule" (attached) for additional
details on the project schedule.
Agency Sigoature: AJ Date: -- zo
Consultant Signature; �>` Date;- / 7 2016�7
,Doak l"O' , <P6
Exhibit A
Scope of Work
Kittitas County Public Works
Road Standards Update
Task Order No. 02
Agreement No. KCPW-2017-19ENG3
July 17, 2017
Introduction and Background: Kittitas County desires to make revisions and updates to the code
and standards for Title 13 of the County Code, "Roads and Bridges". The County communicated its
preliminary goals for this effort in a one page document titled: "Road Standards Update 2017."
These goals were discussed in additional detail during a meeting between KPG and the County on
May 31, 2017.
The County and KPG subsequently executed a Formal Task Order Document, Task Order No. 01 for
KPG to provide general engineering support services to the County through 2020. At the same
time the County authorized an agreed upon budget portion of Task Order No. 01 to develop this
scope and fee estimate for the "Road Standards Update" as the first subtask. The resulting scope
and fee is shown below and will provide the basis of Task Order No. 02 for Agreement No. KCPW
2017-19ENG3.
TASK 1— PROJECT MANAGEMENT
Objective: Provide management of staff and resources, monitor and manage the project budget
and project schedule, and provide client contact.
1. Internal resource management and prioritization of resources.
2. Manage and maintain the project schedule and budget.
TASK 2 — RESEARCH & CODE REVIEW
Objective: Building upon the initial code review performed during the development of this scope
under Task Order No. 1. Provide research and additional code review as needed during the
development of other task items, check references to other Titles in the Kittitas County Code, and
search for useful example code sections to aid in the development of the code revisions.
1. Perform research, code review and evaluation, and integrate ideas from other codes.
2. Check references to the rest of the code as Title 12 is being revised, and update if needed.
23 Wenatchee Ave, Suite 223, Wenatchee, WA 98801 P: 509.663.2711 www.kpg.cym
TASK 3 — CODE UPDATE - OUTLINE
Objective: Develop an outline for the code update that addresses organizational and content
related deficiencies in the current code.
1. Prepare a draft outline of the code update.
2. Provide an internal QA/QC review and check all assumptions.
I Meet with County and submit the outline for review.
4. Incorporate County comments and finalize outline.
Assumptions:
1. The County will provide a detailed review and comments on the outline.
TASK 4 — CODE UPDATE - DRAFT
Objective: Prepare a draft update to the Title 12 code including text and tables.
1. Prepare a draft of the body of the code.
2. Provide an internal QA/QC review and check all assumptions.
3. Meet with County and submit code update for review.
4. Incorporate County comments and finalize code update.
Assumptions:
1. The total page count for the updated code will be approximately 100 pages maximum.
2. Existing code material and language will be utilized as much as possible. The existing code
will not be completely re -written.
3. The County will provide a detailed and comprehensive review of the draft code update.
TASK 5 — STANDARD PLANS
Objective: Develop a set of standard drawings that accurately summarize select requirements of
the updated code where standard plans are deemed necessary.
1. Create standard plans.
2. Submit standard plans for review.
3. Incorporate County comments and finalize drawings.
Assumptions:
1. The total number of standard plans will be approximately 15 maximum.
Page 12
23 Wenatchee Ave, Suite 223, Wenatchee, WA 98801 P: 509.663.2711 www;kpg.com
lclpc�w
TASK 6 - FINAL DOCUMENTS FOR PUBLIC COMMENT
Objective: Provide a comprehensive review of all deliverables, make final revisions, and submit
the final project deliverables.
1. Provide a complete internal QA/QC review of the code update, standard drawings, and
provide a final check of all assumptions and decisions.
2. Meet with County and submit final documents for review.
3. Incorporate County comments and finalize documents.
a. Code Update 2017. Assume 3 bound hardcopies as well as electronic files (in PDF
and/or Microsoft Word format)
b. Standard Plans Assume 3 hardcopies as well as electronic files (in PDF format)
c. Final memorandum documenting the code update process. Assume 3 hardcopies
as well as electronic files (in PDF format)
4. Meet with the County to submit all final documents for use in the adoption process.
TASK 7 — CODE ADOPTION PROCESS SUPPORT
Objective: Provide the County with materials and support during their process for adopting the
new roadway standards. Provide materials for public meetings and outreach, assist with answering
questions, compile comments, and make revisions to the Code and Standard Plans.
1. Provide materials and support, answer questions, and compile public comments as needed.
2. Attend periodic meetings with the County as needed (assume two meetings total).
3. Make revisions to code and plans as needed.
MANAGEMENT RESERVE
Kittitas County may require additional services of the Consultant. The scope of these services will
be determined based on the unanticipated project needs or other considerations at the sole
discretion of Kittitas County. This work may include additional research, code revisions, standard
plan revisions, as well other items which were not anticipated with the development of this scope
of work.
These services will be authorized by Kittitas County under management reserve. At the time these
services are required, the Consultant shall provide a detailed scope of work and an estimate of
costs. The Consultant shall not proceed with the work until the County has authorized the work
and issued a notice to proceed.
11 -1 g t7 13
23 Wenatchee Ave, Suite 223, Wenatchee, WA 98801 P: 509.663.2711
Exhibit B
HOUR AND FEE ESTIMATE
Task Order No. 02
Apreement No. KCPW 2017-19EN03
CBenl: Kittitas County Public Woks
Proieal: Road Stendarda Update
Oats: July 17, 2017
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