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2017-09-26 MINUTES 1 <br />COMMISSIONERS' MINUTES <br />KITTITAS COUNTY, WASHINGTON <br />COMMISSIONER’S AUDITORIUM <br />SPECIAL MEETING <br /> <br />TUESDAY 1:30 P.M. SEPTEMBER 26, 2017 <br /> <br />Board members present: Vice-Chairman Laura Osiadacz and Commissioner <br />Obie O’Brien. Excused: Chairman Paul Jewell. <br /> <br />Others: Julie Kjorsvik, Clerk of the Board; Jill Scheffer, Event <br />Center Director; Fair Board members: Clay Myers, Becky Sherley, and <br />Heather Harrell; Jill Scheffer, Event Center Director; and 7 members <br />of the Roping Club and Central Washington University Roping Club. <br /> <br />SPECIAL MEETING FAIR/RODEO ARENA COMMISSIONERS <br /> <br />At 1:30 p.m. Vice-Chairman Osiadacz opened a Special Meeting to hear <br />concerns relating to the lack of maintenance at Rodeo Arena and <br />surrounding areas. <br /> <br />Representatives of the local Roping Club; Barrel Racing Club and <br />Central Washington University Rodeo Club expressed concerns relating <br />to the conditions at the Rodeo Arena and surrounding areas at the <br />Event Center. The group reviewed issues relating to there being no <br />water availability; no roping chutes at the time of rental; dirty <br />and unstocked restrooms, etc. It was mentioned the grounds had not <br />been worked prior to their rental of the facility. They stated <br />they’d like having one flat price for renting the facility so they <br />don’t receive surprise bills like they’ve been sent recently. The <br />groups understand it’s one of the cheapest facilities to rent in the <br />State but said the other places are fully maintained. Another <br />concern expressed was how there have been several double bookings. <br />Representatives said they have rented the facility out for the same <br />dates each year going back 25-30 years and they’ve never changed. <br />The dates are in their signed contract so they shouldn’t have any <br />double bookings. They encouraged the County to look at obtaining a <br />system to help alleviate any scheduling conflicts. <br /> <br />Commissioner Osiadacz thanked everyone for taking time to bring <br />their comments and concerns to the Board and said it will help them <br />plan in the future in hopes for a better product for customers who <br />rent the facilities at the Event Center. <br /> <br />Commissioner O’Brien said they are looking into obtaining a new <br />software system for the Event Center scheduling. He said some of the <br />issues could be related to new employees and the significant <br />increase in users. <br />