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HomeMy WebLinkAbout2017-08-08-minutes-solid-wasteCOMMISSIONERS' MINUTES KITTITAS COUNTY, WASHINGTON BOCC CONFERENCE ROOM REGULAR MEETING Tuesday 1:00 PM August 8, 2017 Board members present: Paul Jewell, Obie O'Brien Others: Patti Johnson, Lisa Lawrence, Jill Scheffer REGULAR MEETING COMMISSIONERS Meeting called to order at 1:04 p.m. Discussion was held on looking at different funding mechanisms for Household Hazardous Waste. Including implementing a surcharge on garbage across the scales. The Board directed Patti to calculate a fee to charge all commodities across the scale. Patti informed the Board that 5 sites have been selected for the Transfer Station relocation project and that the Consultant is performing a cost benefits analysis on those sites. Patti informed the Board that there will be a Public Meeting on September 13 at the Armory. Discussion was held on the City Shop Site including flooding, traffic impacts due to Train traffic and expansion issues such as the compost facility. The Board directed Patti to add the City Shop Site back into the selection process for consideration. Patti informed the Board she would be scheduling a meeting with the Board and the Architect on the Courthouse project hopefully by the end of the month. The Board directed Patti to send the Board any feedback from Departments prior to sending them to the Architect. Patti gave the Board an update on the Bowling Alley Roof project stating that the Contract was at the Prosecutors Office for review and that the roof should be replaced sometime after rodeo. Discussion was held on the type of roof and materials. Discussion was held on HVAC's at the Bowling Alley not being in great condition due to lack of maintenance and use for several years. The Board directed Patti to get them up and running and then they would be the responsibility of the renters. Discussion was held on replacing the door at the Bowling Alley including getting quotes and replacing the glass only or installing a door with half glass. Patti informed the Board that she is waiting for the Environmental review report for Shady Brook and that she is working with the Prosecutors Office on the RFP for removal once all the Titles are received. Jill requested that the Board consider Reed Park as charged amenity on contracts for ticketed events. The Board directed Jill to add a fee and set a public hearing. Jill requested the Board reconsider the fee of $10.00 for bagged shavings. Discussion was held on not competing with local business and keeping the fee above the local market. The Board directed Jill to include a fee revision on bagged shavings with the adding a fee for Reed Park. Jill informed the Board that staff replaced the Steps on the Gazebo and that they look really nice. Further discussion included the Small Works Roster and getting someone to look at repairing the concrete ramp. A brief discussion was held on the new sinks being installed and getting them plumbed. Jill informed the Board the cost for an Engineer to look at the Coke Stage was $3600.00 and that she is waiting on the report. The Board directed Jill to refund the Cle Elum Round -Up the difference of the Municipal Rate for the rental of the stage. Jill requested the Board ratify her signature on the Contracts for Port -a -lets and the Electrician for Rodeo and Fair. Motion to ratify. Approved 2-0 Discussion was held on Standard Paint installing a floor sample site between the bathrooms and the kitchen of the halls. Further discussion was held on the Gold Buckle carpet replacement project and that the type of flooring at the Demo site is less expensive and may be an alternative to look at. Jill informed the Board that the Rodeo Board had their work on the punch list projects. Jill informed the Board that staff damaged the roping chute and the cost would be $ around $3000.00 and that the Rodeo Board would make contact with Priefert. Jill informed the Board that Carnival Eats, a cooking show was interested in attending the Fair. The Board was in favor. Meeting adjourned @ 1:56 p.m. Lisa Lawrence KITTITAS COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Chairman G�]YTffAS COMITY C OPUNVESSMILRS Sofld VY\ rite, Maintenance, and Fahr Office Study Session Regular Meeting Tuesday August 8, 2017 e i:00 PM BOCC Conference Room 205 West 5th Room 108 - Ellensburg 1. Call to Order 2. Solid Waste -Household Hazardous Waste (HHW) Discussion on Fees and Future Programs 3. Transfer Station Siting Update 4. Project Updates 5. Maintenance Updates 6. Reed Park Closure - Consider it a charged/valued amenity on contracts for "ticket' events 7. Reconsideration of bagged shavings fee 8. Project Updates 9. Fair and Rodeo Updates 10. Carnival Eats 11. Other business 12. Adjourn Created on 8/4/2017 10:07:15 AM Z 0 ►; IH � � - r C C o X O v N N Z �- C CL _ O a U cD a o o cy, a N W s N L N a w W r CU Q, � IL CU A LU Z U Un J J LL Lu w � Q C o X LLI N N Z Q CL _ O A LU Z U Un J J LL Lu w � C o N N O W c N L N r CU � IL CU z m CL L C CL v c a o U ` Y > O t,l_ L O O cmC2 (G N N ren R L N CL N CLm a O 1J O o C1 N _ a CO 4-0 rp v, c 3� Q f 2017 KITTITAS COUNTY FAIR ORIGIIV lIlr' PROFESSIONAL SERVICES AGREEMENT AL This Agreement is between: Kittitas County (Fair) and Brown and Jackson (Contractor) Services to be provided: Rental and Service of hand washing and portable toilets per Attachment A: Estimate TOTAL VALUE $18,571.00 In addition, it is agreed that: o Rental of the Portable Toilets and Hand Wash Stands includes one service (delivery day) at no charge per each unit. Brown and Jackson will supply additional soap and paper products to supply wash stations between services. Kittitas County Fair maintenance staff will fill soap and paper dispensers during the period between services. o Once the water in a Hand Wash Stand is used up, the Hand Wash Stand gray water will be removed at time of scheduled service and that fresh water will be added to the unit. Kittitas County Fair will provide a map to Brown and Jackson of Ellensburg prior to Fair, designating the location of each Portable Toilet and each Hand Wash Stand. TERMS AND CONDITIONS PERFORMANCE Contractor agrees to perform the specified work in a competent and thorough manner to the satisfaction of this agreement. SEVERABILITY Any subsequent determination of invalidity of individual clauses of this contract shall not render the entire contract invalid. DEFENSE AND INDEMNITY AGREEMENT The Contractor agrees to and shall defend, indemnify and hold harmless the County, its Additional Insureds, appointed and elective officers, agents and employees, from and against all loss or expense, including but not limited to judgments, settlements, attorney's fees and costs by reason of any and all claims and demands upon the County, its Additional Insured's, its elected or appointed officials, agents, or employees for damages because of personal or bodily injury, including death at any time resulting therefrom, sustained by any person or persons and on account of damage to property including loss of use thereof, whether such injury to persons or damage to property is due to the negligence of the Contractor, its sub -Contractors, its elected officers, employees or their agents, except only such injury or damage as shall have been occasioned by the sole negligence of the County, its Additional Insured's, appointed or elected officials, agents, or employees. It is further provided that no liability shall attach to the County by reason of entering into this contract, except as expressly provided herein. INSURANCE Insurance will be required based on policy listed in Schedule A. TERMINATION FOR DEFAULT If the Contractor defaults by failing to perform any of the obligations of the Agreement or becomes insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency or makes an assignment for the benefit of creditors, Labor Day Weekend • www.kittitascountyfair.com the County may, by depositing written notice to the Contractor in the U.S. mail, postage fN prepaid, terminate the Agreement, and at the County's option, obtain performance of the ly work elsewhere. If the Agreement is terminated for default, the Contractor shall not be g entitled to receive any further payments under the Agreement until all work called for has been fully performed. Any extra cost or damage to the County resulting from such default(s) shall be deducted from any money due or coming due to the Contractor. The Contractor shall bear any extra expenses incurred by the County in completing the work, and all damage sustained, or which may be sustained by the County by reason of such default. If a notice of termination for default has been issued and it is later determined for any reason that the Contractor was not in default, the rights and obligations of the parties shall be the same as if the notice of termination had been issued pursuant to the Termination for Public Convenience paragraph hereof. TERMINATION FOR PUBLIC CONVENIENCE The County. may terminate the Agreement in whole or in part whenever the County determines, in its sole discretion that such termination is in the best interests of the County. Whenever the Agreement is terminated in accordance with this paragraph, the Contractor shall be entitled to payment for actual work performed at unit contract prices for completed items of work. In the event of such termination, an equitable adjustment shall be made in the compensation payable to Contractor. An equitable adjustment in the contract price for partially completed items of work will be made, but such adjustment shall not include provision for loss of anticipated profit on deleted or uncompleted work. Termination of this Agreement by the County at any time during the term, whether for default or convenience, shall not constitute a breach of contract by the County. COMPLIANCE WITH LAWS The Contractor agrees, in addition to the terms of this agreement, to comply with all rules and regulations of the Fair and the Board of Kittitas County Commissioners with reference to said fairgrounds and further to comply with all ordinances and laws and rules and regulations of the City of Ellensburg, County of Kittitas, State of Washington, and United States of America, with reference to the activity or the activities to be conducted by the Sponsor. IN WITNESS WHEREOF, the parties have hereunto set their hands on this date i 2017. Brown and Jackson Septic/Portable Labor Day Weekend - www.kittitascountyfair.com Schedule A: Insurance Each contract will be considered individually based on the services being provided. As such, the limits stated below are the minimum for all contracted services; however, if the service to be provided poses increased risk, the insurance required may be adjusted accordingly. General liability insurance. Vendor shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability. If a vehicle will be used to perform any services for the County, automobile liability will be required as stated below. Commuting is excluded from the requirement. Example: Driving onto the Event Center grounds to deliver or retrieve supplies and/or merchandise, or to service a booth, etc. will require auto liability. Driving to our facility, parking in a defined parking area, and walking to the location of the activity to be performed will likely not require an auto policy (subject to individual contract review). If applicable, the following must be met: Automobile liability insurance. Vendor shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Vendor arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non -owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident. If the vendor employs staff, vendor must provide worker's compensation as required by statute, as well as Employer's Liability coverage, as follows: Workers' compensation insurance. Vendor shall maintain Workers' Compensation Insurance (Statutory Limits) and Employers Liability Insurance (with limits of at least $1,000,000). Depending on the risk involved, an umbrella or excess policy may be required, as follows. Umbrella or excess liability insurance. Vendor shall obtain and maintain an umbrella or excess liability insurance policy with limits of not less than 4,000,000 that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary coverage set forth above, including commercial general liability and employer's liability. Such policy or policies shall include the following terms and conditions: • A drop down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason; • Concurrency of effective dates with primary policies; and • Policies shall "follow form" to the underlying primary policies. • Insureds under primary policies shall also be insureds under the umbrella or excess policies. ALL GENERAL LIABILITY POLICIES, including excess/umbrella policies, shall be occurrence based and MUST NAME THE COUNTY, its officers, agents, employees and volunteers, additional insured and a Certificate of Coverage WITH policy endorsements must be provided prior to arriving at our facility. All policies must be primary and non-contributory. Labor Day Weekend • www.kittitascountyfair.com 1 _IFN Attachment A: Estimate Brown and Jackson Septic/Ponable E timate 3 Tdlets 210.00 107 N Main 35.00 Ellensburg, WA 98926 US 25 (509) 925-1564 1,750.00 brownandiackson@fairpornt.nr;t 32.00 AUUKESS SAP TO Kittitas Co Fair Board Kittitas Co Fair Board 901 E 7th Ave Ste 1 Fairgrounds Ellensburg, WA 98926 Ellensburg, WA 96926 cSPUArE 0 OAT: 1072 04:09/2017 ACTIVITY Toilets -Mist Rentakwash Wash Stand (August 17-20) Tdlets-AAisc Services Provided:ex Extra cleaning service: on rental unit (Aug 18. 19, & 20) Toilets -Temporary Services:standard Standard portable toilet rental • temporary placement (Aug 29 -Sept 4) Tdlets-Misc Services Provided:ex Extra cleaning service on rental unit (Aug 31 -Sept 4) Toilets -Temporary Services:standard Standard portable toilet rental Thursday delivery (Aug 31- Sept 4) Toilets -Mise Services Provided:ex Extra cleaning service on rental unit Tollets-Mise Rentalwash Wash Stand (Aug 29 -Sept 4) Toilets-M11w Services Provided:ex Extra clearing service on wash stations (Aug 31 Sept 4) Tdtets-Mise Rental:wash Wash Stand (delivered Thursday) Toilets -Mise Services Provided:ex Extra cleaning service on additional wash (Aug 31 - Sept 4) Toilets -Mise RtaMW:bid Holding tank rental! 200 Gal Septict sery Septic Truck and Labor to pump bladders 2dr� U;Y 9AIE AMOt INT 3 70.00 210.00 9 35.00 315.00 25 70.00 1,750.00 125 32.00 4.000.00 10 70.00 700.00 40 32.00 1,280.00 14 70.00 980-00 70 32.00 2,24000 5 70.00 350.00 20 32.00 640.00 5 125.00 62500 5 315.00 1,575.00 ACTIVITY OTY RATE AMOUNT Septic -Dump Fee.dfee 17,500 0.20 3,500.00 Dump Fees • Waste Disposal Toilets -Temporary Services:sani 2 75.00 150.00 Portable toilet unit with sanitmzer rental - (Music Hall parking lot) Toilets -Mise Services Provided:ex 8 32.00 256.00 Extra cleaning service on rental unit (Musk Hall -- Sept 1 A Your estimate is attached. Please review and TOTAL $18,571.00 call or email to confirm these services. Thank you, Brown & Jackson Septic7Portable Toilets 509.925.1564 Acc to y• L.uuu] uur nccncuu nrrrr.nuniuxuVniriun.w]u Accepted Dace r& U .•r! 2017 KITNTAS COUNTY FAIR PROFESSIONAL SERVICES AGREEMENT This Agreement is between: Kittitas County (Kittitas Valley Event Center) and Bell Electric (Contractor August 28 -September 5 2017 Contractor will provide the following services for the Kittitas County Fair: Contractor will provide journeymen electrical services for the Kittitas County Event Center (Fair) for events, activities, booths and other associated items that happen in conjunction with the electrical set up and take down at the Kittitas County Fair. On-site and on-call schedule to be determined by August 1, 2017. Once maximum contract amount is reached, Bell Electric must secure authorization in writing from Kittitas Valley Event Center for further charges. Prevailing Wage Hourly Rate $105.00/hour Maximum Contract Amount (additional allowed via authorization $10,000.00 by KVEC Director) TERMS AND CONDITIONS PERFORMANCE Contractor agrees to perform the specified work in a competent and thorough manner to the satisfaction of this agreement. SEVERABILITY Any subsequent determination of invalidity of individual clauses of this contract shall not render the entire contract invalid. DEFENSE AND INDEMNITY AGREEMENT The Contractor agrees to and shall defend, indemnify and hold harmless the County, its Additional Insured's, appointed and elective officers, agents and employees, from and against all loss or expense, including but not limited to judgments, settlements, attorney's fees and costs by reason of any and all claims and demands upon the County, its Additional Insured's, its elected or appointed officials, agents, or employees for damages because of personal or bodily injury, including death at any time resulting therefrom, sustained by any person or persons and on account of damage to property including loss of use thereof, whether such injury to persons or damage to property is due to the negligence of the Contractor, its sub -Contractors, its elected officers, employees or their agents, except only such injury or damage as shall have been occasioned by the sole negligence of the County, its Additional Insured's, appointed or elected officials, agents, or employees. It is further provided that no liability shall attach to the County by reason of entering into this contract, except as expressly provided herein. TERMINATION FOR DEFAULT Insurance will be required based on policy listed in Schedule A. TERMINATION FOR DEFAULT If the Contractor defaults by failing to perform any of the obligations of the Agreement or becomes insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency or makes an assignment for the benefit of creditors, the County may, by depositing written notice to the Contractor in the U.S. mail, postage prepaid, terminate the Agreement, and at the County's option, obtain performance of the work elsewhere. If the Agreement is terminated for Labor Day Weekend • www.kittitasEountyfair.com default, the Contractor shall not be entitled to receive any further payments under the Agreement until all work called for has been fully performed. Any extra cost or damage to the County resulting from such default(s) shall be deducted from any money due or coming due to the Contractor. The Contractor shall bear any extra expenses incurred by the County in completing the work, and all damage sustained, or which may be sustained by the County by reason of such default. If a notice of termination for default has been issued and it is later determined for any reason that the Contractor was not in default, the rights and obligations of the parties shall be the same as if the notice of termination had been issued pursuant to the Termination for Public Convenience paragraph hereof. TERMINATION FOR PUBLIC CONVENIENCE The County may terminate the Agreement in whole or in part whenever the County determines, in its sole discretion that such termination is in the best interests of the County. Whenever the Agreement is terminated in accordance with this paragraph, the Contractor shall be entitled to payment for actual work performed at unit contract prices for completed items of work. In the event of such termination, an equitable adjustment shall be made in the compensation payable to Contractor. An equitable adjustment in the contract price for partially completed items of work will be made, but such adjustment shall not include provision for loss of anticipated profit on deleted or uncompleted work. Termination of this Agreement by the County at any time during the term, whether for default or convenience, shall not constitute a breach of contract by the County. COMPLIANCE WITH LAWS The Contractor agrees, in addition to the terms of this agreement, to comply with all rules and regulations of the Fair and the Board of Kittitas County Commissioners with reference to said fairgrounds and further to comply with all ordinances and laws and rules and regulations of the City of Ellensburg, County of Kittitas, State of Washington, and United States of America, with reference to the activity or the activities to be conducted by the Sponsor. IN WITNESS WHEREOF, the parties have hereunto set their hands on this date ( 2017. Bell tlectric Kittitas Valley EvenVonter Kittitas Valley Event Center 901 E. 7th Avenue, Suite 1, Ellensburg, WA 98926 1-800-426-5340 or 509-962-7639 EMAIL: fill.scheffer(@co.kittitas.wa.us Labor Day Weekend • www.kittitascounlyfair.com Bell Electric Jason Bell 509-306-0727 .IbeIl0727Ldr charter.net