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Home My WebLink About2017-09-05-minutes-commissioners-agenda 09/05/2017 MINUTES 1 COMMISSIONERS' MINUTES KITTITAS COUNTY, WASHINGTON AGENDA SESSION REGULAR MEETING TUESDAY 10:00 A.M. SEPTEMBER 5, 2017 Board members present: Chairman Paul Jewell; Vice-Chairman Laura Osiadacz; and Commissioner Obie O’Brien. Others: Julie Kjorsvik, Clerk of the Board; Mark Cook, Public Works Director; Patti Johnson, Solid Waste/Maintenance Director/Project Manager; Lucas Huck, Engineer; Jim Goeben, IT Director; Mandy Buchholz, Deputy Clerk of the Board II; Judy Pless, Budget & Finance Manager; Stephanie Hartung, Deputy Prosecutor; Debbie Myers, Board Clerk; Robin Read, Public Health Administrator; Heather Seibert, Chief Financial Manager; Joann Schaan, DD Program Coordinator; and 2 members of the public. CALL TO ORDER Chairman Jewell called the meeting to order. PLEDGE OF ALLEGIANCE Chairman Jewell led the Pledge of Allegiance. INTRODUCTION OF NEW COUNTY EMPLOYEES – NONE PROCLAMATIONS – NONE AWARDS & RECOGNITIONS Jim Goeben, IT Director indicated Jason Eklund, GIS Coordinator was unavailable to attend the Agenda Session, as he was currently working at the Emergency Operations Center due to the Jolly Mountain Fire. Mr. Goeben reviewed the award Mr. Eklund was presented with for the Best User Software Application at the International Esri User Conference for EPIC. The Board requested that Mr. Goeben express their congratulations and appreciation for his hard work. APPROVAL OF AGENDA Commissioner Osiadacz moved to approve the Agenda, as presented. Commissioner O’Brien seconded. Motion carried 3-0. 09/05/2017 MINUTES 2 CONSENT AGENDA Chairman Jewell explained that since there was no Agenda Study Session due to the Labor Day holiday, the Board would review each individual item prior to making a motion. Upon review of each Consent Agenda item, Chairman Jewell noted Item H was removed from the Agenda and there was a typo on Item U which was to be corrected. Commissioner Osiadacz moved to approve the Consent Agenda, as amended. Commissioner O’Brien seconded. Motion carried 3-0. MINUTES DATE MINUTES 05/22/2017 IT Study Session 06/26/2017 IT Study Session 07/24/2017 IT Study Session 07/31/2017 IT Study Session 08/14/2017 Agenda Study Session 08/14/2017 Office Admin 08/14/2017 Dept. Head-Lower District Court 08/15/2017 Agenda Session 08/15/2017 Records Management Sub Committee 08/15/2017 Executive Session 08/21/2017 Office Admin 08/21/2017 Dept. Head-Event Center 08/21/2017 Fair Workers 08/21/2017 Executive Session 08/21/2017 Executive Session 08/22/2017 Executive Session 08/28/2017 Office Admin 08/28/2017 Dept. Head-Cancelled 08/29/2017 Declaration Of Emergency 08/29/2017 Freedom Foundation SPECIAL EVENT APPLICATION HUFFMAN FARMS PUMPKIN FESTIVAL COMMISSIONERS Approve a Special Event Application to hold the Huffman Farms Pumpkin Festival from October 1, 2017 through October 29, 2017; granting a waiver to Kittitas County Code Chapter 5.20.100 – Penal Bond – Bond of Indemnity; and to comply with recommendations from the Prosecutor’s office, Public Works Department, Fire Marshal and the Auditor’s office. 09/05/2017 MINUTES 3 APPOINTMENT AIRPORT ADVISORY BOARD COMMISSIONERS Approve the appointment of Ann Anderson, representing the Kittitas County Chamber of Commerce and the reappointment of Marlene Pfeifer representing the Realtors, to the Kittitas County Airport Advisory Board, for terms effective immediately and expiring on December 31, 2018. RESOLUTION 2017-144 FIRE DISTRICT #7 AUDITOR Approve Resolution No. 2017-144, Approving an Interlocal Agreement between Kittitas County and Kittitas County Fire District #7 to process their own Accounts Payable and Payroll Warrants Independent of the Kittitas County Auditor’s Office Warrant Processing System. SET PUBLIC HEARING INCREASE TIP FEE SOLID WASTE Approve Setting a Public Hearing to consider a rate increase for the disposal of Municipal Solid Waste, to be held on Tuesday September 19, 2017 at 2:00 p.m. in the Commissioners Auditorium, Room 109, Kittitas County Courthouse 205 West 5th Avenue Ellensburg, WA and to authorize the Clerk to publish said notice. AGREEMENT M.G. WAGNER CO. INC. SOLID WASTE Approve a Professional Services Agreement between Kittitas County and M.G. Wagner Co. Inc. in the amount of $54,249.00, to retrofit the roof at the old Rodeo Bowl facility located at 830 North Poplar Street, beginning September 5, 2017 through October 31, 2017. SET PUBLIC HEARING CIVIL FEE SCHEDULE SHERIFF Approve Setting a Public Hearing to consider a proposed Ordinance to Amend the Kittitas County Sheriff’s Office Civil Fee Schedule, to be held on Tuesday September 19, 2017 at 2:00 p.m. in the Commissioners Auditorium, Room 109, Kittitas County Courthouse 205 West 5th Avenue Ellensburg, WA and to authorize the Clerk to publish said notice. REQUEST TO APPROVE A PROFESSIONAL SERVICES AGREEMENT BETWEEN KITTITAS COUNTY AND ELMVIEW – ITEM REMOVED FROM THE AGENDA. AGREEMENT DEPT. OF SOCIAL & HEALTH SERVICES PUBLIC HEALTH Approve and authorize the Public Health Administrator’s signature on Program Agreement Number 1763-98187 between the Washington State Department of Social & Health Services, Division of Developmental Disabilities and Kittitas County, in the amount of $820,341.00 to provide services and allow Staff to administer Developmental Disability 09/05/2017 MINUTES 4 services from July 1, 2017 through June 30, 2018. AGREEMENT KITTITAS COUNTY YOUTH SERVICES PUBLIC HEALTH Approve a Professional Services Agreement between Kittitas County and Kittitas County Youth Services in the amount of $1,520.00 to coordinate the Youth for Truth Teen Mentor program from October 1, 2017 through December 31, 2017. CONTRACT HEALTH CARE AUTHORITY - ABCD DENTAL SERVICES PUBLIC HEALTH Approve and authorize the Public Health Administrator’s signature on Amendment No. 2 to Contract No. K763 between the Washington State Health Care Authority and the Kittitas County Public Health Department, in the amount of $4,750.00 for the ABCD Dental Services, beginning July 1, 2017 through December 31, 2017. AGREEMENT BRIGHT BEGINNINGS PUBLIC HEALTH Approve a Professional Services Agreement between Kittitas County and Bright Beginnings, in the amount of $8,000.00 to provide information and community education to parents of children with developmental delays from July 1, 2017 through June 30, 2018. AGREEMENT PARENT TO PARENT PUBLIC HEALTH Approve a Professional Services Agreement between Kittitas County and Kittitas Valley Opportunities, dba Parent to Parent, in the amount of $19,000.00, to provide services relating to the needs of children and adults diagnosed with developmental disabilities, beginning July 1, 2018 through June 30, 2018. RESOLUTION 2017-145 RIGHT-OF-WAY ACQUISITION PROCEDURES PUBLIC WORKS Approve Resolution No. 2017-145, Authorizing the Chair’s Signature Updating the Policy on Right-of—Way Acquisition Procedures, Personnel Qualifications, Waiver of Appraisal and Administration Settlement Procedures. SET PUBLIC HEARING SIX-YEAR TIP PUBLIC WORKS Approve Setting a Public Hearing to consider Adopting the Six Year Transportation Improvement Program for the Years 2018-2023, to be held on Tuesday September 19, 2017 at 2:00 p.m. in Room 109, Kittitas County Courthouse 205 West 5th Avenue Ellensburg, WA and to authorize the Clerk to publish said notice. 09/05/2017 MINUTES 5 RESOLUTION 2017-146 MANASTASH ROAD BRIDGE REPLACEMENT PUBLIC WORKS Approve Resolution No. 2017-146, Authorizing the Chair’s Signature on Project Agreement #1917-01 for Rural Arterial Trust Account Funds from the County Road Administration Board for the Manastash Road Bridge Replacement Project. RESOLUTION 2017-147 CONSOLIDATED LODGING TAX GRANT COMMISSIONERS Approve Resolution No. 2017-147, for the 2018 Consolidated Lodging Tax Funding Grant Process for Special Events and Projects. AGREEMENT STATE ARCHIVES & RECORDS MANAGEMENT COMMISSIONERS Approve Amendment A to Statement of Work No. 2 Service Level Agreement No. 818K-1402 between the Kittitas County Commissioners and the State of Washington, Office of the Secretary of State, Archives & Records Management Division, in the amount of $1,914.05. RESOLUTION 2017-143 JOLLY MOUNTAIN FIRE SHERIFF Acknowledge Resolution No. 2017-143, Declaration of Emergency – Jolly Mountain Fire, approved by the Kittitas County Board of Commissioners on August 29, 2017 at 9:00 a.m. in an Emergency Special Meeting. RESOLUTION 2017-148 UNCOLLECTIBLE DEBTS SHERIFF Approve Resolution No. 2017-148, Authorizing the Write-Off of Uncollectible Debts Totaling $15,337.66 Payable to the Kittitas County Sheriff’s Office. CALL FOR BIDS MOBILE HOMES SOLID WASTE Approve a Notice of Call for Bids for Removal of County Owned Mobile Homes, to be accepted until September 27, 2017 at 1:00 p.m. in the Kittitas County Commissioners Office 205 West 5th Avenue Room 109, Ellensburg, WA and to authorize the Clerk to publish said notice. CORRESPONDENCE - NONE ADMINISTRATIVE MATTERS - NONE CITIZEN COMMENTS ON NON-AGENDA ITEMS – NONE BOARD DISCUSSION/DECISION ITEMS 09/05/2017 MINUTES 6 RESOLUTION COUNTY BOARDS - OPEN PUBLIC MEETINGS ACT PROSECUTOR The Resolution Declaring All Kittitas County Boards, Committees, and Commissions Operating Under the Direction of the Board of County Commissioners Subject to the Open Public Meetings Act Requirements was removed and to be placed on a future Agenda. MISCELLANEOUS – NONE EXECUTIVE SESSION – NONE ADJOURNMENT Commissioner O’Brien moved to adjourn the meeting at 10:42 a.m. Commissioner Osiadacz seconded. Motion carried 3-0. Meeting adjourned at 10:42 a.m. KITTITAS COUNTY COMMISSIONERS CLERK OF THE BOARD KITTITAS COUNTY, WASHINGTON Julie Kjorsvik Paul Jewell, Chairman