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HomeMy WebLinkAbout2017-08-28-minutes-it-study-sessionCOMMISSIONERS' MINUTES  KITTITAS COUNTY, WASHINGTON  BOCC CONFERENCE ROOM  REGULAR MEETING – IT STUDY SESSION  Monday  11:00 AM  August 28, 2017    Board members present: Chair Paul Jewell, Vice‐Chair Laura Osiadacz, Commissioner Obie O'Brien  Others: Jim Goeben, IT Director      Regular Meeting  Commissioners    Call to Order: 11:00 AM    VOIP Phone System  Mr. Goeben provided the following analysis to the board. The current phone system averages  $7,563/month for local and long distance, and consists of 349 lines; 117 lines have voicemail and 21 are  believed to be fax lines. FairPoint’s VOIP solution would cost $165,000 to implement—approximately  60% for telephone sets—and $6,169/month for SIP trunks and a voicemail‐to‐text add‐on. The monthly  recurring cost savings is expected to be $1,394 so the return on investment would be 118 months (9Y,  10M). VOIP system maintenance costs are unknown at this time and not included. It is also unknown  how upper county lines would integrate with the system. Mr. Goeben recommended, if the board  wishes to proceed, IT work with the Auditor and departments to conduct a thorough phone and billing  audit to determine the necessary number of phones and voicemail accounts while contacting vendors  on state contract for pricing based on the current system. There was discussion about VOIP options and  how VOIP works.    Board direction: The board asked Mr. Goeben to contact vendors on state contract to get additional  estimates and to work with the Auditor and departments to conduct a thorough phone and billing audit.    Aerial Imagery Agreement with WaTech  On January 30, 2017, the board signed a letter of intent to participate in the statewide imagery data  service. Mr. Goeben asked the board to sign the service level agreement provided by WaTech which was  been reviewed and approved by DPA Hartung (SR‐40085).    Board direction: The board signed the WaTech Service Level Agreement.    Smarsh Order  Mr. Goeben reviewed the Smarsh order form for text message archiving services and asked the board to  sign the terms and conditions. The agreement was reviewed and approved by DPA Hartung (SR‐40317).    Board direction: The board declined to purchase the Discovery Module at this time and signed the  Smarsh Terms and Conditions.    Policy Modifications  Mr. Goeben requested the board approve changes to the following policies:   Technology Policy 14 Social Media Use   Technology Policy 13.4.5 Text messaging   Technology Policy 4.4.6.1 High risk terminations   Records Management Policy 3.6 Enforcement    Board direction: The board asked for additional conversation about the social media policy changes  proposed by DPA Hartung and approved the remaining edits.    SMARTGOV Implementation  The following tasks are in progress:   Web portal   Payments online   Laserfiche integration    Board direction: None.    Security Awareness Training  Mr. Goeben reviewed the training and testing results:   Phishing Security Test 02/27: 10.8% phish prone (389 recipients, 42 failures)   Security Awareness Training 04/05   Phishing Security Text 08/06: 5.9% phish prone (338 recipients, 19 failures)    Board direction: The board asked Mr. Goeben to conduct periodic testing and continue to keep the  board informed of results.    Budget 2018  Mr. Goeben let the board know he planned to remove maintenance for the email archive appliance  from the draft 2018 budget. The Records Management Committee will be bringing a recommendation  to the board later this fall to remove the archive from service.    Board direction: The board approved.    Internal Committees subject to OPMA  There was discussion about which boards and committees the board intended to include in a resolution  to require county boards and committees to comply with the Open Public Meetings Act whether or not  they meet the RCW designation.    Board direction: The board asked Mr. Goeben to contact internal administrative committee chairs to see  if there are concerns with those committees being subject to the act.    Controlling Alternate Travel Routes  Mr. Goeben provided information to the board that, according to  http://www.gps.gov/support/user/mapfix/truck‐traffic/, roads posted with signs stating no commercial  traffic except for local deliveries could be reported online to GPS device/app makers and online maps to  ask they clearly label the restricted routes. He recommended they contact the county Public Works  director for sign requirements and reporting to the appropriate map apps.    Board direction: None.    Other business  Mr. Goeben updated the board:   Sales tax on MAN  The City of Ellensburg will not be collecting sales tax on the Metropolitan Area Network (MAN)  services.   Change to Disclosure Request Tracking (DaRT)  Based on proposed changes to WAC 44‐14‐01001 and the opinion of the Prosecuting Attorney’s  office, the Records Management Committee will be requesting IT change the public disclosure  tracking application to remove the ability to include other departments.    Adjourned: 12:25 PM    KITTITAS COUNTY COMMISSIONERS    KITTITAS COUNTY, WASHINGTON       _______________________________________    _____________________________________    Jim Goeben, IT Director  Paul Jewell, Chair  WaTech the c,c Mt`1+1,1:'a1[echnoiugy 5t'rvi,V .:*;enty' KW 43 SERVICE LEVEL AGREEMENT Statewide Imagery Services Contract w/State& Kittitas County Local Government Imagery Consortium Contributing Member CTS Service Level Agreement Number: 2017-001 CTS Customer Service Agreement Number: 8190-0 WaTech/CTS Vendor Contract Number: 17-088 1. Purpose This Service Level Agreement Number 2017-001 (SLA) is executed by the Washington State Consolidated Technology Services (CTS), hereinafter referred to as Washington Technology Solutions (WaTech) and Kittitas County. Pursuant to the terms and conditions of Customer Service Agreement Number 8190-0 (CSA). The parties acknowledge they have read and understand the terms and conditions therein and by this reference incorporate those terms in this SLA. All rights and obligations of the parties shall be subject to and governed by the terms of the CSA and the SLA. This SLA sets forth the obligations of the parties with respect to WaTech's provision of Statewide Imagery Services to the Customer. 2. Term and Termination The term of this SLA is effective upon the date of execution by both parties and shall remain in full force and effect until April 30,2018,unless extended upon written mutual agreement between the parties or terminated as specified below. Either party may cancel or terminate this SLA pursuant to the terms of the CSA or upon 10 business days' written notification to the other party. In the event the CSA is terminated,this SLA shall also terminate on the CSA termination date. 3. Scope of Work CTS shall furnish the access to the Web based services,and a hard copy of the applicable State/County/City specific data and otherwise do all things necessary to make access to the data and service possible as defined in the Technical Specification and Requirements(Schedule B)and subject to the End User License Agreement(Schedule A). 4. Pricing and Service Fees The total dollar amount expended under this SLA shall not exceed$6,000 per year for(2)two years. 5. Billing and Invoices Billing and invoicing will be handled by Consolidated Technology Services and invoiced yearly using the Customers assigned Consolidated Technology Services Account Code. Consolidated Technology Services Page 1 of 10 Kittitas County Valtus and Imagery Services CTS Service Level Agreement:2017-001 OIC CTS Customer Service Agreement:8190-0 6. Service Level Agreement Changes This SLA may be modified at any time upon mutual written agreement of the parties. All such modifications will be made as an amendment to the SLA and will take precedence over the original SLA. 7. Order of Precedence If there is a conflict between this SLA and the CSA,the conflict will be resolved by giving precedence first to this SLA and then to the CSA. 8. SLA Management Unless otherwise indicated, all correspondence regarding this SLA should be directed to: Primary Contact Name: Primary WaTech Contact Name: Paul Jewell Joy Paulus Title: Commissioner,Chairman Title: Senior Policy&Program Manager Address: 205 W 5th Ave STE 108 Address: 1500 Jefferson Ellensburg,WA 98926 Olympia, WA 98501 Phone: 590-962-7508 Phone: 360.407.8691 E-Mail: bocc@co.kittitas.wa.us E-Mail: joy.paulus@ocio.wa.gov 9. Termination for Convenience Either CTS/WaTech or Kittitas County may terminate this Contract,including all Statement(s)of Work if applicable, in whole or in part,by fourteen(14)calendar days' written notice to the other party. If this SLA is so terminated,Kittitas County is liable only for payments required by the terms of this SLA or any SOW for Services received and accepted prior to the effective date of termination. 10. Authorization/Acceptance This SLA and the CSA constitute the entire agreement between the parties and supersedes all other communication,written or oral,related to the subject matter of this SLA. Customer hereby authorizes CTS to perform the services described herein. The Parties hereby acknowledge and accept the terms and conditions of this SLA. IN WITNESS WHEREOF,the parties have executed this Service Level Agreement. APPROVEDAPPROVED State of Washington State of Washington Consolidated Technology Services Kittitas County OIC Consolidated Technology Services Page 2 of 10 Kittitas County Valtus and Imagery Services CTS Service Level Agreement:2017-001 OIC CTS Customer Service Agreement:8190-0 Date Prat or Type Narrre Print or Type Na e n.� Xe Title' /Date Title Date Approved as to Form by the Office of the Attorney General Consolidated Technology Services Valtus and Imagery Services OIC Page 3 of 10 Kittitas County CTS Service Level Agreement: 2017-001 CTS Customer Service Agreement: 8190-0 Schedule A End User License Agreement END USER LICENSE AGREEMENT VALTUS IMAGERY SERVICES,a division of North West Geomatics Ltd. Please read the terms and conditions provided below carefully. By using the Imagery or the Services,you acknowledge that you have read this agreement and agree to be bound by its terms and conditions. Valtus Imagery Services, a division of North West Geomatics Ltd., ("Valtus") is the owner or licensee of intellectual property rights (including without limitation copyright) in the imagery(the "Imagery") made available or accessible by use of the online services provided by Valtus (the "Services") to the customer using the Services and/or identified on the signature block below(the"Authorized End User"). Conditioned upon compliance with the terms and conditions of this Agreement,Valtus grants to the Authorized End User a non-exclusive, non- assignable and non-transferable license to use for the Authorized End User's internal business purposes the Imagery and/or Services for which the Authorized End User has paid the required license fees. The Imagery is licensed, not sold, to the Authorized End User. No ownership rights are transferred to the Authorized End User. The Imagery and Services may only be used internally by the Authorized End User or externally by individual users authorized in writing by Valtus or its Authorized Partner(the"Partner")through which Authorized End User is licensing the Imagery, and not by any other party,whether or not affiliated with the Authorized End User. If the Authorized End User is a federal,provincial, state or local government agency,the Imagery is licensed solely to the particular agency and not to any other government agency unless explicit authorization has been received from Valtus. No part of the Imagery, the Services or products derived therefrom, or any right granted under this Agreement may be copied, sold, rented, leased, lent, sub-licensed,disclosed, or transferred to any other person or entity. The Authorized End User shall not use any part of the Imagery or the Services to develop or derive any other product or service for distribution, disclosure,or commercial sale,whether by hardcopy,digital medium or web service,without a license specifically authorizing it to do so,with the understanding that no such right is granted under this Agreement. The Authorized End User acknowledges that the Imagery and Services contain and embody proprietary materials, valuable data, trade secrets, and copyrights of Valtus and its licensors and suppliers. Unauthorized reproduction,modification,distribution,or display of the Imagery or the Services in whole or in part, and in any manner not expressly authorized in this Agreement are prohibited. The Authorized End User shall keep confidential and use its best efforts to protect the Imagery and the Services and prevent their unauthorized disclosure or use. Consolidated Technology Services Page 4 of 10 Kittitas County Valtus and Imagery Services CTS Service Level Agreement:2017-001 OIC CTS Customer Service Agreement:8190-0 The Authorized End User shall immediately notify Valtus upon discovering evidence of a current or threatened misuse or unauthorized use or disclosure of the Imagery or Services by any p arty. The Authorized End User may not modify, distort, disassemble,decompile or in any way attempt to reverse engineer the Services or any software provided as part of the Imagery or the Imagery itself. The Authorized End User may not transfer the Imagery to or store the Imagery or the Services in any electronic network for use by more than the number of users authorized in writing by Valtus or the Partner through which Authorized End User is licensing the Imagery, unless it obtains prior written permission from Valtus and pays associated additional fees. THE IMAGERY AND THE SERVICES ARE PROVIDED "AS IS," AND VALTUS MAKES NO WARRANTY, EITHER EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO, WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, UPTIME, ACCURACY, OR NON- INFRINGEMENT. IN NO EVENT WILL VALTUS BE LIABLE FOR ANY DIRECT, INDIRECT, SPECIAL, CONSEQUENTIAL A N D OR OTHER SIMILAR DAMAGES, HOWEVER CAUSED, THE AUTHORIZED END USER UNDERSTANDING AND ACKNOWLEDGING THAT ITS SOLE REMEDY UNDER THIS AGREEMENT IS TO REQUIRE VALTUS TO REDELIVER THE IMAGERY REQUESTED BY THE CUSTOMER. IF THE FOREGOING DISCLAIMER OF WARRANTIES AND LIMITATION OF LIABILITY FOR ANY REASON IS UNENFORCEABLE OR INAPPLICABLE, THE AUTHORIZED END USER AGREES THAT THE AGGREGATE LIABILITY OF VALTUS SHALL NOT EXCEED THE LICENSE FEES PAID BY THE CUSTOMER TO VALTUS WITH RESPECT TO THE IMAGERY OR THE SERVICES AT ISSUE. The Authorized End User agrees that the limitations of liability and disclaimers set forth herein will apply regardless of whether the Authorized End User has accepted the Imagery or any other product or service delivered by Valtus. The Authorized End User acknowledges and agrees that Valtus has set its prices and entered into this Agreement in reliance upon the disclaimers of warranty and the limitations of liability set forth herein, that the same reflect an allocation of risk between the parties(including the risk that a contract remedy may fail of its essential purpose and cause consequential loss),and that the same form an essential basis of the bargain between the parties. This agreement will terminate automatically without notice, and all access to the Services and the Imagery will be terminated,if the Authorized End User fails to comply with any term of this Agreement. In the event of telthination,the Authorized End User must immediately return the Imagery to Valtus or destroy it and certify this destruction in writing to Valtus. This Agreement is the complete and exclusive statement of the understanding between the Authorized End User and Valtus with respect to the Imagery and the Services and may be amended or modified only in a written instrument signed by a duly authorized representative of both parties. If any provision is determined to be invalid or unenforceable,the remaining provisions of this Agreement shall continue to be valid and enforceable. Without the prior written consent of Valtus, Consolidated Technology Services Page 5 of 10 Kittitas County Valtus and Imagery Services CTS Service Level Agreement:2017-001 OIC CTS Customer Service Agreement:8190-0 neither this Agreement nor any of the rights granted by it may be assigned or transferred by the Authorized End User. This restriction on assignments or transfers shall apply to assignments or transfers by operation of law, as well as by contract,merger or consolidation. It is THE CUSTOMER'S RESPONSIBILITY to ensure that its use of the Imagery and Services complies with these terms and to seek prior written permission from Valtus for any uses not expressly permitted or not specified in this Agreement. IN WITNESS WHEREOF,the Authorized End User, intending this Agreement to be effective as of the earlier of(i) the date set forth below and (ii) the date the Authorized End User commenced use of the Services or the Imagery, has caused this Agreement to be executed by its duly authorized representative. The Addendum Outlined within this Addendum are the Special Terms and Conditions which are granted to Consolidated Technology Services with regards to the End User License Agreement. A.Special Terms and Conditions 1) Consistent with Consolidated Technology Services' provider status pursuant to RCW 43.105,the following entities shall be allowed access licenses without limits on the number of license seats; a.All State Government Agencies b. All County-level governments c.All Municipal (city) governments d. All Public Safety Answering Points(PSAP) e.Tribes f.Any commercial firm or organization holding an active contract to conduct work on behalf of the entities listed above. 2)Authorized users shall be allowed to develop and publish,not for monetary gain, publicly available web applications which utilize Ortho-Imagery or web map service(s),in a view-only mode with no download capability. Except as otherwise provided in this Addendum, the Authorized users shall comply with the End User License Agreement. 3)Authorized users shall be allowed to print and distribute, not for monetary gain,hardcopy format maps that display the Ortho-Imagery. Authorized users may not transfer or assign this right. Consolidated Technology Services Page 6 of 10 Kittitas County Valtus and Imagery Services CTS Service Level Agreement:2017-001 OIC CTS Customer Service Agreement:8190-0 4)Consolidated Technology Services has the right to use hard copy licenses and web services during a contract period subject to terms and restrictions. The 2015/2016 hard copy product will enter into a perpetual license upon the execution of an amendment extending the term of this contract for the second optional one-year extension. The 2017/2018 hard copy product will enter into perpetual license contingent upon the execution of an amendment for the second optional one-year extension of a subsequent contract if the parties execute one. Perpetual licenses are subject to the same terms and restrictions. At the end of the contract period,web services will no longer be provided and Consolidated Technology Services has rights to all hard copy perpetual licenses and is required to destroy non-perpetual licenses. 5) Consolidated Technology Services Page 7 of 10 Kittitas County Valtus and Imagery Services CTS Service Level Agreement:2017-001 OIC CTS Customer Service Agreement:8190-0 Schedule B Technical Specification and Requirements Specifications Minimum Requirements Source 12-inches statewide Ortho-Imagery Imagery 6-inch Ortho-Imagery in urban areas with populations greater than 50,000. Resolution Current Age of June-September 2015 for 1 ft. statewide imagery Exiting Most current 6"imagery presently available for WA Imagery Planned Statewide 1 ft. (in 2017 or 2018—June thru September capture) Imagery single vintage and consistent leaf on status) Capture Periods 6" Urban Area Ortho-Imagery—list areas of state planned to be flown and minimum) tentative dates Ortho- 2 -3 yrs. statewide refresh(2015,2017or 2018)of 1 foot Orth-Imagery— Imagery state cycle Refresh Cycle Continuous 12-24 month urban area refresh of 6 inch imagery—state cycle On Premise 1 copy of imagery data to be provided to CTS for distribution to entities for on- Access to Data site hosting for organizations without or with limited bandwidth Color IR&RGB Includes 4-band Ortho-Imagery 1 ft.Imagery All well-defined points tested shall fall within 6 meters of Horizontal true ground at a 95%confidence level Accuracy FGDC Metadata The metadata provided with the individual vintages of 1' and 6"imagery Access Requirements Government Users All Washington State Agencies,all County and City Governments,all Public S a f e t y and Municipalities(PSAP,Water&Fire District)and Tribes that contribute will have access to the data. Government Any commercial firm doing work on behalf of the above governmental entities Contractors can have access to the data for the duration of that contracted work and will be required to remove any and all data upon completion of their service contracts. Service Level Agreements must be signed,with duration terms define,by funding contributors&their contractors. Online Access Both 1 foot&6 inch imagery will be available via Valtus online service portal in its natively stored format. Data Delivery&Use Requirements Consolidated Technology Services Page 8 of 10 Kittitas County Valtus and Imagery Services CTS Service Level Agreement:2017-001 OIC CTS Customer Service Agreement:8190-0 Standard Single delivery of 1' imagery in WA State Plan Coordinates—South Zone once Hardcopy Format per vintage(e.g. 2015 and 2017 or 2018)for statewide imagery. Delivery WSPC—SZ HARN Note: WA State will re-project the 1 ft. data for counties that reside in North Zone. Single delivery of 6"imagery in WA State Plan Coordinates—Zone appropriate once per vintage at the start of each contract year. Cost Requirements Subscription/ Yearly subscription cost will not exceed$235,000 per year including all taxes and Data Renewal fees. Cost Online Access to the imagery online data service is renewed on an annually base. Users Streaming will access the vendor 6 inch imagery via a single named user account set up Service from based on the subscription type: Vendor Single user named account County/City/Agency user named account Service Years Year 1 =Mar 1,2017 to Max 31, 2018 Year 2=Mar 1,2018 to Mar 31,2019 Year 3=Mar 1,2019 to Mar 31,2020 Consolidated Technology Services Page 9 of 10 Kittitas County Valtus and Imagery Services CTS Service Level Agreement:2017-001 OIC CTS Customer Service Agreement:8190-0 Scope of Service Introduction—This scope of service describes the deliverables as outlined in the Valtus response to the Request for Information submitted to Consolidated Technology Services(the Client)in June 2016. Deliverables: 1. Physical delivery of the Hexagon Imagery Program Washington state-wide Ortho-Imagery dataset.The Hexagon Imagery Program dataset is comprised of the following; a. 4 band(RGBN)Ortho-rectified aerial imagery b. 30cm resolution for Wide Area Coverage(rural areas) c. 15cm resolution for Urban Area Coverage(areas greater than 50,000 population,but also includes Olympia,WA) d. Wide Area Coverage is of 2015 vintage e. Urban Area Coverage is of 2016 vintage Physical delivery to be made on Internal drive(s)in one projection/coordinate system and one file format of the Client's choice—To Be Determined 2. In addition,the Client will also receive access to the entire state-wide Hexagon Imagery Program data via a raster streaming service.The service is currently served through WMS/WMTS protocols.This may be used in any and all software applications possessed by the Client that have the ability to ingest the service via the aforementioned protocols. This service will be available 24 hours a day,7 days a week,throughout the subscription year. 3. Extended licensing terms applicable to both the physical delivery and streaming service,as per the attached End User License Agreement set out at Schedule A. 4. Access to the Valtus Client Account Administration Tools for management of users within the account and usage of streaming service reporting. Consolidated Technology Services Page 10 of 10 Kittitas County Valtus and Imagery Services CTS Service Level Agreement:2017-001 OIC CTS Customer Service Agreement:8190-0 Letter of Intent 1v a:Tec Statewide Imagery Data Service November 15,2016 Orthoimagery serves as a seamless base map layer , - - Comparison between 1 foot and 3 foot imagery resolution which is critical in our ability to derive other . Dry Falls Junction, WA information. The detail and richness of the information.-- captured nformation captured on a registered image supports many business uses and users at the state,tribal and local r_ governmental levels. j rM The request for a high resolution statewide imagery x* service was made by the state E9-1-1 and the WA Association of County&City Officials(WACO). y Outreach to the state user base started in earnest in May 2016. 3 The OCIO's Geospatial Program Office is the business sponsor for this service acquisition on behalf of all levels r-- of government within Washington. immemommormemerramod INTENT TO COMMIT By signing this form,you and your organization agree to participate in the High Resolution Imagery Service Offering that the Washington Technology Services(WaTech)is standing up for the state.t - NAME: Paul Jewell TITLE: Commissioner,Chairman ORGANIZATION: Kittitas County CONTRIBUTION AMOUNT: 6,000 RENEWAL COMMITMENT:21 RS I Ai SIGNATURE: TERMS OF SERVICE Please refer to the Service Level Agreement for a full description of the specific service offering terms and conditions of use and access. Version 1:0(11/2016) Page 1 of 1 Tech Service Level Agreement Statewide Imagery Data 11111111. 10=11110111111511111 November 15,2016 Background: Imagery data serves as a seamless base map layer which is critical to our ability to derive other spatially related information. The detail and richness of the information captured on a registered image supports many business uses and users at the state,tribal and local governmental levels. The OCIO's Geospatial Program Office is the business sponsor for this service on behalf of all levels of government within Washington. CONTACT INFORMATION CONTACTS USER DESIGNATION 0 State Agency Name: Paul Jewell County Government Title: Commissioner, Chairman 0 City Government Organization: Kittitas County 0 School Address: 205 W 5th AVE STE 108 0 Tribal City/State/Zip: Ellensburg,WA 98926 0 Federal PhOne: 509-962-7508 0 Not for Profit E-mail: bocc@co.kittitas.wa.us 0 Other I Ing- rl—To rma 7-- 7-77• Billing Contact Name: Jim Goeben Title: IT Director Organization: Kittitas County Address:205 W 5th AVE STE 13 City/State/Zip: Ellensburg,WA 98926x.‘ Contribution Amount: $6.000 Customer Account No.(3 digit CTS code): 3( Period of Service:01/01/2017 to 12/31/2017 Version 1.0(11/2015) Page 1 of 4 0 wa,Teth Service Level Agreement WrthI „-• _.....r;r StatewideDataImaer9Y. November 15,2016 SERVICE DESCRIPTION AND GOVERNANCE IMAGERY DESCRIPTION,. Fhe Imagery Data Service is comprised of the following: OrUnderstood Statewide,single season,1 foot,leaf on,color orthoimagery of Washington: With the baseline image capture starting in 2015. The data refresh cycle is every 23 years with the next statewide imagery capture no later than 2018. Statewide,urban area,6 inch,color orthoimagery of Washington. This will be imagery captured during different time periods(leaf on&Leaf off)over urban populations of greater than 50,000 with a continuous refresh cycle of every 12-24 months. This is not NAIP data but rather licensed imagery data See RFI for a full list of the technical specifications at: https://ocio.wa.gov/programs/geosoatial-program-office E' 5 The Imagery Data Services will be accessible as follows: 0.UnderstoodUSER;ACCESS g ry vY,•:: MECHANISM(S)6.+,':.•:"I wx•. :fes !.?..;;;F.. • Statewide 1 foot,color orthoimagery will be accessed via the vendor's website and/or the WA Geospatial Portal. A single,copy of your counties 1 foot data is available upon request and is based on your contribution level 6,000 or more per county or agency). Urban area 6 inch,color orthoimagery will only be accessible via the vendor's website in its native format. The Geographic Information Technology(GIT)Committee's Portal SteeringUnderstoodGOVERNANCE•, n n..;.; • Committee oversees the operational governance of all imagery and thematic data published on the Geospatial Portal. The Office of the Chief Information Officer(OCIO)functions as the service's Business Owner and oversees the 1 Y i foot imagery.Hosting,contracting,purchasing and billing. 1 i i 1 ORTHONNAGE•RY D£LIVEREO IThe vendor's online access mechanism stores the 1 foot and 6 inch color Of Understood S ORED FORMATS :•prthoimagery in the following format:UTM,zone appropriate. The Geospatial Portal's 1 foot,orthoimagery service will be available in the following format:WSPC HARN South zone The state will provide a single copy of a counties 1 foot orthoimagery for their local storage to upon request. It will be made available in WSPC Zone appropriate,depending on their contribution level(see above).If a specific county boundary shape file is not submitted then the state's legal county boundary file will be used. U ER,Sy fel RT,:. • ,;. Ongoing user support was not factored into the cost of this imagery service. r4 Understood' Ir. User support is the responsibility of the funding partners(s). 1• Documentation is available on the vendor's website and FACI's can be found Version 1.0(11/2016) Page 2 of 4 C. Jia Tech Service Level Agreement Statewide Imagery Data November 15,2016 1 1 at the Geospatial Portal website upon completion and signing of the I 7 1II contacts.I TERMS OF SERVICE USER SUPPORT e• End users and funding organizations must have the technical knowledge and 'Understood resources to support their users. There is no technical user support functions t built into this contract byWaTech. All and all available documentation will be available online at the vendor website and at the Geospatial Portal website at:htto://geograohy.wa.eov HOURS OF OPERATION • The statewide 1 foot imagery services is guaranteed to be up and running /Understood Monday through Friday from 7:00 AM to 6:00 PM. • DEPLOYMENT/ L The statewide 1 foot imagery service will be published on the state's Understood INFRASTRUCTURE j Geospatial Portal as a REST service. All services can be found online at: htto://aeoservices.wa.Rov/arcgisirest/services t• All 6"imagery is available through the vendors online application.I FREQUENCY OF DATA • The statewide 1 foot imagery will be updated every 2-3 year(last flight was Understood UPDATES the summer of 2015) Continuous 12-24 month urban area refresh of 6 Inch imagery in urban areas with populations greater than 50,000. ,r. •— 1DOCUMENTATION * The FAQ's provide extensive insight on the use of the imagery data and are Understood available at the Geospatial Portal and at the vendor's site online. orLIMITATIONOFDATAl• The imagery data only available to contributing entities and cannot be Understood USAGE I shared outside your organization. If you are single user contributor then it can' only be used by the single,named user. II. This is not NAIP data but rather licensed imagery data that is not in the public 1 domain. . 4 AGREEMENT 1. Please refer to the Imagery Services Requirements Matrix for the full detailed list. 2. There is no user support for these services but Online Documentation is available.The user is responsible for any and all results generated and the state cannot be held liable for the information. Version 1.0(11/2016) Page 3 of 4 ICY V ti;d Tech Service Level Agreement Statewide Imagery Data November 15,2016 3. This is not NAIP data but rather licensed imagery data so it is important that you read the vendor contract to be familiar with the terms of use. 4. The State of Washington waives all liability for any damage,injury or loss caused by the use of this data 5. By submitting this form,you acknowledge your responsibilities. a. Forward the signed form to: Joy Paulus at:joy.paulus@ocio.wa.gov SIGNATURES CONTRIBUTOR;S,SIGNATURES - r- IRequestor's Signature User's Signature111111,to t Paul Jewell 411141Jim GoebenNameandTitle ame and Title I Commissioner,Chairman I i IT Director I Date t ` i 2--__A----,6 ate i4 t OFFICE OF THE..CHIEF,INFORMATION,%OFFICER SIGNATURE' i illequestor's Signature; User's Signature Name and Title Tame and Title bate Date InT/i 7 ' )-171 44-4"- 5- 6.-- 214 ‘1:4612-- Version 1.0(11/2016) Page 4 of 4 (_)-smarsh. £ 't ✓ fi Zs 'B, F I C e Following execution of the Order Form, Smarsh will provide Client with access to an account within the applicable Service ("Activation Date"). Client's "Minimum Commitment" is the sum of the minimum usage metric specified above during the Term of the Agreement (as further clarified in the Agreement). The Services are subject to the Smarsh Service Agreement located here: http://www.smarsh.com/wp-content/uploads/2017/03/Smarsh- Subscription-Service-Agreement-7-1-Live.pdf ("Agreement') and incorporated in this Order Form by reference. The Initial Term of the Agreement shall begin on the date this Order Form is executed and continue for the Term of the Agreement specified above, unless Client is adding the above Services on to an existing Service account and, in which case, the above Services will sync to Client's then existing Service term and be subject to renewals as specified in the Agreement. If the billing terms above indicate a monthly billing schedule, Smarsh will invoice Client for (a) recurring Services monthly in arrears, (b) One Time Fees upon execution of the Order Form, and (c) Import Fees on a monthly basis, based on the Client Data imported in the previous month. If the billing terms above indicate an annual billing cycle, Smarsh will invoice client for (a) the total annual fee for recurring Services upon execution of the Order Form, (b) One -Time Fees upon execution of the Order Form and (c) Import Fees on a monthly basis, based on the Client Data imported in the previous month. Smarsh will invoice Client for any usage over the Minimum Commitment. Service Descriptions are available at www.smarsh.com/legal. For AT&T Mobility subscribers, your signature below represents your acceptance of the AT&T Wireless Terms and Conditions at: http://www.smarsh.coM/wp-content/uploads/ATTTextServiceTerms.pdf as they apply to AT&T text messages that are archived by Smarsh. If Client purchases any Serices which requires Software or services which are resold by Smarsh (including through any of the following vendors: 17-a-4, MobileGue,kK Instant Techn s or Alliance, CellTrust or Personal Archive Access) or if Client is purchasing text message archiving, additional terms apply to the Se ' ;" r S are and such terms are located at hftp://www.smarsh.com/legal. Byl " Name Title Date: MEMO  To:  Board of County Commissioners  From:  Jim Goeben, IT Director  Date:  August 22, 2017  Subject:  Proposed changes to Technology Policy 14 – Social Media Use  IT, DPA Hartung, and the IT Committee have reviewed the county’s social media use policy and request  the board adopt the following changes.    Technology Policy 14 - Social Media Use Kittitas County Technology Policy Manual 14. Social Media Use 14.1 Summary Kittitas County recognizes the benefit of quick and directed communication provided by social media. It also recognizes the challenges related to records management, public disclosure laws, unrestricted public forums, and to the reputation of the County and its representatives. The purpose of this policy is to establish consistent standards for and ensure appropriate use of Kittitas County-sponsored social media sites used by Kittitas County offices/departments in reaching out to the public with the purpose of sharing information about Kittitas County. This policy applies to all County-sponsored social media sites and to all Kittitas County employees and those performing business on behalf of a County office/department. 14.2 References 1. Kittitas County Privacy Notice 2. RCW 42.56 Public Records Act 3. Records Management Policy and Procedures 4. Technology Policy 11 - Websites 14.3 Definitions 14.3.1 Public Record Any writing containing information relating to the conduct of government or the performance of any governmental or proprietary function prepared, owned, used or retained by any state or local agency regardless of physical form or characteristics (RCW 42.56.010(3)). 14.3.2 Social Networking Any internet site that is focused on creating networks of individuals such as Facebook, LinkedIn, YouTube, Twitter, Instagram, etc. 14.3.3 Social Media Internet-based communication tools that provide for immediate and interactive information sharing. Examples include forums, weblogs, microblogs, wikis, social networks, podcasts, photo sharing, and chat. 14.3.4 Publishers Employees and other individuals authorized to contribute to County-sponsored social media sites. 14.4 Policy 14.4.1 Kittitas County’s Official Website Kittitas County’s official Website at http://www.co.kittitas.wa.us is and will remain the County’s primary and predominant Internet presence. 14.4.2 Official County-Sponsored Sites Every County-sponsored social media site account must be pre-approved by the Board of County Commissioners. KCIT will create, configure, and have access to all County-sponsored social media sites and accounts. Kittitas County’s intranet (CAMAS) may be used to post messages to the County’s website and to County-sponsored social media sites. Applications on social media site shall not be used unless pre-approved by the Information Technology Committee. 14.4.2.1 Right to Remove Sites County-sponsored social media sites may be removed by the responsible DH/EO without notice. 14.4.3 Use All official Kittitas County presence on social media sites are subject to all related administrative policies, including, but not limited to, confidentiality, employee conduct, records management, privacy, and security of County technology assets. 14.4.4 Front Page Requirements and Branding To help distinguish County-sponsored social media sites from other sites, and to facilitate their proper use, home pages of County-sponsored social media sites must: 1. Follow the Kittitas County website style guide 2. State the site is maintained by Kittitas County and is subject to this Social Media Use Policy 3. Identify the office/department responsible for the information displayed 4. Provide a clear statement of the discussion topic of the site so that the public is aware of the limited nature of the discussion and that inappropriate posts are subject to removal 5. Have links to the County Privacy Notice and Social Media Disclaimer (section 14.4.7) 6. Have a link to the county or office/department home page 7. State the County disclaims any and all responsibility and liability for any materials that the County deems inappropriate for posting which cannot be removed in an expeditious and otherwise timely manner. 14.4.5 Posting Only publishers may post to County-sponsored social media sites. Prior to being given access to a social media account, publishers must: 1. All publishers must sReview and sSign the Social Media Use Policy Acknowledgement Form prior to using the service. 2. Consult with their (or IT’s) Deputing Prosecuting Attorney to be briefed on public forum, records management, and Open Public Meetings Act concerns. No one may publish to County-sponsored social media sites unless they have signed the Social Media Use Policy Acknowledgement Form. Publishers must adhere to content requirements described in Technology Policy 11 - Websites. 14.4.5.1 Purpose of Posts Posts shall be written to increase the public’s knowledge, trust, and use of County office/departments, programs or services and drive users to the County’s website. 14.4.5.2 Official Business Only Employees and other individuals authorized to use social media to communicate on behalf of a County office/department should be mindful that statements posted represent the County, including its elected officials. Most social media sites do not allow editing of posts. Use discretion when posting. Posts shall always relate to work matters within the subject matter jurisdiction of the posting office/department and should be consistent with the County’s public service mission. Only information authorized by this policy shall be posted. Employees and other individuals authorized to use County-sponsored social media sites must ensure that all information posted is professionally presented, accurate, and appropriate for dissemination to the public. Conducting official County business via social media is permitted only on approved County- sponsored social media sites. Use of County-sponsored social media sites for communications and postings that are not directly related to an official County business purpose is prohibited. 14.4.5.3 Copyright Laws Postings must adhere to copyright laws and reference or cite sources appropriately. This includes, but is not limited to, quotes, text, images, and documents. 14.4.5.4 Political and Commercial Activity Publishers must not use County-sponsored social media sites for advocacy of political purposes or to conduct private commercial activities. 14.4.5.5 Confidential/Sensitive Information Confidential, sensitive, proprietary or non-public information must not be posted. Information posted on County-sponsored social media sites must not contain information that relates, or can be connected, to an individual or group of individuals containing specific health information (doctors, diagnoses, medication/prescriptions, etc.), personally identifiable information (names with social security numbers, bank accounts) or information deemed to be sensitive in nature or protected by Federal, State, or County rules and regulations. It is the responsibility of the publisher to ensure that information posted on these sites does not contain confidential, sensitive, proprietary or personal information. 14.4.5.6 No Expectation of Privacy Publishers should not have any expectation of privacy as to any posting. 14.4.5.7 Personal Use of Social Media This policy is not intended to govern employees’ establishment or use of personal social media accounts for personal purposes, outside the workplace and using non-County information systems. However, Employees employees should be aware that their use of social media may be perceived as representing the County and County government, and should tailor their use accordingly. Postings and user profiles on personal social media accounts must not state or imply that the views, conclusions, statements or other social media content are an official policy, statement, position, or communication of the County, or represent the views of the County or any County officer or employee. Employees utilizing social media for personal use shall not conduct official County business on personal social media accounts, or use the Kittitas County Government seal or other official County marks, or use the County government’s name to promote or endorse any product, cause, or political candidate. 14.4.6 Comments While the County welcomes public comment by email, letter, and phone, the receipt of public comments on a County social media site comes with certain legal risks and administrative challenges. Where comments are not desirable or practical, the office/department should carefully consider both appropriate social media and other media tools. 14.4.6.1 Daily Monitoring of Comments The posting office/department must dedicate sufficient resources and time on a daily basis to monitor for disallowed comments or to respond to requests or questions. The social media account will be configured to send email to the office/department when a comment is posted, if the option is available. 14.4.6.2 Right to Remove Content Kittitas County reserves the right to restrict or remove any content that is deemed in violation of this social media policy or any applicable law. 14.4.6.3 Removal of comments Any content removed based on these guidelines must be retained, including the time, date and identity of the poster when available. The reason for the removal of the comment should also be documented and retained. 14.4.6.4 Disabling of Public Comments There may be occasions where disabling public comments on a social media site is desirable. In these instances, comments may be invited via email to a designated County office/department email address that is regularly monitored. 14.4.7 Social Media Disclaimer This Social Media Disclaimer will be linked to from all County-sponsored social media sites. Kittitas County Social Media Disclaimer Thank you for using this Kittitas County social media site (the “site”). This site provides an opportunity for sharing and discussing information, about Kittitas County programs and activities.     The comments and opinions expressed by users of this site are theirs alone and do not reflect the opinions of Kittitas County or its employees. This site, including but not limited to all linked pages and subpages, is provided on an "as is" basis, and users are fully and solely responsible for their use of the site and for any results or consequences of such use. Comments should be limited to comments related to the posted topic. This site is not the proper place to express opinions or beliefs not directly related to that topic. Comments will not be edited by Kittitas County or its staff. Further, any cComments will be deleted if theyit contains:  Language that is vulgar, offensive, harassing, graphic, obscene, explicit, abusive, hateful, or intended to defame anyone or any organization  Vulgar, offensive, or harassing language.  Graphic, obscene, or explicit language or materials. Nor do we allow comments that are abusive, hateful, or intended to defame anyone or any organization.  Discriminatory language based on race, national origin, age, gender, sexual orientation, religion or disability.  Threats or personal attacks.  Personal or sensitive information (e.g., phone numbers, email or postal addresses).  The suggestion or encouragement of illegal activity.  Comments promoting or opposing any person campaigning for election to a political office or promoting or opposing any ballot proposition.  Solicitations or advertisements.  Apparent spam, such as the same comment posted repeatedly. Comment [SH1]: This is a content based  restriction which is unlawful under the First  Amendment.  Only non‐protected speech can be  restricted.  Political speech is protected.  Intentionally or unintentionally incorrect or misleading information. Kittitas County reserves the right to respond to any comments containing incorrect or misleading information and/or delete such comments. All links posted by users on this site will be reviewed and may be deleted if deemed in violation of this policy. Violations of this comment policy may cause the author to be blocked from this site without notice. We understand that social media is a 24/7 medium; however, our moderation capabilities are not. Kittitas County may not see every inappropriate comment immediately, and we are trusting in the maturity of our community to ignore personal attacks and negative speech or respond politely. Or even better - to ignore them. This site might include photographs of the public taken at County sponsored/hosted events. Photographs may be taken at County sponsored/hosted events and subsequently shared on or posted to County Social Media Sites without compensation and without further requirement for individual release(s) or approval of images. Persons attending a County public event in a County public venue are hereby deemed to have consented to their photograph(s) being taken and used by the County. Communications made through this site’s e-mail and messaging system will in no way constitute a legal or official notice or comment to Kittitas County or any official or employee of Kittitas County for any purpose. For example, a post or comment that asks that Kittitas County provide public records will not be considered a public records request until being sent through the proper channels (see http://www.co.kittitas.wa.us/request/). Likewise, a post or comment related to a proposed agency rule will not be considered by the agency. In no event shall Kittitas County or its agencies, officers, employees, agents, or representatives be liable for any direct, indirect, special, punitive, incidental, exemplary or consequential damages arising from your accessing or using this site, including but not limited to anything contained in, displayed on, or deleted from this site. Nothing contained in or displayed on this site constitutes or is intended to constitute legal advice by Kittitas County or any of its agencies, officers, employees, agents, attorneys, or representatives. Comment [SH2]: This is also a content based  restriction and not lawful.  We can respond with  accurate information in our own comments, but  cannot delete these types of comments.   14.4.8 Records Management Content on County-sponsored social media sites shall not be offered in lieu of official information on the County’s official Website. Wherever possible, content posted to County- sponsored social media sites will also be available on the County’s website and contain links directing users back to the County’s website for in-depth information, forms, documents or online services. 14.4.8.1 Public Records County-sponsored social media sites are subject to State of Washington public records laws (RCW 42.56). Any content published to a County sponsored site, including lists of subscribers and posted communications, is public record. 14.4.8.2 Records Retention Public records on County-sponsored social media sites will be archived and managed in accordance with Washington State records retention schedules. 14.4.8.3 Requests for Public Records Any requests for posts on a County-sponsored social media site shall be referred to the office/department maintaining the site. The posting office/department must be prepared to respond to requests for public records. 14.5 Responsibilities 14.5.1 DH/EO/designee Department Head/Elected Official (DH/EO/designee) and their Designeesdesignees: 1. DH/EOs are responsible and accountable for social media posts submitted by their designated social media publishers. 2. Only authorized publishers may post, respond, comment, or manage County social media content. Employees who post to or respond to comments on a County social media site on behalf of the County and who are not authorized publishers are subject to disciplinary action. 3. DH/EOs are responsible for the accurate and timely posting of information and responding to comments/requests. 4. Commissioners should not comment or otherwise communicate via social media related to County business as this might constitute a meeting under the Open Public Meetings Act.To prevent violations of the Open Public Meetings Act (OPMA), members of a governing body shall avoid participation in discussions on social media concerning agency business by a majority of its members. Discussions or comments need not occur at the same time or even the same day to trigger OPMA. 14.5.2 Employees 1. Publishers are responsible for the content they publish on any social media site or network and to manage their postings in a manner that supports a positive public image for the County agency. 2. Only cCounty business may only be conducted on County-sponsored social media sites. 3. No personal posts may be posted to County-sponsored social media sites. 14.5.3 Information Technology 1. Setting up social media sites 2. Applying branding following the Kittitas County style guide 3. Linking to the County Privacy Notice and Social Media Disclaimer 3.4.Adding approved publishers Kittitas County Social Media Use Policy Acknowledgement Form    I acknowledge that I have received a copy of the Kittitas County Social Media Use Policy and understand  that this document describes my responsibilities and the conduct expected of me as a publisher of social  media content,. including but not limited to:   Conduct yourself professionally   Post only official county business   Adhere to copyright laws and reference or cite sources appropriately   Do not post political or commercial information   Do not post confidential, sensitive, proprietary or non‐public information  I understand that if I have questions regarding the policy I will consult with my immediate supervisor or  an Information Technology employee.  Further, I understand behavior that violates the policies of the county may result in removal from social  media accounts, removal from boards and committees, disciplinary action (up to and including  termination), termination of contracts, and criminal prosecution.      Signature    _________________________   Printed name    _________________________   Date    _________________________   Company (if not Kittitas County)  ____________       Signature   _________________________   Printed name   _________________________   Date   _________________________   Signature    _________________________   Printed name    _________________________   Date    _________________________     Employee or Authorized Person ElectedOfficial/DepartmentHead Information Technology  The original signed form must be sent to the Information Technology  department who will create the user account and forward to the Human  Resource Office to be filed in the employee’s personnel file.  Kittitas County New Social Media Account Request Form    Complete one form for each social media account. Submit the form to the IT Director for consideration  by the IT Committee and recommendation to the BOCC.  Your name:  _____________________________   Date:   _______________________________   Department: ____________________________   DH/EO:   _______________________________   Social media account: ☐ Facebook       ☐ Twitter       ☐ Other   _______________________________   ☐ I understand I will be responsible for archiving services on this social media account.  1.  What is the business need social media will address?  ______________________________________     ___________________________________________________________________________________   2.  What are your goals and how you will measure success?  ___________________________________     ___________________________________________________________________________________   3.  Who is your target audience? _________________________________________________________   4.  List the employees and authorized users responsible for managing the social media account. All  publishers must be listed and authorized in advance (use the Social Media Use Policy Acknowledgement  Form). Social media posts have a broad reach and reflect on the agency. Select employees who have  good writing skills.  Lead user name: _______________________________   Title: ________________________________   Lead user will be responsible for the daily monitoring of the site, training authorized users, notifying IT if  an authorized user leaves his/her current position, etc.  Publisher name ________________________________   Title: ________________________________   Publisher name ________________________________   Title: ________________________________   Publisher name ________________________________   Title: ________________________________   5.  Description of your staffing plan. How will you train staff to use social media?  Who will be cross‐ trained to back up the lead (e.g., for coverage during vacations or illness)? ________________________     ___________________________________________________________________________________   6.  How frequently and for how long do you expect to use social media? __________________________     ___________________________________________________________________________________   ITC Use.    ITC:  ☐Approve   ☐Deny   Date:__________    BOCC:  ☐Approved   ☐Denied Date: __________    Kittitas County Information Technology | 205 W 5th AVE STE 13 | Ellensburg WA 98926 | 509‐962‐7510 | http://www.co.kittitas.wa.us  MEMO  To:  Board of County Commissioners  From:  Jim Goeben, IT Director  Date:  August 22, 2017  Subject:  Proposed changes to Technology Policy 13.4.5 Text Messaging  Multiple DH/EOs identified a need to allow their staff to text county business. The board approved a text  message archiving system to manage those public records.  IT, DPA Hartung, and the IT Committee have reviewed the county’s text messaging policy and request  the board adopt the following changes to provide for texting of county business on county‐owned  phones that are have text message archiving.   13.4.5 Text Messaging You may not conduct county business through text messaging except for transitory communications and/or those with minimal retention value – see Secretary of State’s definition of transitory communication public records. If you text transitory communications, you must delete the text when completed. You will be responsible for contacting your service provider to obtain copies of any records responsive to public records requests.You may use text messaging for county business ONLY on county-owned cell phones that are connected to the county’s text message archiving service. If authorized by your DH/EO, you may use text messaging for communications of minimal retention value on personally-owned cell phones and county-owned cell phones not connected to the county’s text messaging archiving service; however, you must delete the transitory communication text when it is no longer needed, and you will be responsible for contacting your service provider to obtain copies of any records responsive to public records requests.   Kittitas County Information Technology | 205 W 5th AVE STE 13 | Ellensburg WA 98926 | 509‐962‐7510 | http://www.co.kittitas.wa.us  MEMO  To:  Board of County Commissioners  From:  Jim Goeben, IT Director  Date:  August 22, 2017  Subject:  Proposed changes to Technology Policy 4.4.6.1  The IT Committee as reviewed Technology Policy 4.4.6.1 High Risk Terminations to account for legal  holds of electronic records and requests the board approve the following policy changes to adjust for IT  procedures approved by the Prosecuting Attorney.  4.4.6.1 High risk terminations Employees terminated for cause will be considered high risk. Other terminations may also be classified a high risk termination at the discretion of the DH/EO/ designee, HR Director, or Commissioner. In the event of a high risk termination, the DH/EO/designee, HR Director, or Commissioner notify IT as soon as possible pre-termination of the time of termination in order to coordinate IT disabling will coordinate with IT to disable the employee’s network account at the time of termination, and to collect any records to be placed on legal hold. Employees whose termination is considered high risk may not be allowed to access any county computer or mobile storage device after they are terminated. If records are to be placed on legal hold, the DH/EO/designee will: 1. Identify all devices that could contain records subject to the legal hold a. Computers (desktops, laptops, tablets, etc) b. Mobile storage devices (USB drives, CD/DVDs, etc) c. Smartphones 2. Turn off identified devices; once turned off do not allow the devices to be turned on prior to IT taking possession 3. Ensure the employee does not have access to the identified devices; the employee should not have personal files on county devices, but should they have, the DH/EO/designee will have access to them a few days after termination and can forward them to the employee 4. Notify IT of all electronic records to be placed on legal hold; including a. Employee(s) affected b. Equipment affected (asset tags) c. Lead Deputy Prosecuting Attorney involved 5. Give IT identified devices IT will follow its internal procedures for legal holds.   Kittitas County Information Technology | 205 W 5th AVE STE 13 | Ellensburg WA 98926 | 509‐962‐7510 | http://www.co.kittitas.wa.us  MEMO  To:  Board of County Commissioners  From:  Jim Goeben, IT Director  Date:  August 22, 2017  Subject:  Proposed addition to Records Management Policy as 3.6 Enforcement  The Records Management Committee requests the board approve the addition of the following section  to the Records Management Policy.  3.6 Enforcement Violation of Records Management Policies may result in progressive discipline (including termination) and criminal investigation in accordance with Kittitas County policies and applicable laws.