HomeMy WebLinkAbout2017-08-15-minutes-boards-committees-commissions-recomendation-follow-up2017-08-15 MINUTES 1
COMMISSIONERS' MINUTES
KITTITAS COUNTY, WASHINGTON
COMMISSIONER’S AUDITORIUM
SPECIAL MEETING
TUESDAY 1:30 P.M. AUGUST 15, 2017
Board members present: Chairman Paul Jewell; Vice-Chairman Laura
Osiadacz and Commissioner Obie O’Brien.
Others: Julie Kjorsvik, Clerk of the Board; Jim Goeben, IT
Director; Jerry Pettit, Auditor; Lisa Murray, Admin. Assistant; Doug
Mitchell, Deputy Prosecutor; Jill Scheffer, Event Center Director;
Mandy Buchholz, Deputy Clerk of the Board II; Lisa Young, Human
Resource Director; and Stephanie Hartung, Deputy Prosecutor.
SPECIAL MEETING RECORDS MANAGEMENT SUB-COMMITTEE COMMISSIONERS
At 1:30 p.m. Chairman Jewell opened a Special Meeting to receive an
update from the Records Management Sub-Committee relating to Boards,
Committees and Commissions, noting that this was follow up from a
Special Meeting on 3/15/17. He stated that the Board was provided a
confidential work product/opinion from Deputy Prosecutor Mitchell
and a Memorandum regarding the OPMA and how it applies to County
Boards, Committees and Commissions (BC&C) for review in advance.
There was discussion on the two documents presented in advance.
Chairman Jewell commented on a couple of inaccuracies in the Boards,
Committees & Commissions matrix. Commissioner O’Brien inquired on
what the status of the volunteers for the County Boards, Committees
& Commissions using a County E-mail. There was discussion on the
pro’s & cons on the proposed solutions from the Prosecutor’s Office.
There was discussion on the members creating a specific e-mail
address for all their work for the BC&C they represent.
Jim Goeben, IT Director stressed to the Board the BC&C members
should not be “replying all” as it’s violating the OPMA.
The Board stated that they would like policy drafted by IT and a
Resolution drafted by the Prosecutor’s Office. The Policy should
reflect how the County BC&C members behave with e-mail, specifically
that they do not reply all to the e-mails sent out by the BC&C
Clerk(s) as e-mails are to be one way. The Prosecutor’s Office was
directed to draft a Resolution directing all BC&C appointed by the
BoCC be subject to the OPMA as well as a Contract for the use of
laptops issue to non-county employees.
Jim Goeben, IT Director was asked to the look into Google Docs for
Government.
2017-08-15 MINUTES 2
The meeting was adjourned at 2:23 p.m.
KITTITAS COUNTY COMMISSIONERS
DEPUTY CLERK OF THE BOARD KITTITAS COUNTY, WASHINGTON
Mandy Buchholz Paul Jewell, Chairman