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HomeMy WebLinkAbout2017-07-10-minutes-bocc-office-admin-meeting7/10/2017 MINUTES 1 COMMISSIONERS' MINUTES KITTITAS COUNTY, WASHINGTON COMMISSIONERS CONFERENCE ROOM REGULAR MEETING MONDAY 9:00 A.M. JULY 10, 2017 Board members present: Chairman Paul Jewell & Vice-Chairman Laura Osiadacz. Excused: Commissioner Obie O’Brien. Others: Mandy Buchholz, Deputy Clerk of the Board II; Julie Kjorsvik, Clerk of the Board & Judy Pless, Budget & Finance Manager. REGULAR MEETING OFFICE STAFF MEETING COMMISSIONERS At 9:00 a.m. Chairman Jewell opened the Office Administration meeting. CALENDAR WEEK AT A GLANCE COMMISSIONERS The Board of County Commissioners reviewed their weekly calendar. PAF/VOUCHERS REVIEW OF PAF’S & VOUCHERS COMMISSIONERS The Board of County Commissioners approved and signed County Employee Personnel Action forms and vouchers. CORRESPONDENCE LOG REVIEW OF CORRESPONDENCE LOG COMMISSIONERS The Board of County Commissioners reviewed the weekly Correspondence Log, a listing of all incoming mail and correspondence for the week ending July 7, 2017. DISCUSSION FACEBOOK WEEKLY POSTS COMMISSIONERS N/A AGREEMENT PSA – CLARKE/DYKSTRA COMMISSIONERS Commissioner Osiadacz moved to approve a Professional Services Agreement Extension with Plauche and Carr LLP Peter Dykstra and Bill Clarke through December 31, 2017, noting that the monthly fee will be $8,000.00 a month. Chairman Jewell seconded. Commissioner Jewell stated that he spoke with the County Prosecutor and they had no issue with the extension. Motion carried 2-0. DISCUSSION DFW/PILT FORMULA COMMISSIONERS 7/10/2017 MINUTES 2 Chairman Jewell presented a breakdown of the DFW/PILT funding by County and noted that Kittitas County received a significant increase. LETTER 2018 BUDGET INSTRUCTIONS COMMISSIONERS Commissioner Osiadacz moved to authorize Chair Signature on the 2018 Budget Instructions Letter as presented. Chairman Jewell seconded. Motion carried 2-0. LETTER TEANAWAY COMMUNITY FOREST COMMISSIONERS Commissioner Osiadacz moved to authorize Chair signature on a letter of support to the Teanaway Community Forest Advisory Committee regarding motorized users in the recreation planning process of the Teanaway Community Forest. Chairman Jewell seconded. Motion carried 2-0. AGREEMENT EDA – LTAC – REVISED COMMISSIONERS Chairman Jewell explained that the Ellensburg Downtown Association (EDA) had not signed the 2017 Lodging Tax Services Agreement that the Board approved back in December. He stated that Carolyn Honeycutt from the EDA had contacted him with some concerns and now the Agreement is much more specific as to what the funds can be spent on. He stated that Ms. Honeycutt has already signed the revised Agreement and is before the Board for consideration and signature. Commissioner Osiadacz moved to approve and authorize Board signature on the revised EDA 2017 Lodging Tax Services Agreement. Chairman Jewell seconded. Motion carried 2-0. UPDATE BOCC/ DEPARTMENT HEAD REPORTS COMMISSIONERS Each Commissioner was assigned three different Department Heads to meet with on a weekly basis. This was determined at a Special Meeting with the Board of County Commissioners held on June 18, 2009. Each Commissioner reviewed discussions held with their respective departments and exchanged details of those meetings. On January 3, 2011 the Board determined it would be beneficial to alternate Commissioners that will oversee the different Department Head’s on an annual basis. They determined at the end of 2013 they would review the various committees they participate in and provide beneficial updates to the Board as needed during this time as well. OTHER BUSINESS – N/A Meeting adjourned at 9:40 a.m. 7/10/2017 MINUTES 3 KITTITAS COUNTY COMMISSIONERS DEPUTY CLERK OF THE BOARD KITTITAS COUNTY, WASHINGTON Mandy Buchholz Paul Jewell, Chairman