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HomeMy WebLinkAbout2017-06-13-minutes-solid-wasteCOMMISSIONERS' MINUTES KITTITAS COUNTY, WASHINGTON BOCC CONFERENCE ROOM REGULAR MEETING Tuesday 2:00 PM June 13, 2017 Board members present: Paul Jewell, Laura Osiadacz, Obie O'Brien Others: Patti Johnson, Lisa Lawrence, Lisa Young, Jill Scheffer REGULAR MEETING COMMISSIONERS Meeting called to order at 2:00pm Transfer Station Relocation Project: Patti informed the Board that an open house was held June 6th and that approximately 27 people attended not including staff. Some comments included the concern of raised property taxes not realizing Solid Waste is not taxed based. Overall there were not many negative comments and it went well. Patti let the Board know that she will be meeting with the consultants soon to discuss the comments received. Solid Waste Grant Funding: Patti informed the Board that Grant funding expires on June 30th and that it is unknown if or when funding will be available. Discussion was held on grant funded positions and programs. The Board directed staff to end grant funded programs on June 30tH The Board further directed Lisa Y to compose a press release and email staff alerting them that grant programs will be ending and layoffs will be considered if funding doesn't become available. Maintenance Update and Staffing: Patti informed the Board that the Assistant Maintenance Director position had been filled. She reported that Tim Egan comes with high qualifications including HVAC and an Electrical background and officially starts his full-time position with the County on Tuesday. Shady Brook Proposal Update: Patti presented the Board with Fulcrom's Professional Services Proposal stating that the cost per unit would be $1450. Discussion was held on time and materials not to exceed, the different ages and kinds of units and that Patti is working on the abandoned vehicle process for the travel trailers. Further discussion was held on the impact once the units are gone and that being empty they create a nuisance for vectors. The Board directed staff to bring forth a contract to get started on the removal. Maintenance Request Approval to replace roofing on Bowling Alley: Patti informed the Board that she received 3 quotes including apparent low of $54,249 from M.G. Wagner. Discussion was held on different types of roofing including a type of foam spray on that might be cheaper and that the quotes are good for 30 days. Commissioner O'Brien will look into this and get another quote. Mel's Bowl Update: Jill presented the Board with a proposal that Mel's Bowl submitted. The Board informed staff that they will take a look at it and discuss later. Resource Planning at KVEC: Jill asked the Board if they had any comments on the Resource Planning document. The Board informed staff that there would not be any more Lodging Tax for the Event Center. Discussion was held on current staffing or the lack of and the amount of giveaways that still require staff time, customer complaints about the facility and the lack of staff for general maintenance, cleaning of the facilities and the costs associated with owning a large facility that is run-down. Further discussion included the annual costs of another FTE. The Board approved 2-1 to hire another FTE. Designated smoking and vaping areas during the Fair: Jill presented the Board an updated map for their information. B2C: Jill gave the Board a flyer on an new program at the University and stated the program isn't active yet that they are looking for supporters. WSDOT roundabout and impacts for Fair: Discussion was held on the traffic at the West Interchange during Labor Day Weekend and contacting DOT to install a reader board. LTAC Large -Scale Projects: Jill asked the Board for direction on the proposal and presentation. The Board directed staff to present. Rodeo Board Punch List Proposal: Jill presented the Board with an email from Dan Morgan and informed them that the Rodeo Board is willing to provide the labor for the repairs if the County is willing to provide the materials. Discussion was held on the needed repairs, cost savings and that no permitted work, electrical, etc. would be done. Other Business: Jill informed the Board that she only has 1 bid for the Buckaroo. A brief discussion was held on how tough it is to get bids on projects. Meeting adjourned at 3:00pm Lisal Lawrence/ KITTITAS COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON. Chairman KITTITAS COUNTY COMMISSIONERS Solid Waste, Maintenance, and Fair Office Study Session Regular Meeting Tuesday June 13, 2017 - 2:00 PM BOCC Conference Room 205 West 5th Room 108 - Ellensburg 1. Call to Order 2. Solid Waste Update on Transfer Station Relocation Project 3. Solid Waste Grant Funding 4. Maintenance Update and Staffing 5. Shady Brook Proposal Update 6. Maintenance Request Approval to replace roofing on Bowling Alley 7. Mel's Bowl Update 8. Resource Planning @ KVEC 9. Designated smoking and vaping areas during Fair 10. B2C 11. WSDOT roundabout and impacts to Fair 12. LTAC Large -Scale Projects 13. Rodeo Board Punch List Proposal 14. Other business 15. Adjourn Created on 6/8/2017 8:49:35 AM RJLCRU. 1 . 1 environmental consulting � June 12, 2017 Kittitas County Attn: Patti Johnson 925 Industrial Way Ellensburg, Washington 98926 RE: Pre-Dernoiifion Hazardous Building Material Inspections Shady Brook Mobile Village, 1200 Easy: University Way, Ellensburg, Washington Dear Patti: Thank you for the opportunity to present this professional services proposal to assist Kittitas County with pending demolition of 24 structures located at the Shady Brook Mobile Village (Shady Brook). Fulcrum Environmental Consulting, Inc. (Fulcrum) understand that these 24 structures are all owned by Kittitas County, having been acquired during the acquisition of Shady Brook. Except for unit 30, all of the structures have been previously vacated. Kittitas County understands that unit 30 will likely be vacated by July 1, 2017. The units schedule for demolition include: 2 — old office 6 — single wide 17 - single wide 18 — single wide 22 — single -wide 24 — singe with addition 25 — travel trailer 26 — single wide 29 '/z - travel trailer 30 — double wide 31 — large single wide 33 — single wide 36 — single wide 45 — single wide 46 — 5b wheel 47 — 5h wheel 49 — single with addition 59 — single wide 63 — 5s' wheel 65 — single wide Shed by 65 — wood framed Camper by 65 — camper 67 — travel trailer 69 — travel trailer The units range in age from 1940s single wide manufactured homes to 1990s vintage 5a` wheel recreational vehicles. Except for the camper by unit 65, all of the structures were previously connected to city water and site sewer systems. Individual electrical meters and some natural gas meters were observed in Shady Brook. Scope of Work The purpose of the hazardous building materials inspection is to identify materials that require removal, special handling, and disposal or recycling prior to demolition of the units. Primary hazards associated with the demolition of manufactured homes and travel trailers are asbestos containing materials (ACM), lead containing paints (LCM), lighting and electrical components (LEC), and refrigerant containing systems (RCS). R 509.574.0839 F. 509.575.8453 24 Units at Shady Brook Mobile Village 1 406 North 2nd Street Pre -Demolition Hazardous Building Materials Inspection Yakima, Washington 98901 erulcrum.net RJLCRt.JM environmental consulting The scope of Fulcrum's HBM inspection will include significant destructive sampling intended to evaluate building structure for the presence of hidden materials. Fulcrum's inspection will include asbestos containing materials (ACM), lead containing materials (LCM), lighting and electrical components (LEC), refrigerant containing systems (RCS) with ozone depleting compounds and lubricating oils, and polychlorinated biphenyl containing (PCB) caulks and sealants. The following sections review hazardous materials identification inspections for ACM, LCM, LEC, and RCS. Fulcrum's inspection will consist of the following: Asbestos Identification Asbestos identification consists of three separate tasks of investigation: an Initial Inspection, a Design Inspection, and sampling completed during abatement, renovation, or demolition. However, given the immediacy of unit demolition, Fulcrum will seek to complete all ACM inspection during a single event using destructive investigation techniques. Asbestos inspections completed prior to renovation or demolition requires a more exhaustive search for ACM than an Asbestos Hazard Emergency Response Act (AHERA) inspection. The purpose of the report is to comply with Occupational Safety and Health Administration (OSHA) 29 CFR 1926.110 1, National Emissions Standard for Hazardous Air Pollutants (NESHAP) 40 CFR Part 61, and Washington Labor and Industries, Division of Occupation Safety and Health (DOSH) WAC 296-62-077. These regulations require the owner to inspect a facility for ACM presence prior to undertaking a construction, remodel, renovation, maintenance, or demolition project, and to provide inspection results to affected contractors or employees. . Based on our experience with similar projects, the following assumptions are inherent in arriving at our cost estimate: 1. The asbestos inspection will be conducted by an AHERA accredited Building Inspector (regulatory requirement). 2. A minimum of three (3) samples analyzed as non -detect for asbestos will be required to document a suspect material is non -ACM. 3. Where the quantity of material is small, the inspector may determine that less than three samples are sufficient to characterize a material. 4. Fulcrum will not repair sampling locations or substantial damage created during destructive investigation. 5. Fulcrum will request that the laboratory analyze to "first positive" with a 5 -day turnaround time. 6. Fulcrum will complete sampling of the building roof system. Roof sampling locations will not be repaired. Results will be summarized in the Hazardous Building Materials Inspection report. r.. R 509.574.0839 F. 509.575.8453 24 Units at Shady Brook Mobile Village 2 406 North 2nd Street Pre -Demolition Hazardous Building Materials Inspection Yakima, Washington 98901 efulcrum. net i FULCRUM environmental consulting Lead Containing Material Identification Given the existing lead based paint information, Fulcrum's inspection will be designed to supplement known lead content necessary to facilitate demolition. Additionally, as the principal purpose will be worker protection, Fulcrum's Washington State certified Lead Risk Assessor(s) will complete all sampling by paint chip for laboratory analysis. Fulcrum will collect one or two paint chip samples from each unit for laboratory analysis. In addition, should conditions warrant, Fulcrum will collected up to four representative samples from building components and complete a toxicity characteristic leaching procedure (TCLP) evaluation of the potential demolition waste as required by Washington State Department of Ecology regulations (WAC 173- .303) and ASTM 1908-16 Standard Guide for Sample Selection ofDebris Waste from a Building Renovation or Lead Abatement Project for Toxicity Characteristic Leaching Procedure (TCLP) Testing for Leachable Lead (Pb). The TCLP sample will consist of discrete samples of building components and submitted for analysis. Results will be summarized in the Hazardous Building Materials Inspection report. Lighting and Electrical Component Identification Fulcrum's inspectors will examine representative fluorescent light fixtures, transformers, and other electrical equipment to determine likely presence of PCB, mercury or other potentially hazardous materials. Following the inspection, Fulcrum will summarize quantity and locations of materials identified. Results will be summarized in the Hazardous Building Materials Inspection report. Refrigerant Containing Systems Identification of building systems with ozone depleting compounds, refrigerants, or other fluid systems will be accomplished through visual inspection. As part of Fulcrum's services we do not disassemble equipment. Rather, through inspection, assessment, and experience; Fulcrum's staff identifies presence, type, and number of ozone depleting compound containing building systems. This information is used to prepare the relevant investigation report sections and is used as the basis for project specification development. Final Report Fulcrum will prepare a single consolidated report for each of the first 23 units inspected and a separate letter report for the final unit: Fulcrum will plan to deliver the final report within 10 business days of receipt of the all laboratory analysis. Schedule Fulcrum will being investigation of all units within three days of notice proceed. Depending the date of notice and staffing availability at that time, Fulcrum will intend to complete inspection of four to five units each day. Under this schedule, all units would be inspected within one week. R 509.574.0839 F. 509.575.8453 24 Units at Shady Brook Mobile Village 3 406 North 2nd Street Pre -Demolition Hazardous Building Materials Inspection Yakima, Washington 98901 efulcrum. net ® O RJLCRUM environmental consulting Fee Estimate Fulcrum proposes to complete project tasks on a time and materials basis with a total fee estimate of $1,450 per unit for a total project fee estimate of $34,800. This fee estimate will be considered a project cap and will not be exceeded without a contract modification agreed to by Kittitas County. Thank you for the opportunity to provide this professional services proposal. Ifthe proposed scope of service and associated fee is acceptable, please sign below and return to Fulcrum as notice to proceed. If you have any questions I can be reached at 509.728.2424 or nnathews(cDefulcrum.net. Sincerely, Ryan K. Mathews, CIH, CHMM Principal Attachment Acceptance of Proposal The above prices, scope of work, and conditions are satisfactory and are hereby accepted. You are authorized to complete the work as specified. Any alteration or deviation from above scope ofwork involving extra costs will be completed upon orders, and will become an extra charge over and above the estimate. I have reviewed the attached Consulting Services Agreement and agree to the conditions presented therein. Signature Name Title Date .8453 24 Units at Shad Brook Mobile Village 4 P. 509.574.0839 F. North 2nd Street Shady g 406 North 2nd Street Pre -Demolition Hazardous Building Materials Inspection Yakima, Washington 98901 efulcrum. net CONSULTING SERVICES AGREEMENT ("CSA") PROFESSIONAL SERVICES — Fulcrum Environmental Consulting, Inc. (hereinafter "Fulcrum") agrees to provide Client, for Client's sole benefit and exclusive use, the consulting services identified in Fulcrum's proposal. This Consulting Services Agreement (hereafter "CSA") gives no rights or benefits to any party other than Client and Fulcrum. Unless otherwise agreed to in writing, fees billed will be for technical, professional, clerical services, including travel time. The fees will be based on Fulcrum's Rate Schedule of hourly service fees in addition to any specific fees presented in the proposal. REIMBURSABLE EXPENSES, SUBCONTRACTOR, VENDOR, AND LABORATORY ANALYSIS FEES — Reimbursable expenses, including but not limited to: analytical fees, subcontractor fees, shipping costs, reproduction costs, mileage, meals, lodging and other travel costs will be charged at cost plus fifteen (15) percent. Equipment and supplies will be charged at a rate based on Fulcrum's Standard Rate Schedule in addition to any specific fees presented in the proposal. CLIENT FURNISHED INFORMATION — Client shall provide to Fulcrum the following: 1) all information regarding the property including but not limited to, the location of any buried utilities or structures, 2) any requirements for right of entry or work permits, security clearances, licenses or any other required permissions. Client hereby releases Fulcrum from all liability for damage or injury arising from damage to subterranean structures (pipes, tanks, pipelines, etc.) not identified in writing by Client. OWNERSHIP OF DOCUMENTS — Unless otherwise agreed, all documents prepared by Fulcrum are the property of Fulcrum. Client is responsible for appropriate use of the information and recommendations provided by Fulcrum. Any and all such information and recommendations are accurate only as to the specific designated project. Client hereby agrees that any reuse of such information. or deviation from Fulcrum's recommendations, shall release Fulcrum from all liability. SCOPE OF WORKICHANGE ORDERS — All information contained in reports produced by Fulcrum are time and project -specific, and are not intended for any other project design. Any changes must be approved in writing by both parties. STANDARD OF CARE AND RELEASE OF LIABILITY — Fulcrum's services will be performed with a reasonable degree of skill and diligence such as normally employed by professionals performing such services in Eastern Washington/Northem Idaho. No other warranty or representation, either expressed or implied, is included or intended in Fulcrum's proposals, contracts, reports, and communications. Notwithstanding any other statement in this CSA or made by Fulcrum elsewhere, Client hereby releases and holds Fulcrum (and its agents) harmless from any claim, damage, or cost which is not the result of Fulcrum's sole negligence. To the fullest extent permitted by law, Client expressly agrees to limit any and all claims of Client, including but not limited to claims alleging negligence, breach of contract or breach of warranty against Fulcrum and/or its employees, for all losses of any kind, including economic and consequential losses to an amount not to exceed either the total fee paid under this CSA In the event Client makes a claim against Fulcrum, at law or otherwise, for alleged negligence, error, omission, breach or other act, and Client fails to enter judgment against Fulcrum, Client shall pay all costs and attorney fees incurred by Fulcrum in defending itself against the claim. CLIENT INDEMNIFICATION — Client acknowledges that Fulcrum is not responsible for the creation or presence of contamination/pollution at the property. Client agrees to indemnify, defend, and hold harmless Fulcrum and its officers and employees from and against any claim, suit, action, or liability due to or related to conditions at the property except to the extent such claim, suit, action, or liability is caused solely by the negligence of Fulcrum. If client is obligated to provide a defense to Fulcrum, Fulcrum has the right to select which counsel will be used for such a defense. For the purposes of this clause, conditions shall include the actual, alleged or claimed existence, discharge, release, or escape of any 100, RJLCRUM environmental consulting irritant, pollutant, contaminant, or hazardous substance into or upon the atmosphere, land, groundwater, surface water, or sediment at or near the property. SITE SUPERVISION — Client agrees that Fulcrum has no supervisory authority or responsibility for. 1) the specific working conditions at the site, 2) the safety precautions at a site, and/or for any hazards resulting from the actions of any contractor or third party. Client agrees Fulcrum has no duty to inspect, supervise, note, correct or report any health or safety deficiencies of Client, contractors or third parties at the site. INVOICING AND COLLECTION — Invoices for Fulcrum's services will be issued monthly, payable upon receipt. Client agrees to notify Fulcrum in writing of any billing errors within fifteen (15) days of the date of the invoice. Invoices are due upon receipt. Customized invoices, full backup, or manual backup of project expenses and related information can be provided for an additional charge. If payment is not received within thirty (30) days of the invoice date, whether disputed or not, a guaranteed interest rate on these amounts will be charged at one percent (1 %) on the unpaid balance. In the event that Fulcrum must seek legal services to collect the compensation due Fulcrum, Client agrees to pay Fulcrum all attorney fees and costs incurred to collect the invoice and penalties, whether or not suit is instituted. If a legal action and/or arbitration occur, attorney fees shall be awarded to the party in whose favor judgment is entered. In the event Client fails to compensate Fulcrum pursuant to this CSA, Fulcrum shall charge a contingent collection fee of 35% of the debt as provided in RCW 19.16.250 (18). Fulcrum reserves the right to withhold deliverables and/or suspend work on projects for late or non-payment. SUSPENSION OR TERMINATION — Client and Fulcrum retain the right to terminate this CSA. If Client requests suspension or termination of Fulcrum services prior to completion, Fulcrum has the right to complete such work as is necessary to place the files in order, and to complete a report on the services provided. If termination occurs, Client shall compensate Fulcrum for all fees and expenses required to accomplish such closing. If a project is delayed, Fulcrum reserves the right to schedule the requested services within existing commitments. MEDIATION, ARBITRATION AND TIME TO PRESENT NOTICE OF CLAIM OF LEGAL ACTION— Any dispute arising out of Fulcrum's services shall be mediated unless both parties agree otherwise. The parties to this CSA agree that prior to any legal action being filed in regard to Fulcrum's services, a notice of claim must be presented 60 days prior to any legal action being filed. Any such notice of claim must be received by the party against whom a claim is to be made within 2 years of the date of Fulcrum's final invoice. All disputes under this contract or in any way relating to Fulcrum's services must be filed in Spokane County, Washington and are governed by Washington state law. Client and Fulcrum hereby agree that any legal action filed shall be subject to Mandatory Arbitration regardless of the amount in controversy. The parties further hereby agree to waive their rights to "de novo" any arbitration award, in regard to matters pertaining to less than $25,000 (including counterclaims). The parties explicitly acknowledge that this provision waives their right to jury trial in regard to matters of less than $25,000. This $25,000 amount referenced above includes any and all counterclaims. SEVERABILITY AND SURVIVAL — In the event that any provision of this CSA shall be held invalid -and unenforceable by a decision of a court of competent jurisdiction, the remaining provisions shall be valid and binding. All terms of this CSA allocating or limiting liability shall survive the completion of the services hereunder and/or the termination of this CSA. ENTIRE AGREEMENT — This Consulting Services Agreement (CSA) and the proposal constitutes the whole agreement between Client and Fulcrum and supersedes all prior agreements. Client Signature Date o FULCRUM environmental consulting STANDARD RATE SCHEDULE Issue Date July 1, 2016 Compensation will be determined on the basis of time and expenses in accordance with the following rate schedule unless a fixed fee amount is so indicated in the proposal or services agreement. Professional Services Personnel Hourly Rate Principal $150 to $200 Project Manager $120 to $150 Project Scientist $110 to $140 Field Manager $100 to $120 Environmental Scientist $90 to $100 Environmental Technician $75 to $85 Administrator and Project Staff $60 to $90 Equipment and Materials Fee Schedule Equipment and Materials Unit Rate Niton 306 XLP XRF Analyzer per day $300 Fluke TIRI Thermal Imaging Camera per day $150 Photo Ionization Detector and Four Gas Monitor per day $150 Particle Meter (Lighthouse 3600 or similar) per day $100 Horiba U-22 Multi -parameter with flow through cell per day $150 Nikon/Canon dSLR per day $100 Field Microscope Kit for onsite PCM Analysis per day $100 Specialized Sampling Equipment per day $100 PCM Analysis — Standard Turn-Around-Time/Rush per sample $30/$60 Mileage per mile $0.70 Software Hourly Rate ArcGIS per day $30 AutoCAD per day $30 InspectManager per day $25 All other costs and expenses shall be billed with 15% markup for administration and handling. Overtime, rush, holiday and weekend work necessitated by Client's directive is billed in addition to the fees quoted. Expert witness scope and fee are agreed on a project specific basis. Fulcrum reserves the right to periodically change billing rates and fees. efulcrum.nel P. 509.459.9220 F. 509.459.9219 P. 509.57A_0839 F. 509.575.8453 207 West Boon, Avenue 406 North 2nd Street Spokane, Washington 99201 Yakima, Washington 98901 Mel's Bowl & Family Fun Center June 1, 2017 Kittitas County Commissioners, The advisory committee involved with Mel's Bowl continues with the mission to establish a center that provides recreational, creative and educational opportunities for our community population and others outside of Kittitas County. Our goal is to provide an outlet for grandparents, grandkids, couples, families and individuals to explore their inner child in our facility. Mel's Bowl will include six lanes of bowling, nine very artistic/creative holes of mini golf, a performance area, coin operated games and a restaurant. The performance area could be utilized for rehearsal space, smaller venues and movies to name a few. We would also work on providing affordable performance area for other non-profit organizations. Interest for this project has not diminished as we continually hear positive remarks/support from residents including University students. For example, the Ellensburg High School Director of Athletics has endorsed having a local bowling facility to allow for the expansion of their bowling program... (a letter of support from Athletic Director Cole Kanyer is attached). Talking with Jill Scheffer, Director of Kittitas Valley Event Center, we understand the KVEC may have a need for additional flexible event space... which we intend to integrate as part of our overall plan. We also understand that a contractual agreement or OMM ... (Operations, Maintenance & Management)... might be the vehicle for this partnership. Part of this agreement would include that the bowling alley elements not utilized by Mel's Bowl would become surplus and sold per that mechanism with proceeds to KVEC. Other agreements will be worked out regarding KVEC usage. Since our last meeting with the county our team has selected a Board of Directors including the following officers: Michael Burtness President Curtis Bull Vice President Jennifer Hoyt Secretary Chris Trujillo Treasurer The Bio's for the officers are included. The board members will be instrumental in the decision making process and are volunteers from throughout the community. The board members currently are: Justin Beckman, Marc Brown, Bruce Dickinson, Mollie Edson, Mia Marindino, Monica Miller, Angela Martin, Natalia Parker, Marilee Thompkins and Ralla Vickers. If necessary they too will provide Bio's. We have also revised our financials/business plan, which is detailed on following pages. With the support of KVEC, community partnerships and a researched business plan we feel this will be a valuable use of the property. To achieve our 501(c)3 non-profit status we will coordinate with Laughing Horse Arts Foundation and with their approval will continue under the umbrella of LHAF. We are excited about the possibilities of utilizing this abandoned bowling alley for family fun and with hard work and ingenuity we feel it will be possible. We hope for your support in this endeavor. www.melsbowl.org Proposed Lease 1. First four months we pay utilities and insurance. 2. Next eight months we pay $2000 month to KVEC. 3. Rent after first year at $3000 month to KVEC. 4. Five year lease with a five year option if possible or if not a ten year lease. 5. KVEC would have control of parking lots during fair and rodeo. 6. We would repair and maintain six bowling lanes and keep an additional two lanes for parts. The other eight lanes would be the property of KVEC (not to be stored at the facility). Purchaser of the remaining lanes would be required to remove all parts and complete cleanup of that area. 7. Mel's Bowl would retain all equipment and supplies pertinent to operating lanes, restaurant and bar areas. This would include but not limited to neon Bowl signs, pins, shoes, fiberglass bench seating, sound equipment, special cleaning equipment for pins, lockers, balls, dishes, tables and chairs. An inventory should be conducted upon lease approval with representatives from Mel's Bowl and KVEC. 8. Items not attached to the structure that are purchased by Mel's Bowl & Fun Center or sub lessor will remain property of respective purchaser. Major improvements to the facility that would not be removed at or before expiration of lease such as HVAC system, water heater, electrical system and insulation will be set up on a depreciation schedule per professional CPA. Infrastructure Requests 1. County to repair the west door. 2. County to remove any property or debris not necessary in the functioning of MBFC. 3. County to reroof the structure. 4. County to replace the locks and provide a minimum of four non -reproducible keys to Mel's Bowl personal. � N � r D � Z CD <� � CD O O oN��<_. CD CD Z �o'�OA CD �CD o CD 0 CD CD QCO CD CD CD CD) Oo OD CD CD CD) -Im CD 05 0 CD13 0-0 0 CD CD CD � < CD CD 0 If (D CD 11 0 0 N m m D CCDD CD N v - CD m w O N a, 3 3 O 3 O 3 Q I 7 M U) CD ® CD Z: CD "p m C �v ® u o � CD a) (DCD I a) CD �y a° M CD a) CD CD q� V /yr f f 0� UA ^ ii m e CD -V F- m 9) 9) c:--- = ® CDC C (D --- CD CA (D' mss- ® �.� aJ a° (n C Y! 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Erh.bdors Gate p Information Parking ;ADA Parking Restraoms 11 Food meted Shopping a &r4W%A— "� Stage&Entertainment:.— The Conel I Beef & V.)ne Garden Frontier Village Buffalo Soldiers '7- luighom Cade : y Mechanical Bull 4-N Office Phone $ ATM Portolet Pudic Slaty Offer llap.rtrnen_ Shan”. Frei Aid and L.. cru Fc—i Barns & Buildinas : 1. 51xm pa.+,on 19 Super $u -.e • Eeet 11 Nun[.Yemorbl : . Ca,y Dog Arena . Raeor. 12 Armory. • Paullly . Fair Business •Snow• Rings Office 2 SA,ne earn . Fine Ann : 3. Sheep & Goa: Qu M & Atgtans : 4. Dreg Norse OBady Feed.ng S. ught tfmse Stnuon 6, Dog Bnm . photography 1. Horne .Les Senior Lounge : 1.4t1 Suildmg . hlerrtage Censer EF7=!--=--1 ,r ®$ wan• rra�. O , �,� RODEO ARENA 40 ...... � 'MAW 1 ©L S .......... ............. Lol 3 Reserved Parking KITTITAS COUNTY FAIR _ MAP •• EnVnAce&•Tmke:s ••••••••,. Ty Rodeo EnVnnce :. Erh.bdors Gate p Information Parking ;ADA Parking Restraoms 11 Food meted Shopping a &r4W%A— "� Stage&Entertainment:.— The Conel I Beef & V.)ne Garden Frontier Village Buffalo Soldiers '7- luighom Cade : y Mechanical Bull 4-N Office Phone $ ATM Portolet Pudic Slaty Offer llap.rtrnen_ Shan”. Frei Aid and L.. cru Fc—i Barns & Buildinas : 1. 51xm pa.+,on 19 Super $u -.e • Eeet 11 Nun[.Yemorbl : . Ca,y Dog Arena . Raeor. 12 Armory. • Paullly . Fair Business •Snow• Rings Office 2 SA,ne earn . Fine Ann : 3. Sheep & Goa: Qu M & Atgtans : 4. Dreg Norse OBady Feed.ng S. ught tfmse Stnuon 6, Dog Bnm . photography 1. Horne .Les Senior Lounge : 1.4t1 Suildmg . hlerrtage Censer 77 BUSINESS TO r, Business -to -Community Stars Recognizing the Best in Ellensburg Customer Service The 132C Stars program promotes a vibrant business climate and welcoming community by, rewarding_great customer service. Excellent customer service is essential to the health of our businesses. The 62C Stars program recognizes and rewards outstanding customer service, using the definition set by the National Customer Service Association: • Respect: We value the differences of every person and their right to participate without bias. • Honesty: We tell the truth in all situations remembering professionalism and compassion. • Trust: We trust in others and maintain our trust -worthiness. • Integrity: We do what we'say,we will do— even when no one is watching -regardless of the cost. ' B2C Stars Rewards In addition to more robust business, members earn: • A storefront window cling that identifies businesses as 132C Stars. s A spot on the 132C Stars list (published by local news media; on the websites of CWU, the city, and the chamber; and on JerrolI's customer service webpage). • Use of the 132C Star logo in their, marketing. Preferential consideration in CCNU contracting. • Special CWU campus advertising opportunities. *: .Sign up today 4; Go to business to-COmmunity,com and fill outan application. Sponsors: EDA ELLENSBURG DOWNTOWN ASSOCIATION KIT TITAS COUNTY Central WashingtonC40111 University 1-0_11471 BUSINESS TO COMMUNITY The strategic marketing website, business2community.com, cites four reasons customer service is vital to business success: 1, it's What Customers Will Remember Customers aren't just looking at your products, but speaking and working with someone who is supposed to represent your company. 2, It Reflects Heavily On. Your Entire Business If you have good customer service, people naturally assume you have good products. 3. It Shows Customers You Care Customers who feel as though a company cares about them are much more likely to refer others and become repeat customers. 4, It's a Great Marketing Angle Good customer service is sure to bring you in more customers—especially when other real-life customers are talking about how great your customer service is. The 132C Star program will recognize and reward businesses and organizations that practice outstanding customer service, as evidenced by the following qualities: Respect; We value the differences of every person and their right to participate without bias in the workplace, their communities, and this country. Honesty: We tell the truth in all situations remembering professionalism and compassion. Trust: We trust in others and maintain our trust -worthiness so others will trust us in return Integrity: We do what we say we will do—even when no one is watching—regardless of the cost. ,National Customer Service Association. B2C Stars Rewards In addition to more robust business, organizations will earn: > A window cling that identifies you as a 132C Star. > Inclusion in an official list of 132C Stars published quarterly in local newspapers and on sponsor websites, includingJerroll's customer service webpage. > Permission to use the 132C Stars logo in their own marketing. > Preferential consideration in CWU contracting and special CWU on -campus advertising opportunities. How do i sign up? Go to the 132C Stars website, business-to-community.com and fill out an application, which includes your commitment to > Embrace 62C Stars values: respect, honesty, trust, integrity. > Complete customer service training, provided by 132C Stars sponsors. > Participate in an annual customer service evaluation. We'll sign you up for a two-hour training session on customer service, at no cost to you. Over the next year we'll ask customers for confidential feedback on the performance of B2C Stars—which we'll share with your business. At the end of the year you'll have a "secret shopper" evaluation of your customer service. Participation is an annual opportunity contingent upon great customer service. —115— To: Ellensburg City Council From: John Perrie, Chair Ellensburg Business Development Authority RE: City of Ellensburg Community Center/Downtown Vitality The Ellensburg Business Development Authority (EBDA) provides economic development services for the City of Ellensburg. As such, the Board and organization have been intimately involved in the economic development of Ellensburg's Downtown. Board members and staff have worked with the City in the purchase and sale of the Geddis Block, facilitated the next steps in downtown development through joint funding with community partners for a Downtown Market Study and Economic Development Plan, and supported the Hotel Feasibility Market Study. Whose efforts have borne fruit. The downtown hotel project is moving forward. As that project moves to break, ground, the Downtowners sub -committee of the EBDA and the EBDA Board feel that it is critical to look at the next steps to sustain and grow the momentum in Ellensburg's Downtown. At its regular meeting on May 16, 2017, the EBDA Board voted to request that City Council direct staff to explore the viability of the City's utilization of the Old Y building as a Community Center. Discussion at the meeting focused on the structural integrity of the building, the viability of the space to meet the needs of a Community Center, and the cost of converting the building to a Community Center. -116- Jill Scheffer From: Dan Morgan <dmorgan1242@fairpoint.net> Sent: Thursday, June 01, 2017 5:59 PM To: Jill Scheffer Cc: Ellensburg Rodeo Subject: Punch list proposal Attachments: with95fence-01jpg Jill Thank you for meeting with me again last week. I really believe working together and meeting regularly benefits us all. I appreciate your willingness to jump right in and learn as much as you can to make the Event Center all it can be. The list we have compiled is a great start. I want to work with you to bring the Rodeo side of the Event Center up to the standard that it should be to put on a world class event. I'm happy to see that you have already started on some items, and you are working towards getting bids and completing other items. As we talked last week, The Rodeo is willing to help with that list too. We have an all -volunteer force of Rodeo Board members and Top Hands that don't mind pitching in and rolling our sleeves up. I am working on putting together a couple of work party days to tackle some items to make the grounds better. It sounds like you have a budget to buy some supplies, such as lumber to replace faulty boards in the grandstands and such. We could do some of that work on one of our work days. We also discussed other projects that would benefit the Rodeo and the Event Center both. Such as replacing posts and rails in some of the pens, and maybe building some more permanent pens between the director's barns. (as in attached photo). My proposal to you, is for us to do some of that work if the county will cover the cost of materials. It has become clear that you are shorthanded on you crew, with the loss of a couple of key employees and the loss of the inmate program. Hopefully the Commissioners will consider letting you fill those positions. For now, it looks like we may need to step in and get some items crossed off the list. As we talked too, the timeline in our contract needs to be reworked to benefit both of us. We need to talk more about moving the dates up to a more reasonable timeline. I think we both agree on that. We should probable have our first walkthrough by November, and give the County until maybe June to complete the list. That would help your budgeting and our planning as well. For this year, we need to tackle some of these tasks before the August 15th date in the contract, in order to get them done by our event. To do that, we would be happy to supply the labor if the County will pay for materials. That could take place by using the $25,000 credit that is already in our contract. The items we would be working on would be things that you already know the county staff won't be able to get done by August, so essentially the only thing that changes in our contract is the timeline of when that can happen. Please let me know if this approach is acceptable to the Commissioners, so we can plan to move forward. Thank you for your cooperation, Dan Morgan Ellensburg Rodeo Director 509-929-5555 dmorgan1242Pfairooint.net www.eliensburgrodec.com 800-637-2444 609 North Main Ellensburg, WA 98926