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Home My WebLink About2017-03-07-minutes-commissioners-agenda 03/07/2017 MINUTES 1 COMMISSIONERS' MINUTES KITTITAS COUNTY, WASHINGTON AGENDA SESSION REGULAR MEETING TUESDAY 10:00 A.M. MARCH 7, 2017 Board members present: Chairman Paul Jewell; Vice-Chairman Laura Osiadacz and Commissioner Obie O’Brien. Others: Julie Kjorsvik, Clerk of the Board; Holly Myers, Environmental Health Supervisor; Lucas Huck, Engineer; Chris Horner, Deputy Prosecutor; Jeff Watson, Staff Planner; Kasey Knutson, Health Promotion Supervisor and 2 members of the public. CALL TO ORDER Chairman Jewell called the meeting to order. PLEDGE OF ALLEGIANCE Chairman Jewell led the Pledge of Allegiance. INTRODUCTION OF NEW COUNTY EMPLOYEES - NONE PROCLAMATIONS PROCLAMATION NATIONAL PUBLIC HEALTH WEEK PUBLIC HEALTH Commissioner O’Brien moved to approve a Proclamation for National Public Health Week from April 3rd to April 9th, 2017. Commissioner Osiadacz seconded. Motion carried 3-0. AWARDS & RECOGNITIONS – NONE APPROVAL OF AGENDA Chairman Jewell noted there was an item added to Administrative Matters and that Consent Item I had been placed under Proclamations. Commissioner O’Brien moved to approve the Agenda, as amended. Commissioner Osiadacz seconded. Motion carried 3-0. 03/07/2017 MINUTES 2 CONSENT AGENDA Chairman Jewell noted Consent Item I had been moved to Proclamations. Commissioner Osiadacz moved to approve the Consent Agenda, as amended. Commissioner O’Brien seconded. Motion carried 3-0. MINUTES DATE MINUTES 10/21/2014 Budget Study Session 10/24/2014 Preliminary 2015 Budget Discussion 10/24/2014 Preliminary 2015 Budget Discussion 11/10/2014 Preliminary 2015 Budget Discussion 11/12/2014 Preliminary 2015 Budget Discussion 11/17/2014 Preliminary 2015 Budget Discussion 12/15/2016 Mountain River Trails Appeal 01/12/2017 Mountain Trails Appeal Cont. 01/23/2017 IT Study Session 02/13/2017 Dept. Head-Canceled 02/13/2017 Office Admin 02/13/2017 CDS Study Session 02/13/2017 HR Study Session 02/13/2017 DPW Study Session 02/14/2017 PSE Solar Discussion 02/20/2017 Agenda Study Session 02/20/2017 Dept. Head-Canceled 02/20/2017 Office Admin 02/21/2017 Public Hearing 02/21/2017 Office Admin 02/21/2017 Agenda Session 02/22/2017 Shaake & Klocke Levee Update 02/23/2017 Executive Session 02/23/2017 Set Public Hearing 02/27/2017 IT Study Session 02/28/2017 HR Study Session AGREEMENT CHAMBER OF COMMERCE COMMISSIONERS Approve an Agreement between Kittitas County and the Kittitas County Chamber of Commerce for donated items and their use for various dates throughout the year. SPECIAL EVENT YAKIMA RIVER CANYON MARATHON COMMISSIONERS Approve a Special Event Application to hold the Yakima River Canyon Marathon on April 1, 2017, granting a waiver to Kittitas County Code 03/07/2017 MINUTES 3 Chapter 5.20.100 – Penal Bond – Bond of Indemnity, and conditioned upon meeting the recommendations from the Public Works Department. SPECIAL EVENT APPLICATION INSURANCE LANGUAGE COMMISSIONERS Acknowledge the additional language added to the Kittitas County Special Event Application regarding insurance endorsements. AGREEMENT DEPARTMENT OF ECOLOGY SHERIFF Approve Agreement No. SPPREG-2017-KiCoEM-00063 between the State of Washington, Department of Ecology and the Kittitas County Sheriff for the Spill Prevention, Preparedness, and Response Equipment, in the amount of $13,350.00 beginning November 1, 2016 through June 30, 2017. CALL FOR BIDS REMOVAL OF COUNTY OWNED MOBILE HOMES MAINTENANCE Approve a Notice seeking proposals for Contractor Services to remove and properly dispose of County owned Mobile Homes to be received until March 27, 2017 at 1:00 p.m. at 205 West 5th Avenue Room 108 Ellensburg, WA and to authorize the Clerk to publish said notice. AMENDMENT CH2M – AMENDMENT NO. 1 SOLID WASTE Approve Amendment No. 1 to a Professional Services Agreement with CH2M in the amount of $268,943.00, adding Phase 2 of the Transfer Station Feasibility Study. RESOLUTION 2017-041 DEPARTMENT OF HEALTH PUBLIC HEALTH Approve Resolution No. 2017-041, Authorizing an Amendment to an Interagency Agreement between the Kittitas County Public Health Department and the Washington State Department of Health. RESOLUTION 2017-042 ASPHALT MATERIALS PUBLIC WORKS Approve Resolution No. 2017-042, Awarding a Bid to Furnish Asphalt Materials for 2017 to Granite Construction Company and Interstate Concrete and Asphalt dba Columbia Ready Mix, Inc. for Schedules “A” and “B” to ensure availability of product, and to authorize the Public Works Director to sign contract documents. RESOLUTION 2017-043 LIQUID ASPHALT MATERIALS PUBLIC WORKS Approve Resolution No. 2017-043, Awarding a Bid to Furnish Liquid Asphalt Materials for 2017 to Western States Asphalt, Inc. for Schedule “A” and Albina Asphalt for Schedule “B”, and to authorize the Public Works Director to sign contract documents. 03/07/2017 MINUTES 4 RESOLUTION 2017-044 CRACK SEALANT MATERIALS PUBLIC WORKS Approve Resolution No. 2017-044, Awarding a Bid to Furnish Crack Sealant Materials for 2017 to Special Asphalt Products for Schedule “A” and Schedule “B”, and to authorize the Public Works Director to sign contract documents. RESOLUTION 2017-045 MAINTENANCE ROCK MATERIALS PUBLIC WORKS Approve Resolution No. 2017-044, Awarding a Bid to Furnish Maintenance Rock Materials for 2017 to Ellensburg Cement Products and Granite Construction Company for Schedules “A”, “B” and “C”, and to authorize the Public Works Director to sign contract documents. RESOLUTION 2017-046 WEED SPRAY MATERIALS PUBLIC WORKS Approve Resolution No. 2017-046, Awarding a Bid to Furnish Weed Spray Materials for 2017 to Helena Chemical Company, and to authorize the Public Works Director to sign contract documents. RESOLUTION 2017-047 RECREATION CONSERVATION OFFICE PROJECT PUBLIC WORKS Approve Resolution No. 2017-047, Ratifying the Chair’s Signature on the Washington State Recreation Conservation Office Project #16-1860C Ringer Loop Acquisitions and Design project. RESOLUTION 2017-048 WEBB SMALL SCALE EVENT FACILITY APPEAL CDS Approve Resolution NO. 017-048, Conditional Use Permit Appeal Dismissal and SEPA Appeal Denial for the Webb Small Scale Event Facility Administrative Conditional Use Permit (CU-16-00001). RESOLUTION 2017-049 CREA FACILITIES, LLC CDS Approve Resolution No. 2017-049, Authorizing Allocation of Kittitas County General and Grant Funds for Consulting Services from CREA Affiliates, LLC for Land Use Planning and Regulation Review Services and to authorize the Chair to sign a Professional Services Agreement between Kittitas County and CREA Affiliates, LLC from February 27, 2017 through December 31, 2017. SET PUBLIC HEARING BIG CREEK TRAILS PUD CDS Approve Setting a Public Hearing to consider the approval/disapproval of the Substantial Development Permit required as a condition of approval for the Big Creek Trails Planned Unit Development, to be held on Tuesday March 21, 2017 at 2:00 p.m. in the Commissioners Auditorium, Room 109, 03/07/2017 MINUTES 5 Kittitas County Courthouse 205 West 5th Avenue Ellensburg, WA and to authorize the Clerk to publish said notice. AGREEMENT STATE ARCHIVES & RECORDS MANAGEMENT COMMISSIONERS Approve a Service Level Agreement for Document Preparation and Imaging Services OSOS No. 818K1402 and a Statement of Work No. 1 Service Level Agreement No. 818K-1402 between the Kittitas County Commissioners and the State of Washington, Office of the Secretary of State, Archives & Records Management Division, in the amount of $527.26, effective immediately and expiring on December 31, 2018. CORRESPONDENCE - NONE ADMINISTRATIVE MATTERS CALL FOR BIDS OFFICIAL COUNTY NEWSPAPER COMMISSIONERS Commissioner Osiadacz moved to approve a Notice of Call for Bids to serve as the Official County Newspaper from July 1, 2017 through June 30, 2018, due on March 24, 2017 at 12:00 p.m. in the Commissioners Auditorium, Room 108, Kittitas County Courthouse 205 West 5th Avenue Ellensburg, WA and to authorize the Clerk to publish said notice. Commissioner O’Brien seconded. Motion carried 3-0. CITIZEN COMMENTS ON NON-AGENDA ITEMS – NONE BOARD DISCUSSION/DECISION ITEMS CLAIM FOR DAMAGES HALLER – APPROVED PROSECUTOR Commissioner Osiadacz moved to approve a Claim for Damages filed with the Kittitas County Auditor on February 8, 2017, by Dan Haller and Lynette Haller, conditioned upon receipt of a Release of All Claims, as recommended by the Prosecutors office. Commissioner O’Brien seconded. Commissioner Osiadacz moved to amend the motion to include payment in the amount not to exceed $848.96. Commissioner O’Brien seconded. Motion carried 3-0. Motion to approve the Claim for Damages, as amended carried 3-0. CLAIM FOR DAMAGES LEEPER – APPROVED PROSECUTOR Commissioner Osiadacz moved to approve a Claim for Damages filed with the Kittitas County Auditor on February 8, 2017, by Jack Leeper, in the amount not to exceed $2,060.48, conditioned upon receipt of a Release of All Claims as recommended by the Prosecutors office. Commissioner 03/07/2017 MINUTES 6 O’Brien seconded. Motion carried 3-0. MISCELLANEOUS - NONE EXECUTIVE SESSION – NONE ADJOURNMENT Commissioner Osiadacz moved to adjourn the meeting at 10:12 a.m. Commissioner O’Brien seconded. Motion carried 3-0. Meeting adjourned at 10:12 a.m. KITTITAS COUNTY COMMISSIONERS CLERK OF THE BOARD KITTITAS COUNTY, WASHINGTON Julie Kjorsvik Paul Jewell, Chairman