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Home My WebLink About2017-03-03-minutes-hr-study-sessionCOMMISSIONERS' MINUTES KITTITAS COUNTY, WASHINGTON BOCC CONFERENCE ROOM SPECIAL MEETING HR STUDY SESSION FRIDAY 1:30 PM March 3, 2017 Board members present: Paul Jewell, Laura Osiadacz, Obie O’Brien Others: Lisa Young, Josh Hink, Mark Cook, Christopher Horner 1) Call to order – 1:34 PM 2) Staffing Related Discussions/Decisions  Appointment of Assessor – The Board discussed the process for appointing a new Assessor; an interview panel will be created to include the following offices: Treasurer, Auditor, CDS, and Public Health. Each will be asked to prepare one (1) interview question to submit to HR by Thursday, March 9. Each Board member will also develop three interview questions by Tuesday, March 7. The interview is scheduled for Monday, March 13.  Public Works (this was held after the Fire Marshal discussion) – PW Director Cook was present to discuss four (4) items: 1) Finance System Manager – The Finance System Manager has given notice of intent to retire in July. Director Cook is working with her on a draft update to the job description and will then work with HR to finalize. He would like to post as soon as possible, and hopes to hire the employee with overlap for training. The Board approved as long as there are funds in his budget. 2) Engineer Tech’s – Director Cook expressed concern regarding the impact of the wage survey on they Engineer Tech (ET) division. ET I’s are non-union whereas ET II, III, and IV are in the Road Union. Implementation of the wage survey has caused compression issues between ET I and ET II. HR Director Young stated her recommendation was to address this issue as work is being done on the wage survey for represented groups. The Board asked Director Cook to put a proposal together. 3) Director Cook asked for permission to hire two (2) temporary laborers due to the need for expanded chip seal efforts. The Board approved. 4) Director Cook asked for permission to hire up to four (4) seasonal flaggers due to the need for expanded chip seal efforts. He explained that the winter weather seems to have taken a more significant toll on the roads, perhaps due to the freezing rain events. The Board approved.  Prosecutor’s Office – Tabled – Prosecutor not in attendance. COMMISSIONERS' MINUTES KITTITAS COUNTY, WASHINGTON BOCC CONFERENCE ROOM SPECIAL MEETING HR STUDY SESSION  Fire Marshal – Director Young provided a brief review of the status of the Fire Marshal project; Commissioner Osiadacz shared the financial data she collected. This subject will be discussed again at the 2:30 meeting with CDS staff. 3) Request to Approve a Resolution Adopting Non-Represented Wage Scales for 2017 – Director Young presented Resolution 2017-038, formally adopting the wage ranges that were created based on the market survey for non-represented staff. Commissioner Osiadacz moved to approve Resolution 2017-038; Commissioner O’Brien seconded. The motion passed 3:0. 4) Request to Approve MOU’s (Simple Corrections)  Local 792CH (Courthouse) – Director Young presented an MOU to correct two (2) errors discovered after the 2017-2019 Contract was ratified. Commissioner Osiadacz moved to approve the MOU as presented; Commissioner O’Brien seconded. The motion passed 3:0.  Local 760 (Line) – Director Young presented an MOU to correct one (1) error discovered after the 2017-2021 Contract was ratified. Commissioner Osiadacz moved to approve the MOU as presented; Commissioner O’Brien seconded. The motion passed 3:0. 5) Discuss Correspondence from the Freedom Foundation – Director Young stated she was asked to place this on her agenda for Board discussion. DPA Horner was asked for his legal opinion. He stated that the Board could implement open negotiations, but he would prefer to review any case law that may develop over time. The Board decided against taking any action at this time, and may review it in 6-12 months. 6) HR Updates – Director Young provided an update on some of her projects, including review of the wage survey data for union groups, the status of the benefits project, and the HIPAA assessment. She explained that she was waiting for February payroll to be completed so the reports she pulled for staff information would include the newly implemented contracts. The Board wanted to know when she would have more information; she will schedule a special session the week of March 13. She provided recommendations to the Board on who should be on the Benefits Committee. The Board agreed with her recommendations. She also made recommendations for initial steps, but COMMISSIONERS' MINUTES KITTITAS COUNTY, WASHINGTON BOCC CONFERENCE ROOM SPECIAL MEETING HR STUDY SESSION the Board asked that the Committee review the options she provided and make the decision how to proceed. Chairman Jewell emphasized the need to get the Committee going, and said the duration of the project would be determined by how much time the Committee needed to make a recommendation. Director Young let the Board know that she is finalizing a PSA with the HIPAA consultant and should have it before them in the not-too-distant future. Commissioner O’Brien emphasized the importance of this project. 7) Request for Training Approval (Interim Fire Marshal) (this was discussed as part of the Fire Marshal discussion under Staffing Related Discussions/Decisions) – Commissioner Osiadacz added this to the agenda to allow the Board to review and approve Fire Inspection training for one of the Building Inspectors. Interim Fire Marshal Hink was asked to find out how much the training would cost and if there were any seats remaining. He said he would find out prior to the 2:30 meeting. 8) Other business – None. 9) Adjourn – 2:38 PM KITTITAS COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Lisa Young Paul Jewell, Chairman BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO.: 2017- 0,5`.7 IN THE MATTER OF ADOPTING UPDATED WAGE RANGES FOR NON -REPRESENTED EMPLOYEES WHEREAS: Kittitas County has established Personnel Policy (5-1) Wage Administration which addresses the process by which wage ranges for regular non -represented employees are evaluated and adjusted; and WHEREAS: the Human Resource department completed a wage study in 2016 which resulted in a significant amount of data for the Board of County Commissioners to consider; and WHEREAS: the Board of County Commissioners made it a priority to consider market equity for 2017 with respect to wage ranges, and WHEREAS: through work with HR and extensive efforts by each Department Head/Elected Official the Board developed market-based wage adjustments that would take effect 1/1/2017; NOW, THEREFORE BE IT RESOLVED: this Resolution ratifies the attached wage ranges for non - represented positions which were implemented as of 1/1/17. v� i ADOPTED this day of March, 2017. ATTEST: ❑ Clerk of tM Board, Julie Kjorsvribf IQ Deputy Clerk Il, Mandy Buchholz COUNTY COMMISSIONERS :)QNTY, WASHINGTON n Laura Osie, Vice-ChOirman ie O'Brien, Commissioner UN GR OCC JOB TITLE (27 Characters) MIN MED MAX 40 102 1402 IPP ROAD FOREMAN $25.22 $29.26 $33.94 30 103 1303 CM CDS DIRECTOR $6,677 $7,745 $8,984 30 104 1304 CM EVENT CENTER DIRECTOR $4,269 $4,952 $5,744 30 106 1306 CM PUBLIC HEALTH ADMINISTRATOR $5,403 $6,267 $7,132 40 107 1407 CM CLERK OF THE BOARD $3,848 $4,464 $5,178 30 109 1309 CM IT DIRECTOR $5,437 $6,307 $7,316 30 110 1310 CM DISTRICT COURT ADMIN $4,663 $5,409 $6,274 30 112 1312 CM CHIEF FINANCIAL MANAGER $4,414 $5,120 $5,939 30 113 1313 CM OFFICE ADMINISTRATOR $3,848 $4,464 $5,178 30 114 1314 CM UNDERSHERIFF $7,034 $8,159 $9,464 30 115 1315 CM OPERATIONS COMMANDER $6,699 $7,771 $9,014 30 116 1316 IPP MAINTENANCE MANAGER $4,723 $5,4791 $6,356 30 118 1318 IPP PUBLIC WORKS DIRECTOR $7,336 $8,510 $9,872 30 119 1319 CM SUPERIOR COURTADMIN $4,892 $5,675 $6,583 30 120 1320 CM FIRE MARSHAL $5,492 $6,371 $7,390 30 122 1322 CM SW/MA DIRECTOR $7,336 $8,510 $9,872 40 124 1424 PP SHOP FOREMAN $25.221 $29.26 $33.94 30 130 1330 CM CORRECTIONS COMMANDER $6,699 $7,771 $9,014 30 148 1348 CM NOXIOUS WEED PROGRAM COORD $4,155 $4,820 $5,591 .30 150 1350 CM HUMAN RESOURCE DIRECTOR $6,045 $7,012 $8,134 32 151 1351 CM I HEALTH OFFICER $16,380 40 205 2405 CM DIVERSION/COMM SRVC COORD $3,414 $3,960 $4,594 40 209 2409 CM PLANNER/GIS SPECIALIST $4,711 $5,465 $6,339 30 210 2310 CM BUILDING OFFICIAL $5,039 $5,8451 $6,780 30 211 2311 CM CHIEF PROBATION OFFICER $4,453 $5,1661$5,993 40 212 2412 CM PLANNER II $4,711 $5,465 $6,339 30 213 2313 CM GIS COORDINATOR $4,606 $5,343 $6,198 30 214 2314 CM DEPUTY PROSECUTOR 1 $4,552 $5,280 $6,125 30 215 2315 CM DEPUTY PROSECUTOR II $5,317 $6,168 $7,155 30 217 2317 CM DEPUTY PROSECUTOR III $5,824 $6,756 $7,837 40 218 2418 CM PARALEGAL -SUP ENFORCE $3,218 $3,733 $4,330 40 220 2420 CM HR REPRESENTATIVE $3,924 $4,552 $5,280 30 221 2321 CM HHW SUPERVISOR $4,742 $5,501 $6,381 30 223 2323 CM BUDGET & FINANCE MANAGER $5,672 $6,580 $7,633 40 225 2425 PP ENGINEER TECHNICIAN 1 $3,817 $4,428 $5,136 30 226 2326 PP CONSTRUCTION MANAGER $5,586 $6,480 $7,517 30 227 2327 CM .JUVENILE COURT ADMINISTRATOR $4,610 $5,348 $6,203 30 230 2330 CM APPLICATION DEV MGR $4,938 $5,728 $6,644 40 233 2433 CM HEALTH PROMOTION SPEC 1 $3,729 $4,326 $5,018 30 234 2334 CM NETWORK ADMINISTRATOR $4,782 $5,547 $6,435 40 238 2438 CM INVEST/ENFORCEMENT OFFICER $4,294 $4,981 $5,778 40 239 2439 CM ENVIRONMENTAL HEALTH SPEC 1 $3,583 $4,156 $4,821 UN GR OCC JOB TITLE (27 Characters) MIN MED MAX 40 241 2441 CM PERMIT TECHNICIAN $3,583 $4,156 $4,821 40 242 2442 CM BUILDING INSPECTOR $3,821 $4,432 $5,141 4Q243 2443 CM PLANS EXAMINER $4,647 $5,3901 $6,252 30 244 2344 CM I SYSTEM ADMINISTRATOR $4,578 $5,3101$6,160 30 245 2345 CM EMS COORDINATOR $3,403 $3,9471 $4,492 40 248 2448 CM PROGRAM ASSISTANT $3,033 $3,5181 $4,081 40 251 2451 CM SERVICE DESK SPECIALIST $3,924 $4,552 $5,280 40 253 2453 CM CRIME VICTIM SPECIALIST $3,330 $3,863 $4,481 40 254 2454 CM COMMUNITY HEALTH SPEC 1 $3,729 $4,326 $5,018 .30 256 2356 CM HEALTH PROMOTION SPVR $4,891 $5,673 $6,581 40 258 2458 CM PLANNER 1 $4,340 $5,0341 $5,839 40 261 2461 CM NOXIOUS WEED INSPECTOR 11 $12.80 $14.851$16.90 30 262 2362 PP FINANCE SYSTEM MANAGER $4,937 $5,7271 $6,643 40 263 2463 CM ASSISTANT COORDINATOR $3,764 $4,366 $5,065 40 265 2465 CM APPLICATION DEVELOPER $4,703 $5,455 $6,328 40 269 2469 CM SEXUAL ASSAULT INTERVIEWER $3,563 $4,133 $4,794 40 271 2471 CM PUBLIC HEALTH NURSE II $4,381 $5,082 $5,895 40 272 2472 CM ENVIRONMENTAL HEALTH SPEC 2 $3,887 $4,509 $5,230 40 274 2874 CM DD COORDINATOR $3,729 $4,326 $5,018 30 277 2377 PP COUNTY ENGINEER $7,189 $8,339 $9,673 30 278 2378 PP COUNTY SURVEYOR $5,586 $6,480 $7,517 40 287 2487 CM I ASSESSMENT COORDINATOR 1 $4,320 $5,011 $5,813 40 290 2490 CM NOXIOUS WEED LEAD INSPECTOR $13.851 $16.07 $18.28 40 292 2492 PP PLANNER III $4,294 $4,981 $5,778 30 293 2393 CM COMMUNITY HEALTH SVCS SPVR $4,891 $5,673 $6,581 30 294 2394 CM ENVIRONMENTAL HEALTH SPVR $4,891 $5,673 $6,581 40 295 2495 CMj DEPUTY FIRE MARSHAL $4,294 $4,9811 $5,778 30 297 2397 CM PLANNING OFFICIAL $4,942 $5,733 $6,650 30 299 2399 CM SENIOR PERMIT TECHNICIAN $3,941 $4,571 $5,302 40 305 3405 CM LEGAL SECRETARY 11 $3,022 $3,505 $4,066 40 306 3406 CM RECEPTIONIST $2,544 $2,951 $3,423 30 308 3308 CM I ADMINISTRATIVE ASSISTANT 11 $3,507 $4,068 $4,719 40 309 3409 CM SV TECH $3,218 $3,733 $4,330 40 310 3410 CM LEGAL SECRETARY 111 $3,218 $3,733 $4,330 40 312 3412 CM PUBLIC HEALTH TECHNICIAN $3,583 $4,156 $4,821 40 322 3422 CM EMS ASSISTANT $2,765 $3,2071 $3,650 40 329 3429 CM LEGAL SECRETARY 1 $2,831 $3,2841 $3,809 30 349 3349 CM ADMINISTRATIVE SUPERVISOR $3,848 $4,464 $5,178 40 354 3454 CM DEPUTY CLERK II $3,507 $4,068 $4,719 30 360 3360 PP ADMINISTRATIVE ASSISTANT - PW $3,507 $4,068 $4,719 30 376 3376 CM ADMINISTRATIVE ASSISTANT III $3,656 $4,241 $4,920 30 387 3387 CM ASSISTANT DIRECTOR $4,742 $5,501 $6,381 40 404 4404 PP TRAFFIC FOREMAN $24.35 $28.25 $32.14 40 405 4405 IPP I TRAFFIC TECHNICIAN 1$17.53 $20.33 $23.14 4eh Kittitas County Human Resources 205 W 5th Ave Suite 107 • Ellensburg, WA 98926 Phone: (509) 962-7082. Fax: (509)962-7083 Website: www.co.kittitas.wa.us • Email: hr@co.kittitas.wa.us MEMORANDUM OF UNDERSTANDING BETWEEN KITTITAS COUNTY AND AFSCME LOCAL 792-CH FOR CORRECTIONS TO THE 2017-2019 COLLECTIVE BARGAINING AGREEMENT This Memorandum of Understanding ("MOU") is entered into between Kittitas County and Washington State Council of County and City Employees, AFSCME Local 792 -CH, for the purpose of establishing the following: After ratification of the 2017-2019 Union Contract a data entry error was discovered as follows: Legal Process Coordinator — Incorrect Wage — Effective 7/1/2018 Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 $3,144 $3,214 $3,286 $3,359 $3,433 $3,509 $3,586 Legal Process Coordinator — Correct Wage — Effective 7/1/2018 Step 1Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 $3,183 ±$3,254 $3,327 $3,401 $3,476 $3,553 $3,631 In addition, a title change occurred with respect to maintenance staff at the Kittitas Valley Event Center, which was not noted in the new CBA. A line will be added to the Maintenance Addendum, Article III Classification and Wage Scale as follows: Event Operations Tech - Effective January 1, 2017 (matches Maintenance Technician I each year of the contract) Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 $3,204 $3,275 $3,348 $3,422 $3,497 $3,574 $3,653 This MOU corrects the errors noted above, and the rest of the contract remains unaltered. 1IPage Kittitas County Human Resources 205 W 5th Ave Suite 107 • Ellensburg, WA 98926 Phone: (509) 962-7082 . Fax: (509)962-7083 Website: www.co.kittitas.wa.us • Email: hr@co.kittitas.wa.us By acceptance and signature below, both parties agree that these solutions were reached through mutual understanding. DATED this 3rd day of March, 2017. FOR THE UNION: Tom Cash, Staff Representative Paula Hiatt, President, Local 792 -CH F OYER: Paul Jewell, Chairman La rman Obie O'Brien, Commissioner 2 1 P a g e Kittitas County Human Resources 205 W 5th Ave Suite 107 • Ellensburg, WA 98926 Phone: (509) 962-7082 • Fax: (509)962-7083 Website: www.co.kittitas.wa.us • Email: hr@co.kittitas.wa.us MEMORANDUM OF UNDERSTANDING BETWEEN KITTITAS COUNTY AND TEAMSTERS LOCAL 760 (LINE) FOR CORRECTIONS TO THE 2017-2021 COLLECTIVE BARGAINING AGREEMENT This Memorandum of Understanding ("MOU") is entered into between Kittitas County and Teamsters Local 760 (Line), for the purpose of establishing the following: After ratification of the 2017-2021 Union Contract a data entry error was discovered in Appendix "A" as follows: Position Current 1/1/2017 7/1/2018 1/1/2019 1/1/2020 1/1/2021 The correct effective date for 2018 wage increases is 1/1/2018. The correct reference is contained in Article 25.2 of the current CBA: ARTICLE 25 — SALARIES CLASSIFICATIONS — WAGE RATES — OTHER PROVISIONS 25.2 Effective January 1, 2018, and for each remaining year of the contract, wages will increase by 100% of CPI All Urban Consumers West — Class Size B/C, August to August, with a 2.5% floor and a 4% ceiling. This MOU corrects the errors noted above, and the rest of the contract remains unaltered. By acceptance and signature below, both parties agree that these solutions were reached through mutual understanding. DATED this 3rd day of March, 2017. FOR THE UNION: Leonard Crouch, Secretary/Treasurer O'Brien, Commissioner 11 Page