HomeMy WebLinkAbout2017-01-23-minutes-it-study-sessionCOMMISSIONERS' MINUTES
KITTITAS COUNTY, WASHINGTON
BOCC CONFERENCE ROOM
REGULAR MEETING – IT STUDY SESSION
Monday 11:00 am January 23, 2017
Board members present: Chair Paul Jewell, Vice-Chair Laura Osiadacz, Commissioner Obie O'Brien
Others: Jim Goeben, IT Director
Regular Meeting Commissioners
Call to Order: 11:00 AM
Permit Software Update
Mr. Goeben updated the board on the status of the permit software implementation. Phase I, data
migration, is almost complete. Paladin Data will be onsite in the near future to walk staff through data
conversion options. The contract for Phase II, data validation SMARTGOV configuration, will be
presented to the board in February. Go-live is scheduled for May 17, 2017.
Board direction: The board directed Mr. Goeben to work with the vendor to have the contract finalized,
reviewed by legal, and presented to them at the earliest opportunity.
Sign Intent to Purchase GIS Imagery
Mr. Goeben presented the WaTech Statewide Imagery Data Service Letter of Intent and Service Level
Agreement dated November 15, 2016.
Board direction: The board voted to sign the forms when they are filled-in and authorized Mr. Goeben’s
signature as the contributor user.
Other business
There was general discussion about linking to board meeting videos from the county website, and about
job descriptions relating to county technology policies. No action was taken.
Adjourned: 11:38 AM
KITTITAS COUNTY COMMISSIONERS
KITTITAS COUNTY, WASHINGTON
_______________________________________ _____________________________________
Jim Goeben, IT Director Paul Jewell, Chair
Letter of Intent
Statewide Imagery Data Service
November 15, 2016
Version 1.0 (11/2016) Page 1 of 1
Orthoimagery serves as a seamless base map layer
which is critical in our ability to derive other
information. The detail and richness of the information
captured on a registered image supports many business
uses and users at the state, tribal and local
governmental levels.
The request for a high resolution statewide imagery
service was made by the state E9-1-1 and the WA
Association of County & City Officials (WACO).
Outreach to the state user base started in earnest in
May 2016.
The OCIO’s Geospatial Program Office is the business
sponsor for this service acquisition on behalf of all levels
of government within Washington.
Comparison between 1 foot and 3 foot imagery resolution
Dry Falls Junction, WA
INTENT TO COMMIT
By signing this form, you and your organization agree to participate in the High Resolution Imagery Service Offering that
the Washington Technology Services (WaTech) is standing up for the state.
NAME:
TITLE:
ORGANIZATION:
CONTRIBUTION AMOUNT:
RENEWAL COMMITMENT: 2 YEARS | 3 YEARS
SIGNATURE:
TERMS OF SERVICE
Please refer to the Service Level Agreement for a full description of the specific service offering terms and conditions of
use and access.
Service Level Agreement
Statewide Imagery Data
November 15, 2016
Version 1.0 (11/2016) Page 1 of 4
Background: Imagery data serves as a seamless base map layer which is critical to our ability to derive other
spatially related information. The detail and richness of the information captured on a registered image supports many
business uses and users at the state, tribal and local governmental levels. The OCIO’s Geospatial Program Office is the
business sponsor for this service on behalf of all levels of government within Washington.
CONTACT INFORMATION
CONTACTS USER DESIGNATION
Requestor Information
Name:
Title:
Organization:
Address:
City/State/Zip:
Phone:
E-mail:
State Agency
County Government
City Government
School
Tribal
Federal
Not for Profit
Other _______________
Billing Information
Billing Contact Name:
Title:
Organization:
Address:
City/ State/Zip:
Contribution Amount: ________
Customer Account No. (3 digit CTS code): ________
Period of Service: 01/01/2017 to 12/31/2017
Service Level Agreement
Statewide Imagery Data
November 15, 2016
Version 1.0 (11/2016) Page 2 of 4
SERVICE DESCRIPTION AND GOVERNANCE
IMAGERY DESCRIPTION The Imagery Data Service is comprised of the following:
• Statewide, single season, 1 foot, leaf on, color orthoimagery of
Washington. With the baseline image capture starting in 2015. The data
refresh cycle is every 2-3 years with the next statewide imagery capture no
later than 2018.
• Statewide, urban area, 6 inch, color orthoimagery of Washington. This will
be imagery captured during different time periods (leaf on & Leaf off) over
urban populations of greater than 50,000 with a continuous refresh cycle of
every 12-24 months.
• This is not NAIP data but rather licensed imagery data
• See RFI for a full list of the technical specifications at:
https://ocio.wa.gov/programs/geospatial-program-office
Understood
USER ACCESS
MECHANISM(S)
The Imagery Data Services will be accessible as follows:
• Statewide 1 foot, color orthoimagery will be accessed via the vendor’s
website and/or the WA Geospatial Portal. A single, copy of your counties 1
foot data is available upon request and is based on your contribution level
($6,000 or more per county or agency).
• Urban area 6 inch, color orthoimagery will only be accessible via the
vendor’s website in its native format.
Understood
GOVERNANCE • The Geographic Information Technology (GIT) Committee’s Portal Steering
Committee oversees the operational governance of all imagery and thematic
data published on the Geospatial Portal. The Office of the Chief Information
Officer (OCIO) functions as the service’s Business Owner and oversees the 1
foot imagery hosting, contracting, purchasing and billing.
Understood
ORTHOIMAGERY DELIVERED
& STORED FORMATS
The vendor’s online access mechanism stores the 1 foot and 6 inch color
orthoimagery in the following format: UTM, zone appropriate.
• The Geospatial Portal’s 1 foot, orthoimagery service will be available in the
following format: WSPC HARN South zone
• The state will provide a single copy of a counties 1 foot orthoimagery for
their local storage to upon request. It will be made available in WSPC Zone
appropriate, depending on their contribution level (see above). If a specific
county boundary shape file is not submitted then the state’s legal county
boundary file will be used.
Understood
USER SUPPORT
• Ongoing user support was not factored into the cost of this imagery service.
• User support is the responsibility of the funding partners(s).
• Documentation is available on the vendor’s website and FAQ’s can be found
Understood
Service Level Agreement
Statewide Imagery Data
November 15, 2016
Version 1.0 (11/2016) Page 3 of 4
at the Geospatial Portal website upon completion and signing of the
contacts.
TERMS OF SERVICE
USER SUPPORT • End users and funding organizations must have the technical knowledge and
resources to support their users. There is no technical user support functions
built into this contract by WaTech.
• All and all available documentation will be available online at the vendor
website and at the Geospatial Portal website at: http://geography.wa.gov
Understood
HOURS OF OPERATION • The statewide 1 foot imagery services is guaranteed to be up and running
Monday through Friday from 7:00 AM to 6:00 PM.
Understood
DEPLOYMENT/
INFRASTRUCTURE
• The statewide 1 foot imagery service will be published on the state’s
Geospatial Portal as a REST service. All services can be found online at:
http://geoservices.wa.gov/arcgis/rest/services
• All 6” imagery is available through the vendors online application.
Understood
FREQUENCY OF DATA
UPDATES
• The statewide 1 foot imagery will be updated every 2 – 3 year (last flight was
the summer of 2015)
• Continuous 12-24 month urban area refresh of 6 inch imagery in urban areas
with populations greater than 50,000.
Understood
DOCUMENTATION • The FAQ’s provide extensive insight on the use of the imagery data and are
available at the Geospatial Portal and at the vendor’s site online.
Understood
LIMITATION OF DATA
USAGE
• The imagery data is only available to contributing entities and cannot be
shared outside your organization. If you are single user contributor then it can
only be used by the single, named user.
• This is not NAIP data but rather licensed imagery data that is not in the public
domain.
Understood
AGREEMENT
1. Please refer to the Imagery Services Requirements Matrix for the full detailed list.
2. There is no user support for these services but Online Documentation is available. The user is responsible for any and all
results generated and the state cannot be held liable for the information.
Service Level Agreement
Statewide Imagery Data
November 15, 2016
Version 1.0 (11/2016) Page 4 of 4
3. This is not NAIP data but rather licensed imagery data so it is important that you read the vendor contract to be familiar with
the terms of use.
4. The State of Washington waives all liability for any damage, injury or loss caused by the use of this data
5. By submitting this form, you acknowledge your responsibilities.
a. Forward the signed form to: Joy Paulus at: joy.paulus@ocio.wa.gov
SIGNATURES
CONTRIBUTOR’S SIGNATURES
Requestor’s Signature User’s Signature
Name and Title Name and Title
Date Date
OFFICE OF THE CHIEF INFORMATION OFFICER SIGNATURE
Requestor’s Signature User’s Signature
Name and Title Name and Title
Date Date