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Home My WebLink About2017-02-07-minutes-commissioners-agenda 02/07/2017 MINUTES 1 COMMISSIONERS' MINUTES KITTITAS COUNTY, WASHINGTON AGENDA SESSION REGULAR MEETING TUESDAY 10:00 A.M. FEBRUARY 7, 2017 Board members present: Chairman Paul Jewell; Vice-Chairman Laura Osiadacz and Commissioner Obie O’Brien. Others: Julie Kjorsvik, Clerk of the Board; Kathy Jurgens, Finance System Manager/Interim Co-Director Public Works Department; Doc Hansen, Planning Official; Marsha Weyand, Assessor; Lucas Huck, Engineer; Cindy Adams, Administrative Assistant; Edna Allphin, Personal Property Deputy; Lisa Young, Human Resource Director; Brett Wachsmith, Treasurer; Lisa Murray, Administrative Assistant; Pat Gigstead, Chief Probation Officer; Nick Henderson, Coroner; Val Barschaw, Clerk; Chad Larson, Appraiser; Brad Melanson, Appraiser; Joel Ihrke, Appraiser; and approximately 10 members of the public. CALL TO ORDER Chairman Jewell called the meeting to order. PLEDGE OF ALLEGIANCE Chairman Jewell led the Pledge of Allegiance. INTRODUCTION OF NEW COUNTY EMPLOYEES Marsha Weyand, Assessor introduced Appraisers Chad Larson, Brad Melanson and Joel Ihrke. PROCLAMATIONS PROCLAMATION MARSHA WEYAND DAY – APRIL 18, 2017 COMMISSIONERS Commissioner Osiadacz moved to approve a Proclamation declaring Marsha Weyand Day on April 18, 2017 in Kittitas County. Commissioner O’Brien seconded. Motion carried 3-0. AWARDS & RECOGNITIONS – NONE 02/07/2017 MINUTES 2 APPROVAL OF AGENDA Commissioner Osiadacz moved to approve the Agenda, as presented. Commissioner O’Brien seconded. Motion carried 3-0. CONSENT AGENDA Chairman Jewell announced Consent Item M was moved to Board Discussion & Decision. Commissioner Osiadacz moved to approve the Consent Agenda, as amended. Commissioner O’Brien seconded. Motion carried 3-0. MINUTES DATE MINUTES 06/25/2013 HR Study Session 07/17/2013 HR Study Session 09/24/2013 HR Study Session 10/08/2013 HR Study Session 10/22/2013 HR Study Session 04/22/2014 HR Study Session 05/13/2014 HR Study Session 05/24/2014 HR Study Session 05/28/2014 HR Study Session 06/24/2014 HR Study Session 07/08/2014 HR Study Session 07/08/2014 HR Study Session 07/22/2014 HR Study Session 08/12/2014 HR Study Session 09/09/2014 HR Study Session 03/10/2015 HR Study Session 03/13/2015 HR Study Session 03/24/2015 HR Study Session 04/14/2015 HR Study Session 04/28/2015 HR Study Session 05/12/2015 HR Study Session 05/26/2015 HR Study Session 06/09/2015 HR Study Session 06/23/2015 HR Study Session 06/24/2015 HR Study Session 07/09/2015 HR Study Session 07/14/2015 HR Study Session 07/28/2015 HR Study Session 08/11/2015 HR Study Session 08/25/2015 HR Study Session 02/07/2017 MINUTES 3 09/28/2015 CDS Study Session 10/28/2015 2016 Preliminary Budget Discussion 11/10/2015 HR Study Session 11/12/2015 Executive Session 12/08/2015 HR Study Session 02/23/2016 HR Study Session 03/22/2016 HR Study Session 04/11/2016 Public Works Study Session 04/25/2016 Public Works Study Session 04/25/2016 CDS Study Session 08/22/2016 Public Works Study Session 09/06/2016 Agenda Session 10/24/2016 CDS Study Session 11/14/2016 CDS Study Session 11/28/2016 CDS Study Session 12/12/2016 CDS Study Session 01/09/2017 Law & Justice Council MH & CD 01/09/2017 Public-Works Study Session 01/10/2017 Closed Record Hearing- Iron Horse Solar Farm CUP 01/10/2017 Solid Waste 01/16/2017 Office Admin 01/16/2017 Dept. Head Canceled 01/16/2017 Agenda Study Session 01/17/2017 Public Hearing 01/17/2017 Office Admin 01/17/2017 McKinistry Update 01/18/2017 Continued Appeal Hearing 01/20/2017 Executive Session 01/23/2017 Office Admin 01/23/2017 CDS Study Session 01/23/2017 Dept. Head Canceled 01/24/2017 Executive Session 01/27/2017 County Management Team 01/30/2017 Static Display 01/30/2017 Executive Session APPOINTMENT MAUREEN RUST – LIBRARY BOARD COMMISSIONERS Approve the Appointment of Maureen Rust to the Kittitas County Library Advisory Board, At-Large position, for a 3-year term effective immediately and expiring on December 31, 2019. 02/07/2017 MINUTES 4 APPOINTMENT KAYSER/PARKER/WORLEY – PLAC COMMISSIONERS Approve the Reappointment of Sam Kayser and the Appointment of Greg Parker and Steve Worley to the Public Lands Advisory Committee (PLAC) for a 3-year term effective immediately and expiring January 2020. LETTER NATIONAL COUNTY GOVERNMENT MONTH COMMISSIONERS Approve a Letter to Teachers in Grades K-5 inviting students to participate in the National County Government Month coloring contest with the theme “Kindness Matters in Kittitas County”, noting the deadline to submit entries is on Friday March 24, 2017. RESOLUTION 2017-023 LEVIES FOR 2017 TAX COLLECTION ASSESSOR Approve Resolution No. 2017-023, Kittitas County Levies for 2017 Tax Collection. RESOLUTION 2017-025 IT COMMITTEE BYLAWS IT Approve Resolution No. 2017-025, Adopting Revisions to the Information Technology Committee Bylaws. RESOLUTION 2017-026 DECLARATION OF EMERGENCY EVENT CENTER Approve Resolution No. 2017-026, Declaration of Emergency, Event Center Meeting Rooms Water Supply. CHANGE ORDER BELSAAS & SMITH CONSTRUCTION, INC. SOLID WASTE Approve Change Order No. 001 with Belsaas & Smith Construction, Inc. for the Ryegrass West Septage Pond Reconstruction project. AGREEMENT ELMVIEW PUBLIC HEALTH Approve a Professional Services Agreement DDPH-001 between Kittitas County and Elmview in the amount of $12,500.00 to provide a coordinated and comprehensive local program of services for persons with developmental disabilities from January 1, 2017 to December 31, 2017. RESOLUTION 2017-024 ELMVIEW – AMENDMENT PUBLIC HEALTH Approve Resolution No. 2017-024, Authorizing the Public Health Administrator to sign an Amendment to the Professional Services Agreement between Kittitas County and Elmview increasing the payment rate for Community Access from $30.00 per service hour to $32.00 per service hour beginning January 1, 2017. 02/07/2017 MINUTES 5 AMENDMENT CONSOLIDATED CONTRACT – AMENDMENT #10 PUBLIC HEALTH Approve and Authorize the Public Health Administrator to sign Amendment #10 to the 2015-2017 Consolidated Contract between the Department of Health and the Kittitas County Public Health Department effective January 1, 2015 through December 31, 2017. RESOLUTION 2017-027 LARGE SCALE SOLAR PROJECTS MORATORIUM CDS Approve Resolution NO. 2017-027, Enacting a Moratorium on Accepting Proposals for Solar Projects that Qualify as Large Scale Alternative Energy Systems within Kittitas County. REQUEST TO APPROVE A RESOLUTION DENYING THE IRON HORSE CONDITIONAL USE PERMIT CU-15-00006 – ITEM MOVED TO BOARD DISCUSSION & DECISION CALL FOR BIDS WEED SPRAY MATERIALS PUBLIC WORKS Approve a Notice of Call for Bids to furnish Weed Spray Materials for the Calendar Year 2017, to be accepted until February 23, 2017 at 2:00 p.m. at the Kittitas County Public Works Office 411 North Ruby Street, Suite 1, Ellensburg, WA and to authorize the Clerk to publish said notice. SET PUBLIC HEARING VACATE PORTIONS OF BOONDOGGLE ROAD PUBLIC WORKS Approve Setting a Public Hearing to consider the Vacation of Portions of Boondoggle Road and East Boondoggle Road Unused Right-of-Way, to be held on March 7, 2017 at 2:00 p.m. in the Commissioners Auditorium, Room 109, Kittitas County Courthouse 205 West 5th Avenue Ellensburg, WA and to authorize the Clerk to publish said notice. CALL FOR BIDS LIQUID ASPHALT MATERIALS PUBLIC WORKS Approve a Notice of Call for Bids to Furnish Liquid Asphalt Materials for Calendar Year 2017, to be accepted until February 23, 2017 at 2:00 p.m. at the Kittitas County Public Works Office 411 North Ruby Street, Suite 1, Ellensburg, WA and to authorize the Clerk to publish said notice. CALL FOR BIDS ASPHALT MATERIALS PUBLIC WORKS Approve a Notice of Call for Bids to Furnish Asphalt Materials for Calendar Year 2017, to be accepted until February 23, 2017 at 2:00 p.m. at the Kittitas County Public Works Office 411 North Ruby Street, Suite 1, Ellensburg, WA and to authorize the Clerk to publish said notice. 02/07/2017 MINUTES 6 CALL FOR BIDS CRACK SEALANT MATERIALS PUBLIC WORKS Approve a Notice of Call for Bids to Furnish Crack Sealant Materials for Calendar Year 2017, to be accepted until February 23, 2017 at 2:00 p.m. at the Kittitas County Public Works Office 411 North Ruby Street, Suite 1, Ellensburg, WA and to authorize the Clerk to publish said notice. RESOLUTION 2017-028 WESTSIDE ROAD SAFETY IMPROVEMENTS PUBLIC WORKS Approve Resolution No. 2017-028, Authorizing the Chair to sign a letter to the County Road Administration Board for the Rural Arterial Program Funding Turn-Back funds in the amount of $1,026,000.00 for the Westside Road Safety Improvements Project Number 1915-02. CALL FOR BIDS ROCK PRODUCTS PUBLIC WORKS Approve a Notice of Call for Bids to Furnish Rock Products for Calendar Year 2017, to be accepted until February 23, 2017 at 2:00 p.m. at the Kittitas County Public Works Office 411 North Ruby Street, Suite 1, Ellensburg, WA and to authorize the Clerk to publish said notice. LEASE ADDENDUM – CHRIS PRATZ PUBLIC WORKS Approve an Addendum to a Lease Agreement between Kittitas County and Chris Pratz for Lot H-37 of the Kittitas County Airport Binding Site Plan, from February 1, 2017 through January 31, 2022. RESOLUTION 2017-029 PROFESSIONAL SERVICES PUBLIC WORKS Approve Resolution No. 2017-029, Authorizing the Public Works Director’s Signature for the Professional Hydraulics and Hydrology Services Contracts and to Authorize Limited Public Works Signature Authority totaling less than $50,000.00 per project. RESOLUTION 2017-030 PROFESSIONAL SERVICES PUBLIC WORKS Approve Resolution No. 2017-030, Authorizing the Public Works Director’s Signature for Professional Geotechnical and Material Testing Services Contracts and to Authorize Limited Public Works Signature Authority, for Task Orders Totaling Less than $50,000.00 per project. RESOLUTION 2017-031 NON-DISCRIMINATION AGREEMENT PUBLIC WORKS Approve Resolution No. 2017-031, Authorizing the Non-Discrimination Agreement between Kittitas County and the Federal Highway Administration for Title VI Annual Accomplishment Update Report for 2016. 02/07/2017 MINUTES 7 RESOLUTION 2017-032 CLERF TO ASPEN ESTATES PUBLIC WORKS Approve Resolution No. 2017-032 for County Road Project No. 275-17, for No. 81 Road from MP 0.00 to MP 0.53 adding additional width to the existing roadway in order to facilitate non-motorized traffic from Clerf Road to Aspen Estates. RESOLUTION 2017-033 PROFESSIONAL SERVICES PUBLIC WORKS Approve Resolution No. 2017-033, Authorizing the Public Works Director’s Signature for Professional Civil Structural and Construction Engineering Services Contract and to Authorize Limited Public Works Signature Authority, for Task Orders Totaling Less than $50,000.00 per project. RESOLUTION 2017-034 TANEUM ROAD PUBLIC WORKS Approve Resolution No. 2017-034 for County Road Project No. 274-17, for Taneum Road from MP 3.80 to MP 4.00 repairing a portion of the roadway that has washed out, construct slope stabilization, re-align, and re- establish two lanes of traffic. RESOLUTION 2017-035 PROFESSIONAL SERVICES PUBLIC WORKS Approve Resolution No. 2017-035, Authorizing the Public Works Director’s Signature for Professional Environmental, Archaeological, and Planning Services Contract and to Authorize Limited Public Works Signature Authority, for Task Orders Totaling Less than $50,000.00 per project. AGREEMENTS LODGING TAX SERVICES AGREEMENTS COMMISSIONERS Approve the 2017 Lodging Tax Services Agreements No. LT 2017-001 through LT 2017-026, as awarded by Resolution No. 2016-176, approved during the December 20, 2016 Agenda Session. AGREEMENT U.S. FOREST SERVICE COMMISSIONERS Approve a Collection Agreement between Kittitas County and United States Department of Agriculture, U.S. Forest Service Okanogan-Wenatchee National Forest Cle Elum Ranger District, in the amount of $12,000.00 for the period July 4, 2016 through July 4, 2017. CORRESPONDENCE – NONE ADMINISTRATIVE MATTERS – NONE 02/07/2017 MINUTES 8 CITIZEN COMMENTS ON NON-AGENDA ITEMS Lee Bates suggested additional language to add to a previous Proclamation approved by the Board relating to making Kittitas County a safe place, free of discrimination and hatred of any kind. He suggested adding “by rejecting the politics of division and isolation that fan anger and hate against any person or group”. He asked the Board to draft a letter opposing President Trump’s recent Executive Order relating to a travel ban on immigrants. Lee Kaspari supported Mr. Bates proposal. Ruthie Erdman, CWU Professor, expressed her concerns for students at Central Washington University relating to the recent Executive Order from President Trump. She was opposed to the anti-refugee ban and felt it did not help America. Sherri Fujita, Director of Central Washington University ESL Program, said she was concerned for their International students who have been frightened by the recent Executive Order. She said CWU has an open door program to students, which generates over 17 million dollars annually and supports over 300 jobs. They have had students say they are leaving and some who claim they are no longer coming to the University. She encouraged the Board of Commissioners to send a message that all are welcome in our community. Josh Humphrey, Central Washington University Art Department, supported Mr. Bates proposal. He explained how Washington State has filed suit against the President for the immigration ban and there are many corporations in Washington who rely on the openness to others. The immigration ban will have a large effect on the economy. He has heard of international students who are afraid of going home because they may not be able to come back to the United States. He encouraged the Board of Commissioners to unite and stand behind the suit against President Trump and his Executive Order. Janice Jump explained how the Secretary of Defense graduated from Central Washington University in 1967 with a degree in history. She said he has common sense and is a well-respected 4 Star General. She expressed her support and felt he would take care of the United States. Matt Fairbanks, Executive Director Dispute Resolution Center of Yakima and Kittitas Counties, noted he would be soon retiring and introduced Sarah Augustine as their new Executive Director. 02/07/2017 MINUTES 9 BOARD DISCUSSION/DECISION ITEMS RESOLUTION 2017-022 IRON HORSE SOLAR FARM CUP CDS Commissioner O’Brien moved to approve Resolution No. 2017-022, Denying the Iron Horse Solar Farm Conditional Use Permit (CU-15-00006). Commissioner Osiadacz seconded. Motion carried 2-1 (Chairman Jewell opposed the motion). MISCELLANEOUS - NONE EXECUTIVE SESSION – NONE ADJOURNMENT Commissioner O’Brien moved to adjourn the meeting at 10:49 a.m. Commissioner Osiadacz seconded. Motion carried 3-0. Meeting adjourned at 10:49 p.m. KITTITAS COUNTY COMMISSIONERS CLERK OF THE BOARD KITTITAS COUNTY, WASHINGTON Julie Kjorsvik Paul Jewell, Chairman