HomeMy WebLinkAbout2017-01-10-minutes-hr-study-sessionCOMMISSIONERS' MINUTES
KITTITAS COUNTY, WASHINGTON
BOCC CONFERENCE ROOM
REGULAR MEETING
TUESDAY 10:00 AM January 10, 2017
Board members present: Obie O’Brien, Paul Jewell, Laura Osiadacz
Others: Lisa Young, Greg Zempel
1) Call to order: 10:00 AM
2) Staffing Discussion and/or Requests
Prosecutor – Temp Office Worker – Prosecutor Zempel presented a request to hire
their current intern as a part time temporary employee to perform Receptionist duties
until the vacancy could be filled. The employee would work less than 20 hours per
week. This would be budget neutral. The Board approved and signed the PAF as
presented. Prosecutor Zempel said they hired an attorney but was told by HR they
could not start her on January 31st. HR Director Young explained the new process
between HR, Payroll, and IT that only allowed new employees to start on the first three
Monday’s of each month to provide for greater efficiencies in the onboarding process.
Chairman Jewell asked if the employee could start on January 31st but go through
orientation on the 17th. HR Director Young said that should work fine; however her
official start date would be January 17 since we pay employees to participate in
orientation, and she just would not actually perform work until the 31st. Chairman
Jewell told Prosecutor Zempel to check with Budget & Finance Manager Pless to
ensure that would work for their office
3) Executive Session – Qualifications of a Candidate for Public Employment
RCW 42.30.110 (g) To evaluate the qualifications of an applicant for public employment or to review
the performance of a public employee. However, subject to RCW 42.30.140(4), discussion by a
governing body of salaries, wages, and other conditions of employment to be generally applied
within the agency shall occur in a meeting open to the public, and when a governing body elects to
take final action hiring, setting the salary of an individual employee or class of employees, or
discharging or disciplining an employee, that action shall be taken in a meeting open to the public
The Board entered Executive Session at 10:08 AM to discuss the qualifications of a
candidate for public employment. Anticipated time: 5 minutes. Anticipated action:
Direction to staff. At 10:13 AM the Board exited Executive Session with Direction to staff to
proceed with recruitment efforts.
4) Executive Session – Union Negotiations
RCW 42.30.140 (4)(b) that portion of a meeting during which the governing body is planning or
adopting the strategy or position to be taken by the governing body during the course of any
collective bargaining, professional negotiations, or grievance or mediation proceedings, or reviewing
the proposals made in the negotiations or proceedings while in progress.
The Board re-entered Executive Session at 10:13 AM to discuss negotiation strategies.
Anticipated length: 5 minutes; anticipated action: Direction to staff. The Board exited
Executive Session at 10:18 AM with direction to proceed with negotiations.
5) Other Business
Wages/Benefits – HR Director Young provided a brief update on the wage survey and
benefits project.
Elected Officials Request – Commissioner Osiadacz said she was speaking with
Auditor Pettit who asked about whether or not the Elected Officials could have an
appointed BOCC member to speak with similar to the Department Heads. Chairman
Jewell suggested the Board meet with the Elected Officials on a quarterly basis. He
asked Director Young to work with staff to arrange the first meeting. He will set the
agenda and prepare an email notifying the Elected Officials of this opportunity.
Director Young will wait to put the first meeting on the schedule until after the email is
distributed so they know what the meeting is about.
6) Adjourn: 10:30 AM
KITTITAS COUNTY COMMISSIONERS
KITTITAS COUNTY, WASHINGTON
Lisa Young Paul Jewell, Chairman
'I KITTITAS COUNTY PERSONNEL ACTION FORM (PAF)
SECTION 1: EMPLOYEE DATA
LAST NAME
FIRST NAME
EMPLOYEE #
EFFECTIVE DATE
Soliz
Rebecca
52746
1-3-17
SECTION 2: TYPE OF ACTION
EMPLOYEE TYPE EMPLOYEE ACTION
TYPE OF SEPARATION
REASON FOR SEPARATION
0 FULL-TIME (1) ❑ NEW HIRE
❑ DISCHARGE (D)
❑ PERFORMANCE (P)
® PART-TIME (2) ❑ RE -HIRE
❑ RESIGNATION (Q)
❑ ATTENDANCE (A)
❑ LIMITED PART-TIME (3) ❑ MERIT/ STEP
❑ RETIRED (R)
❑ CONDUCT (C)
® TEMPORARY (4) ❑ POSITION CHANGE (Describe Below)
❑ LAID OFF (L)
❑ OTHER EMPLOYMENT (E)
❑ CASUAL (5) ❑ BUDGET CHANGE (Describe Below)
❑ FAIL PROBATION (P)
❑ PERSONAL (L)
❑ SEASONAL (6) ❑ LEAVE (List Type Below)
❑ OTHER (0)
❑ OTHER (0)
❑ PROJECT (7) ❑ TERMINATION (Provide Separation Info)
❑ WORK STUDY (8) ❑ OTHER (Describe Below)
$0
PAYMENT METHOD
❑ Eligible For Rehire LJ Ineligible For Rehire
Provide Details of Separation Below
❑ VOLUNTEER (9)
COMMENTS: Rebecca will be working 17-18 ��hjjours a week as a temporary employee
uwvil vac 11 �:►�cC.!'
SECTION 3: POSITION DATA
Enter existing data from CAMAS Wage Data Report
JOB TITLE
Intern
OCCUPATION CODE
9900
UNION CODE
90
PAY GRADE
900
STEP / POSITION
1
FLSA STATUS
❑ Non -Exempt [:]Exempt ® Not Covered
DRS STATUS
® Ineligible ❑ PERS ❑ LEOFF ❑ PSERS ❑ Other
HIRE DATE
12/12/16
ADJ HIRE DATE
12/12/16
POSITION DATE
12/12/16
LAST RAISE DATE
12/12/16
BASE WAGE
$0
LONGEVITY
$0
FTE
® 100% ❑ 80% ❑ 75% ❑ 60% ❑ 50%
FTE WAGE
$0
PAYMENT METHOD
® HOURLY ❑ MONTHLY
DEPARTMENT
Prosecutor
BUDGET NUMBER
A. %:
Enter new data
-ester ' - fe'j,,,
11U& �Co i
-5-- i ,�L
❑ Non -Exempt ❑ Exempt U*eK--evered
® Ineligible ❑ PERS ❑ LEOFF ❑ PSERS ❑ Other
12/12/16
1-3-17
1-3-17
$12.00/a
$0
Eg 100% ❑ 80% ❑ 75% ❑ 60%.0.99W
$12.00
® HOURLY ❑ MONTHLY
Prosecutor
A.001290151001 %:50
B. %: B.
WORKWEEK ❑ Standard ❑ ALT/1s` Friday off: ❑ 207(k) ❑ Standard ❑ ALT/1s` Friday off:
To continue any allowance, stipend, or other, it must be listed in both columns for audit purposes or the amount will default to "0".
ALLOWANCE (Detail in Comments Section) $0 $0
STIPEND (Detail in Comments Section) $0 $0
OTHER (Detail in Comments Section) $0 $0
SECTIO 4: SIGNATURES (MUST BE SIGNED IN BLUE INK)
DEPARTMEN Eljp'JELECTEDOfFRCIAL DATE BUDGET/PAYROLL
HUMA RESOU r r DATE CQ1G #1
❑ 207(k)
HP,
COMMISSIONED{ _,,'; .�( I y DATE C 3 PATES
Aft
RETURN FORM TO HUMAN RESOURCES FOR DISTRIBUTION
Updated: 04/08/11 FOR HR USE: NT Update Eval Date Eval Rating (IE— ID—S—AA—S) Initial