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HomeMy WebLinkAbout2016-12-12-minutes-hr-study-sessionCOMMISSIONERS' MINUTES KITTITAS COUNTY, WASHINGTON BOCC CONFERENCE ROOM SPECIAL MEETING MONDAY 4:00 PM December 12, 2016 Board members present: Obie O’Brien, Paul Jewell, Laura Osiadacz Others: Lisa Young, Robin Read, Mickey Webb, Mark Cook SPECIAL MEETING COMMISSIONERS 1) Call to order: 4:02 PM 2) Staffing Discussion/Requests  Public Health – Flex Schedule – PH Administrator Read was invited at Chairman O’Brien’s request to discuss use of a flexible work schedule. Chairman O’Brien said he wanted to discuss how much authority a Department Head has to allow an employee to flex their work schedule to accommodate time off for family needs, schooling, etc. HR Director Young stated that hours could be flexed within the same work week, but not beyond. PH Administrator Read gave some examples of how she has allowed employees to flex their time. No action resulted from the discussion.  Event Center – Director Vacancy – HR Director Young reminded the Board that HR would like input on the job description in preparation for posting and she asked about appointing an Interim. KVEC Director Webb suggested a joint Interim appointment, shared between a staff member and a Fair Board member. The Board would like to schedule a Monday Morning to give them time to consider who might be a good candidate for an interim appointment. KVEC Director Webb expressed his interest in staying on as a volunteer to continue to manage the Throttle & Smoke event he has been working on. He would not ask for monetary compensation, aside from continuing his data allowance to check emails, and perhaps some tickets to the event to share with friends. The Board asked HR Director Young to check with Budget & Finance Manager Pless regarding the taxable status of providing tickets and the data allowance. The Board then reminded KVEC Director that he has a deadline for sponsorships which will determine whether or not the event actually occurs.  PW – Traffic Control – PW Director Cook presented his plan to reclassify the current Sign Technician to Traffic Control Foreman then hire a Traffic Control Tech as an internal promotion from the Road Union. He would not backfill the Operator vacancy at this time, but would reassess in 2018. Director Cook had an idea for pay range for the Foreman but the Board asked for a quick survey prior to making the decision. They would like Director Cook/Director Young to gather the information and bring it back to the Board on a Monday meeting.  Fire Marshal – Update (may require executive session) – HR Director Young updated the Board on the recruitment status of the Fire Marshal position and suggested the Board go into Executive Session. RCW 42.30.110 (g) To evaluate the qualifications of an applicant for public employment or to review the performance of a public employee. However, subject to RCW 42.30.140(4), discussion by a governing body of salaries, wages, and other conditions of employment to be generally applied within the agency shall occur in a meeting open to the public, and when a governing body elects to take final action hiring, setting the salary of an individual employee or class of employees, or discharging or disciplining an employee, that action shall be taken in a meeting open to the public; The Board entered Executive Session at 4:50 PM to discuss the qualifications of a candidate for public employment. Anticipated time: 5 minutes. Anticipated action: Direction to staff. At 4:55 PM the Board exited Executive Session with direction to staff. HR Director Young will notify the internal candidate of the recruitment status. Director Young reminded the Board to send interview questions to HR Representative Lierly. 3) Request for Chairman Signature on Teamsters Subscription Agreement – HR Director Young presented the Teamsters Subscription Agreement which she explained is an addendum to the Probation contract stipulating which Teamsters medical plan the employees will have. The agreement requires signature of the Chairman. Commissioner Jewell moved to approve Chair signature on the agreement; Commissioner Osiadacz seconded. The motion was approved 3:0. 4) Executive Session – Union RCW 42.30.140 (4)(b) that portion of a meeting during which the governing body is planning o r adopting the strategy or position to be taken by the governing body during the course of any collective bargaining, professional negotiations, or grievance or mediation proceedings, or reviewing the proposals made in the negotiations or proceedings while in progress. The Board entered Executive Session at 5:00 PM to discuss negotiation strategies. Anticipated length: 10 minutes; anticipated action: Direction to staff. The Board exited Executive Session at 5:10 PM with direction to proceed with negotiations. 5) HR Updates – HR Director Young gave a very brief update on the status of the wage survey and benefits research. 6) Other Business – Chairman O’Brien wanted to discuss a letter he had drafted to the City of Ellensburg. Commissioner Jewell stated he had some proposed changes and asked that they hold it for discussion and consideration during their Monday meeting. 7) Adjourn: 5:11 PM KITTITAS COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Lisa Young Obie O’Brien, Chairman WASHINGTON TEAMSTERS WELFARE TRUST SUBSCRIPTION AGREEMENT COLLECTIVE BARGAINING AGREEMENT PROVIDING FOR PARTICIPATIONIN TRUST The Employer and Labor Organization below are parties to a Collective Bargaining Agreement providing for participation in the above Trust. An enforceable Collective Bargaining Agreement must exist as a condition precedent to participation in the Trust. Kittitas County Misdemeanant & Juvenile Probation Teamsters Local No. 760 Employer Name 205 W 5th Ste 107 Address Ellensburg WA 98926 City State Zip Code COLLECTIVE BARGAINING AGREEMENT The parties' Collective Bargaining Agreement is in effect from: Labor Organization (Union) Name 1211 W Lincoln Ave. Address Yakima WA 98902 City 1/1/2016 ❑ New Account © Renewal — Account No. 109$69 INFORMATION CONCERNING EMPLOYER'S BUSINESS Employer EfN (Tax 1D No.) Employer is:❑ Public Entity ❑ Corporation - State of State Zip Code to: 12/31/2018 Approximate No. of Covered Employees 8 ❑ Partnership ❑ Sole Proprietorship ❑ LLC If Partnership or Sole Proprietorship, provide name/s of the owner or partners: _ BENEFITPLANS) DESIGNATED IN COLLECTIVE BARGA INI,Y'G AGREEMENT The Collective Bargaining Agreement provides that contributions will be made to the Trust on belialfof all employees for whotn the Employer is required to contribute under the Trust Operating Guidelines for the purpose of providing such employees and their dependents with the following benefit plan(s): (The undersigned parties acknowledge the receipt of a copy of the Trust Operating Guidelines which by this reference are made a part hereof.) COVERAGE IN RARGALVIAV AGREE• HEjVT (For renewals, Usr Qu eoverages, nor just chai:ges) Monthly Rate Medical Plan ❑ A ^ B LIC 0z 5906.40 LifejAD&D A - S30,000 Employee/S3,000 Dependent ❑ B - $15,000 Employee/$ 1, 500 Dependent C - $5,000 Employee/S500 Dependent $ Weekly Time Loss ❑ E - $500 U A - S400 Lj Lj B - $300 U C-$200 L1 D-$100 S Disabili Waivers ❑ Additional 9 months Disability Waiver of Contributions - Medical only S Domestic Partners ❑ Domestic Partners - Medical S Dental Plan ❑ A L) B C S Domestic Partners ❑ Domestic Partners - Dental S Vision Plan ❑ EXT $ Domestic Partners Domestic Partners - vision S Will there be any coverage changes before the Collective Bargaining Agreement's expiration? ❑ Yes ❑n No. If yes, attach a Subscription Agreement for each change. EFFECTIVE DA TE OF COXTRIB UTIONS - A Subscription : tgreerrtew must be submitted in advance of the effective shale below. Contributions above are eJfeclive (rnonih, year) January20 16 based an employmew in the prior manth lar orufnl. Coverage is effective in the month following the monde in which the contributivns are due based on the Trust's eligibility lag month. For example, con trihutions cffeedve.4pril based on Alurch employment will pro%'ide coverage in Afely. EXPIR,17TON OF COL LECTIT VE, BARG.4INING .4GREEA ENT Upon expiration of the above -referenced Collective Bargaining Agreement, the Employer agrees to continue to contribute to the Trust in the same amount and manner as required in the Collective Bargaining Agreement until such time as the Employer and the Labor Organization either enter into a successor Collective Bargaining Agreement, which conforms to the Trust Operating Guidelines, or one party notifies the other in writing (with a copy to the Trust) of its intent to cancel such obligation five (5) days after receiving notice, whichever occurs first. The Trust reserves the right to immediately terminate participation in the Trust upon the failure to execute this or an, auiure Subscription Agreement or to comply with the Trust operating Guidelines as amended by the Tru. • ' from im - to t tete. For Employer For Union Title: Assn%�,(�'_ (, rlrl� r1, Date Title Secretary -Treasurer Date 11-17-16