HomeMy WebLinkAbout2016-06-28-minutes-hr-study-sessionCOMMISSIONERS' MINUTES
KITTITAS COUNTY, WASHINGTON
BOCC CONFERENCE ROOM
REGULAR MEETING
HR STUDY SESSION
TUESDAY 10:00 AM JUNE 28, 2016
Board members present: Obie O’Brien, Laura Osiadacz
Others: Lisa Young, Mickey Webb, Robin Read, Mark Cook, Doc
Hansen
1) Call to Order – 10:04 AM
2) Request to Approve the Purchase of Topsoil for the Arena Project –
KVEC Director Webb presented a Purchase Contract with Circle Lazy H,
Inc. for the purchase of topsoil. He requested Board authorization
to sign the Purchase Order as presented. Chairman O’Brien moved to
approve Director Webb’s signature on the Purchase Contract;
Commissioner Osiadacz seconded. The motion passed 2:0. Director
Webb added that PW Director Cook authorized use of the airport to
store arena dirt.
3) Staffing Discussion and/or Requests
Public Health – PH Administrator Read let the Board know she had
an EH Specialist I request a reduction in hours to .5 FTE; she
will be posting to see what kind of interest she gets in a half-
time position, and if she is unable to find a candidate she would
not approve the reduction request.
Public Works – PW Director Cook requested the ability to offer
midpoint for two candidates (Engineer Tech I and Planner III).
The Board approved.
CDS – Interim CDS Director Hansen presented a request to provide
stipends to the Plans Examiners for conducting IFC Reviews.
Chairman O’Brien moved to approve $250/month stipends for each
employee; Commissioner Osiadacz seconded. The motion carried 2:0.
Interim Director Hansen then requested the ability to hire a
current intern as a part time employee to finish the work
initially started while completing her Master’s. The position
would need to be defined and is not budgeted at this time. The
Board did not approve this request.
Executive Session – Qualifications of a Candidate for Public
Employment.
RCW 42.30.110 (g) To evaluate the qualifications of an applicant for public employment or to review the
performance of a public employee. However, subject to RCW 42.30.140(4), discussion by a governing body
of salaries, wages, and other conditions of employment to be generally applied within the agency shall
occur in a meeting open to the public, and when a governing body elects to take final action hiring, setting
the salary of an individual employee or class of employees, or discharging or disciplining an employee, that
action shall be taken in a meeting open to the public;
COMMISSIONERS' MINUTES
KITTITAS COUNTY, WASHINGTON
BOCC CONFERENCE ROOM
REGULAR MEETING
HR STUDY SESSION
The Board entered Executive Session at 10:35 AM to discuss the
qualifications of a candidate for public employment. Anticipated
length: 15 minutes. Anticipated action: Direction to staff. The
Board exited Executive Session at 10:50 AM with direction to staff
to proceed as discussed.
4) Executive Session - Union Negotiations
RCW 42.30.140 (4)(b) that portion of a meeting during which the governing body is planning or adopting the
strategy or position to be taken by the governing body during the course of any collective bargaining,
professional negotiations, or grievance or mediation proceedings, or reviewing the proposals made in the
negotiations or proceedings while in progress.
The Board entered Executive Session at 10:50 AM to discuss
negotiation strategies. Anticipated length: 15 minutes; anticipated
action: Direction to staff. The Board exited Executive Session at
11:05 AM with direction to proceed with negotiations.
5) Policy Discussion and/or Requests for Direction
HIPAA – HR Director Young let the Board know she is working with
IT Director Goeben and DPA Horner regarding a County-wide HIPAA
policy and she would keep the Board updated.
(3-6) Workplace & Domestic Violence Prevention (see next item)
(4-1) Employee Conduct & Work Rules – HR Director Young let the
Board know she is working with DPA Horner on updates to Personnel
Policies 3-6 and 4-1. The Board directed her to complete draft
revisions to review with the Board, then share with the Management
Team to get their feedback.
6) Other Business
HR Director Young reported that she had been working with Budget &
Finance Manager Pless and IT Director Goeben on streamlining the
new hire process; the new process would limit new hire start dates
to the first three Mondays, modeled after Yakima County who allows
new hires twice per month. This will create efficiencies in the
following ways: ensure that new employee paperwork is submitted in
time for payroll to process it; provide Departments with a
standard routine; provide IT with a standard schedule to set up
new employee network accounts; and provide HR with a standard
schedule to conduct new employee orientations and process
paperwork to payroll. Director Young said they would reassess the
process after a period of time to see if it was beneficial. The
Board approved the new process.
7) Adjourn – 11:30 AM
COMMISSIONERS' MINUTES
KITTITAS COUNTY, WASHINGTON
BOCC CONFERENCE ROOM
REGULAR MEETING
HR STUDY SESSION
KITTITAS COUNTY COMMISSIONERS
KITTITAS COUNTY, WASHINGTON
Lisa Young Obie O’Brien, Chairman
PURCHASE CONTRACT
No. KVEC - 0307
AGREEMENT made the 28th day of June, 2016, between KITTITAS COUNTY, a subdivision of the
State of Washington (hereinafter referred to as "COUNTY"), and Circle Lazy H, Inc., UBI Number
601114158 (herein after referred to as "SELLER") .
SELLER is hereby selling and COUNTY is hereby purchasing the following goods from SELLER
subject to the price, terms, and conditions herein after set forth.
I. GOODS
No. of Units Goods Unit Price Total
670 Cu Yds. *Topsoil- Unscreened $16.20 per Cubic Yard $10,854
Includes Tax Includes Tax
*Topsoil selection based on consultation with the Director, Kittitas Valley Event Center
II. DELIVERY DATE
Deliver to start on or after July 5th, 2016
I1I. TERMS
1. This Agreement is a legal, valid and binding obligation of the SELLER.
2. All of the goods being sold to COUNTY by SELLER are and shall be delivered free and clear of
any and all liens and encumbrances, and new and in working condition.
3. All of the warranties and representations of SELLER shall survive closing of this
contract.
4. The COUNTY shall not be obliged to make payment until the goods, and any
documents of title thereto (with all necessary endorsements thereon) shall have been
delivered to COUNTY at the Kittitas Valley Event Center, 901 E. 7th Avenue, Suite 1,
Ellensburg, WA, 98926. Not withstanding the terms of any document of title to the
goods, COUNTY shall be entitled to inspect all goods before making payment
therefore.
5. The parties agree that if the goods delivered under this contract are not as warranted, SELLER, at
there sole expense shall repair or replace the non -conforming goods. Additionally, a liquidated
damage fee in the amount of Fifty (50) dollars per day shall be assessed against SELLER for
each day that the goods are late for their initial delivery or otherwise are not in possession of
COUNTY due to them being repaired or replaced because of non -conformity.
6. The goods shall be shipped by the SELLER F.O.B. COUNTY at Department of Public
Works, 411 North Ruby, Suite 1, Ellensburg, WA, 98926.
7. This writing is intended by the parties as a final expression of their agreement and is
intended also as a complete and exclusive statement of the terms of their agreement.
No course of prior dealings between the parties and no usage of the trade shall be
relevant to supplement or explain any term used in this agreement. Whenever a
term defined by the Uniform Commercial Code is used in this Agreement, the
definition contained in the code is to control.
8. This Agreement can be modified or rescinded only by a writing signed by both parties or their
duly sworn authorized agents.
9. No Claim or right arising out of the breech of this agreement can be discharged in
whole or in part by a waiver or renunciation of such claim or right unless the waiver
or renunciation is in writing signed by the aggrieved party.
10. This Agreement has been and shall be construed as having been made and delivered
within the State of Washington, and it is agreed by each party hereto that this
Agreement shall be governed by the laws of the State of Washington, both as to interpretation
and performance. Any action of law, suit in equity, or judicial proceeding for the enforcement of
this Agreement or any provision thereof shall be instituted and maintained only in any of the
courts of competent jurisdiction in Kittitas County, Washington.
11. The invalidity or unenforceability of any particular provision of this Agreement shall not affect
other provisions hereof and this Agreement shall be construed in all respects as if such invalid or
unenforceable provisions where omitted.
12. This Agreement shall inure to the benefit of and be binding upon the parties named herein as the
SELLER and COUNTY and, except as heretofore provided, to their respective successors,
assigns, heirs, executors, legal representatives and administrators.
13. This Agreement may be executed in counterparts, each of which shall be deemed an original but
all of which together shall constitute one and the same instrument.
14. All notices hereunder shall be sent by certified mail, return receipt requested, as follows:
COUNTY'S Address: Kittitas Valley Event Center, 901 E. 7t" Avenue, Suite 1, Ellensburg WA 98926
SELLER: Circle Lazy H, Inc., 751 Mellergaard Road, Ellensburg, WA 98926
COUNTY: KITTITAS COUNTY, A SUBDIVISION OF THE STATE OF WASHINGTON
Mickey Webb, Director
Kittitas County Event Center
SELLER:
Brent Mellergaard
APPROVED AS TO FORM:
Stephanie Hartung, WSBA 38115
Kittitas County Deputy Prosecuting Attorney