HomeMy WebLinkAbout2016-03-30-minutes-hr-study-sessionCOMMISSIONERS' MINUTES
KITTITAS COUNTY, WASHINGTON
BOCC CONFERENCE ROOM
SPECIAL MEETING
HR STUDY SESSION
WEDNESDAY 10:00 AM MARCH 30, 2016
Board members present: Obie O’Brien, Paul Jewell
Others: Lisa Young, Christopher Horner, Mark Cook
1) Call to Order – 10:02 AM
2) Staffing Discussions and/or Requests
Prosecutor’s Office – No request to consider at this time,
however, HR Director Young presented DPA Horner with his Claims
Administrator certification from the Washington Counties Risk
Pool.
Public Works – PW Director Cook requested the ability to hire the
seasonal Flagger/Laborer at $15 per hour. The Board approved.
3) Request to Approve a Resolution Authorizing the Claims Administrator
to Approve or Reject Claims up to $500 in Value – DPA Horner
presented a Resolution authorizing the Claims Administrator in the
Prosecutor’s Office to approve/reject claims up to $500 in value.
Commissioner Jewell moved to approve the Resolution, Chairman
O’Brien seconded. The motion was approved 2:0. (Resolution 2016-
147).
4) Public Records Officers/Bonding – DPA Horner provided an update on
his research regarding bonding for Public Records Officers. He
indicated it could be possible for Deputies of Elected Officials and
said some EO bonds could be higher based on statute. The Board did
not take any action at this time.
5) Executive Session – Union Negotiation Discussion
RCW 42.30.140 (4)(b) that portion of a meeting during which the governing
body is planning or adopting the strategy or position to be taken by the
governing body during the course of any collective bargaining,
professional negotiations, or grievance or mediation proceedings, or
reviewing the proposals made in the negotiations or proceedings while in
progress.
The Board entered Executive Session at 10:10 AM to discuss
negotiation strategies. Anticipated length: 45 minutes; anticipated
action: Direction to staff. The Board exited Executive Session at
10:55 AM with direction to proceed with negotiations.
6) Executive Session – Performance of a Public Employee
RCW 42.30.110(g) To evaluate the qualifications of an applicant for public
employment or to review the performance of a public employee. However,
subject to RCW 42.30.140(4), discussion by a governing body of salaries,
COMMISSIONERS' MINUTES
KITTITAS COUNTY, WASHINGTON
BOCC CONFERENCE ROOM
SPECIAL MEETING
HR STUDY SESSION
wages, and other conditions of employment to be generally applied within
the agency shall occur in a meeting open to the public, and when a
governing body elects to take final action hiring, setting the salary of
an individual employee or class of employees, or discharging or
disciplining an employee, that action shall be taken in a meeting open to
the public.
The Board entered Executive Session at 10:55 AM to discuss the
performance of a public employee. Anticipated length: 5 minutes;
anticipated action: None. At 11:00 AM the Board extended the
Executive Session for two minutes. The Board exited Executive
Session at 11:02 AM with no action taken.
7) HR Updates – HR Director Young gave a brief overview of her current
projects.
8) Other Business – The Board implemented a General Fund hiring freeze
with the exception of Corrections Officers.
9) Adjourn – 11:20 AM
KITTITAS COUNTY COMMISSIONERS
KITTITAS COUNTY, WASHINGTON
Lisa Young Obie O’Brien, Chairman
BOARD OF COUNTY COMMISSIONERS
COUNTY OF KITTITAS
STATE OF WASHINGTON
A RESOLUTION AUTHORIZING THE CLAIMS ADMINISTRATOR
TO APPROVE OR REJECT CLAIMS UP TO $500 IN VALUE.
RESOLUTION NO. 2016 - 1
Whereas: Kittitas County Code Section 2.72.020 sets forth the procedure for review of
claims filed against Kittitas County, which is for the Claims Administrator in the
Prosecutor's Office to review and investigate a claim, and then report to the
Board of County Commissioners for final review and decision;
Whereas: Currently, all claims, regardless of amount, are presented to the Board of County
Commissioners for final review and decision;
Whereas: It is an inefficient and expensive use of staff time and resources for the Board of
County Commissioners to review and decide all claims, regardless of amount;
NOW, THEREFORE, BE IT RESOLVED, the Claims Administrator in the Kittitas County
Prosecuting Attorney's Office is authorized to approve or reject claims up to $500 in value
without obtaining final review and decision from the Board of County Commissioners. This
authority is conditioned, however, on the following:
1) all claims must still be delivered to the Auditor's Office;
2) the Board of County Commissioners must receive a copy of all filed claims and notice
of the Claims Administrator's decision;
3) the Claims Administrator will not make a final decision over the objection of the
Elected Official/Department Head of the Office/Department the claim was filed against.
Should such a dispute arise, the claim will be submitted to the Board of County
Commissioners for final review and decision; and
4) the Claims Administrator will communicate with the Risk Manager to ensure all risk
management issues are identified and appropriately addressed.
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APPROVED, this fir day of OrlMfA,' , , 2015, at Ellensburg, Washington.
BOARD OF COUNTY COMMISSIONERS
KITTITAS C TY, WASHINGTON }
Chair
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ABSENT
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ATTEST
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Clerk of the Board
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