HomeMy WebLinkAbout2015-12-22-minutes-hr-study-sessionCOMMISSIONERS' MINUTES
KITTITAS COUNTY, WASHINGTON
BOCC CONFERENCE ROOM
REGULAR MEETING
TUESDAY 10:00 AM DECEMBER 22, 2015
Board members present: Gary Berndt, Paul Jewell
Others: Lisa Young
REGULAR MEETING COMMISSIONERS
1) Call to Order – 10:08 AM
2) Request Chair Signature on Agreement with Public Safety
Testing – HR Director Young was asked to put this on a
Monday Morning for discussion.
3) Discuss and Request Approval for Resolution Increasing
Elected Official Wages – Director Young presented a
Resolution that would set wages for Commissioner Districts
1 and 2 for 2017-2020. It was determined that the wages
for 2017 and 2018 would match Commissioner District 3; 2019
and 2020 would increase 3% per year. Commissioner Jewell
moved to approve the Resolution, Chairman Berndt seconded.
The motion passed 2:0 (Resolution 2015-189).
4) Request Approval for Resolution Increasing Non-Bargained
Wages by 1.006 (.6%) Effective 1/1/16 – Director Young
presented a Resolution increasing non-Union wages by CPI as
of 1/1/16. Commissioner Jewell moved to approve the
Resolution, Chairman Berndt seconded. The motion passed
2:0 (Resolution 2015-190).
5) Review and Adopt Job Description for Solid Waste &
Facilities Maintenance (SW/MA) Director – After Director
Young presented her draft job description for SW/MA
Director. Commissioner Jewell moved to approve the job
description, Chairman Berndt seconded. The motion passed
2:0. Director Young obtained Chairman Berndt’s signature
for Director Johnson’s file.
6) Other Business – Director Young was asked to put Water
Resource Manager on her next meeting agenda, and to
schedule a Special Meeting in January to discuss Union
contracts.
7) Adjourn - 10:52 AM
KITTITAS COUNTY COMMISSIONERS
KITTITAS COUNTY, WASHINGTON
Lisa Young Paul Jewell, Chairman
BOARD OF COUNTY COMMISSIONERS
COUNTY OF KITTITAS
STATE OF WASHINGTON
RESOLUTION
NO.: 2015-r:` L1
IN THE MATTER OF SETTING SALARIES FOR ELECTED OFFICIALS
WHEREAS: The Kittitas County Board of County Commissioners believes the salaries of elected
officials should be subject to periodic public review; and
WHEREAS: The Constitution of the State of Washington prohibits the salary of an elected
official being diminished during the course of their existing term; and
WHEREAS: The State of Washington established, in consultation with the Citizen's Commission
on Salaries for Elected Officials, the salaries of Superior Court Judges, and Kittitas County Policy
establishes District Court Judges salaries based on Superior Court Judges salaries; and
WHEREAS: Resolution 2008-55 revised the salary for Prosecuting Attorney in response to
Substitute Senate Bill 6297; and
WHEREAS: Resolution 2014-008 set forth the salaries for Assessor, Auditor, Clerk, Treasurer,
Prosecutor, and Sheriff beginning January 1, 2015; and
WHEREAS: The salaries for County Commissioner - District 1 & 2 must be set prior to the filing
period for said offices in 2016, and the salaries for Assessor, Auditor, Clerk, Coroner, Treasurer,
Prosecutor, and Sheriff must also be set for 2016;
NOW, THEREFORE BE IT RESOLVED that the Kittitas County Board of Commissioners hereby adopts
the following:
Section 1: All prior resolutions insofar as they are inconsistent herewith are repealed.
Section 2: The salaries of Kittitas County's elected officials will be as follows:
Position
2015
2016
2017
2018
2019
2020
County Assessor
$5,688
$5,859
TBD**
TBD
TBD***
TBD***
County Auditor
$5,688
$5,859
TBD**
TBD
TBD***
TBD***
County Clerk
$5,688
$5,859
TBD**
TBD
TBD***
TBD***
County Coroner
$5,688
$5,859
TBD**
TBD
TBD***
TBD***
County Treasurer
$5,688
$5,859
TBD**
TBD
TBD***
TBD***
County Prosecutor*
$10,874.62
$11,011.10
TBD**
TBD
TBD***
TBD***
County Sheriff
County Commissioner 1
$7,386
$5,919
$7,608
$6,067
TBD**
$6,219
TBD
$6,374
TBD***
$L-94!c-
I054SCounty
TBD***
CountyCommissioner 2
County Commissioner 3F$5,919
$5,919
$6,067
$6,067
$6,219
$6,219
$6,374
$6,374
$1.5S
TBD***
$
TBD***
Items to note:
Information in bold reflects changes made per this Resolution.
Information in italics indicates data beyond the current term.
* Effective September 1, 2013 the State increased its portion of the Prosecutor wage per SSB 6297
from $6,201.33 to $6,325.38. The increase for 2016 is applied to the County's portion of the salary
only (previously $4,549.24, now $4,685.72).
**To Be Determined — Prior to December 31, 2016, the salaries for County Assessor, Auditor, Clerk,
Coroner, Treasurer, Prosecutor, and Sheriff will be determined by the Board of County
Commissioners, in consultation with the public, Human Resources, and the Management Team.
** *To Be Determined — Prior to the first full week of May 2018, the salary for County Assessor,
Auditor, Clerk, Coroner, Treasurer, Prosecutor, Sheriff, and County Commissioner 3 will be
determined by the Board of County Commissioners, in consultation with the public, Human
Resources, and the Management Team, for the term commencing January 1, 2019.
Section 3: The salaries of the Superior and District Court Judges are set by the Washington
State Salary Commission and will be reviewed and adjusted as necessary to comply with State Law
and the Policies and Ordinances of Kittitas County.
ADOPTED this 22nd day of December, 2015.
ATTEST:
CLERK OF THE BOARD
Julie A. kjors'vik
BOARD OF COUNTY COMMISSIONERS
KITTITA,$ COUNTY, WASHINGTON
Gary Bern t, Chairman ABSENT
Obie-Chairman
Paui;ewe'1, Commissioner
BOARD OF COUNTY COMMISSIONERS
COUNTY OF KITTITAS
STATE OF WASHINGTON
RESOLUTION
NO.: 2015- [ q U
IN THE MATTER OF ADOPTING UPDATED WAGE RANGES FOR NON-UNION EMPLOYEES
WHEREAS: Kittitas County has established Personnel Policy (5-1) Wage Administration
which addresses the process by which wage ranges for regular non -Union
employees are evaluated and adjusted; and
WHEREAS: the Human Resource department has completed a wage study which will
undergo review and consideration by the Board of County Commissioners; and
WHEREAS: the Board of County Commissioners see value in maintaining market equity
with respect to wages and at minimum would like to amend all regular non -
Union wage ranges by CPI (.6%) as allowed by policy, effective 1/1/2016; and
NOW, THEREFORE BE IT RESOLVED: that all regular full and part-time non -Union wage ranges
shall be increased by .6% (1.006) effective January 1, 2016.
ADOPTED this 22nd day of December, 2015.
ATTEST:
BOARD OF COUNTY COMMISSIONERS
CLERK OF THE BOARD KITT AS COUNTY, WASHINGTON
Ju rie A. Kjorsvik Gary Be rldt, CAhaa�rs�
Vice -Chairman
(j ;°� = Paul Jewell, Commissioner
S'c
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p. YWJ
Job Description
Kittitas County, Washington
TITLE: SOLID WASTE/MAINTENANCE DIRECTOR
ALT. TITLE SW/MA DIRECTOR
CREATED: 12/5/2015
REPORTS TO: The Board of County Commissioners
DEPARTMENT: SOLID WASTE/MAINTENANCE
JOB SUMMARY: The Director plans, organizes, and directs the operation, administration, policy
development, personnel and business management of the Solid Waste and
Maintenance Departments on behalf of the Board of County Commissioners.
Solid Waste: Responsible for developing long range planning for Solid Waste
handling in Kittitas County, which includes the development and implementation
of a County -wide Solid Waste Management Plan with goals, objectives, and
implementation measures for the County. Must maintain an effective relationship
with the Solid Waste Advisory Committee.
Maintenance: Manage a robust maintenance program for all County owned or
leased properties, as well as some vehicles and equipment.
This position requires the ability to maintain cooperative working relationships
with County personnel, outside agencies, vendors, and the general public. The
Director shall adhere to State and Federal regulations, and County policies and
procedures.
CATEGORY:
Full Time
OCCUPATION CODE
1322
UNION AFFILIATION:
None
WORKWEEK BASIS:
40
FLSA STATUS:
Exempt
DRS ELIGIBLITY:
PERS
ESSENTIAL FUNCTIONS:
Administration
• Responsibilities include directing, delegating and overseeing all planning, program development, accounting,
budget development and monitoring, emergency response, safety, employee training and development,
alternative policy development for consideration of the Board of County Commissioners and leadership of
all Solid Waste/Maintenance Department employees. Direct and coordinate the activities of the Solid
Waste/Maintenance Department internally and with other departments, governmental agencies and
municipalities. Coordinate with federal, state and local governments to establish and maintain eligibility for
system improvements, upgrades, programs grants, and loans of all types.
• Ensure proper application of the Kittitas County Personnel Policies.
• Provide management and technical assistance to all levels of staff within the department and to other
County officials or departments when requested. Periodically review and analyze the department safety
program and update as needed to ensure compliance with standards and policies.
• Develop and implement departmental financial management policies and procedures to include clerical
support, payroll, accounting, inventory management, purchase of supplies and equipment, grant
administration, contracts for services and construction, revenue and expense analysis, annual reporting,
cash collection, and customer billing. Prepare and administer the departments' annual budgets and all
accounting records in accordance with all federal, state and local rules and regulations.
• Direct the integration of all program areas (transfer stations, scale houses, landfills, recycling, moderate risk
waste facility, small quantity generators, liquid waste lagoons, and facility maintenance as well as new
Solid Waste/Maintenance Director Page 1
assignments from the Board of County Commissioners) into Department services and functions facilitating
successful accomplishment of all program areas equally.
Solid Waste Management Plan
• Direct the formulation of the County -wide Solid Waste Management Plan, which includes the department
goals and objectives consistent with the mission of the department, municipalities, the Solid Waste Advisory
Committee, and the County. Establish and implement department policies and procedures involving all
operations, consistent with the overall policy direction of the County -wide Solid Waste Management Plan
and the Board of County Commissioners.
Maintenance, minor construction, and custodial operations for all County facilities
• Oversee and perform maintenance, minor construction, and building/grounds custodial work.
• Create and manage appropriate short and long range planning, to include organized schedules for building
repair, planned maintenance and non-scheduled maintenance work on all County facilities.
• Prepare RFP/RFQ's when needed for specific projects.
• Maintain accurate records on all tasks performed by maintenance department employees and contractors
performing work on County facilities.
• Create and manage appropriate schedules for custodial and grounds care for all County facilities.
• Develop and maintain planned maintenance program for County equipment including vehicles, heating and
cooling equipment, physical facilities and other associated buildings and equipment.
• Prioritize work orders and requests by department, and maintain positive customer -oriented relationships
with County departments.
• Develop and review departmental policies and procedures, and maintain compliance with all OSHA/WISHA
regulations.
• Participate in the development of the County Capital Facilities Plan.
• Ensure that the following tasks and duties are accomplished in a timely manner:
o Climate controls are checked on a daily basis to ensure proper heating and cooling.
o Controls and water pressure on boilers are calibrated and functional.
o Mechanical, building and cleaning supplies are stocked for all County facilities.
o Contractors are notified of breakdowns, special projects are offered to responsible bidders within
county policy.
o All work performed by contractors is determined to be sufficient upon completion before final payment
is authorized.
o All electrical, plumbing and air conditioning units are kept in repair.
o Ongoing countywide efficiency audits to look for ways to increase energy savings and efficient physical
plant management.
o Boilers, air conditioners, water towers, and compressors are prepared for seasonal change over.
o Maintain and rebuild mechanical equipment as needed.
o Maintain and manage existing and new potable and cooling water systems.
o County owned maintenance equipment, including vehicles and tools, are inventoried and kept in
working order.
Other Functions
• Responsible for developing communication systems and protocols within the department, which will serve
not only the department and all of its employees but the elected officials and external interests as well.
• Respond to Solid Waste -related disasters of all types supporting the elected officials and the public of
Kittitas County with the legal, authorized and appropriate use of department resources to protect human
health, safety, and property within Kittitas County.
• Respond to emergency facility issues as needed.
• Be an effective steward of Kittitas County assets and resources; set a high standard for environmental, social,
and economic responsibility.
- _..._...__._...__._._.......__ . - -—._........_...._......
Solid Waste/Maintenance Director Page 2
This job description is a summary of the primary functions and expectations for this position. Additional
department- related duties may be assigned as required.
MINIMUM QUALIFICATIONS:
• Bachelor's Degree from an accredited college or university in Construction Management, Environmental
Health, Business Administration, or another closely related field.
• Three (3) or more years of progressively responsible experience performing complex facilities maintenance
work, including financial management, administration, and supervision of staff.
• Three (3) or more years of progressively responsible experience in a Solid Waste related position.
• A combination of formal education, training, and experience may substitute for the requirements above.
• Valid Washington State Driver's License.
• Must attend KCSO Trustee Training prior to working with KCSO Trustees.
• A criminal history background check will be performed, to include fingerprinting. Candidates may not
qualify if they have misdemeanor or felony charges or convictions. Convictions will not necessarily disqualify
you from employment. Factors such as age and time of the offense, seriousness and nature of the violation,
and rehabilitation will be taken into account.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:
• Demonstrated knowledge of governmental organization, rules, regulations, and processes.
• Working knowledge of Solid Waste services, methodologies and technologies, and knowledge of relevant laws
and regulatory agency requirements.
• Strong financial management skills, including knowledge of fiscal programming and budgeting processes
necessary to ensure that budget constraints and program timelines are met.
• Must possess strong supervisory skills and have the ability to provide leadership, counsel, motivation,
professional development, constructive performance reviews, and discipline to professional, technical and
administrative staff.
• Must have hands-on experience using the methods, materials, tools, and equipment required to perform
the essential functions.
• Ability to work under stress and pressure and respond to crisis or emergency situations.
• Ability to create and comprehensive short and long term plans.
• Ability to plan, organize, and monitor activities according to priorities, established schedules, and deadlines.
• Ability to create and/or maintain a compliant safety program, develop safety awareness, and ensure
employees adhere to requirements.
• Ability to read, understand and effectively work from building and landscape blueprints.
• Must be a hands-on manager, willing to work alongside, or in lieu of staff as needed; must be available to
take and respond to calls beyond regular business hours.
• Must be comfortable with modern technology, be proficient in the use of computers systems, including
Microsoft Office, and possess the ability to quickly learn other department and /or County systems, programs,
and applications.
• Ability to select and oversee the work of consultants and contractors for building repairs and renovations.
• Ability to communicate effectively in verbal and written form, with tact and diplomacy, including public
presentations, media releases, and grant applications.
• Ability to create and maintain excellent customer relations, while balancing ever-changing priorities.
• Strong organization skills, including the ability to manage multiple tasks and frequent interruptions.
• Patience, determination, and the ability to manage change and pressure successfully.
• Must have the ability to physically perform the essential functions of the position and safely operate a
motor vehicle.
PREFERRED QUALIFICATIONS:
• Master's Degree in Business Administration, Accounting, Construction Management, Environmental Health
or other closely related field.
Solid Waste/Maintenance Director Page 3
40 Hour Hazardous Material Handling Certification.
First Aid/CPR Certification.
WORKING CONDITIONS:
This position requires the ability to work extended hours, particularly during emergencies, and respond to calls
24/7. It is expected that the Director be the primary point of contact for all calls after regular business hours.
While performing the duties of this job, the physical demands could range from sedentary to very active. Employee
must be able to safely operate tools, equipment and vehicles, which may require the ability to reach and grasp with
hands, use of foot controls, climb or balance, ascend/descend stairs, stoop, kneel, crouch, crawl, the ability to sit and
traverse a variety of surfaces. The employee must frequently lift and/or move up to 25 pounds, and occasionally
more. Specific vision abilities required for this job include near and far sight, color vision, depth perception, peripheral
vision, and the ability to adjust focus; must be able to read and comprehend printed materials, and must have hearing
and speech ability to communicate in person, over the telephone, or by radio. Most work will be accomplished in an
office environment but
Office work may require sustained posture in a seated position and prolonged periods of computer operation;
must be familiar with standard office equipment. Work in outdoor environments will include frequent field visits
to other offices, work sites, projects and inspections, and may include exposure to inclement weather such as
temperature extremes, very windy/dusty conditions, and uneven terrain. Other exposures include, but are not
limited to: moving mechanical parts, loud noise, cleaning/sanitation chemicals, solvents, volatile organic
chemicals, environmental pollutants, paints, epoxies, abrasives, etc. Safety rules/regulations must be adhered to
at all times, including appropriate attire and PPE when necessary.
It is expected that this position will require some local and out-of-state travel. Employee must have the ability
to safely operate a motor vehicle in varied weather conditions and all levels of daylight.
Regular attendance and punctuality are required and expected Monday - Friday from 8:00 AM to 5:00 PM;
however, exempt/management positions are expected to work the number of hours required to complete the
duties of the position, which includes evenings and weekends.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential
functions of the position.
PREPARED & REVIEWED BY:
Mustbe c pleted with all revisions of the job description. A copy will be returned to supervisor.
a—'L/(- L !1� 1 ci - - - I ?� zz
Supervisor Narhe & Title Date
EMPLOYEE ACKNOWLEDGEMENT:
I understand the job duties and responsibilities contained within this position description and as described by
theimmediate supervisor. -
Employee Name
tiZ �� i5
Date
Solid Waste/Maintenance Director Page 4