HomeMy WebLinkAbout2015-11-24-minutes-hr-study-sessionCOMMISSIONERS' MINUTES
KITTITAS COUNTY, WASHINGTON
BOCC CONFERENCE ROOM
REGULAR MEETING
TUESDAY 10:00 AM NOVEMBER 24, 2015
Board members present: Gary Berndt, Obie O’Brien, Paul Jewell
Others: Lisa Young, Clayton Myers, Doc Hansen
REGULAR MEETING COMMISSIONERS
1) Call to Order – 10:03 AM
2) Discuss and Approve PAF(s) – Undersheriff Myers was present
to discuss the performance of a public
employee/qualifications of a candidate prior to considering
a PAF.
Executive Session – Performance of a public
employee/qualifications of a candidate
RCW 42.30.110(g) To evaluate the qualifications of an applicant for public employment or to review the
performance of a public employee. However, subject to RCW 42.30.140(4), discussion by a governing body
of salaries, wages, and other conditions of employment to be generally applied within the agency shall
occur in a meeting open to the public, and when a governing body elects to take final action hiring, setting
the salary of an individual employee or class of employees, or discharging or disciplining an employee, that
action shall be taken in a meeting open to the public
The Board entered Executive Session at 10:04 AM to discuss
the performance of a public employee/qualifications of a
candidate. Anticipated length: 10 minutes; anticipated
action: Consideration of PAF. At 10:14 the Board extended
the Executive Session for two minutes. At 10:16 AM the
Board exited Executive Session and considered a PAF for M.
Williams. The PAF was approved as presented.
Interim CDS Director Hansen was present to discuss a PAF
presented for A. San Filippo to increase salary to midpoint
at her six month anniversary. The PAF was approved as
presented.
Other PAF’s for consideration were approved as presented
(A. Drain; M. Cook).
3) HR Project Updates – HR Director Young updated the Board on
Open Enrollment and Union negotiation timelines.
4) Other Business – Executive Session – Performance of a
public employee
RCW 42.30.110(g) To evaluate the qualifications of an applicant for public employment or to review the
performance of a public employee. However, subject to RCW 42.30.140(4), discussion by a governing body
of salaries, wages, and other conditions of employment to be generally applied within the agency shall
occur in a meeting open to the public, and when a governing body elects to take final action hiring, setting
the salary of an individual employee or class of employees, or discharging or disciplining an employee, that
action shall be taken in a meeting open to the public
The Board entered Executive Session at 10:35 AM to discuss
the performance of a public employee. Anticipated length:
10 minutes; anticipated action: None. At 10:45 the Board
extended the Executive Session for ten minutes. At 10:55
AM the Board exited Executive Session with no action taken.
5) Adjourn – 10:56 AM
KITTITAS COUNTY COMMISSIONERS
KITTITAS COUNTY, WASHINGTON
Lisa Young Paul Jewell, Chairman
KITTITAS COUNTY PERSONNEL ACTION FORM (P
SECTION 1: EMPLOYEE DATA
LAST NAME
WILLIAMS
EMPLOYEE TYPE
FIRST NAME EMPLOYEE # EFFECTIVE DATE
MACKENZIE W2361 11/16/15
SECTION 2: TYPE OF ACTION
EMPLOYEE ACTION TYPE OF SEPARATION I REASON FOR SEPARATION
® FULL-TIME (1)
❑ PART-TIME (2)
❑ LIMITED PART-TIME (3)
❑ TEMPORARY (4)
❑ CASUAL (5)
❑ SEASONAL (6)
❑ PROJECT (7)
❑ WORK STUDY (8)
❑ VOLUNTEER (9)
❑ NEW HIRE ❑ DISCHARGE (D) ❑ PERFORMANCE (P)
❑ RE -HIRE ❑ RESIGNATION (Q) ❑ ATTENDANCE (A)
❑ MERIT/ STEP ❑ RETIRED (R) ❑ CONDUCT (C)
❑ POSITION CHANGE (Describe Below) ❑ LAID OFF (L) ❑ OTHER EMPLOYMENT (E)
❑ BUDGET CHANGE (Describe Below) ❑ FAIL PROBATION (P) ❑ PERSONAL (L)
❑ LEAVE (List Type Below) ❑ OTHER (0) ❑ OTHER (0)
❑ TERMINATION (Provide Separation Info)
E OTHER (Describe Below) ❑ Eligible For Rehire ❑ Ineligible For Rehire
Provide Details of Separation Below
COMMENTS: EMPLOYEE IS HOLDING BOTH POSITIONS (LE CLERK AND RESERVE DEPUTY).
SECTION 3: POSITION DATA
Enter existing data from CAMAS Wage Data Report Enter new data
JOB TITLE
LAW ENFORCEMENT CLERK RESERVE DEPUTY
OCCUPATION CODE
5761
5801
UNION CODE
72
89
PAY GRADE
561
501
STEP / POSITION
2
3
FLSA STATUS
® Non -Exempt ❑ Exempt ❑ Not Covered
❑ Non -Exempt ❑ Exempt ❑ Not Covered
DRS STATUS
❑ Ineligible E PERS ❑ LEOFF ❑ PSERS ❑ Other
❑ Ineligible ❑ PERS ❑ LEOFF ❑ PSERS ❑ Other
HIRE DATE
08/31/2015
ADJ HIRE DATE
11/16/2015
POSITION DATE
11/16/2015
LAST RAISE DATE
15.00
BASE WAGE
$2923.00
$
LONGEVITY
$
$
FTE
E 100% ❑ 80% ❑ 75% ❑ 60% ❑ 50%
E 100% ❑ 80% ❑ 75% ❑ 60% ❑ 50%
FTE WAGE
$2923.00
$15.00
PAYMENT METHOD
❑ HOURLY E MONTHLY
® HOURLY ❑ MONTHLY
DEPARTMENT
SHERIFF
BUDGET NUMBER
A.001300151001 %:100
B. %:
A.01300251003 %:-100
B. %:
WORKWEEK
E Standard ❑ ALT/1" Friday off: ❑ 207(k)
E Standard ❑ ALT/1" Friday off: ❑ 207(k)
To continue any allowance, stipend,
or other, it must be listed in both columns for audit purposes or the amount will default to '0".
ALLOWANCE (Detail in Comments Section) $0 $
STIPEND (Detail in Comments Section)
$0 $
OTHER (Detail in Comments Section)
$0 $
SECTION 4: SIGNATURES (MUST
BE SIGNED IN BLUE INK)
DEPARTMENT / OFFICIAL
DATE
BUDGET/PAYRO ATE
54
HUN OURCE
DATE
COMM 10 # �� /� ATE
U
COMM[ 1017
DATE
COMPMI 77
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RETURN FORM TO HUMAN RESOURCES FOR DISTRIBUTION
Updated: 04/08/11 FOR HR USE:
NT Update Eval Date Eval Rating (IE— ID — S —AA — S) Initial
y
KITTITAS COUNTY PERSONNEL ACTION FORM (PAF)
Updated: 04/08/11 FOR HR USE: NT Update Eval Date Eval Rating (IE -ID -S -AA -S) Initial
SECTION 1: EMPLOYEE DATA
LAST NAME
San Filippo
FIRST NAMELOYEE
�ftenta Nlete=��Z�635
#
EFFECTIV DATE
01- -16
SECTION 2: TYPE OF ACTION
EMPLOYEE TYPE
EMPLOYEE ACTION
TYPE OF SEPARATION
REASON FOR SEPARATION
0 FULL-TIME (1) 1J NEW HIRE ❑ DISCHARGE (D) ❑ PERFORMANCE (P)
❑ PART-TIME (2) ❑ RE -HIRE ❑ RESIGNATION (Q) ❑ ATTENDANCE (A)
❑ LIMITED PART-TIME (3) ® MERIT/ STEP ❑ RETIRED (R) ❑ CONDUCT (C)
❑ TEMPORARY (4) ❑ POSITION CHANGE (Describe Below) ❑ LAID OFF (L) ❑ OTHER EMPLOYMENT (E)
❑ CASUAL (5) ❑ BUDGET CHANGE (Describe Below) ❑ FAIL PROBATION (P) ❑ PERSONAL (L)
❑ SEASONAL (6) ❑ LEAVE (List Type Below) ❑ OTHER (0) ❑ OTHER (0)
❑ PROJECT (7) ❑ TERMINATION (Provide Separation Info)
❑ WORK STUDY (8) ❑ OTHER (Describe Below) ❑ Eligible For Rehire ❑ Ineligible For Rehire
_❑ VOLUNTEER (9) Pr ovjd Details of Separation Below
COMMENTS: Original agreement on offer was to increase the wage of the employee to4U. %%ra PH after a six-month
period. The increase in salary will occur the first of the year. Evaluation will occur in December.
SECTION 3: POSITION DATA
Enter existing data from CAMAS Wage Data Report
Enter new data
JOB TITLE
Planner II
OCCUPATION CODE
UNION CODE
'I
PAY GRADE
STEP / POSITION
;
FLSA STATUS
Non-Exempt:=�tetx� ❑ Not Covered
❑ Non -Exempt ® Exempt ❑ Not Covered
DRS STATUS
❑ Ineligible S PERS ❑ LEOFF ❑ PSERS ❑ Other
❑ Ineligible S PERS ❑ LEOFF ❑ PSERS ❑ Other
HIRE DATE
ADJ HIRE DATE',
G%
POSITION DATE
LAST RAISE DATE
j
BASE WAGE
L -
LONGEVITY
$
$
FTE
® 100% ❑ 80% ❑ 75% ❑ 60% ❑ 50%
S 100% ❑ 80% ❑ 75% ❑ 60% ❑ 50%
FTE WAGE
$3943
$4232
PAYMENT METHOD
❑ HOURLY S MONTHLY
❑ HOURLY S MONTHLY
DEPARTMENT
Community Development Services
BUDGET NUMBER
WORKWEEK
A.204213050099 %:100
B. %:
A. %:
B. %:
® Standard ❑ ALT/1" Friday off: ❑ 207(k)
❑ Standard ❑ ALT/1" Friday off: ❑ 207(k)
To continue any allowance, stipend,
or other, it must be listed in both columns for audit purposes or the amount will default to 0".
ALLOWANCE (Detail in Comments Section)
$ 1
$
STIPEND (Detail in Comments Section)
$
$
OTHER (Detail in Comments Section)
$ ()
$
SECTION 4: SIGNATURES (MUST BE SIGNED IN BLUE_ INK)
DE TMENT HEAP /•66EM1CTED OFFICIAL
DATE
&
BUDGET/PAYROLL DAT -
_41 &(11-1,
HUMANNO RCE
�-
'DATE
A
CO lsjwo1 ,,l ATE
lel
COMMISX2 /
` DATE
_
Co MISSIONER#3 c DAT'
1
RETURN FORM TO HUMAN RESOURCES FOR DISTRIBUTION
Updated: 04/08/11 FOR HR USE: NT Update Eval Date Eval Rating (IE -ID -S -AA -S) Initial
KITTITAS COUNTY PERSONNEL ACTION FORM (PAF)
Updated: 04/08/11 FOR HR USE: NT Update Eva[Date EvalRating(IE—ID—S—AA—S) Initial
SECTION 1: EMPLOYEE DATA
LAST NAME
Cook
FIRST NAME
Mark
EMPLOYEE # EFFECTIVE DATE
C2618 11/01/2015
SECTION 2: TYPE OF ACTION
EMPLOYEE TYPE
EMPLOYEE ACTION
TYPE OF SEPARATION REASON FOR SEPARATION
LTJ FULL-TIME (1)
❑ PART-TIME (2)
❑ LIMITED PART-TIME (3)
❑ TEMPORARY (4)
❑ CASUAL (5)
❑ SEASONAL (6)
❑ PROJECT (7)
❑ WORK STUDY (8)
❑ VOLUNTEER (9)
❑ NEW HIRE
❑ RE -HIRE
❑✓ MERIT /STEP
❑ POSITION CHANGE (Describe Below)
❑ BUDGET CHANGE (Describe Below)
❑ LEAVE (List Type Below)
❑ TERMINATION (Provide Separation Info)
❑ OTHER (Describe Below)
❑ DISCHARGE (D) ❑ PERFORMANCE (P)
❑ RESIGNATION (Q) ❑ ATTENDANCE (A)
❑ RETIRED (R) ❑ CONDUCT (C)
❑ LAID OFF (L) ❑ OTHER EMPLOYMENT (E)
❑ FAIL PROBATION (P) ❑ PERSONAL (L)
❑ OTHER (0) ❑ OTHER (0)
❑ Eligible For Rehire ❑ Ineligible For Rehire
Provide Details of Separation Below
COMMENTS: Replaces PAF previously
submitted for increase upon successful six months.
SECTION 3: POSITION DATA
Enterexisting data from CAMAS Wage Data Report
Enter new data
JOB TITLE
PUBLIC WORKS DIRECTOR
OCCUPATION CODE
1318
UNION CODE
30
PAY GRADE
118
STEP / POSITION
5
FLSA STATUS
❑ Non -Exempt ❑� Exempt ❑ Not Covered
❑ Non -Exempt ❑� Exempt ❑ Not Covered
DRS STATUS
❑ Ineligible ❑' PERS ❑ LEOFF ❑ PSERS ❑ Other
❑ Ineligible ❑� PERS ❑ LEOFF ❑ PSERS ❑ Other
HIRE DATE
5/4/2015
ADJ HIRE DATE
5/4/2015
POSITION DATE
5/4/2015
LAST RAISE DATE
11/4/2015
BASE WAGE
$ 7,700.00
$ 7,800.00
LONGEVITY
$ 0.00
$
FTE
El 100% ❑ 80% [-175% ❑ 60% ❑ 50%
p 100% ❑ 80% ❑ 75% ❑ 60% ❑ 50%
FTE WAGE
$ 7,700.00
$ 7,800.00
PAYMENT METHOD
❑ HOURLY ❑' MONTHLY
❑ HOURLY ❑� MONTHLY
DEPARTMENT
PUBLIC WORKS
BUDGET NUMBER
A. 000 RA3376 %: 100.00
B. %:
A. %:
B. %:
WORKWEEK
j 0 Standard ❑ ALT/1" Friday off: ❑ 207(k)
Q Standard ❑ ALT/1" Friday off: ❑ 207(k)
To continue any allowance, stipend,
or other, it must be listed in both columns for audit purposes or the amount will default to "0".
ALLOWANCE (Detail in Comments Section)
$ 0.00
$ 0.00
STIPEND (Detail in Comments Section)
$ 0.00
$ 0.00
OTHER (Detail in Comments Section)
$ 0.00
$ 0.00
SECTION 4: SIGNATURES (MUST BE SIGNED IN BLUE INK
DEPARTMENT HEAD / ELECTED OFFICIAL
DATE
BUDMkOLL DATE
H MN SOURCE
DATE
COMMISSIONER l a DATE
COMMIS R #2j
--jJ_%/
DATE COMMISSI # DATE
2 ���
RETURN FORKA TOfiLlMAN RESOURCES FOR DISTRIBUTION`'
Updated: 04/08/11 FOR HR USE: NT Update Eva[Date EvalRating(IE—ID—S—AA—S) Initial
rel KITTITAS COUNTY PERSONNEL ACTION FORM (PAF)
Updated: 04/08/11 FOR HR USE: NT Update Eva[Date EvalRating(IE—ID—S—AA—S) Initial
SECTION 1: EMPLOYEE DATA
LAST NAME
Drain
FIRST NAME
Andrew
EMPLOYEE N
D1576
EFFECTIVE DATE
12/01/2015
SECTION 2: TYPE OF ACTION
EMPLOYEE TYPE
EMPLOYEE ACTION
TYPE OF SEPARATION
REASON FOR SEPARATION
LI FULL-TIME (1)
❑ PART-TIME (2)
❑ LIMITED PART-TIME (3)
❑ TEMPORARY (4)
❑ CASUAL (5)
❑ SEASONAL (6)
❑ PROJECT (7)
❑ WORK STUDY (8)
❑ VOLUNTEER (9)
❑ NEW HIRE
❑ RE -HIRE
❑ MERIT/ STEP
❑ POSITION CHANGE (Describe Below)
❑ BUDGET CHANGE (Describe Below)
❑ LEAVE (list Type Below)
❑ TERMINATION (Provide Separation Info)
OTHER (Describe Below)
❑ DISCHARGE (D)
❑ RESIGNATION (Q)
❑ RETIRED (R)
❑ LAID OFF (L)
❑ FAIL PROBATION (P)
❑ OTHER (0)
❑ PERFORMANCE (P)
❑ ATTENDANCE (A)
❑ CONDUCT (C)
❑ OTHER EMPLOYMENT (E)
❑ PERSONAL (L)
❑ OTHER (0)
L_I Eligible For Rehire U Ineligible For Rehire
Provide Details of Separation Below
COMMENTS: Appointed as Interim IT Director until the Director returns from FMLA.
SECTION 3: POSITION DATA
Enter existing data from CAMAS Wage Data Report
Enter new data
JOB TITLE
APPLICATION DEVELOPER
OCCUPATION CODE
2330
UNION CODE
30
PAY GRADE
230
STEP / POSITION
5
FLSA STATUS
❑ Non -Exempt 0 Exempt ❑ Not Covered
❑ Non -Exempt 0 Exempt ❑ Not Covered
DRS STATUS
❑ Ineligible I] PERS ❑ LEOFF ❑ PSERS ❑ Other
❑ Ineligible I] PERS ❑ LEOFF ❑ PSERS ❑ Other
HIRE DATE
6/26/2007
ADJ HIRE DATE
6/26/2007
POSITION DATE
3/12/2012
LAST RAISE DATE
1/1/2015
BASE WAGE
$ 4,584.00
$ 0.00
LONGEVITY
$ 0.00
$
FTE
(] 100% ❑ 80% ❑ 75% ❑ 60%E150%
[] 100% ❑ 80% ❑ 75% ❑ 60% ❑ 50%
FTE WAGE
$4,584.00
$
PAYMENT METHOD
❑ HOURLY ❑` MONTHLY
❑ HOURLY I] MONTHLY
DEPARTMENT
INFORMATION TECHNOLOGY
BUDGET NUMBER
A. 001 000000000001751001 %: 100.00
B. %:
A. %:
B. %:
WORKWEEK
❑' Standard ❑ ALT/1" Friday off: ❑ 207(k)
I] Standard ❑ ALT/1" Friday off: ❑ 207(k)
To continue any allowance, stipend, or other, it must be listed in both columns for audit purposes or the amount will default to "0".
ALLOWANCE (Detail in Comments Section)
$ 60.00
$ 60.00
STIPEND (Detail in Comments Section)
$ 0.00
$ 1,000.00
OTHER (Detail in Comments Section)
$ 0.00
$ 0.00
SECTION 4: SIGNATURES (MUST BE SIGNED IN BLUE INK)
DEPARTMENT HEAD/ ELECTED OFFICIAL
DATE
BUDGET/ PAYR L D
//
HUM/A�N OU CE
y DATE
COMMISSION E #1'7 DATE
COTvIMiSSI N P2D
l f
��COMMISS R #
RETURN F RM YbHTjMAN RESOU ORTbISTRIBUTION v
Updated: 04/08/11 FOR HR USE: NT Update Eva[Date EvalRating(IE—ID—S—AA—S) Initial