HomeMy WebLinkAbout2015-08-20-minutes-hr-study-sessionCOMMISSIONERS' MINUTES
KITTITAS COUNTY, WASHINGTON
BOCC CONFERENCE ROOM
SPECIAL MEETING
THURSDAY 3:00 PM AUGUST 20, 2015
Board members present: Gary Berndt, Obie O’Brien, Paul Jewell
Others: Lisa Young, William Holmes, Terrie Anderson, Michael
Stafford, Doc Hansen, Mark Cook, and Judy Pless
SPECIAL MEETING COMMISSIONERS
1) Call to Order – 3:02 PM
2) Staffing Discussions/Requests
A. Probation Restructure – Request to Approve PAF’s –
Probation Services Director Holmes presented four
PAF’s for promotions and reclassification. The PAF’s
were approved as presented.
B. CDS – Position Reclassification – Interim CDS Director
Hansen presented a request to reclassify a Planner II
to a GIS Planning Specialist. The Board asked that he
bring it back to the second September HR meeting with
a funding package, to include a fee proposal,
narrative, job description, and salary schedule.
C. Public Works – Division Restructure – Public Works
Director Cook presented a request to restructure his
construction division. Commissioner O’Brien had to
excuse himself to attend another meeting, but said he
was in favor of the concept. The Board asked that
Director Young reach out to the Union and to bring the
request back in two weeks.
D. HR – Request to Post for HR Rep/Chief Civil Service
Examiner – Director Young requested the ability to
post; the Board approved.
3) Policy Discussion – Emergency Stipends for Exempt Staff –
The Board discussed the MOU that was entered into for the
purpose of allowing exempt non-Union staff of the Sheriff’s
Office to request overtime details that Line Deputies did
not request/accept. Budget & Finance Manager Pless was
present to participate in the discussion as well. The
Board asked Director Young to send notice to the Union that
they are interested in rescinding the MOU.
4) HR Updates – Director Young let the Board know that a
Special Session had been scheduled for 10:00 AM on August
28 to discuss the wage survey. She also provided an update
on the Marketplace and stated that more information would
be brought to the next Study Session. She reminded the
Board that she is waiting for their feedback on the job
description for CDS Director and she would like to place it
on the next Study Session agenda.
5) Other business - None
6) Adjourn – 3:32 PM
KITTITAS COUNTY COMMISSIONERS
KITTITAS COUNTY, WASHINGTON
Lisa Young Paul Jewell, Chairman
f"_.'
KITTITAS COUNTY PERSONNEL ACTION FORM (PAF)
✓ RETURN FORW/rb HUMAN RESOURCES FOR DISTRIBUTION
Updated: 04/08/11 FOR HR USE: NT Update Eval Date Eval Rating (IE—ID—S—AA—S) Initial
SECTION 1: EMPLOYEE DATA
LAST NAME
Anderson
FIRST NAME
Terrie
EMPLOYEE #
L0647
EFFECTIVE DATE
09/02/2015
EMPLOYEE TYPE
SECTION 2: TYPE OF ACTION
EMPLOYEE ACTION TYPE OF SEPARATION REASON FOR SEPARATION
U FULL-TIME (1)
❑ PART-TIME (2)
❑ LIMITED PART-TIME (3)
❑ TEMPORARY (4)
❑ CASUAL (5)
❑ SEASONAL (6)
❑ PROJECT (7)
❑ WORK STUDY (8)
❑ VOLUNTEER (9)
❑ NEW HIRE
❑ RE -HIRE
❑ MERIT/ STEP
POSITION CHANGE (Describe Below)
❑ BUDGET CHANGE (Describe Below)
❑ LEAVE (List Type Below)
❑ TERMINATION (Provide Separation Info)
❑ OTHER (Describe Below)
❑ DISCHARGE (D) ❑ PERFORMANCE (P)
❑ RESIGNATION (Q) ❑ ATTENDANCE (A)
❑ RETIRED (R) ❑ CONDUCT (C)
❑ LAID OFF (L) ❑ OTHER EMPLOYMENT (E)
❑ FAIL PROBATION (P) ❑ PERSONAL (L)
❑ OTHER (0) ❑ OTHER (0)
❑ Eligible For Rehire ❑ Ineligible For Rehire
Provide Details of Separation Below
COMMENTS: 5% increase in wages to reflect assuming additional administrative duties as Probation Services Office Manager 15%
support goes away with separation of the probation departments.
SECTION 3: POSITION DATA
Enter existing data from CAMAS Wage Data Report
Enter new data
JOB TITLE
SENIOR CASE MANAGER
OCCUPATION CODE
2732
UNION CODE
75
PAY GRADE
232
STEP / POSITION
5
FLSA STATUS
Non -Exempt ❑ Exempt ❑ Not Covered
I] Non -Exempt ❑ Exempt ❑ Not Covered
DRS STATUS
❑ Ineligible ❑' PERS ❑ LEOFF ❑ PSERS ❑ Other
❑ Ineligible ❑' PERS ❑ LEOFF ❑ PSERS ❑ Other
HIRE DATE
3/6/1995
ADJ HIRE DATE
9/19/1995
POSITION DATE
3/1/2006
09/02/2015
LAST RAISE DATE
2/1/2003
BASE WAGE
$ 3,614.00
$ 3,795.00
LONGEVITY
$ 0.00
$
FTE
❑' 100% [:180% ❑ 75% ❑ 60% ❑ 50%
'❑ 100% ❑ 80% ❑ 75/ ❑ 60% ❑ 50%
FTE WAGE
$ 3,614.00
$ 3,795.00
PAYMENT METHOD
❑ HOURLY ❑' MONTHLY
❑ HOURLY[j] MONTHLY
DEPARTMENT
MISDEMEANANT PROBATION
BUDGET NUMBER
A.127 000000000000051001 %: 100.00
B. W _
A. W.
B. %;
WORKWEEK
❑' Standard ❑ ALT/1" Friday off: ❑ 207(k)
❑E Standard ❑ ALT/1" Friday off: ❑ 207(k)
To continue any ollowance, stipend,
or other, it must be listed in both columns for audit purposes or the amount will default to "0".
ALLOWANCE (Detail in Comments Section) $ 0.00
$ 0.00
STIPEND (Detail in Comments Section)
$ 0.00
$ 0.00
OTHER (Detail in Comments Section)
$ 0.00
$ 0.00
SECTION 4: SIGNATURES (MUST BE SIGNED IN BLUE INK
DEPARTMENT HEAD ELECT.E0 OFf4CIAL
L
DATE
-712
BUDGET/PAYROLL " DATE
1
HUMAN RESOURCE moi°
DATE
C 0 fel D ? DATE
•6�
COMMIS NE� #2
DATE
C - MISSS110 < r DAVE
✓ RETURN FORW/rb HUMAN RESOURCES FOR DISTRIBUTION
Updated: 04/08/11 FOR HR USE: NT Update Eval Date Eval Rating (IE—ID—S—AA—S) Initial
`�- KITTITAS COUNTY PERSONNEL ACTION FORM (PAF)
LAST NAME
Elkins
SECTION 1: EMPLOYEE DATA
FIRST NAME EMPLOYEE # EFFECTIVE DATE'
Kari B1953 i:�;A 71219 / 2 0 15
SECTION 2: TYPE OF ACTION
EMPLOYEE TYPE
EMPLOYEE ACTION
TYPE OF SEPARATION
REASON FOR SEPARATION
Q FULL-TIME (1)
❑ PART-TIME (2)
❑ LIMITED PART-TIME (3)
❑ TEMPORARY (4)
❑ CASUAL (5)
❑ SEASONAL (6)
❑ PROJECT (7)
❑ WORK STUDY (8)
❑ VOLUNTEER (9)
U NEW HIRE
❑ RE -HIRE
❑ MERIT/ STEP
POSITION CHANGE (Describe Below)
❑ BUDGET CHANGE (Describe Below)
❑ LEAVE (List Type Below)
❑ TERMINATION (Provide Separation Info)
❑ OTHER (Describe Below)
❑ DISCHARGE (D)
❑ RESIGNATION (Q)
❑ RETIRED (R)
❑ LAID OFF (L)
❑ FAIL PROBATION (P)
❑ OTHER (0)
U PERFORMANCE (P)
❑ ATTENDANCE (A)
❑ CONDUCT (C)
❑ OTHER EMPLOYMENT (E)
❑ PERSONAL (L)
❑ OTHER (0)
❑ Eligible For Rehire ❑ Ineligible For Rehire
Provide Details of Separation Below
COMMENTS: Increased responsibilities pay reflection as becomes de facto administrative assistant to JCA position which no longer has
Assistant JCA/Probation Manager. Also removes from administrative support responsibilities for Misd. Prob. Dept.
SECTION 3: POSITION DATA
Enter existing dotajrom CAMAS Wage Data Report
Enter new data
JOB TITLE
OFFICE MANAGER — JUV
N
OCCUPATION CODE
3268
UNION CODE
20
PAY GRADE
368
STEP / POSITION
7
a
FLSA STATUS
❑� Non -Exempt [:]Exempt ❑ Not Covered
❑� Non -Exempt ❑ Exempt ❑ Not Covered
DRS STATUS
❑ Ineligible ❑' PERS ❑ LEOFF ❑ PSERS ❑ Other
❑ Ineligible ❑� PERS ❑ LEOFF ❑ PSERS ❑ Other
HIRE DATE
6/1/2009
ADJ HIRE DATE
6/1/2009
POSITION DATE
12/12/2011a',,w
LAST RAISE DATE
5/1/2011
BASE WAGE
$ 3,241.00
$--3-,4,0-3-00
LONGEVITY
I $ 0.00
$
FTE
'❑ 100% ❑ 8o% ❑ 75% ❑ 60% [150%
❑� 100% ❑ 8o% ❑ 75% ❑ 60% ❑ 50%
FTE WAGE
$ 3,241.00
$3;403:00
PAYMENT METHOD
❑ HOURLY ❑� MONTHLY
❑ HOURLY ❑� MONTHLY
DEPARTMENT
JUVENILE PROBATION
BUDGET NUMBER
A. 001 000000022019951001 %: 85.00
B. 127 000000000002251001 %: 15.00
A. %: 100
B. %:
WORKWEEK
Standard ❑ ALT/1" Friday off: ❑ 207(k)
E) Standard ❑ ALT/1" Friday off: ❑ 207(k)
To continue any allowance, stipend,
or other, it must be listed in both columns for audit purposes or the amount will default to "0".
ALLOWANCE (Detail in Comments Section) $ 0.00 $ 0.00
STIPEND (Detail in Comments Section)
$ 0.00 $ 0.00
OTHER (Detail in Comments Section)
$ 0.00 $ 0.00
/✓
SECTION 4: SIGNATURES (MUST BE SIGNED IN BLUE IIVK)_
1rARTMENT XAD / TED (FICIAL ,,.^, DATE
BUDGET/PAYROLL �� J ei< ) ,-; DATE /.
I�ITAN,RESC•CJRCr .�
DATE
CO'MI� NER ° DATE
COMMISS NER #2
�J
DATE COMMISSIONER #j2 ;ATE i
RETURN F6RM 10 HUMAN RESOURCES FOR DISTRIBUTION
Updated: 04/08/11 FOR HR USE: NT Update Eval Date Eval Rating (IE—ID—S—AA—S) Initial
KITTITAS COUNTY PERSONNEL ACTION FORM (PAF)
Updated: 04/08/11 FOR HR USE: NT Update Eval Date Eval Rating (IE—ID—S—AA—S) Initial
SECTION 1: EMPLOYEE DATA
LAST NAME
Stafford
FIRST NAME
Michael
EMPLOYEE #
S1503
EFFECTIVE DATE
09/02/2015
SECTION 2: TYPE OF ACTION
EMPLOYEE TYPE
EMPLOYEE ACTION
TYPE OF SEPARATION
REASON FOR SEPARATION
LJ FULL-TIME (1)
❑ PART-TIME (2)
❑ LIMITED PART-TIME (3)
❑ TEMPORARY (4)
❑ CASUAL (5)
❑ SEASONAL (6)
❑ PROJECT (7)
❑ WORK STUDY (8)
❑ VOLUNTEER (9)
❑ NEW HIRE
❑ RE -HIRE
❑ MERIT/ STEP
0 POSITION CHANGE (Describe Below)
❑ BUDGET CHANGE (Describe Below)
❑ LEAVE (List Type Below)
❑ TERMINATION (Provide Separation Info)
❑ OTHER (Describe Below)
❑ DISCHARGE (D)
❑ RESIGNATION (C1)
❑ RETIRED tR)
❑ LAID OFF (L)
❑ FAIL PROBATION (P)
❑ OTHER (0)
❑ PERFORMANCE (P)
❑ ATTENDANCE (A)
❑ CONDUCT (C)
❑ OTHER EMPLOYMENT (E)
❑ PERSONAL (L)
❑ OTHER (0)
❑ Eligible For Rehire ❑ Ineligible For Rehire
Provide Details of Separation Below
COMMENTS: Placement to new position as Juvenile Court Administrator as indicated in 2015 Budget. 6.
SECTION 3: POSITION DATA
Enter existing data from CAMAS Wage Data Report
Enter new data
JOB TITLE
ASST JCA/PROBATION MANAGER
Juvenile Court Administrator
OCCUPATION CODE
2327
UNION CODE
30
PAY GRADE
227
STEP / POSITION
5
FLSA STATUS
❑ Non -Exempt Q Exempt ❑ Not Covered
❑ Non -Exempt [j] Exempt ❑ Not Covered
DRS STATUS
❑ Ineligible ❑ PERS ❑ LEOFF [j] PSERS ❑ Other
❑ Ineligible ❑ PERS ❑ LEOFF 0 PSERS ❑ Other
HIRE DATE
1/27/2003
ADJ HIRE DATE
1/27/2003
POSITION DATE
1/27/2003
09/02/2015
LAST RAISE DATE
1/1/2015
BASE WAGE
$ 5,021.00
$ 5,272.00
LONGEVITY
$ 0.00
$
FTE
Q 100% ❑ 80% ❑ 75% ❑ 60% [:150%
Q 100% ❑ 80% ❑ 75% ❑ 60% ❑ 50%
FTE WAGE
$ 5,021.00
$ 5,272.00
PAYMENT METHOD
❑ HOURLY Q MONTHLY
❑ HOURLY Q MONTHLY
DEPARTMENT
JUVENILE PROBATION
BUDGET NUMBER
_
A. 001 000000000220151001 %: 100.00
B. %:
A. %:
B. %:
WORKWEEK
T Standard ❑ ALT/1" Friday off: ❑ 207(k)
I] Standard ❑ ALT/1" Friday off: ❑ 207(k)
To continue any allowance, stipend,
or other, it must be listed in both columns foraudit purposes or the amount will default to "0".
ALLOWANCE (Detail in Comments Section) $ 0.00 $ 0.00
STIPEND (Detail in Comments Section) $ 0,00 $ 0.00
OTHER (Detail in Comments Section)
$ 0.00 $ 0.00
r '
SECTION 4: SIGNATURES( LIST BE SIGNED IN BLUE
QIfPARTMj,KT H -50b LJX6CTtDOFFfCIAL DATE
BUDGET/PAYROLL 7 DATE '
Ift0fol-AN RESOURCE `z
DATE
COMMIS 41 DATE
COMMI `NERC,#2
DATE
CoNNW6515NER # r DA E
RETURN FOR TO H MAN RESOURCES FOR DISTRIBUTION
Updated: 04/08/11 FOR HR USE: NT Update Eval Date Eval Rating (IE—ID—S—AA—S) Initial
KITTITAS COUNTY PERSONNEL ACTION FORM (PAF)
RETURN FORM fO HUMAN RESOURCES FOR DI—ST—R-1—BUTT—I'M
A
Updated: 04/08/11 FOR HR USE: NT Update Eval Date Eval Rating (IE—ID—S—AA—S) Initial
SECTION 1: EMPLOYEE DATA
LAST NAME
Gigstead
FIRST NAME
Patrick
EMPLOYEE #
G0245
EFFECTIVE DATE
9/2/2015
EMPLOYEE TYPE
SECTION 2: TYPE OF ACTION
EMPLOYEE ACTION TYPE OF SEPARATION REASON FOR SEPARATION
LSI FULL-TIME (1)
❑ PART-TIME (2)
❑ LIMITED PART-TIME (3)
❑ TEMPORARY (4)
❑ CASUAL (5)
❑ SEASONAL (6)
❑ PROJECT (7)
❑ WORK STUDY (8)
[I VOLUNTEER (9)
❑ NEW HIRE
❑ RE -HIRE
❑ MERIT / STEP
POSITION CHANGE (Describe Below)
❑ BUDGET CHANGE (Describe Below)
❑ LEAVE (List Type Below)
❑ TERMINATION (Provide Separation Info)
❑ OTHER (Describe Below)
❑ DISCHARGE (D)
❑ RESIGNATION (Q)
❑ RETIRED (R)
❑ LAID OFF (L)
❑ FAIL PROBATION (P)
❑ OTHER (0)
❑ PERFORMANCE (P)
❑ ATTENDANCE (A)
❑ CONDUCT (C)
❑ OTHER EMPLOYMENT (E)
❑ PERSONAL (L)
❑ OTHER (0)
❑ Eligible For Rehire ❑ Ineligible For Rehire
Provide Details of Separation Below
COMMENTS: 5% increase in wages to reflect additional Department Head responsibilities as reflected in 2015 Budget. Jo y.DeseFikbon
._attached.
if
SECTION 3: POSITION DATA
Enter existing data from CAMAS Wage Data Report
Enter new data
JOB TITLE
CHIEF PROBATION OFFICER
OCCUPATION CODE
2311
UNION CODE
30
PAY GRADE
211
STEP / POSITION
5
FLSA STATUS
❑ Non -Exempt F!] Exempt ❑ Not Covered
❑ Non -Exempt 0 Exempt ❑ Not Covered
DRS STATUS
❑ Ineligible [I PERS ❑ LEOFF E] PSERS ❑ Other
❑ Ineligible ❑ PERS ❑ LEOFF Q PSERSI ❑ Other
HIRE DATE
7/10/2006
ADJ HIRE DATE
7/10/2006
POSITION DATE
7/10/2006
09/02/2015
LAST RAISE DATE
1/1/2015
BASE WAGE
$ 5,049.00
$ 5,301.00
LONGEVITY
$ 0.00
$
FTE
0 100% ❑ 80% ❑ 75% ❑ 60% ❑ 50%
0 100% ❑ 80% ❑ 75% ❑ 60% ❑ 50%
FTE WAGE
$ 5,049.00
$ 5,301.00
PAYMENT METHOD
❑ HOURLY ❑� MONTHLY
❑ HOURLY [j] MONTHLY
DEPARTMENT
MISDEMEANANT PROBATION
BUDGET NUMBER
A. 127 000000000000051001 %: 100.00
%.
A. %:
WORKWEEK
0 Standard ❑ ALT/1" Friday off: ❑ 207(k)
❑' Standard ❑ ALT/1" Friday off: ❑ 207(k)
To continue any allowance, stipend,
or other, it must be listed in both columns for audit purposes or the amount will default to "0".
ALLOWANCE (Detail in Comments Section) $ 0,00 $ 0.00
STIPEND (Detail in Comments Section)
OTHER (Detail in Comments Section)
$ 0,00 $ 0.00
$ 0.00 $000
SECTION 4: SIGNATURES (MUST BE SIGNED IN BLUE INK)
DEPART. ENT HEAD -ELECT D1 OFFICIAL D4TE
s�' ���
MAITRESOURCE ° q)ATE
BUDGET/PAYROLL ), RATS
Cn M1�51 3' % f! ATE
COMMISS/{(/(.NIf #2' /j_�
X Ji.•. i �/�/ICII'
Q DATE
U/21D
r DATE
COMMS IODATE
R
RETURN FORM fO HUMAN RESOURCES FOR DI—ST—R-1—BUTT—I'M
A
Updated: 04/08/11 FOR HR USE: NT Update Eval Date Eval Rating (IE—ID—S—AA—S) Initial