HomeMy WebLinkAbout2017-01-17-minutes-mckinstry-update01/17/2017 MINUTES 1
COMMISSIONERS' MINUTES
KITTITAS COUNTY, WASHINGTON
COMMISSIONERS AUDITORIUM
SPECIAL MEETING
TUESDAY 3:30 P.M. JANUARY 17, 2017
Board members present: Chairman Paul Jewell; Vice-Chairman Laura
Osiadacz & Commissioner Obie O’Brien.
Others: Mandy Buchholz, Deputy Clerk of the Board; Patti Johnson,
Solid Waste/Maintenance Director/Project Manager and McKinstry
Representatives: John Dolan, Kyle McFarlane, & Casey McGourin.
SPECIAL MEETING PROJECT UPDATE COMMISSIONERS
At 3:03 p.m. Chairman Jewell opened a Special Meeting to receive a
project update from McKinstry regarding the KCSO Jail project.
John Dolan, McKinstry reviewed the history of the project and the
updated proposal. Mr. Dolan and Casey McGourin (McKinstry) reviewed
the prior issues and concerns of why the project previously didn’t
move forward in full capacity, as well as how they did some work to
“band aid” some of the essential HVAC parts of the Jail. They
explained that they haven’t billed for the work they have done up to
this point so the Guaranteed Maximum Price (GMAX) is including the
previous work done. He stated that the Rough Order of Magnitude
(ROM) Audit was presented and accepted by the Board at a cost of
$18,608.00; outlined what their goals were with the project; and the
ROM engineering discoveries. They reviewed the short-term solution
outlining the issues, priorities and final solution noting that the
retro-commissioning project cost was $24,590.00. There was review of
the GMAX design phase and was accepted by the Board at a cost of
$76,653.00. There was review of the GMAX Design Phase Goals and the
GMAX Identified Field Improvement Measures (FIM), those being the
VAV air handling unit upgrade, chiller upgrade, & the domestic water
heater upgrade. Mr. Dolan indicated that the GMAX has an additional
scope of work due to the substantial air leakage throughout the
diffusor system which is contributing to poor air flow through the
administration area and was discovered during the RCx phase of work,
he provided the solution and what the end results would be.
Mr. Dolan outlined the project costs: Estimated ROM Project Costs
provided in 2015 $1,313,883; GMAX Project Costs: $1,394,208 the
difference is $80,325 (6.11% increase) and reviewed why the increase
as well as the project challenges they are faced with: Building Code
Interpretation; Heating/Cooling Air; Domestic Water Heater; Elevated
Baseline and security. He stated that if they get approval then the
timeline to complete work before the start of the cooling season is
tight. Completing work by early June will require the purchase of
01/17/2017 MINUTES 2
equipment by the end of January with construction beginning in early
April.
The Board directed Staff to get the Contracts ready to bring before
them. They stressed that this project was one of their priorities
this year and that Staff needs to make certain the Jail Staff is
very aware of what is coming and what adjustments they will need to
make. They stressed how important it will be that they have a well
thought out plan to work with throughout the project.
The meeting was adjourned at 4:30 p.m.
KITTITAS COUNTY COMMISSIONERS
DEPUTY CLERK OF THE BOARD KITTITAS COUNTY, WASHINGTON
Mandy Buchholz Paul Jewell, Chairman