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HomeMy WebLinkAbout2017-01-10-minutes-solid-wasteK'UT AS COUHTY COMM WMERS SODid Vftste, Maintenance, and Fair Office Study Session REGULAR MEETING Tuesday, January 10, 2017 - 2:00 PM BOCC Conference Room 205 West 5th Room 108 - Ellensburg 1. Call to Order 2. Solid Waste Updates 3. Compost Pricing Options 4. Maintenance Updates 5. Donation from the Kittitas County Chamber to the Fairgrounds 6. KVEC - Temporary/Seasonal Staffing 7. KVEC - Trailer Purchase 8. KVEC - Updates and Events 9. Other business 10. Adjourn Created on 1/6/2017 1:34:51 PM COMMISSIONERS' MINUTES KITTITAS COUNTY, WASHINGTON BOCC CONFERENCE ROOM REGULAR MEETING Tuesday 2:00 PM January 10, 2017 Board members present: Paul Jewell, Laura Osiadacz, Obie O'Brien Others: Patti Johnson, Lisa Lawrence, Clinton Van De Venter, Lisa Young, Jim Goeben, Roylene Crawford REGULAR MEETING COMMISSIONERS Meeting called to order at 2:00pm Solid Waste Update: Patti Johnson informed the Board that they would be seeing several recycling contracts on the next agenda. Compost Pricing Options: Clinton Van De Venter informed the Board that the oversized compost isn't selling and would like to consider lowering the price to $30.00 a ton. Discussion was held on space issues, pricing options and the costs related to hauling it to Ryegrass or lowering the price. The Board approved to move forward with pricing options. Maintenance Updates: Discussion was held on digging the Pool cars out of the snow, trading 3 vehicles for a Ford Explorer. The Truck still in surplus on line and that it should be declared junk after 3 months. Patti informed the Board she was down an employee, that the Sheriff's Office wants the lot North of the Jail plowed and that 2 mods in the jail are down with heat issues. She informed the Board that Mckinstry is working on the heating issue and hopefully it will be completed by the end of the week. Discussion was held on the rat population in the basement and that a professional service is working on it. Donation from the Kittitas County Chamber to the Fairgrounds: Roylene Crawford presented the Board with a letter from Chamber Cowboys donating 45 6' foot tables, 212 metal folding chairs and 1 53'foot container with storage racks for the tables and chairs. The Chamber offered to pay $250.00 towards moving the container to the fairgrounds and requested use of the table and chairs for 5 events plus 4 additional days mutually agreed upon throughout the year. KVEC: Temporary/Seasonal Staffing: Lisa Lawrence requested Board approval on extending the two temporary positions during the interim status. Discussion was held on the cost to keep the positions and Union approval. The Board approved the request to keep the positions until a new Director is hired. KVEC Trailer Purchase: Lisa L. requested Board approval to pay an invoice from Luft Trailer Sales in the amount of $1623 for a heavy equipment trailer that the event center has had since August. The Board approved payment. KVEC- Updates and Events: Lisa L. informed the Board that the City wants to hold a Daddy Daughter Dinner Dance at the Facility at no charge. Discussion was held on the current agreements in place and staff was directed to book the event at no charge. Lisa L. informed the Board another carnival was interested in the facility in April and asked if there was any conflict of interest or if an exclusive contract was in place with another vendor. Discussion was held on Butler Carnival and Davis Carnival. Lisa L. informed the Board that the DNR had booked several locations at the Event Center for their 10 day Spring Wild Fire Training, with the possibility of adding additional facilities, and that DNR is requesting a discount on dry camping in the North Lot. Discussion was held on the rental cost for the North Lot and negotiating a reasonable price for the 300 camping attendees. A brief discussion was held on canceling Advertising with Restaurant Entertainment. Lisa L. asked the Board for direction on a Memorandum of Understanding with CWU. The Board directed staff to put this on hold for now. A brief discussion was held on the status of Throttle and Smoke. At 2:40 Commissioner Jewel announced the Board would recess into Executive Session for 5 minutes to evaluate the qualifications of an applicant for public employment or to review the performance of a public employee. However, subject to RCW 42.30.140 (4), discussion by a governing body of salaries, wages, and other conditions of employment to be generally applied within the agency shall occur in a meeting open to the public, and when a governing body elects to take final action hiring, setting the salary of an individual employee or class of employees, or discharging or disciplining an employee, that action shall be taken in a meeting open to the public. No action was anticipated. At 2:45 a.m. the Board reconvened from Executive Session and no action was taken. Other Business: None Meeting adjourned @ 3:00pm KITTITAS COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON %) i / Lis Lawrence Chairman Chamber Cowboys 609 N. Main Street Ellensburg, WA 98926 January 9, 2017 Kittitas County Commissioners 205 W 5ch Avenue, Rm 108 Ellensburg, WA 98926 Paul Jewell, Chair; Chamber Cowboys would like to donate to Kittitas Valley Event Center their tables, chairs and container. We discussed this possible donation with Mickey Webb before he left KVEC. KVEC has a shortage of tables and chairs several times throughout the year and Chamber Cowboys have loaned them to KVEC and to us it makes sense for them to have them permanent. We have inventory of 45 - 6 foot tables 212 — Metal folding chairs 1— 53' container that holds tables and chairs and comes with storage racks for said tables and chairs. This container could be used for whatever KVEC deems best. I have looked at Costco for the current pricing of these items Tables $88.39 Chairs $25.00 With value of $9277.55 with that said we believe the life span is at approximately 50% making the donation value $4638.77 plus the $1000.00 which is the value of the container for a total of $5638.77. Jim Armstrong, CEO of the Kittitas County Chamber of Commerce has offered to pay up to $250.00 to move the container. Bill Burvee and Company moved the container to its current location and has spoken to Mickey about moving the container to a location north of the 8th avenue entrance of the KVEC. Estimated cost $400.00 - $500.00. Members of the Chamber Cowboys have requested the use of 45 tables and 212 chairs for the following county community events at no charge. Parade Memorial Day: Sunday and Monday (Memorial) for Veteran's breakfast at Memorial Park Relay for Life: with the stage May or June TBD can go with the stage Jazz In The Valley: Thursday through Sunday last weekend in July Chamber Cowboy Kick Off Breakfast: Friday and Saturday two weeks prior to Ellensburg Rodeo Ellensburg Rodeo Posse Breakfast: Sunday of Labor Day Weekend 20-25 tables only to be picked up weekend prior to event. This keeps additional vehicles of grounds while fair and rodeo are setting up. Thorp Community Days — First Saturday in October. To come with stage on Friday. Historically the KVEC has not needed additional tables and chairs during these events. Plus, as long as garage is available, storage to park the Funny Car and Jail. This agreement is in place. The Funny Car and jail are removed from the garage at the time Ellensburg Rodeo takes possession of grounds. They would also like 4 additional dates throughout the year on mutually agreed upon dates Per Commissioner Jewell's request I have contacted the City of Ellensburg Planning Department and spoke with Sarah, she said there would be no fees to relocate to KVEC and no fees for having the container on county grounds. Chamber Cowboys think that KVEC is the perfect property for the donation. We would like this agreement to be in place for 5 years from signing. Please, if you have questions contact Roylene Crawford, Chamber Cowboys — 509 - 929-1782 Jim Armstrong. CEO Kittitas County Chamber of Commerce - 509-925-2002 Thank you, Roylene Crawford