HomeMy WebLinkAbout2017-01-09-minutes-public-works-study-sessionKITTITAS COUNTY COMMISSIONERS
Public Works Study Session
REGULAR MEETING
Monday, January 09, 2017 - 1:30 PM
Commissioners' Auditorium
205 West 5th Room 109 - Ellensburg
1. Call to Order
2. Request to Schedule a Notice of Public Hearing to adopt fees for the Public Works
Department Airport Fund, County Road Fund and Flood Control Fund.
3. Westside Road RAP Funds
4. Statement of Qualifications for Services Update
5. Other business
6. Adjourn
Created on 1/5/2017 10:06:20 AM
KITTITAS COUNTY COMMUNITY DEVELOPMENT SERVICES
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Office(509)962-7506
RnTrrescouRTv "Building Partnerships—Building Communities" Fax(509)962-7682
PW STUDY SESSION MINUTES
January 9, 2017
THOSE PRESENT: Laura Osiadacz, Obie Obrien (BOCC) Dan Carlson, Mike Flory, Stephanie Mifflin
(CDS) Luke Huck, Kathy Jurgens, Tammy Burgess (PW) Holly Myers, Robin Read (PH)
GUESTS PRESENT: None.
***Luke Huck requested to add an Update on Street Lights and Discrepancies in Code under Other Business.
Kathy presented the proposed fee updates for the Airport Fund, County Road Fund and Flood Control Fund. See attached documents.
There was discussion regarding the process to set the public hearing.
Board Direction: Set the date for the public hearing at the January 171h agenda session. The public hearing is scheduled for February 7'h at 2
p.m.
Westside Road RAP Funds:
Luke Huck briefed the Board on discussions he has had with CRAB regarding the available RAP funds for a safety project on Westside
Road. Luke requested permission to draft a letter on behalf of the Board to request to relinquish the project with CRAB and to informally
request a non -refund of funds already paid by CRAB. There was discussion on the history of the project and the change of scope of work
over the years for the project.
Board Direction: Draft a letter for the Board to sign.
Statement of Oualifications for Services Update:
Luke Huck stated 42 firms have responded to the Statement of Qualifications that was published. Luke stated he will sit with Director Cook
to pick the top four or five firms in each category to interview. Luke stated he will be requesting to hire firms in the next couple of weeks.
Board Direction: None.
Other Business
Update on Street Lights:
Luke stated the street lights in the County need to be replaced. Luke stated he has been in communication with the City of Ellensburg
regarding their schedule to update the street lights to LED. Luke stated he is hoping to enter into an agreement with the City of Ellensburg
to have the street lights in the County be a pan of the contract they enter. Luke stated the cost may be free to the County.
Board Direction: None.
Discrepancies in Code
Luke stated he is going through the County Code to identify discrepancies. Luke stated he want the Kittitas County Code to be consistent
with the approved ordinances. Luke stated he is trying to find the best strategy to find all the discrepancies using County staff, but that it is
a very time consuming process. Commissioner O'Brien recommended that staff start with the most used processes and make those
consistent before moving on.
Board Direction: None.
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COMMUNITY PLANNING • BUILDING INSPECTION • PLAN REVIEW • ADMINISTRATION "PERMIT SERVICES • CODE ENFORCEMENT
KITTITAS COUNTY
DEPARTMENT OF PUBLIC WORKS
PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS
STUDY SESSION STAFF REPORT
STUDY SESSION DATE: January 9, 2017
TOPIC: Public Works Department Fees Update
ACTION REQUESTED: Request to schedule Notice of Public Hearing to
adopt fees for the Public Works Department Airport
Fund, County Road Fund and Flood Control Fund
LEAD STAFF: Kathy Jurgens
RECOMMENDATION: Schedule public hearing to adopt new fees for the
Airport Fund, County Road Fund and Flood Control
Fund as recommended by Public Works staff
BACKGROUND: Public Works has completed their fee analysis using
the Kittitas County User Fee Model provided by the
county's consultant, FCS Group. The fee model uses
direct services, indirect services, overhead and time
estimates to calculate the full cost of services to
complete each specific fee or activity.
DISCUSSION: Attached is a list of the recommended fees to be
collected by the Airport Fund, County Road Fund and
Flood Control Fund. The spreadsheets contain
various cost recovery scenarios, 2017 estimated
volume of permits to be processed, and
recommended permit fees to be collected in 2017.
FISCAL IMPACTS: Full cost recovery, or a percentage there of will offset
the cost of administering the specific fees or activities
required.
Page 1 of 2
PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT
ATTACHMENTS:
EXHIBIT 1: Airport Fund 2017 Estimated Permit Cost Model
EXHIBIT 2: County Road Fund 2017 Estimated Permit Cost
Model
EXHIBIT 3: Flood Control Fund 2017 Estimated Permit Cost
Model
Page 2 of 2
PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT
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KITTITAS COUNTY
DEPARTMENT OF PUBLIC WORKS
STUDY SESSION STAFF REPORT
STUDY SESSION DATE: January W1, 2017
ACTION REQUESTED: Advise Public Works on how to proceed with
request to turn back RAP funds for the
Westside Road Safety project.
BACKGROUND: Kittitas County received RAP funding from
CRAB for the Westside Road Safety
Improvement project. This project has
previously gone through two scope changes
and funding reallocations which resulted in
Public Works reimbursing CRAB
approximately 55K for design efforts in 2014
that were no longer applicable to the project
scope. Public works was able to avoid
repayment of approximately 55K in design
funds to CRAB with the understanding that
the design generated with these funds would
be applicable towards the current scope of the
project.
After review of the current scope and
authorized CRAB funds of approximately
$875,000 to complete the previously estimated
project at $1,140,000, public works has
determined this is not feasible. Current
estimates for the proposed work represent a
cost of approximately $3,500,000. Public works
does not feel it is in the best interest of the
county to fund the difference with the existing
road fund reserves.
CRAB has indicated that another requested
scope change to work within the allotted funds
would not be favorably considered. CRAB is
uncertain whether repayment of the remaining
design funds will be required. Public Works
would like to draft a letter approved by the
BOCC and signed by the chair indicating the
termination of the proposed project without
formally requesting a waiver of payback for
the previous design expenditures. We would
however informally request that the CRAB
board consider allowing Kittitas County to
avoid repayment based on the possibility of a
future design having the ability to utilize the
design efforts previously conducted.
INTERACTION: Public Works
RECOMMENDATION: Advise Public Works to draft a letter to CRAB
requesting the termination of the project
without formally requesting a waiver of
payback for the previous design expenditures.
ATTACHMENTS: Current Project Prospectus
LEAD STAFF: Lucas Huck, County Engineer
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�- - . Ivcashuckf.�co.ki[flCas.wa.us'
Home Dashboard
Final Prospectus
Biennium: 2015 - 2017
Projects Prespectus Help
Page I of 2
Log Out
- �,. final P m.Urx.us
PROJECT IDENTIFICATION
Note: Identification Information is carried over from a preliminary prospectus, and cannot be changed.
Road Information
Number I possible.. I BMP I EMP I SMP x I EMP V ! EMP Y EF4P Y FF[TR� Desi'
6 yr T.I.P. Priority s; 4
VICINITY MAP
Vicinity Map Attached:
ROADWAY CROSS-SECTION
Roadway Cross -Section Attached: -
DESCRIPTION OF PROPOSED IMPROVEMENTS
JARRATIVE
Kittitas County will rehabilitate this segment of Westside Road to provide improvements to an east -west corridor that connects with 1-90
and Cie Elum. As growth and development continues to expand in this area, these road improvements are essential for public health
and safety. The 22' road needs to be widened to 28' and all weather surface improvements need to be added. Sldeslopes will be
improved to comply with the Design Manual and guardrail will be Installed where appropriate.
Deviation
Anticipated?
Roadway Structural Section, or Bridge Condition:
he overall roadway section Is intact. We only Ian to widen the road to include the 3 -foot shoulders.
Horizontal Alignment:
he project worksheet does not include any alignment corrections. Therefore, no points were added t the score. All deficiencies will be
noted and filed.
Vertical Alignment:
he project worksheet does not include any alignment corrections. Therefore, no points were added t the score. All deficiencies will ne
toted antl filetl.
Width:
he road will be widened from 22 feet to 28 feet resulting in two 3 -foot shoulders.
Other: Clear Zone, Slopes, Guardrail, Illumination, Signals, etc.:
here are rei:box pests, Dewar poles and trees impacting the clear zone. We plan to address these with guardrail, dearing and
oast. octroi of a to
nate mailbox posts.
RATING WORKSHEET
Rating Worksheet Attached-
https://www.crab.wa.gov['CRABRAP/county/prospectuslfinaUFina]ReadOnly.aspx"fD=2... 11/21/2016
Page 2 of 2
Total Points from Rating Worksheet: 92.96
IOADSIDE HAZARDS
Roadside Hazard Attached;
%CCIDENT NARRATIVE
ESTIMATED FUNDING
Round to and report Estimated Total Cost $4s to the nearest I.e., 2,235,500=2,236,000.
Round to and report RATA Amount Requested Cost $'s to the nearest , i.e., 2,235550=2,235,600.
Phase Estimated Total Cost RATA Amount Requested Maximum RATA Est. Start 140/Y..? Est. Complete Mo/Year
C' 11-JPof nt.
r r- I
R�Xt o. tYeY 0
Zb 13" I1i,.i0l'
TOTAL: 1140000 1026000 1026000
SPECIAL CONSIDERATIONS THAT MAY AFFECT PROJECT SCHEDULE
Wetlands WES R.0 W. Cultural (Hist. Arch. Palen.)
Shorelines USFWS SIA Tied (Other Agency Work;
USACE HPA RR WDFVV Other
'ISH PASSAGE BARRIER LISTING
PROJECT TYPE
Project Tyne: 3R - RehabiFtate, Resurface, Restore
BEFORE PHOTOS
r -p-11, I
https://www.crab.wa.gov/CRABRAP/county/prospectus/finallFinalReadOnly.aspx"ID=2... 11/21/2016
KITTITAS COUNTY
DEPARTMENT OF PUBLIC WORKS
STUDY SESSION STAFF REPORT
STUDY SESSION DATE: January 9th, 2017
ACTION REQUESTED: None
BACKGROUND: Public Works requested BOCC approval to
advertise for consultant services on November 15th
2016. Services requested included Civil and
Structural engineering, inspection support,
Environmental, Planning, and Archaeological
services, Geotechnical and Material Testing, and
Hydraulics and Hydrology Services. Summary of
Qualifications were accepted until December 15th
2016 in which 42 were submitted from various
firms. Public works has completed the scoring, and
generated the short list for interviews and or
selection.
In total five firms will be interviewed for the Civil,
Structural, and Construction engineering services.
One firm will be selected that is currently under
contract with Kittitas County and another will be
interviewed for Hydraulics and Hydrology
services. Two firms will be interviewed for
Geotechnical and Materials testing. Only one firm
will be selected for environmental, planning and
archeological services due to the initial unbalanced
scoring results.
All firms have been notified of the initial results
and plan. Public works has scheduled interviews
with firms the week of January 9th and plans to
negotiate contracts following the final selections.
Contracts for approval are anticipated to be
presented at the February 7Lh agenda session.
INTERACTION: Public Works
RECOMMENDATION: Proceed with current selection strategy
ATTACHMENTS: List of Summary of Qualifications submittals
LEAD STAFF: Lucas Buck, County Engineer
CIVIL, STRUCTURAL AND CONSTRUCTION ENGINEERING SERVICES
Century West
Steve Nelson
snelson4icenturvwest.com
BHC Consultants
Barbara Kincaid
barbara.kincaicl!fDbhcconsultants.com
KPG lnterdisciptinary Design
Josh Fedora
iosh,'a.kpa.com
Anderson Perry and Associates, Inc.
Jake Hollopeter
Phone: 509-529-9260
ihollooeteKC ,anrtersonnerrr. cum
Sargent Engineers, Inc.
Monte Smith
montesgsarge nteo ei neers.eo m
HLA Engineering and Land Surveying, Inc.
Michael T. Battle
m attlelci-hlacivil.com
Perteet
Karissa Witthuhn
Phone: 800-6 15-9900
Karissrr. witth uhn(a ner7eet. com
Jacobs
Brad Cooper
bradicti.cooncr�ujacobs.com
Gray & Osborne. Inc.
Lawrence Julius
Phone: 509-453-4833
liulius(a k-o.com
Encompass Engineering and Surveying
Marc Kirkpatrick
mkirkpau icka cncomoasses.net
JUB Engineers, Inc.
Travis Marden
tain:u.iub.com
TranTech Engineering LI -C
Kash Nikzad
knilczad(a%u•antecheng.com
TD&H Engineering
Steven Marsh
Ste ven.mars h iudheneineenn,.com
RI -12
Don Popoff
dpopot'Nirh2.com
KPFF
Thomas Whiteman
tom.whiteman(iii.kpffcom
ENVIRONMENTAL., ARCHAEOLOGICAL AND PLANNING SERVICES
JUB Engineers, Inc.
Travis Marden
tarWajub.cont
Tierra Right of Way
Randye Ferrick
Phone: 206-363-1556
ptircliasink,(c lieira-ran=.com
Raedeke Associates, Inc.
Richard Lundquist
rwlundquist(a.racdeke.com
Hamer Environmental LP
Thomas Hamer
hameni0HamerE.nvironmental com
Chambers Group, Inc.
Kristie Dunkin
kdunkin(oi.chantberseroupinc.com
Statistical Research, Inc.
Jeff Altschul
jhaltschuM( sricrm.com
ESA
Jim Keany
ikeanv(iu'esassoc.com
Jacobs
Craig Broadhead
Craie.broadheadiuJacobs.com
Swiftwater Environmental and Geotechnical
.lames Hatch
ioekhatch msmaitcom
ASM Affiliates
Dave Iversen
di versen4i:asmafTi I iates.atm
BHC Consultants
Barbara Kincaid
barbara.kincaids%bhceonsultants.coin
Anderson Perry and Associates, Inc.
Jake Hollopeter
Phone: 509-529-9260
ihollopeteKiiandeesonperrp. curer
Archaeological Services, LLC
Alexander Gall
ales ii-archaeologicalscrvices.cont
HYDRAULICS AND HYDROLOGY SERVICES
Aspect Consulting
John Knutson
iknutsonaz aspectconsultinz com
Watershed Science and Engineering
Jeff Johnson
icf '.;?cwatcrshcdsc.com
Anderson Perry and Associates, Inc.
Jake Hollopeter
Phone: 509-529-9260
ih olloperen'it.,un rfersonperrr, coni
R2 Resource Consultants, Inc.
Paul DeVries
pdevries(1l'r2usa.com
Northwest Hydraulic Consultants
Todd Bennett
tbennen(i nhcweb.com
Hatch
Carl Mannheim
Phone: 206-352-5730
NO EMAIL
Natural Systems Design
No Contact Name
No Phone Number
Leifian lturaliles.cmn
WEST Consultants, Inc.
Henry Hu
Phone: 425-646-8806
NO EMAIL
GEOTECHNICAL AND MATERIAL TESTING SERVICES
Intermountain Materials Testing and Geotechnical
Scott Walters
swaltersa-imt-testine com
Krazan and Associates, Inc.
Jeffrey Mercer
ief nnercertar krazan.com
Robinson Noble, Inc.
Rick Powell
rpowel l,arohinson-nohle.com
Swiftwater Environmental and Geotechnical
James I -latch
iockhatchra).(mail.com
Aspect Consulting LLC
Nick Szot
nezori8aspectconsultinv com
Baer Testing, Inc.
S. Randy Baer
eeneralrbaertestina.com