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Home My WebLink About2016-09-06-minutes-commissioners-agenda 09/06/2016 MINUTES 1 COMMISSIONERS' MINUTES KITTITAS COUNTY, WASHINGTON AGENDA SESSION REGULAR MEETING TUESDAY 10:00 A.M. SEPTEMBER 6, 2016 Board members present: Chairman Obie O’Brien; Vice-Chairman Paul Jewell and Commissioner Laura Osiadacz. Others: Julie Kjorsvik, Clerk of the Board; Lucas Huck, Engineer; Sarah Folk, Construction Manager; Holly Duncan, Environmental Health Specialists; Patti Johnson, Solid Waste/Maintenance Director/Project Manager; and 3 members of the public. CALL TO ORDER Chairman O’Brien called the meeting to order. PLEDGE OF ALLEGIANCE Chairman O’Brien led the Pledge of Allegiance. INTRODUCTION OF NEW COUNTY EMPLOYEES Lucas Huck, Engineer introduced Sarah Folk as their new Construction Manager in the Public Works Department. AWARDS & RECOGNITIONS The Board acknowledged Judy Pless, Budget & Finance Manager for earning the “Professional Finance Officer Award” for the State of Washington from the Washington Finance Officers Association. She had achieved that award for 31 years in a row. APPROVAL OF AGENDA Chairman O’Brien announced all items under the Consent Agenda would be reviewed individually since there had not been an Agenda Study Session due to the Labor Day holiday. Commissioner Jewell moved to approve the Consent Agenda, as amended. Commissioner Osiadacz seconded. Motion carried 3-0. CONSENT AGENDA 09/06/2016 MINUTES 2 Chairman O’Brien said Consent Item M had been removed from consideration on the Agenda. Commissioner Jewell moved to approve the Consent Agenda, as amended, noting that Item L Chairman O’Brien would abstain from voting on that specific item. Commissioner Osiadacz seconded. Motion carried 3-0. MINUTES DATE MINUTES 8-3-2016 Law & Justice Study Session 8-8-2016 Special Meeting – Financing Update 8-9-2016 Budget Retreat 8-12-2016 Special Meeting - Executive Session 8-15-2016 Department Head Meetings – Cancelled 8-15-2016 BoCC Office Admin Meeting 8-16-2016 Public Hearings (3) 8-17-2016 Special Meeting - Executive Session 8-17-2016 Special Meeting – Executive Session 8-18-2016 Shady Acres Public Hearing 8-19-2016 Special Meeting – Executive Session 8-19-2016 Special Meeting – IT Staffing/Exec. Session 8-22-2016 BoCC Office Admin Meeting 8-22-2016 Department Head Meetings (2) 8-24-2016 Special Meeting – Emergency Funding 8-29-2016 BoCC Office Admin Meeting 8-29-2016 Department Head Meetings (2) AGREEMENT BELSAAS AND SMITH CONSTRUCTION SOLID WASTE Approve a Professional Services Agreement between Kittitas County and Belsaas and Smith Construction, Inc. in the amount of $243,540.00 for the reconstruction of the west septage lagoon project. AGREEMENT CAMTEK, INC. SHERIFF Approve an Agreement between Camtek, Inc. and Kittitas County Sheriff’s Office in the amount of $18,108.28 for Fire Alarm Testing, Cleaning and Hardware Maintenance and Support beginning on September 1, 2016 through August 31, 2017. RESOLUTION 2016-112 ADMINISTRATIVE OFFICE OF THE COURTS JUVENILE Approve Resolution No. 2016-112, Authorizing an Interlocal Agreement between the State of Washington, Administrative Office of the Courts and 09/06/2016 MINUTES 3 Kittitas County, in the amount of $28,458.00 to provide Becca Bill services from July 1, 2016 through June 30, 2016. AMENDMENT YAKIMA NEIGHBORHOOD HEALTH SERVICES PUBLIC HEALTH Approve an Amendment to the 2016-2017 Sub-Contract between the Yakima Neighborhood Health Services and the Kittitas County Public Health Department, to allow navigators in the Public Health Department to continue to enroll Kittitas County residents in the Washington Healthplanfinder. RESOLUTION 2016-113 SALES & USE TAX – COG PUBLIC WORKS Approve Resolution No. 2016-113, Awarding the 2017 Distressed County Sales and Use Tax Funds as recommended by the Conference of Governments, to be available for funding on January 1, 2017. RESOLUTION 2016-114 DECLARE EQUIPMENT SURPLUS & SALE PUBLIC WORKS Approve Resolution No. 2016-114, Declaring Equipment Rental and Revolving Fund Equipment No. 331-2002 John Deere 410G Backhoe Surplus and to authorize the Sale to the Solid Waste Fund, in the amount of $26,300.00. SET CLOSED RECORD HEARING BIG CREEK TRAILS PUD REZONE CDS Approve Setting a Closed Record Hearing to consider the Big Creek Trails PUD Rezone (RZ-15-00001), to be held on September 20, 2016 at 2:00 p.m. in the Commissioners Auditorium, Room 109, Kittitas County Courthouse 205 West 5th Avenue Ellensburg, WA. RESOLUTION 2016-115 MINERS CAMP PRELIMINARY PLAT CDS Approve Resolution No. 2016-115, Miners Camp Preliminary Plat (LP-16- 00002), a division of 8.26 acres into 24 single-family residential lots with Open Space tracts, located on a site zoned Master Planned Resort (Suncadia) approximately 1 mile south of Roslyn at the intersection of Suncadia Trail Road and Swiftwater Drive (Assessors Map 201-15-19000- 0021). MYLARS MINERS CAMP PRELIMINARY PLAT CDS Approve the Mylars for Miners Camp Plat (LP-16-00002), a division of 8.26 acres into 24 single-family residential lots with Open Space tracts, located on a site zoned Master Planned Resort (Suncadia) approximately 1 mile south of Roslyn at the intersection of Suncadia Trail Road and Swiftwater Drive (Assessors Map 201-15-19000-0021). 09/06/2016 MINUTES 4 AGREEMENT WA STATE ASSOCIATION OF COUNTIES COMMISSIONERS Approve an Addendum to a Professional Services Agreement between Kittitas County and the Washington State Association of Counties, extending the termination date to July 30, 2017 for the facilitation of the Counties Columbia River Policy Advisory Group through Neil Aaland and the Washington State Association of Counties. AGREEMENT HOPESOURCE YOUTH SPORTS SCHOLARSHIP COMMISSIONERS Chairman O’Brien said his wife works for HopeSource and would abstain from voting on the matter. Approve a revised Agreement between Kittitas County and HopeSource to administer the Youth Sports Scholarship Program. REQUEST TO APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH ACCOLADE PROPERTY MANAGEMENT – ITEM REMOVED FROM THE AGENDA. CORRESPONDENCE – NONE ADMINISTRATIVE MATTERS - NONE CITIZEN COMMENTS ON NON-AGENDA ITEMS – NONE BOARD DISCUSSION/DECISION ITEMS SPECIAL EVENT CLONEAPALOOZA COMMISSIONERS Debbie Myers, Board Clerk/Receptionist reviewed a Special Event Application received on August 29, 2016 to hold the ColoneAPalooza event. She said due to the short notice since receiving the application, she had not received responses back from all of the County Departments with their recommendations for approval or denial of the event. Chris Aldridge, Executive Producer for CloneAPalooza reviewed his Special Event Application and apologized for being late. He said he had been previously advised by the County to not submit their application until it was 100% complete. This year he had a difficult time obtaining security as the previous company he used is no longer licensed in Washington State. He indicated he had finally obtained a security company in Yakima and once that requirement was fulfilled he submitted the application to the County. Chairman O’Brien explained how Mr. Aldridge’s application was received over 5 weeks late from the required timeline. The Sheriff’s office stated there was no details provided to them other than security had been obtained. Mr. Aldridge said a contract has been obtained and 09/06/2016 MINUTES 5 indicated they would contact the Sheriff’s Department with specific information. Holly Duncan, Public Health Department, said they have a temporary food permit and submitted plans for portable toilets, etc. for the event. Commissioner Jewell moved to deny the Special Event Application from CloneAPalooza. Commissioner Osiadacz seconded. Commissioner Jewell said the applications have continued to be submitted late each year and there are rules in place. He said the event has occurred before so the timeline is not new to the applicant. He noted the Sheriff’s office had voiced strong concerns relating to the event and Commissioner Jewell suggested changing the date for the event and re-submit another application. Commissioner Osiadacz explained how her ultimate duty as a County Commissioner is to protect the welfare of the citizens and if the Sheriff’s Department has expressed concerns relating to the event, it is something that cannot be ignored. Chairman O’Brien noted the applicant could appeal their decision in writing to Superior Court within 10 days. Motion carried 3-0. MISCELLANEOUS - NONE EXECUTIVE SESSION - NONE ADJOURNMENT Commissioner Jewell moved to adjourn the meeting at 10:53 a.m. Commissioner Osiadacz seconded. Motion carried 3-0. Meeting adjourned at 10:53 a.m. BOARD OF COUNTY COMMISSIONERS CLERK OF THE BOARD KITTITAS COUNTY, WASHINGTON Julie Kjorsvik Obie O’Brien, Chairman