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Home My WebLink About2016-04-25-minutes-public-works-study-sessionKITTITAS COUNTY COMMISSIONERS REGULAR MEETING PUBLIC WORKS STUDY SESSION MONDAY, APRIL 25, 2016 1:30 PM Commissioners' Auditorium 205 West 5th Room 109 - ElIensburg 1. Call to Order 2. Request to Approve a Resolution to Authorize the Director's Signature on Task Order No. 9 with Watershed Science and Engineering and Ratify the Chair's Signature on the Grant Submittal. 3. Request to Approve a Resolution to Authorize the Director's Signature on Task Order No. 13 with Sargent Engineer's for the Design of Teanaway Hydraulic Improvements. 4. Request to Approve a Resolution to Authorize the Director's Signature on Task Order No. 2 for Environmental Permit Services Supporting the Design of Teanaway Hydraulic Improvements. 5. Request to Approve a Resolution to Declare a Local Emergency for Culvert Repair at Lodge Creek on Via Kachess Road AND Request to Approve a Resolution to Authorize the Director's Signature on a Design Task Order with Jacobs to provide support in the Lodge Creek Culvert Replacement Project. 6. Request to Approve a Resolution to Authorize the Director's Signature on Task Order No. 11 with Watershed Science and Engineering to provide support for the Replacement of the Lodge Creek Culvert at Via Kachess Road. 7. Other business 8. Adjourn Created on 4/22/2016 10:21:44 AM ��cPscnvFs...TOr�c� JUTTITAS COUNTY THOSE PRESENT: GUESTS PRESENT: 3Hl[XWWXWA19 CO DEPARTMENT OF PUBLIC WORKS Mark Cook, Director REQUEST TO APPROVE A RESOLUTION TO AUTHORIZE THE DIRECTOR'S SIGNATURE ON TASK ORDER NO. 9 WITH WATERSHED SCIENCE AND ENGINEERING AND RATIFY THE CHAIR'S SIGNATURE ON THE GRANT SUBMITTAL: STUDY SESSION MINUTES April 25, 2016 Paul Jewell, Obie O'Brien (BOCC); Mark Cook, Candie Leader (DPW); Doc Hansen (CDS) Anna Lael Mark presented the Board with a Resolution to authorize the Director's signature on Task Order No. 9 with Watershed Science and Engineering and ratify the Chair's signature on the grant application supporting Ringer Loop Design alternatives. Board Direction: Commissioner Jewell moved to approve Resolution 2016-056 as presented. Commissioner O'Brien seconded the motion. Resolution 2016-056 was approved as presented. REQUEST TO APPROVE A RESOLUTION TO AUTHORIZE DIRECTOR'S SIGNATURE ON TASK ORDER NO. 13 WITH SARGENT ENGINEER'S FOR THE DESIGN OF TEANAWAY HYDRAULIC IMPROVEMENTS: 411 N. Ruby, Suite #1 Ellensburg, WA 98926 Mark presented the Board with a Resolution to authorize the Director's signature on Task Order No. 13 with Sargent Engineers for the design of Teanaway Hydraulic Improvements project. Mark stated that we have approximately a 2 million dollar grant from the Federal Highway Administration to replace one bridge and three culverts on Teanaway Road. The Board has already signed the match agreement and now we are trying to get TEL (509) 962-7523 FAX (509) 962-7663 Dept. of Public Works Page 2 under design now as we have a construction deadline of fiscal ending 2017. Board Direction: Commissioner Jewell moved to approve Resolution 2016-057 as presented. Commissioner O'Brien seconded the motion. Resolution 2016-057 was approved as presented. REQUEST TO APPROVE A RESOLUTION TO AUTHORIZE THE DIRECTOR'S SIGNATURE ON TASK ORDER NO. 2 FOR ENVIRONMENTAL PERMIT SERVICES SUPPORTING THE DESIGN OF TEANAWAY HYDRAULIC IMPROVEMENTS: Mark stated that the next piece supports the action the Board just took in that the on call consultant ESA has provided us with a scope of work supporting the biological assessment necessary to complete the three culvert replacements and one bridge replacement for the Teanaway Hydraulic Improvements. Commissioner Jewell inquired as to the biological assessment and the necessity of the assessment due to the fact that it is federal grant funds for the project. Board Direction: Commissioner Jewell moved to approve Resolution 2016-058 as presented. Commissioner O'Brien seconded the motion. Resolution 2016-058 was approved as presented. REQUEST TO APPROVE A RESOLUTION TO DECLARE A LOCAL EMERGENCY FOR CULVERT REPAIR AT LODGE CREEK ON VIA KACHESS ROAD AND REQUEST TO APPROVE A RESOLUTION TO AUTHORIZE THE DIRECTOR'S SIGNATURE ON A DESIGN TASK ORDER WITH JACOBS TO PROVIDE SUPPORT IN THE LODGE CREEK CULVERT REPLACEMENT PROJECT. 411 N. Ruby, Ste. #1 Ellensburg, WA 98926 Mark reported that he has previously briefed the Board on the Lodge Creek culvert failure at Via Kachess. The project was put on this year's annual construction program but the culvert has failed. The area is barricaded to keep TEL (509) 962-7523 FAX (509) 962-7663 Dept. of Public Works Page 3 the public from driving into the hole in the road. This needs to be repaired quickly. Staff has consulted with Department of Fish and Wildlife and there may be a late fish window on Lodge Creek that might be late August or early September time frame. Mark stated that we can get the design documents and an expedited biological assessment through the Army Corp of Engineers. Mark stated that he has been working with Jacobs on a scope of work. He said that the current contract with Jacobs does not support this design. We do have an open task order with them originally to negotiate with the WSDOT on some properties that they have. We supplemented that contract to help support the processing of flood permits. The design costs are anticipated to be around $150,000. Mark stated we have a local emergency on the road and is requesting the Board to consider declaring it a local emergency. This will allow staff to move quickly with following through with the scope of work with Jacobs. Discussion was held. Board Direction: Commissioner Jewell moved to approve Resolution 2016-059 as presented. Commissioner O'Brien seconded the motion. Commissioner Jewell stated for the record that this is in the best interest of the public and Mr. Cook has mentioned several issues, as this is the only access in and out for 40 single family homes and the only access in the winter as well. Replacing the culvert in an expedited manner would provide the best option and certainly in the public interest to declare the emergency now. Resolution 2016-059 was approved as presented. REQUEST TO APPROVE A RESOLUTION TO AUTHORIZE THE DIRECTOR'S SIGNATURE ON TASK ORDER NO. 11 WITH WATERSHED SCIENCE AND ENGINEERING TO PROVIDE SUPPORT FOR THE REPLACEMENT OF THE LODGE CREEK CULVERT AT VIA KACHESS ROAD; 411 N. Ruby, Ste. #1 Ellensburg, WA 98926 Commissioner Jewell moved to approve Resolution 2016-060 as presented. Commissioner O'Brien seconded the motion. Resolution 2016-060 was approved as presented. Mark stated that in support of the previous action staff is asking to consider Mark's signature on a task order for TEL (509) 962-7523 FAX (509) 962-7663 Dept. of Public Works Page 4 hydrology and hydraulic support for Jacobs for design the culvert at Lodge Creek at Via Kachess. Board Direction: Commissioner Jewell moved to approve Resolution 2016-061 as presented. Commissioner O'Brien seconded the motion. Resolution 2016-061 was approved as presented. OTHER BUSINESS: Mark reported that several years back staff was made aware of the appearance of a 60' metal girder bridge on Durr Road in the Umptanum. The bridge was placed there by the Department of Fish and Wildlife. It used to be a creek crossing and was being torn up by motorized vehicles. Staff has done a fair amount of research and it appears we have abandoned Durr Road but have not vacated it. The issue now is that there is an over 20' bridge structure in our right of way that is not permitted. Mark is suggesting approaching Fish and Wildlife and having them get a franchise agreement that will allow the bridge to be in the right of way and then sign an inspection contract since staff has been inspecting the bridge for the last 3 years and will continue to have to inspect it through its life. The infrastructure is owned by Fish and Wildlife. Commissioner Jewell suggested that staff vacates the road. Mark will find out who the landowner is then vacate the road. Plan B will be a franchise agreement and an inspection contract. Discussion was held. 411 N. Ruby, Ste. #1 Ellensburg, WA 98926 Mark stated that Ringer Loop flows have abated crossing the road but they are right at the top of the access road. So, if in the next few days if they continue to recover we may be able to do the cost estimating that is required to close out the FEMA work program. Mark spoke with David Papineau and had an appraisal completed. He is now waiting to hear from Roland Resources. Discussion was held. Staff has started a dialogue with Burlington Northern Santa Fe as it relates to the element that we loaded into the Ringer Loop Design alternatives as considering some future armoring of the railroad bed for the purposes of acknowledging that when we shift the river over it could cause some evulsion across the railroad bed. Mark stated that last week Blackhorse was in full bloom again. Staff saw significant discharge into the Ellensburg Water Company and our right of way was consumed to the point that it was in the roadway lane and deployed water over the roadway signs. Mark was able to contact the engineer and was very focused on the need for them to perform, as it relates to the emergency pumping program TEL (509) 962-7523 FAX (509) 962-7663 Dept. of Public Works Page 5 they implemented prior to this winter and claimed would insure no flooding would occur at the site. Discussion was held. Mark stated that last week he reported on the Floodplain Design Grant and the necessity to complete the submittals that are due in August. The pre applications were scored favorably and we've been invited to submit full blown applications by August. He was initially going to hire Jacobs to help complete the grant writing but there is no contact to have them facilitate this. Mark is going to hire under task order Watershed Science to help finish the applications for about $50,000. Discussion was held. Mark Cook Public Works Dire L) 411 N. Ruby, Ste. #1 TEL (509) 962-7523 Ellensburg, WA 98926 FAX (509) 962-7663 BOARD OF COUNTY COMMISSIONERS COUNTY'OF KITTITAS STATE OF WASHINGTON RESOLUTION NO. 2016 - 6616 WHEREAS. The Kittitas County Board of County Commissioners has adopted the "Yakima Corridor Plan" and plan recommendations; and WHEREAS: Abandonment of Ringer Loop Road is a high priority project contained in the adopted pian; and WHEREAS: Staff believes a design grant supporting design of abandonment options for Ringer Loop Road will be favorably reviewed by the Salmon Recovery Funding Board; and WHEREAS. Watershed Science and Engineering is able to prepare the grant under a current task order contract with Public Works; and WHEREAS: The Chairman's signature is required on the grant application; NOW, THEREFORE BE iT RESOLVED that the Board of County Commissioners, in the best interest of the public, does hereby authorize the Director's signature on the task order with Watershed Science and Engineering preparing the grant for submittal; BE IT FURTHER RESOLVED that the Chairman of the Board of County Commissioners is authorized to sign grant submittal documents. Q4, TFr,PJhis 25th day of April, 2016, at Ellensburg, COMM..SSS' U i020 � �= 0`.. ❑ Clerk of the Board- Julie Kjorsvik Deputy Clerk of the Board- Mandy Buchholz Washington. BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON C Obie O'Brien, Chairman Paul Jewell, Vice -Chairman ABSENT Laura Osiadacz, Commissioner BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO. 2016 - 0.5 WHEREAS: The Kittitas County Board of County Commissioners recently accepted a Federal Highway Administration Federal Lands Access Program grant; and WHEREAS: Public Works has a Task Order contract with Sargent Engineers for design services; and WHEREAS: Design of three culverts and one bridge along Teanaway Road must begin immediately owing to tight grant timelines; and WHEREAS: Sargent Engineers is proposing design fees of $279,799 including support services; NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners, in the best interest of the public, does hereby authorize the Director's signature on Task Order No. 13 for Teanaway Hydraulic improvement designs in the amount of $279,799.00. DAj,FzDlthis,�5th day of April, 2016, at Ellensburg, GOMM../""" _SEAL.- Ty "wry r' •.II twft. ❑ Clerk of the Board- Julie Kjorsvik Deputy Clerk of the Board- Mandy Buchholz Washington. BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Obie O Brien, Chairman Paul Jewell, Vice-OUirman ABSENT Laura Osiadacz, Commissioner BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO. 2016 - WHEREAS: The Kittitas County Board of County Commissioners recently accepted a Federal Highway Administration Federal Lands Access Program grant; and WHEREAS: Public Works has a Task Order contract with ESA for environmental permit services; and WHEREAS: Environmental permitting services must begin immediately owing to tight grant timelines; and WHEREAS: ESA is proposing environmental permit service fees of $54,476.58; NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners, in the best interest of the public, does hereby authorize the Director's signature on Task Order No. 42 for environmental permit services in the amount of $54,476.58. Illlill!!1! mt day of April, 2016, at Ellensburg, s S ch - Attey fY gt+7l+IIIl,I„ ❑ Clerk of the Board- Julie Kjorsvik Pr-6eputy Clerk of the Board- Mandy Buchholz Washington. BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Obie O'B 'en, Chairman Paul Jewell, Vice -Chairman ABSENT Laura Osiadacz, Commissioner BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO. 2016 -j59 WHEREAS: The culvert at Lodge Creek along Via Kachess Road has failed and is eroding the roadway; and WHEREAS: Via Kachess Road is the only access for a local fire station and serves approximately 40 single family homes; and WHEREAS: Timely design and construction replacing the failed culvert is essential for maintaining access to the Via Kachess community; NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners, in the best interest of the public, does hereby declare a local emergency supporting suspension of normal bidding and procurement requirements allowing for expedited replacement of the Lodge Creek culvert at Via Kachess Road. DATED this 25th day of April, 2016, at Ellensburg, Washington. �� ,.,`��J�� . COMM/.Ss,�''%,, BOARD OF COUNTY COMMISSIONERS ��; ' •:�2� KIT TITAS COUNTY, WASHINGTON ;A 1 r Obi e Chairman s . & W PS0 "Milt 111111 yO\ El Clerk of the Board- Julie Kjorsvik n'Deputy Clerk of the Board- Mandy Buchholz Paul Jewell, Vice -Chairman ABS€NT Laura Osiadacz, Commissioner BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO. 2016 WHEREAS: The Lodge Creek Culvert at Via Kachess Road has failed and is currently eroding the roadway; and WHEREAS: The current staffing level in Public Works does not support design of the culvert replacement using County Public Works staff at this time; and WHEREAS: The culvert blocks the only access to a local fire station and approximately 40 single family residences; and WHEREAS: The Kittitas Board of County Commissioners has declared a local emergency recognizing the immediate need to start design of the Lodge Creek Culvert replacement; and WHEREAS: A current engineering consultant (Jacobs) working with Public Works has immediate ability supporting necessary design and support services; NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners, in the best interest of the public, does hereby authorize the Director to sign contract documents with Jacobs for immediate design and support services replacing the failed Lodge Creek culvert at Via Kachess Road. �®r '2,!j�h day of April, 2016, at Ellensburg, Washington. Jr' 0 BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON AL - � sCb UN7y W Psi` ��`��`` Obie O'Brien, Chairman ❑ Clerk of the Board- Julie Kjorsvik O'Deputy Clerk of the Board- Mandy Buchholz Pau Jewell, ice -Chairman ABSENT Laura Osiadacz, Commissioner BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO. 2015 - WHEREAS: The Lodge Creek Culvert at Via Kachess Road has failed and requires immediate replacement design; and WHEREAS: Public Works currently has a Task Order contract in place with Watershed Science and Engineering; and WHEREAS: Hydrology and Hydraulic design services are essential for designing culvert replacement at Lodge Creek; NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners, in the best interest of the public, does hereby authorize the Director's signature on Task Order 11 ($19,277.00) with Watershed Science and Engineering supporting hydrology and hydraulic design replacing the Lodge Creek culvert at Via Kachess Road. DATED this 25th day of April, 2016, at Ellensburg, Washington. 0 IS EA _ 9s�02 NTy WP,s \, 11 1141145~`` ❑ ��erk of the Board- Julie Kjorsvik &?15-eputy Clerk of the Board- Mandy Buchholz —,�Vl� �nr � BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON r OChairman Paul Jewell, Vice -Chairman ASSENT Laura Osiadacz, Commissioner KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT WORK SESSION DATE: April 25, 2016 TOPIC: Ringer Loop Salmon Recovery Funding Board Grant Submittal ACTION REQUESTED: Authorize the Director's Signature on Task Order No.9 with Watershed Science and Engineering and Ratify the Chair's Signature on the Grant Submittal LEAD STAFF: Mark R. Cook RECOMMENDATION: Ratify the Director's Signature on the Task Order with Watershed Science and Engineering and Ratify the Chair's Signature on the Grant Submittal BACKGROUND: Kittitas County Public Works desires submitting a Salmon Recovery Funding Board (SRFB) application supporting design altemat[ves for Ringer Loop. The recently completed Yakima Corridor Plan identifies the priority project abandoning Ringer Loop. Funding from the Yakima Integrated Plan is currently being used to purchase 40 acres of agricultural land residing within the lower triangle created by Ringer Loop Road. The lack of staff in Public Works requires consideration of consultant services supporting grant preparation. Tight grant submittal timelines required action securing grant preparation services. A verbal authorization has enabled the consultant (Watershed Science and Engineering) to prepare the grant for submittal on April 22, 2015. This funding requests approximately $110,000 for designing alternatives supporting the abandonment and vegetation re-establishment of the proposed 40 acre purchase. Staff is in communication with Burlington Northern Railroad and Washington State Department of Fish and Wildlife regarding various issues associated with roadway abandonment. DISCUSSION: Public Works was unable to compile necessary documents for Board review and consideration ahead of the grant submittal deadline. Recognizing the need, the Director gave verbal authorization for grant preparation. The Director's verbal authorization now requires Board ratification. Page 1 of 3 PU BLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT The looming deadline of April 22, 2016 did not support a special meeting with the Board for obtaining the Chairman's signature. Director Cook obtained the signature on April 20, 2016 supporting the grant submittal deadline. The Chair's signature now requires Board ratification. FISCAL IMPACTS: Without SRFB funding, the Flood Control Zone District will likely fund design alternatives out of funding reserve. Watershed Science and Engineering is charging $8,844,91 to prepare the grant. Salary savings from the vacant Planner III position are being used to cover the cost of the professional service. ATTACHMENTS: EXHIBIT 1: TASK ORDER 9 SCOPE OF WORK AND FEE PROPOSAL Page 2 of 3 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO. 2016 - WHEREAS: The Kittitas County Board of County Commissioners has adopted the "Yakima Corridor Plan" and pian recommendations; and WHEREAS: Abandonment of Ringer Loop Road is a high priority project contained in the adopted plan; and WHEREAS: Staff believes a design grant supporting design of abandonment options for Ringer Loop Road will be favorably reviewed by the Salmon Recovery Funding Board; and WHEREAS: Watershed Science and Engineering is able to prepare the grant under a current task order contract with Public Works; and WHEREAS: The Chairman's signature is required on the grant application; NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners, in the best interest of the public, does hereby authorize the Director's signature on the task order with Watershed Science and Engineering preparing the grant for submittal; BE IT FURTHER RESOLVED that the Chairman of the Board of County Commissioners is authorized to sign grant submittal documents. DATED this 25th day of April, 2016, at Ellensburg, Washington. Attest: ❑ Clerk of the Board- Julie Kjorsvik ❑ Deputy Clerk of the Board- Mandy Buchholz BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Obie O'Brien, Chairman Paul Jewell, Vice -Chairman Laura Osiadacz, Commissioner EXHBIT 1: TASK ORDER NO.9 SCOPE OF WORK AND FEE PROPOSAL Page 3 of 3 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT Formai Task Assignment Document Task Number 9 The general provisions and clauses of Agreement KITT-2015-2017 shall be in full force and effect for this Task Assignment Location of Project: Kittitas County Project Title: Ringgir Loop Rad SRFB ADDlicati2n Maximum Amount Payable per Task Assignment: S8,844.91(Detailed budget breakdown attached) Contractor: WATERSHED Science & Engineering 110 Prefontalne Place South, Suite 508 Seattle, WA 98104 (206) 521-3000 Completion Date: 06130/2016 Description of Work: Introduction The purpose of this Task Order Is to authorize Watershed Science & Engineering (WSE) to assist the Countywith the preparation of a Salmon Recovery Funding Board (SRFB) grant application for the design of decommissioning Ringer Loop Road and restoring more natural floodplain conditions and processes on approximately 40 -acres of agricultural land east of the decommissioned road. WSE previously completed the pre -application for this project under a separate Task Order. WSE Tasks The SRFB grant application process includes a number of opportunities for discussions, project revisions and improvements before the final materials and responses to comments are due to the local Lead Entity on June 24, 2016. Further responses and amendments may be required during the state-wide review process prlorto the final funding decision is made in December, 2016, This Task Order assumes that WSE will be completing the work necessary to carry the application process through the local Lead Entity process, which ends at the June 24, 2016 due date. WSE understands that the County will be hiring a staff member to takeover the management of this grant, and Is prepared to work with that person to hand-off this application process if, when and to the extent the County desires. Task 1— Full Application in PRISM — Due Aprll 22, 2016 WSE will complete the Full Application in PRISM, the State -managed database for SRFB grant application and management. The information in this Full Application will explain the project goals and objectives, propose metrics for measuring success, describe the proposed budget, and ensure that all required permissions are obtained and documented. Task 2 — Site Visits — week of May 16, 2016 RCO Staff and the Review Panel members, the Lead Entity, and Technical Advisory Group (TAG) members meet with the project sponsor at the site to discuss the project, identify concerns, and suggest potential improvements. WSE will attend this site visit to present the project to the various stakeholders and participate in the discussion. Once the Review Panel comments are finalized (estimated date — June 31, WSE will update the project proposal on PRISM as necessary. Task 3 —Sponsor Presentations —lune 14, 2016 WSE will present the project to the TAG and Lead Entity staff and discuss ways to modify and strengthen the proposal prior to the state-wide review process. Task 4 — Final Materials & Responses — June 24, 2016 WSE will update and finalize the application, taking into account the various review processes and formally addressing any concerns raised by the Review Patel. Schedyle All work underthis Task Order will be completed by June 30, 2016. Agency Project Manager Signature: Oral Authorization Date: Consultant Signature: Date: See letter Dated: Date: 3/3112016 Agency Approving Authority: Date: Exhibit - Compensation E'r Kittitas County - Ringer Loop Road SUB Application Assistancesmum iaHJahnaca Ls"K"ielk Ba�6Bmae CluOPITl GadYt arae B ,.p Lahm 8an1e► Bfn1o[ Wale laaNfs latior ab �i C ��ampask O°�fl #mffsfmnfl I prolasawnd Engcraarl Mr➢ BmentkT KW�AC Adm. 1%WBoftm kinu hale.. 19'x- w 1gT BO 1127.'.Rl egufmor ! 93 1 .FWI ren-17am CaanlaW Fug AppHrigui In PRISM. Indtidng tea, aqx. pholoa. and Wpgd dounnetde 34 0.5 $4A41 1 PireaRMONgs to ReNew t3oerd at tltp g 0.5 1 updnldR w appimsom aaaw an 1 N a g9 Ft4ne! i Irntfd I to TAG Adend Aare 14 TAG area ft to pnaaad Idld iecase ai g 1741 M a une Update appAaff0w m GD=r4 ax TAG ante 4 0.6 Formal reapowdiiad.PFwRawa and OaIa1n11etlP 4 1 � a► T 0 64 6 0 t5 nBw Units. Feld ma etc. r �` Grand Total•. �� • 1144.$1 DENGN PROJECTS Thi mattwgrh Pt •wfardx� ps]aas4nslor fie dady.Plo�da rWrad.n erns. ak u Pennter awir ear suaeal &ww~acmw A*Ib° Ringer Loop Road Restoration Design Jmdm tae a -or. 4fow"c A$nseixmee.cee,aJlvadadaanrua"OWSfrmkhAmemmpowlilt waaa SRFB # I6-1751`"""°"°" Kk tas County Public Works fmadtnenatrdpeiaed Mwd.ah. L96or, hTypa iakftr+L safe, Mmwa tu�mant hdaAdi wPR6M (oral COCA TMt mm I•IheAseacxa�5vneaond Wfa calRcdrn ad"AfftIpw S1a0 S S 5 S - (,eatom Agdra" ato TmSl.err wica semntPrax >m MalDow s 34Auf1 S S 7ate3-GuhrPd�farMyfflbari�P erJe. tae d9,s00 S S " Tadd -Mena o.aauaefrde CawomIduW ekenaatlres'Ade[i Ym Sae, ! Now ; R 1redAYanfM s'lkx'eWeerl'Jerfwt ry PnNh lmrydeaen A/ajenddAm"MoK•tlut aoe SS Ste .: MAN S S - � aed ufaacal roouru. °ne 12 SIAN i I'm SFft"AMMMS aMn MOS' do Sul - 4JM77-1 E !*ota S3 S 1IO,fA6 S KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT WORK SESSION DATE: April 25, 2016 TOPIC: Sargent Engineers Task Order No. 13 for Design of Teanaway Hydraulic Improvements ACTION REQUESTED: Authorize the Director's Signature on Task Order No. 13 with Sargent Engineer's for Design of Teanaway Hydraulic Improvements LEAD STAFF: Mark R. Cook RECOMMENDATION: Authorize the Director's signature on Task Order No. 13 with Sargent Engineer's for design of Teanaway hydraulic improvements. BACKGROUND: Recently, The Board of County Commissioners authorized the Federal Highway Administration Federal Land Access Program grant replacing three culverts and one bridge along Teanaway Road. The grant provides $503,000 in preliminary engineering services and $1,928,239.00 in construction funding. DISCUSSION: Design on the three culverts and one bridge must start immediately. We received notice of award late in 2015 and construction must complete federal fiscal year 2017. FISCAL IMPACTS: The cost of design services for Task Order No. 13 is $279,799.00. ATTACHMENTS: EXHIBIT 1: RESOLUTION AUTHORIZING THE DIRECTOR'S SIGNATURE ON TASK ORDER NO. 13 WITH SARGENT ENGINEERS EXHIBIT 2: TASK ORDER NO.13 SUPPORTING TEANAWAY HYDRAULIC IMPROVEMENT DESIGN Page 1 of 3 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT EXHIBIT 1: RESOLUTION AUTHORIZING THE DIRECTOR'S SIGNATURE ON TASK ORDER NO. 13 WITH SARGENT ENGINEERS Page 2 of 3 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO. 2016 - WHEREAS: The Kittitas County Board of County Commissioners recently accepted a Federal Highway Administration Federal Lands Access Program grant; and WHEREAS: Public Works has a Task Order contract with Sargent Engineers for design services, and WHEREAS: Design of thee culverts and one bridge along Teanaway Road must begin immediately owing to tight grant timelines; and WHEREAS: Sargent Engineers is proposing design fees of $279,799 including support Services; NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners, in the best interest of the public, does hereby authorize the Director's signature on Task Order No. 13 for Teanaway Hydraulic improvement designs in the amount of $279,799.00. DATED this 25th day of April, 2016, at Ellensburg, Washington. Attest: 0 Clerk of the Board- Julie Kjorsvik El Deputy Clerk of the Board- Mandy Buchholz BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Obie O'Brien, Chairman Paul Jewell, Vice -Chairman Dura Osiadacz, Commissioner EXHIBIT 2: TASK ORDER NO.13 SUPPORTING TEANAWAY HYDRAULIC IMPROVEMENT DESIGN Page 3 of 3 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT Formal Task Assignment Document Task Number: 13 The general provisions and clauses of Agreement BOCC Res. No. 2015-021 shall be in RM force and effect for this Task Assignment. Location of Project: Teanaway Road Project Title: Teanawa Road CLdvert geplacments Maximum Amount Payable Per Task Assignment: $279,799 Completion Date: December 31, 2017 Description of Work: (Note attachments and give brief description) See attached scope of work and estimate. Agency Project Manager Signature Oral Authorization Date: Consultant Signature: Tki �l Agency Approving Authority: Consultant: Sargent Engineers, Inc. 320 Ronlee Lane NW Olympia, WA 98502 (360) 857-9284 Date: See Letter Dated: Date: 30 its Date: Exhibit A Scope of Work This project involves the improvement of Teanaway Road by replacing four culverts with new structures. The culverts to be replaced are at mile posts 2.09, 2.43, 4A7, and 8.88. The Consultant will survey the sites, perform geotechnical investigations, perform hydraulic studies on each stream, design the roadway and new structure, and prepare the contract documents. This project is being funded by the Federal Land Access Program. LAND SURVEYING Gray and Osborne will perform the land survey. Topographic Survey Objective: To supplement existing site survey supplied by the FHWA. At Site 2.43 the work shall include 150' additional downstream survey. At Site 4.07 the work shall include additional survey both 200' upstream and 200' downstream. Re-establish vertical and horizontal control provided by others for survey and mapping at a scale of 1 "=20' horizontal. Control shall be referenced to and full reliance will be placed on the previous work supplied to Sargent Engineers by the FHWA. Aoquire topographical cross sections approximately 50 feet apart extending beyond where the existing surveys terminate. Acquire topographical survey of the thalweg of the stream channels at intervals of 15 to 20 feet. Provide electronic survey data in Civi131) 2014 format containing survey points with descriptions, lines, layers, grade lines, and symbols provided by Gray & Osborne, Inc. Right of Way Determination Acquire public "records of survey", plat maps, assessor maps, "as-builts", County Engineering plans, etc. as may be available. Physically re -locate and ground proof available FHWA project control in the vicinity of each of the 4 project sites and "as -built" the physical centerline location of the roadway surface. Research and tie into available subdivision or boundary information in the vicinity of the projects as may be available and helpful in retracing Right of Way. Provide electronic Right of Way data in Civil3D 2014 format containing right of way margins and pertinent notes on survey methodology. Services not included under this task • Any services associated with acquisition of property or staking of right of way. Any services associated with completing or filing record of survey or boundary line adjustment maps. s Preparing legal descriptions or exhibits for Easements and/or right of way acquisition, Teanaway Road is a rural County road and does not contain Right of Way monumentation. The scope of this work does not include physically establishing, or monumenting the roadway centerline. Deliverables Page 1 Gray & Osborne will submit the following: Electronic survey data in CM13D 2014 format for Topography and Right of Way survey work. 09 Electronic copies in .pdf format of survey field notes. Excel spreadsheet of Survey Control for incorporation into engineering documents Identifying horizontal and vertical coordinates and physical descriptions of site Benchmarks. GEOTECHNICAL STUDY PanGEO will perform the geotechnical study. Existing Information Review — Review existing, readily available geologic and geotechnical information in general vicinity of the project area. Field Exploration & Lab Testing — Perform a visual site reconnaissance and mark locations for one test boring at each of the four culvert replacement locations and arrange one -call utility locating. Subcontract drill rig and crew and perform four test borings not to exceed 30 feet deep each. Monitor and log the test borings by a PanGEO geotechnical engineer or engineering geologist. Obtain Standard Penetration Test (SPT) samples at approximately 5 -foot intervals when drilling in soil. Perform index lab testing on select samples collected from the test borings for sample description and material property identification. Engineering & Regortin,g -- Based on the information obtained from the information review, field explorations and lab testing, prepare geotechnical engineering recommendations for culvert replacement foundation support including direct support on grade, driven piles and spread footing options, as appropriate. Provide estimates of nominal strength and service bearing resistance for new or replacement foundations in general accordance with AASHTO LRFD methodology. Provide culvert and headwall backfill design parameters for lateral earth pressures. Provide construction considerations. Prepare draft and final reports containing results and conclusions of the reconnaissance, field explorations, lab testing and engineering analyses. Assumptions and Exclusions: Right -of -entry and/or permits to be provided by Kittitas County, if necessary. Traffic control and flagging for drilling of test borings, if necessary, to be provided by 10Ettitas County. Drilling at all four locations will occur on a single mobilization of drill crew and equipment. Approximate locations of exploration points will be referenced to known site features. Survey location of the actual test boring locations will be by others, if necessary. The site soils are assumed to be "clean" (i.e., no hazardous materials or contamination), therefore drill cuttings will be disposed of on site. No archeological screening of cuttings or samples produced or collected from the borings will be performed. The assessment of potential presence or absence of wetlands on the site is excluded from this scope of work. The assessment of potential presence or absence of chemical or hazardous material properties of soil and groundwater in the geotechnical borings is excluded from this scope of work. HYDRAULIC STUDY Watershed Science and Engineering (WSE) will provide hydraulic design support for each crossing. Specific tasks to be completed by WSE for each crossing are described below. Page 2 Data Collection and Review WSE will collect existing data and information needed to complete hydraulic design. Items may include but are not limited to, existing watershed and stream topographic data, LIDAR, current and historical aerial photographs, existing crossing plans, maintenance reports, and discharge gage records for neighboring streams. Site Reconnaissance WSE staff will examine each crossing and stream to determine whether there are unique geomorphic or hydraulic conditions that need to be addressed during design. WSE staff will inspect each site for the presence of scour, erosion, sediment deposition, grade control features, etc. WSE staff will attempt speak with adjacent landowners to seek anecdotal information on the performance of each crossings. Key field observations will be documented in the project hydraulic design report. Hydrologic analysis WSE will estimate the magnitude of the 2-,100-, and 200 -year annual instantaneous peak flows for each crossing. The design discharge for each crossing will be the 100 -year event with the 200 -year flood used to assess scour potential. The 2 -year flood will be used to aid in the assessment of future channel stabiiity. Stream discharge gaging records are not available for the four streams, therefore, annual instantaneous peak flood frequency discharges will first be estimated using published regional regression equations (USGS (1998) "Magnitude and Frequency of Floods in Washington" Water -Resources Investigations Report 97-4277, S.S. Sumioka, D.L. Kresch, and K.D. Kasnick, United States Geological Survey). If discharge gaging records are available for a neighboring stream that has similar basin characteristics, WSE will create a flood frequency curve from the data. This curve will be adjusted to each crossing site and will be used to estimate discharges. The two data sets will be compared and if similar the gage generated values will be used. If they are not, WSE will use experience and professional judgment to determine which set of estimates to use. WSE will estimate discharges likely to be present within each stream during the typical construction season — July through October. Hydraulic Analysis WSE will use topographic survey data to create a HEC -RAS hydraulic model of each stream and the axlsting crossing. High water mark and flow data suitable to calibrate each model are not available; therefore, model parameters will be set based upon engineering judgment and experience. Each model will be run to evaluate the performance of the existing crossing as well as crossing replacement concepts. Model results will aid in design refinements for the preferred concept, assessment of scour and erosion potential, and the design of scour and erosion countermeasures. Page 3 Longitudinal Stream Profile Stability and Countermeasure Recommendations Longitudinal stream channel profile stability issues may need to be addressed at several of the crossings to prevent undesirable impacts to adjacent private property. If an existing crossing currently provides grade control, the stream's longitudinal profile may adjust when a replacement crossing is installed. This could lead to channel incision upstream and sediment deposition downstream. if profile instability issues are likely, WSE will recommend countermeasures. Local Scour and Erosion Assessment and Countermeasure Recommendations WSE will assess each proposed crossings for scour and lateral erosion potential and will recommend countermeasures if they are needed. Steam Bed Material Recommendations WSE will recommend stream bed material gradations to be used for each site. Gradations will be based upon a review of natural bed material characteristics and gradation estimates computed using published WDFW formulas. Hydraulic Design Report A technical report will be prepared for each crossing to document methods and results. The four individual reports will be combined under a single cover and provided to the County for review and comment. Upon receipt of the comments, WSE will prepare and submit the final report. Environmental Permit Support WSE will provide materials needed to support preparation of the permit applications Meetings An allowance is provided for WSE staff to participate in the following project meetings: One field meeting with resource agency personnel to discuss proposed designs Up to two meetings with County project staff — specific purpose to be defined. ROAD AND STRUCTURE DESIGN Sargent will prepare the design to improve the road by removing the existing culverts and installing new structures. Sargent Engineers will prepare the design for the structures and the road. The design will follow the requirements of the AASHTO LRFD Bridge Design Specifications and the WSDOT Local Agency Design Guidelines. It is assumed that stormwater drainage improvements will not be necessary. It is also assumed that the road will not be widened at each site. A preliminary plan for the improvement for each site will be prepared and reviewed with the County. Once the County approves of the proposed improvement, than final design will be performed for each site. The design will include the design of the road, the structure, and the proposed method of construction. PLANS Sargent Engineers will prepare the plans for the replacement of the structures. The plans will follow the format that the County desires. They shall include at a minimum: Page 4 Cover Sheet Quantities Sheet Roadway layout Sheets Roadway Details Structure Layouts Foundation Plans f, Abutment Details Framing Plans Girder Details Guard Ralf Details SPECIFICATIONS Sargent Engineers will prepare the specifications in WSDOT format usfng WSDOT bid items. ESTIMATE Sargent Engineers will prepare an estimate forthe project. LOAD DATING Sargent Engineers will prepare a load rating that conforms to Chapter 13 of the WSDOT Bridge Design Manual once the structures are complete. AS BUILT PLANS Once the project is complete, as -built plans will be prepared for the project. Sargent will submit plans for review to the County at the 60%, and 90% stages for review and comment. BIDDING AND CONSTRUCTION ADMINISTRATION The County will conduct the bidding and administer construction. Page 5 _. _ -- -- -- M(hibit D - ---�- I Consuitant Fee Determination Project: Four Teanaway Cuiveri Replacements --------- -- ------ ----- Principal Project, Engineer i 7es'gn Engineer Drafter If ?ask Cost -- - Date: $162.93 $123,43 $88. 37 P, 0",e Ulanagement 130% -- 8 -- - ---- $1,333 Documents Bridge a -d Cu:vert La ut -- ----- i0i3 $12,343 Review with County 8 __-- _-- - 60°6 Documents j Roadwa desi r 40 $3,555 Design deck----.- ______-__ 32 $2,844 Desigr abt,trnents -- ---- -- ---- -- 64 $5,688 Prepare cover sheet 1 4 $4.44. P€epare quarktides street 4 8 $1,066 Prepare mad%vr y •.ayout8 80 $7,821 Prepare roadwaydetal:s 16 --µ` 144 $?4,2t9 Pre are bridge layout sheet 4 Be $7,465 Prepare fcundation ion 4 $6,m Pre abm --- 4 --96t $8,867 Prepare framingplay, - 4 48 ---$4,621 Prepara girder sheets 4 96 $8,887 Pre are barrier sheet 4 32 Prepare bar !Is# _._ ._32 -- --- _$_3,199 $2,844 Prepare special pros sions ___ 40 - f $3,555 Pre are quantities 20 $1,777 Prepare cast e0mate .... -.-_..... 4 $355 90% Documents __--_- --.-.-_-. Attend 1 mesdn s 8 $1,303 Check design fib $8,393 Check dravrngs _ -- 26.5 ' 342 33,664 e, Check sxrovlsians _..-.1? 20 .--____-- -___----.-. $2,469 C; eck quangties 20 $2,469 Check cost sstimate 4 $494 Plans, Sp rclficadons and Esdmate -- --- Make changes to !ars, specifications and esi^ate _.-._ 8 -- -_- 64 Produce bid documen' origina;s 46 32 32 $7,663 Lead Rate Hridga a632 _......... _ $4,819 As hunt fans E 16 ----- -- 80 $6,532 Total Direct Salary Cost 32 334.5 397 1202 $i 88,60-4 - L2lrect Non-Safar>r Gusts ----- ---- - --- ------ - .. _---- W!`eage - $1,017.38 - _ _ Land SLtryey (Gray arta Osborne) $14,500.00 -- Stream . draulies 1,Vj rshed Science and End ��.._,.._ -$591216.00- GeoWhnicai Studer jPar'GEC) $16,461.00 ----- - Total Direct Won•Salry Costs $91,'94 -----$279,799 Page 1 of I EXHEBIT ,B" ENGINEERING SERVICES SCOPE AND ESTIMATED COST **TEAl\AWAY ROAD HYDRAULICS LMMPROVEMEII'TS** Tasks Principal Hours AutoCADI GIS Tech.l Eng. In.ern Hours Professional Land Surveyor Hours Field Survey (2 person) Hours 1 Topographic Surveying 10 20 1 CARD Work 4 2 Right of Way Survey 12 40 3 QA/QC 2 2 Hour Estimate: 2 4 i 24 60 Fully Burdened Billing Rate Range:* $112 to $176 $45 to $90 $109 to $128 $144 to $210 Estimated FuL Burdened Billie Rate:* $150 1 $75 $120 $170 Fully Burdened Labor Cost: $300 1 $300 $2,880 $10,200 Total Fully Burdened Labor Cost: Direct Non -Salary Cost: $ 13,680 Mileage & Expenses (Mileage @ current IRS rate) $ 820 Subconsuitant: Subconsultart Overhead (10%) TOTAL ESTIMATED COST: $ 14,500 Actual labor cost will be based on each employee's actual rate. Estimated rates are for determining total estimated cost only. Fully burdened billing rates include direct salary cost, overhead, and profit. WATERSHED Sargent Enginmm & Kftthaa County Project. Tearaway Road Hydraulic Improvements SCIENCE & ENGINEERING Hydraulic Desfgn 110 Preffintalme Place South, Sulle 908 March 24, 2018 Seattle, WA 90104 Jeff johmom TOL (208) m .3000 ................ --------- - — — — --------------- - - ---------------------- --- - ----- - F.4itlmate of Professional Services Prepared for Sargent Enginmm & Kftthaa County Project. Tearaway Road Hydraulic Improvements Hydraulic Desfgn Date: March 24, 2018 Prepared By., Jeff johmom . . . .................................. ............. .... .... =4-7- ----: - ----------- -t L-,tv.-Or-" (EIW I z I �n. 1 2 irect ExpEnse DOW Unlis lufn rest am to Prt;ect Sw am qo.mo 44a2i mxcdc, ,tion and Co.wrunFcw'w 51f bi TC& vkvj Cost Sum TotalLobar $68�WOI Vuxl Eqxroar. -532 Total SSSA"l Teanaway Road Four Culvert Replacements Kittitas County, Washington Pro'. No: P4125 Date: MM016 Pr :red By: M Revised: Prepared for: Monte Smith, Sa eat ]Engineers IEr ' _Nle s. f i�.. t 1 •��C-�t'm£hl vMINs ,sr,'a�rl� �• II�h"I�� is `i "g ', 7lt'iI f dt I - _ ;��tGsd ttlt i�.• :il...r,.a .iit l ..�. A� :E Ilr r>I' ::IIEl�3. Y. 1 .3 :a' .., . m. 114r.t: :t..� {lCal ioi�.1[i►�•-.�1EI: iIEV[' a r_ - ihai3tti... ,. w1. lb '1i: 'Iwo FCTIMATED i.AROR: WORK TASK 1]FSCRIP ITON PC-4ma ST1.15 PanGEO Labor Pours & 2016 Direct Hourly Mates (Goat Arai•' -v;'• sr. (kat °--aa& Sr. Get1 Wt Prof. iWg—L Admee. $0-05 $50.75 $3840 33295 $2g,&S COST dd dr I.wh x Tamil Teat Tests Cast ExbtQg r,t Review 2 2 $225 $200.10 site RWm. Ma& B ' Loud= 6 $120 $480 $372.30, L0970AHOdw $20 16 p� $608.00 DrotLogs & Lob S=q& 540CLM 2 4 4 $276.10 $64 Bec] iID g &Ham 2 2 $190.00 Focrd&O SnppartRec a ions 2 12 $519.50 Casa�tclios Catesakmts 4 $248.20 Gwteehow Repoxt Draft Gwtx6rlciRe2MT 8 IO 14 2 $1,395.40 )?asst Ge kdIdD Report 4 8 $511.80 TOTAL DMCT LABOR: 30 LABORATORY TEST Si71V 9ARY $140 at No. Unk Tamil Teat Tests Cast cost Sbeer Swath (mck cm or wW 0 $225 $0 Slave Aaelys:s 4 $120 $480 kewwtFlno6 Q $20 $0 p� Q $95 $0 Mnietara Ceetent 4 $16 $64 TOTAL LABORATORY TESTIM: Assumed Conditions: 1. See scope of work_ LS= 32 36 2 $4;32lAO OV ERBOLAD & PROEIT: Ovedmad 0 126M% of DSC $5,469 P_rd'it @ 30%afDSC $1,296 TOTAL LABOR COSTst $11,087 ESTL47ATED DMECT B7 ENS8S: Per &=I 0 $140fflay $140 bUmSs 500 @ $0.54Tm!. $2Z70 Mdd Com mebiee $20 TOTAL DIRBCT FJUgR4 ES: $430 SUBOONTRACTOR COSTS: Drill Rig MabiLlaidoa $800 Drill Boi&W (4 an, 120 IA n=. tote:? $3,600 TOTAL SURCONTRACT COSTS: $14,400 ToW Labor Coot $11,087 Lab Tearing $544 DkwtExpwtes $430 suhcontracwr CMU $4,400 TOTAL: $16451 PanGEO, Inc. KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS -- BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT WORK SESSION DATE. April 25, 2016 TOPIC: ESA Task Order No. 02 for Environmental Permit Services Supporting Design of Teanaway Hydraulic Improvements ACTION REQUESTED: Authorize the Director's Signature on Task Order No. 02 with ESA Supporting the Design of Teanaway Hydraulic Improvements LEAD STAFF: Mark R. Cook RECOMMENDATION: Authorize the Director's signature on Task Order No. 02 with ESA for environmental permit services supporting design of Teanaway hydraulic improvements. BACKGROUND: Recently, The Board of County Commissioners authorized the Federal Highway Administration Federal Land Access Program grant replacing three culverts and one bridge along Teanaway Road. The grant provides $503,000 in preliminary engineering services and $1,928,239.00 in construction funding. DISCUSSION: Design on the three culverts and one bridge must start immediately. We received notice of award late in 2015 and construction must complete federal fiscal year 2017. FISCAL IMPACTS: The cost of environmental permit services for Task Order No. 02 is $254,476.58. ATTACHMENTS: EXHIBIT 1: RESOLUTION AUTHORIZING THE DIRECTOR'S SIGNATURE ON TASK ORDER NO. 02 WITH ESA EXHIBIT 2: TASK ORDER NO.02 SUPPORTING ENVIRONMENTAL PERMIT SERVICES SUPPORTING TEANAWAY HYDRAULIC IMPROVEMENT DESIGN Page "I of 3 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT EXHIBIT I; RESOLUTION AUTHORIZING THE DIRECTOR'S SIGNATURE ON TASK ORDER NO. 02 WITH ESA Page 2 of 3 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO, 2016 - WHEREAS: The Kittitas County Board of County Commissioners recently accepted a Federal Highway Administration Federal Lands Access Program grant; and WHEREAS: Public Works has a Task Order contract with ESA for environmental permit services; and WHEREAS: Environmental permitting services must begin immediately owing to tight grant timelines; and WHEREAS: ESA is proposing environmental permit service fees of $54,476.58; NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners, in the best interest of the public, does hereby authorize the Director's signature on Task Order No. 02 for environmental permit services in the amount of $54,476.58. DATED this 25th day of April, 2016, at Ellensburg, Washington. BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Obie O'Brien, Chairman Attest: ❑ Clerk of the Board- Julie K4orsvik Paul Jewell, Vice -Chairman ❑ Deputy Clerk of the Board- Mandy Buchholz Laura Osiadacz, Commissioner EXHIBIT 2: TASK ORDER NO.02 SUPPORTING ENVIRONMENTAL PERMIT SERVICES SUPPORTING TEANAWAY HYDRAULIC IMPROVEMENT DESIGN Page 3 of 3 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT TA 1-K ORIDE . INI+ i. 02 -- Teanftwny "Road 1 yrs, a_ tics r n 'ct;'Asr eats 'raie^.s This Task Order authorizes the services listed herein to be performed by Environmental Science Associates (ESA), in accordance with the 14aster Consultant Agreement (the Agreement) between ESA and Kittitas County (the County). These services shall be provided in support of the Teaaarray Road Hydraulics Improvements Projects (the Project). SCOPE OF SERVICES The scope of services for this Task Order is detailed in Attachment 1 III. COMPENSATION The cost estimate for the Scope of Services authorized by flus task order is presented in Attachment "2." The services authorized herein shall be paid for on the basis and terms included in the Agreement. Total compensation for the services authorized by this Task Order shall not exceed the amount of 554,476.58. IV. RELATIONSHIP TO OTHER WORK ORDERS This Task Order is issued under the basic Agreemeent. Subsequent Task Orders to accemplish other projects andior the remaining phases may be authorized by the County at the appropriate time. V. SCHEDULE The authorized work shall begin immediately upon execution of the 'cask Order by both parties. VI. AUTHORIZATON AND ACKNOWLEDGEMENT ACKNOWLEDGED BY: AUTHORIZED BY: ESA 5309 Shilshole Avenue NW Suite 200 :. Seattle, WA 98107 By: Name: Title: Date: Kittitas County Department of Public Works 411 North Ruby Street Suite 1 Ellensburg, WA 98926 By. Name: Title: Date: Attachments: Attachment "I"— Scope of Work Detail Attachment "2" — Cost of Services ESA - 5309 Shilshole Avenue NGV, Ste. 200, Seattle, WA 98107 Task Order 02 Attachment 1 Page 1 of 4 Attachment 1— Scope of Work Detail ESA understands that &two County (County) proposes to replace four existing fash4xaring stream culverts under Temaway Road. One of culverts (Mason Creek) will be replaced with a bridge, while the otber tim>ve culverts (Story Creek, John Creek, and Musser Creek) will be replaced with wider, fish -passable culvmts. The pmj ect has received grant funding f rm the Federal Highway Administratiam (FHWA). The County has asked ESA to prepare permitting documents in support of the project. A detailed Scope of Work is provided below, which. outlines ESA's regxmsibilities under this Task Order. Task 1– Project Management: This task includes on*oing project management and client coordination. ESA will attend one on-site project coordinatiam meeting, if requested by the County andlar permitting agencies. Deliverables: Monthly invoices and progress reporWwork munmarics. Task 2—WCdWd/0RWM Dermeation: FSA will dclimate wetland boundaries (if present) and the Ordinary High Water Mark (OHWM) within 50 feet of the culverts to be replaced. We anticgi to requiring one day of fzeidwork to complete the delineations, which includes travel tune to and from the project site. Wetlands will be delineated m accordance within the Regional Supplement to the U.S. Army Corps of Engineers (USACE) Wetland Delineation Manual (Version 2.0): Arid West Region The OHWM will be delineated in accordance with the gaidelirtesprovided in the Washington State Depaaruneat of Ecology (Ecology) Publication # 08-0C} 001: Determination the Ordinary High Water Mark on Streams in Washntgton Starve. OHWM and wetland boumderies will be madkedwnh sequentially numbered pin flags arrd/orxibbon tape. Wetlands (ifpresent) will be rated using the WaslmVon State Departn=t ofEeology (Ecology) wetland rating system for Eastern Washington j, . Deliverables: Sketch map showing the locoan of all OHWM and stream boundaries. a The County is responsible for providing a professional land survey of flagging locations, The County will make the necessary arrangen=ts for ESA to a,coess private properties, if required. A utility locate must be pexibrmed prior digging wetland sample plots. ESA will coordinate with Utility Notification Center to schedule the utility locate. SSA assumes that the project area can be readily accessed by the utility locators, and will not require meeting locators on-site. Task 3 DARPA (including EPA): ESA will prepare a Joint Aquatic Resources Pennit Application (DARPA). The JARPA will serve as the permit application for a USAGE --Clean Wates' Act (CWA) Section 404 permit, Washington Flepanment of Fish and Wildlife (WDFW) Hydraulic Project Approval (EPA), and Ecology CWA Section 401 Water Quality Certification. ESA will prepare a draft DARPA for review by the County. After County review FSA will make one set of revisions and submit to the County and the applicable permitting agencies. Deliverables: C unty Draft (electronic) and final DARPA (hard copy). Task Order 02 Attachment I Page 2 of 5 Assumptions; The County will provide project design drawings and wetland and stream boundary information in electronic formal (i.e. CAD). ESA will use the drawings to create the DARPA figures. o No project restoration design work is anticipated, and is not included in this task if requested, ESA will provide a task: order supplement for restoration design assistance. + The County will provide a single set of consolidated review comments on the Draft DARPA. o We have assumed one revision of tl o DARPA, as specified above. Additional revisions may require a task order amendment. Task 4 — Endangered Species Act Coordination: FSA will prepare a Biolog bW Assessment (BA) for the project: The BA wolf be prepared to support consultation efforts under Section 7 of the Endangered Species Act among the federal lead agency (FHWA) and the United States Fish and Wrl66 Service (USFWS) and National Mame Fisberies Service O MFS). This task includes a visit to the project site, which will coincide with the wedand/OHWM delineatkni (see Task 2). This task also rncludes coordinat m with NWS, USFWS, WDFW, and the Washington Department of Natural Resources (WDNR) as necessary to obtain habitat and species information. ESA will prepare a draft BA for review by the County. After County review l&A will make me set of revisions and submit a revised draft BA to to FHWA's On -Line File Cabinet. After WSDOT/FHWA re -w, iew, FSA will prepare a final BA to be submitted to USFWS and VM. Deliverables: Coiuity draft (electronic), revised dmfft (electronic), and final BA. (bard copy), s - This task does not include plant or anal su nMm. a To minim n added expenditures resuihng from plan changes, ESA recommends that the County provide l~SA with praj ect infwnatron containing as much detail as possible. o We have assumed two revisions of the BA, as specified above Additional revisions may require a task order amendment. o Based upon a review of existing habitat information, ESA assumes that Endangered Special Act -listed species may be present within the prgject area (e.g. Mid -Columbia ESU steelhead trout and narthem spatted owD. Depending upon project design, construction methods, and construction timing we assume tbat project "may affect, but is not likely to adversely affiect" or °dray affect, and likely to adversely affect" Endangered Species Act - listed specie% and therefore a full BA would be required. o The County will provide a single set of consolidated review comments on the Draft B.A. a ESA will adjust the BA as required within the limitations ofthe budget. Changes to the project or report requites, particularly as a result of new species insormation or changes to listing status atter wozk has been initiated will required added services or additional revisions and may require a task order amendment. Task Order 02 Attachment 1 Page 3 of 5 Task 5 — National Historic Ptwation Act: Section 106 Coordination: ESA will prepare eonwpondenoe for County signature to define the Area of Potential Effects (APE) and initiate Section 106 consultation for the project. The C my will finalize the correspondence and submit it to WSDOT; WSDOT will send the cormsponde nce to Consulting Parties which will begin a 30 -day comment period. ESA will conduct background research using Washington State Depattnu tt of Historic Preservation (DAHP) database, other online sources, and our own archives to identify recorded and potential archaeological and historic resources in and around the project APE_ ESA will also review available environmental and geological backgFnund infarmation. A preliminary review ofthe DAHP database indicates that cultural resources (a historic irrigation canal) may he present within the project APE. Once the 30 -day comment period has elapsed, ESA will conduct a surface and subsurface survey of the APE, outside of the paved road. area. Subsurface survey will be conducted using up to 16 band -dug shovel probes (4 probes at each culvert kmuon) advanced to a range of depths; depth of pmW will be relative to the soil type and the expected disturbance. Spoils will be screened through V44ch mesh. Pnnbc locations will be ro =ded using GPS. Prehistario and historic artifacts (if encountered) will be described andpi otographed in the field, and returned to the find location; no artifacts will be collected. ESA will summarize the findings of our wotic in a Technical Report thd meets WSDOT and Stage historic Preservation Officer (SHPO) standards. The report will also mdhAc a Historic Property -Inventory for the irrigation canal including a National Register eligibility recommendation. ESA will prepare a draft Cultural Resources Technical Report for review by the County. After County review ESA will subnut a draft for review by WSDOT. After WSDOT review, ESA will incorporate comments and submct a revised draft for Consulting Party review; this will be a 30 day comment period Following receiptof comments from Consulting Parties, ESA will prepare a final draft and submit hard copm to the County. The County will be responsible for sending the hard copies to WSDOT for t1wir distribution. lam: C=Ity Draft (electronic), WSDOT Draft (electronic), Consulting Patty Draft (electronic), and final Cdtival Resources Technical Report (hard copies and CD). WSDOT will lead all Section 106 consultuton. • Field schedule ie depmdemon the Cmmty's submittal ofAPE cmupandco to WSDOT; no field work can be conducted yn til the 30 -tiny comment period has elapsed. � The County will provide coptes of any geotechnical report or logs for review, if available. A utility locate twist be performed prior to subsurface survey. ESA will coordinate with utility Notiftcattou Center to schedule the utility locate. ESA assumes that the project area can be readily accessed by the utility locators, and will not require meeting locators on-tte. If cultural resources besides the historic irrigation canal are identified, documentation of flee resources may require a task order amendment The County will provide a single set of consolidated review comments on the draft Technical Report. Task Order 02 Attachment Z Page 4 of 5 Archaeological construction monitoring is not included in this task If requested, ESA will provide a task order supplement for constnxtion monitoring. Task 6— Wetland & Stream Report ESA will prepare a wetland and stream report which satisfies requirements for subtnittal to the USACE and Kittitas County Community Development Services. The report will include a detailed project description; description of the site; wetland sine, classification and ratings (if wetlands are preserul- WIC= classification and ratings, regulatory implications, and an went of impacts to both streams and wetlands (if applicable). ESA will prepare a draft wetland and stream report for review by the County. After County review, ESA will provide a final report. pdambles: County draft (electronic) and final wetland and stream report (hard copy). 4 As the project involves replacement of fish4xir= Culverts and that m4=W to regulated wetlands are unlikely, it is assumed that no compensatory wetland or stream mitigation will be required. If mitigation work is required, FSA would be happy to provide a task order mpplement if project design assistance m requested. ' - The County will provide a single set ofcomlidated review comments on the draft Wetland and Stream Report.. Task 7 — NEPA Based upon our understanding of the proposed project, ESA assumes flat t>xe project will require an Environmental Ckwiiication Summary (ECS) Form The ECS is the NEPA document that WSWr uses for projects that are categosiaed as Doctnocated Catega=d Exclumom (DCEs). ESA shall prepare a WSDOT ECS Fonx; which will be completed per the guidance and, requiremiams m WSDOT Local Agency 0aidelmes (LAG) Manual in eMet at the time a notice to proceed is 1='Ved by the project ESA will complete the ECS £ora using information from the County and other m4vorting infomat tmn. The BA, cultural resour+cas technical mea aorandum, and wetland and stream reportwill be appended to the ECS form, as necessary_ ESA will Prep= a craft ECS form fol review by the County. Ailteu Cmaty review, ESA will prepare a revised draft form for submattal to WSDOT. Atter W SDOTMMA review, ESA will pnepam a final ECS foam l?e ' Moles: County draft (electromC), revised draft (electrome), and find ECS form Nt rd Copy). Assumptions We assume that the pMeet will qualify for a categorical exclusion under NEPA. If, during the preliminary design process it is dd=iined that the =6=nenW impacts are such that the pmiect would not qualify for a categorical exclusion, an amendment to the scope of work maybe uequtted. v Based on the understanding and initial evaluation ofthe project area, it is assumed that separate technical memoranda will not be required for envir o mental justice, 6za ons materials, Section 4(f)l6(t) lands, visual resources, air quality, noise, air quality, or traffic. These topics will be covered within the WSDOT ECS fornti, without separate documentation. I£ during completion of the project design, it beoomes apparent that Task Order 02 Attachment 1 Page 5 of 5 additional documentation for one or more of these resource areas will be require, then a task order amendment may be required. We assum that the ECS forma can be adopted by reference to fdM the County's SEPA requirements (per WAC 197-11-614). If separate SEPA docunamtafion is required (i.e_ a SEPA checklist), a task order amendment may be regained. The County will wide a single set of consolidated review comments on the draft ECS fonm KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT WORK SESSION DATE: April 25, 2016 TOPIC: Lodge Creek Culvert Replacement at Via Kachess Road ACTION REQUESTED: Authorize the Director's Signature on Design Task Order with Jacobs LEAD STAFF: Mark R. Cook RECOMMENDATION: Authorize the Director's signature on a design task order with Jacobs. BACKGROUND: During 2095, staff identified the need for placing the culvert at Lodge Creek (entrance to Via Kachess) on the Department's six year improvement plan (2096). We anticipated environmental permitting and design in 2016. Recently, the culvert failed eroding three feet into the pavement. We have spent the past couple of weeks working to define the scale of the project_ Washington State Department of Fish and Wildlife (WDFW) has conducted a site visit and determined that 22 and one half foot bridge is required to replace the 60 inch culvert. The stream is listed for Bull Trout presence. I have solicited the services of Jacobs and Watershed Science and Engineering for scopes of work and fee estimates targeting reduction in the width of the replacement structure requested by WDFW. Public Works has an open professional service contract with Jacobs for environmental and engineering services. DISCUSSION: It is desirable to keep the length of the structure under 20 feet — thus avoiding the National Bridge Inventory System_ WDFW is not likely to accept County data that seeks a reduction in structure length. Additionally, we do not have a County Engineer, Construction Manager or Engineering Technician III (we just hired one of the two vacant positions). Failing to secure design and permitting support now for the replacing the culvert will ensure no chance of replacing the culvert in 2016. The culvert is the only way in and out of a community with a local fire station and provides access to approximately 40 homes. In addition to environmental permitting (biologic assessment is likely), geologic analysis on soil in the vicinity of the culvert is necessary. Once soil bearing Page 9 of 2 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT capacity is defined, we can evaluate several structural types with different foundation requirements. FISCAL IMPACTS: The estimated cost for environmental, geologic and design services are approximately $150,000. The 2016 budget for Via Kachess culvert replacement is $300,000. Manastash Bridge Replacement is on track to come in approximately $500,000 under estimate. We propose using these savings to offset the added unexpected costs at Via Kachess. ATTACHMENTS: EXHBiT 1: TASK ORDER NO. WITH JACOBS Page 2of2 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO. 2016 WHEREAS: The culvert at Lodge Creek along Via Kachess Road has failed and is eroding the roadway, and WHEREAS: Via Kachess Road is the only access for a local fire station and serves approximately 40 single family homes; and WHEREAS: Timely design and construction replacing the failed culvert is essential for maintaining access to the Via Kachess community; NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners, in the best interest of the public, does hereby declare a local emergency supporting suspension of normal bidding and procurement requirements allowing for expedited replacement of the Lodge Creek culvert at Via Kachess Road. DATED this 25th day of April , 2016, at Ellensburg, Washington. Attest: ❑ Clerk of the Board- Julie Kjorsvik ❑ Deputy Clerk of the Board- Mandy Buchholz BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Obie O'Brien, Chairman Paul Jewell, Vice -Chairman Laura Osiadacz, Commissioner BOARD OF COUNTY COMM[SSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO. 2016 - WHEREAS: The Lodge Creek Culvert at Via Kachess Road has failed and is currently eroding the roadway; and WHEREAS: The current staffing level in Public Works does not support design of the culvert replacement using County Public Works staff at this time; and WHEREAS: The culvert blocks the only access to a local fire station and approximately 40 single family residences; and WHEREAS: The Kittitas Board of County Commissioners has declared a local emergency recognizing the immediate need to start design of the Lodge Creek Culvert replacement; and WHEREAS: A current engineering consultant (Jacobs) working with Public Works has immediate ability supporting necessary design and support services; NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners, in the best interest of the public, does hereby authorize the Director to sign contract documents with Jacobs for immediate design and support services replacing the failed Lodge Creek culvert at Via Kachess Road. DATED this 25th day of April, 2016, at Ellensburg, Washington. BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Obie O'Brien, Chairman Attest: ❑ Clerk of the Board- Julie Kjorsvik Paul Jewell, Vice -Chairman ❑ Deputy Clerk of the Board- Mandy Buchholz Laura Osladacz, Commissioner JACOBS Date April 21, 2016 To Mark Cook, Kittitas County Public Works Director From Brad Cooper, Transportation Project Manager JACOBS 600 1 Oe Ave. NE, 5111te 700 Bellevue, WA 98004 1.426.452.8000 Fax 1.425.452.1212 Subject Proposal — Via Kachess, Lodge Greek culvert replacement Mark: Thank you for the opportunity to provide Kittitas County with the design of the Lodge Creek culvert replacement on Via Kachess Rd. This proposal includes a price of $145,788.52. This proposal provides conceptual design, final design, post -design activities, and public meeting services. Work completed under this proposal will be associated with urgent replacement of the existing failing 720 elliptical culvert. Upon written receipt of County approval via email from you, Jacobs will finalize the agreement and send to you for review and execution. Activities under this proposal may include actions such as: project management, data analysis, concept design (including design charrette), final design, bid -readiness, and public meeting attendance; andfor other specific post -design activities requested by Kittitas County covered under a to -be -determined allowance. Please review the attached scope of work and price proposal itemization. This price proposal includes direct labor, overhead, profit, and expenses. Task Flours Budget Project Management 89 $15,020.42 Data Analysis 24 $3,200.52 concept Design 235 $31,854.32 Final Design 343 $39,618,46 Bid Ready Revisions 71 $8,724.78 Bidding 45 $5,543.42 Construction 41 $6,980.78 Public Meeting 12 $1,897.32 Expenses $$85.60 Subtotal 860 $112,840.04 Geotech Field/Lab (Incl. driller & tab work) 25 $14,902.00 Geotech Eval/Report 100 $15,160.88 Subtotal 125 $30,062.88 Total 1385 $143,788.52 Jacobs E'nglnewng Group Inc. JwabaLMwnDWdoc (Condnuedj Page 2 of 2 Thank you, Brad Cooper Jacobs Engineering Group Inc. decoba_MlwmV&doc SCOPE OF SERVICES 1. INTRODUCTION 1.01 Understanding The intent of this project is to design a replacement culvert structure for the failing culvert at the Lodge Creek crossing of Via Kachess Road within Khtas County. Via Kachess Road is the only roadway providing access to the many homes, and a fire station, located near Lake Kachess. The existing failing culvert has led to Initial damage to the roadway. Thus, replacing the existing culvert is considered by Kittitas County to be an urgent need in order to maintain this sole access for residents and emergency services. Kittitas County will obtain construction permits; collect topographic survey data and prepare base maps; determine the minimum full -bank hydraulic width of the culvert structure; and determine the stream hydraulic grade line and minimum freeboard requirements for the culvert or bridge structure. CONSULTANT will perform geotechnical investigation; perform one (1) conceptual design of a culvert structure; host one (1) design charrette up to four (4) hours In length; and submit one (1) draft and one (1) final conceptual design report to Kittitas County. CONSULTANT will utilize the conceptual design to obtain environmental permits while continuing with the final design phase. Following the conceptual design, CONSULTANT will provide final design of the culvert structure (incorporating requirements from full -bank hydraulic width and freeboard determinations); perform final design of roadway approach improvements needed to construct the culvert structure; prepare final design of maintenance -of -traffic strategy; develop technical specifications; and develop an estimate of probable construction costs. CONSULTANT will develop and prepare necessary design for maintaining local and emergency access to the Via Kochess community during construction. Regulatory agency coordination, environmental analysis, and permit application(s) are included in this scope of work, however, N titan County may elect tD do this work or assign it to an agency partner. The Owner's design criteria Is the Mitas County Code (KCC) Chapter 12. The KCC Chapter 12 largely references other design manuals such as Washington State Department of Transportation (WSDOT) manuals, AASHTO manuals, and other agency criteria (I.e. Washington Dept. of Fish & Wildlife, US Army Corps of Engineers, etc.), specifically, the current version of the Washington State Department of Transportation Bridge Design Manual and the current ed'iti'on of the Washington State Department of Fish and Wildlife Culvert Design Manual. 2, SCOPE OF SERVICE 2.01 Project Management A. Project planning, team direction and coordination and ongoing client communication; project instructions will be documented in a Project Procedures Manual. 1. Develop Project Execution Plan/Project Procedures Manual; 2. Provide team direction and oversight; 3. Provide updates and reports to the Owner (e.g., weekly, monthly, etc.); 4. Develop and implement Hazard Assessment Safety Action Plan (HASAP; S. Plan and facilitate internal team project meetings; Page I of 10 6. Plan and facilitate external project meetings with County and stakeholders., include location and anticipated attendees from both the CONSULTANT team and Owner team; prepare meeting materials; conduct meeting(s); develop meeting minute(s); distribute minute(s); and incorporate edits from comments. 7. Review each submittal and/or deliverable check and verify deliverables compliance wrath scope, schedule, budget and quality. B. Project Controls 1. Monitor expended and rem alnIng budget, and forecast cost to complete, 2. Prepare monthly invoices and back-up, and monthly progress reports. 3. Subconsuitant management to include subcontract execution, review and incorporation of subconsultant invoices and progress reports and monitoring of subconsultant financial status.; 4. Monitoring and updating project design schedule. C. Quality 1. Develop and administer Quality Assurance Plan D. Deliverables 1. Project Management Plan (including quality plan and safety plan) 2. Meeting notes (up to 15 meetings); 3. Monthly progress report and invoice; Page 2 of 10 2.02 Data Analysis A. Review, evaluate, analyze, and incorporate data provided by Owner: 1. Hydraulic parameters from stream channel survey and analysis necessary to position the stream below/within the culvert including, but not limited to, hydraulic grade line, necessary freeboard, stream bottom profile, stream surface width, stream bottom width, and stream side -slope requirements. (Owner to provide by April 27th, 2016) 2. Topographic survey and base map(s) (Owner to provide by April 27th, 2016) 3. Existing right -of way plans (Owner to provide by April 27, 2016) 4. Existing geotechnical reports and/or studies of the vicinity (Owner to provide by April 27th, 2016). B. Geotechnical Field Investigation and Laboratory Analysis 1. Coordinate public utility locating for two (2) soil borings locations; one at each end of the culvert. 2. Coordinate and complete up to two soil borings up to 40 feet deep each (or until encountering bedrock) using sonic coring methods. Standard penetration test (SPT) soil samples will be collected about every 5 feet of depth. Drilling and sampling will be observed by a CONSULTANT geotechnical engineer or geologist. 3. Collect near surface representative soil samples and assess particle size distribution of the Lodge Creek bank and channel material within 25 feet upstream and downstream of the proposed bridge (total of four samples). 4. Review soil samples_ 5. Complete geotechnical tests on selected soil samples, Including moisture content determination, grain size analysis and plasticity characteristics. 6. Preliminary results of the field investigation will be discussed with the Owner. 7. The soil boring locations will be tied to the project layout with a station and offset from the existing bridge. B. Provide reasonable passage for traffic and signage while drill rig is at the culvert site. C. Geotechnical Engineering Analysis and Report 1. Analyze collected field investigation data to characterize the geotechnical properties of the subsurface. 2. Determine seismicity, seismic ground motions, and identify seismic hazards. Seismic design parameters will also be provided. 3_ Evaluate and provide design/construction recommendations for temporary excavations, and construction dewatering and supporting any necessary bypass structures. 4. Provide lateral earth pressures for design of culvert wing walls. 5. Qualitatively analyze slope stability of proposed embankments near the culvert ends. 6. Determine suitable bridge foundation type and analyze axial, uplift, lateral resistances and construction considerations. Page 3 of 10 7. Provide gradation characteristics of bank and channel material for use in scour analysis to be completed by others. D. Deliverables 1. One (1) Draft Geotechnical Report 2. One (1) Final Geotechnical Report. Owner's comments. Owner shall CONSULTANT. 2.03 Concept Design Phase To be delivered after CONSULTANT receives one (1) set of combine all comments to one (1) document and submit to A. During the Concept Phase of the Project, the CONSULTANT will: Hold a project start-up/kick-off meeting with all team members to review the Scope of Services, budget, schedule, deliverables and quality expectations. 2. Conduct a Client Expectation Survey (CES) and hold a startup/kick-off meeting at the project site with the Owner to review and clarify the Scope of Service, Owner's requirements and goals of the Project and any external factors that will impact the Project. 3. As needed, complete evaluation and delineation of resources Including wetland, stream, forest resources_ 4. Consult with permitting Agencies regarding design concepts and construction activifieslimpacts. After conceptual design is agreed upon by Kittitas County, confirm with permitting agencies which analysis, permits, andlor approvals are required for the Project and any special considerations related to those permits. 5. Prepare a Programmatic Biological Assessment under the Endangered Species Act (ESA). This project must be eligible for the Corps Special Project Information Form (SPIF) for Fish Habitat Enhancement Projects (FHEP). 6. Prepare and submit a Joint Aquatic Resources Permit Application (JARPA) to IGttitaa County, and at their request provide a signed copy of the DARPA to the following agencies for the Permfts listed below: (see section 8 for anticipated timelines) a. WDFW Hydraulic Project Approval (HPA) b. US Army Corps of Engineers (Corps) Section 404 Nation -Wide Permit (NWP) and Endangered Species Act (SAIF) for FHEP projects. c. Washington State Ecology Section 401 Certification Letter of Verification (LOV) 7. DARPA Drawings will be prepared based on conceptual design plan sheets. 8. Review and clarify Owner -required design and or construction criteria that will impact the project design. The design shall follow KCC Chapter 12. 9. Layout and evaluate one (1) design concept assuming replacement of the existing culvert with a new concrete box culvert (single -span less than 20 feet), structural metal plate arch, or other solution, and associated vertical roadway approach reconstruction (limited to 150 feet along the roadway in each direction). Review the concept design with the Owner and project partners in a design charrette documenting Owner feedback on concepts moving forward. Design recommendations and feedback mutually - agreed to by the Owner and Consultant during the design charrette will move forward into final Page 4 of 10 design. Elements of the conceptual design layout and evaluation will be presented at the charrette include the following: a. Plan and profile views of culvert replacement and roadway approach reconstruction. b. Typical sections of culvert replacement and roadway approach reconstruction. c. Conceptual construction staging and stream bypass maintaining on"Irectional traffic during construction. d. Conceptual details for upstream and downstream culvert walls, side slopes, and traffic barriers. e. Conceptual details for culvert foundations_ f. Technical memorandum summarizing results and recommendations of concept phase design, and design feedback gained from the Owner resulting from the design charrette. B. Deliverables 1. Concept plan -and profile -views. 2. Concept typical sections. 3. Concept construction staging and stream bypass. 4. Concept details (referenced above). 5. Technical summary memorandum. 6. Copies of any supporting environmental analysis or agency correspondence. 7. JARPA document and drawings C. CONSULTANT's Services under this Phase will be complete on the date the Concept Phase Documents and any other listed Deliverables have been submitted to the Owner. 2.04 Final Design Phase A. Upon the Owner's approval of the Concept Phase, including any mutually -agreed modifications, the CONSULTANT will advance the concept to final design level. CONSULTANT shall deliver the preliminary design elements, plan sheets, and documents constituting the final design: 1. Existing topographic survey and alignment control plan. 2. Recommended traffic control and construction staging plan. 3. Proposed culvert and roadway approach plan/profile sheets). 4. Roadway approach typical sections. 5. Recommended stream bypass details. 6. Culvert wall and slope grading details. Page 5 of 10 7. Guard rail and barrier layout and details. 8. Precast box culvert structural design and details. 9. Box culvert foundation design and details. 10. Design quantities and estimate of probable construction costs. B. Hold one (1) over -the -shoulder (OTS) review meeting with the Owner to jointly review the preliminary documents, obtain comments from Owner, and ensure agreement on the final design. C. Submit for and obtain environmental permits or approvals. Includes follow-up with Agencies and completion of permits applied for as part of the Concept Design Phase. D. Complete review of environmental permits or approvals (HPA, 404 NWP, ESA SPIF Conditions, and 401 LOV) for constructability concerns and coordinate with regulatory agencies on any modifications. Incorporate environmental commitments from agency permits into the final contract Plans, Specifications, and Estimates. F. Deliverables 1_ One (1) electronic PDF copy of preliminary drawings, cross-sections, and details referenced above. Drawings will also include cover sheet, vicinity map, index, legend, and any required or referenced Owner standard plans. 2. One (1) electronic copy of outline specifications. 3. Contract ready copies of Environmental Permits and Approvals. E, CONSULTANT's Services under this Phase will be complete on the date the Final Design Phase Documents and any other listed Deliverables have been submitted to the Owner. F. Assumption: 1. CONSULTANT shall receive and address one (1) set of Owner's comments. Owner shall resolve conflicting comments, screen for out of scope comments and consolidate all comments to one (1) document prior to sending comments to CONSULTANT. 2.05 Bid -Ready Documents A. Upon the Owner's approval of the Final Design Phase, including any other deliverables subject to any Owner -directed modifications in the Scope of Services or the design requirements of the Project, and upon written authorization by Owner to proceed, CONSULTANT will: 1. Prepare Final Drawings and Specifications; incorporating responses to comments as mutually - agreed. 2. Prepare and furnish bidding documents for use by Owner. 3. Revise the Opinion of Probable Construction Cost. B. Deliverables 1. One (1) electronic copy of final Drawings. 2. One (1) electronic copy of final Specifications. Page 6 of 10 3. One (1) electronic copy of Final Opinion of Probable Construction Cost C. CONSULTANT's Services under the Bid Ready Phase will be considered complete on the date when the final Final Design Phase Documents and any other related listed Deliverables have been submitted to the Owner. 2.06 Bidding or Negotiating Phase A. Owner shall establish an allowance of time for CONSULTANT to perform the tasks stated in this Phase. CONSULTANT shall only perform task(s) selected, and authorized, by the Owner up to the contractual allowance for this Phase. B. Bidding and Negotiations support could include any of the following tasks, as authorized by owner: I . Assist Owner in advertising for and obtaining bids or proposals for the Work. 2. Attend one pre-bid conference. 3. Issue one (1) addenda If appropriate to clarify, correct or change the bidding documents. 4. Provide information or assistance needed by Owner in the course of any negotiations with prospective contractors. 5. Consult with Owner as to the acceptability of subcontractors, suppliers, and other individuals and entities proposed by prospective contractors for those portions of the Work as to which such acceptability is required by the bidding documents. 6. M bidding documents require, CONSULTANT will evaluate and determine the acceptability of "or equals" and substitute materials and equipment proposed by bidders. 7. Attend the Bid opening, prepare Bid tabulation sheets, and assist Owner in evacuating Bids or proposals and In assembling and awarding contracts for the Work. Support the OWNER defining any bid irregularities. C. Deliverables 1. None identified; dellverables will be dependent on task(s), If any, Owner chooses to authorize CONSULTANT to perform; 2.07 Construction Phase A. Owner shall establish an allowance of time for CONSULTANT to perform the tasks stated in this Phase. CONSULTANT shall only perform task(s) selected, and authorized by the Owner up to the contractual allowance for this Phase. Construction phase support could include any of the following tasks, as authorized by owner: 1. Pre -Construction Conference: Participate in a Pre -Construction Conference, I required, prior to commencement of Work at the Project Site. 2. Provide environmental monitoring and support during construction If required by specific project permits and approvals and as deemed necessary by the Owner. This includes a pre -construction meeting with the Contractor to ensure environmental commitments are understood and can be met. 3. Visits to the Project Site and Observation of Construction. A total of four (4) project visits are anticipated and as scheduled by the Owner. 4. bequests for Information: Issue necessary clarifications and interpretations of the Contract Documents as appropriate to the orderly completion of the Work. Such clarifications and Page 7 of 10 interpretations are to be consistent with the intent of and reasonably inferable from the Contract Documents. CONSULTANT has anticipated five (5) RFPs to be submitted and or resubmitted by the Contractor. if additional RFis are submitted or resubmitted, they will be deemed to be additional services. 5. Provide support for review of Shop Drawings and Samples: Review and take appropriate action In respect to Shop Drawings and Samples defined in CONSULTANT's specifications and the Contractor's Schedule as defined in Section 2.05A, but only for conformance with the information given in the Contract Documents and compatibility with the design concept of the completed Project as a functioning whole as indicated by the Contract Documents. Such reviews will not extend to means, methods, techniques, sequences, or procedures of construction or to safety precautions and programs incident thereto. CONSULTANT anticipates five (5) shop drawings shall be submitted as defined in Section 7. If additional Shop Drawings or resubmittal of Shop Drawings re submitted more than two times, they will be deemed to be additional services. Provide temporary structure inspection it a temporary bridge structure is utilized. Assume one (1) inspection per month. B. Deliverables I. None identified; deliverables will be dependent on task(s), if any, Owner chooses to authorize CONSULTANT to perform; 3. OWNER CLARIFICATIONS A. In order to quantify the Scope of Services and the associated Compensation and Schedule, Owner shall confirm the following: 1. The Project Site has no known or anticipated environmental or ecological conditions that will impact Services, Schedule or Compensation. 2. Owner -provided documents will be received in Microsoft based formats and Autodesk 2016 Civil 3D and will be available to CONSULTANT within five (5) business days of executing the Agreement. 3. Adequate utilities are available at the street adjacent to the Project Site. Page 8 of 10 4. PERMITS 4.01 Below is a list of permits required to be submitted by Owner. Also included is the anticipated review time by each agency. PERMIT AGENCY PROCESS AND TIMELINE JOINT AQUATIC RESOURCES PERMIT APPLICATION (DARPA) PROCESS 15 DAYS TO PREPARE WDFW HPA 30-45 DAYS FOR APPROVALS FROM WDFW ECOLOGY 401 30-45 DAYS FOR APPROVAL FROM ECOLOGY CORPS 404 NW 30-45 DAYS FOR APPROVAL FROM CORPS PROGRAMMATIC BIOLOGICAL ASSESSMENT 15 DAYS TO PREPARE CORPS SPIF FHEP PROCESS 30-45 DAYS FOR APPROVAL FROM CORPS 4.02 Owner will directly pay the cost of the Permit Application to the Agency and the permit. 4.03 If permits are required beyond what is specified in the Section 8.01, such additional permit support shall be deemed to be Additional Services. 5. PUBLIC MEETINGS l The CONSULTANT Project Manager shall attend one (1) public meeting in the community at the location chosen by the Owner. Owner shall secure the facility and any refreshments, develop and distribute outreach materials, and coordinate all other logistical requirements. 6. OWNER'S RESPONSIBILITIES 6.01 In addition to other responsibilities of Owner as set forth in this Agreement, Owner will at its own expense: A. Provide CONSULTANT with all criteria and full information as to Owner's requirements for the Project, including design objectives and constraints, space, capac ty and performance requirements, flexibility and expandability; budgetary limitations; famish copies of all design and construction standards which Owner will require to be included in the Drawings and Specifications; and furnish copies of Owner's standard forms, conditions and related documents for CONSULTANT to include in the Bidding Documents, when applicable. B. Furnish to CONSULTANT any other available information pertinent to the Project including reports and data relative to previous designs, or investigation at or adjacent to the Project Site. C. Contract with a separate party to perform stream or channel mitigation, improvement, and/or restoration design- The Owner shall require the separate party to perform their design work in coordination with CONSULTANT's schedule, and collaborate as needed with CONSULTANT in order to meet the milestones of CONSULTANT's schedule. D. Following CONSULTANT's assessment of initially -available Project information and data and upon request, furnish or otherwise make available such additional Project related Information and data as is Page 9 of 10 reasonably required to enable CONSULTANT to complete its Scope of Services, Such additional information or data would generally include the following, 1. Property descriptions. 2. Zoning, deed, and other land use restrictions. I Property, boundary, easement, right-of-way, and other special surveys or data, including estabiishing relevant reference points. 4. Previous explorations and tests of subsurface conditions at or contiguous to the Site, drawings of physical conditions relating to existing surface or subsurface structures at the Site or hydrographic surveys, with appropriate professional interpretation thereof. S. Environmental assessments, audits, investigations, impact statements and other relevant environmental or cultural studies as to the Project, the Project Site and adjacent areas. 6. Data or consultations as required for the Project but not otherwise identified in the Agreement or the Exhibits thereto. 7. Necessary right(s) of entry to perform design services. E. Give prompt written notice to CONSULTANT whenever Owner observes or otherwise becomes aware of the presence at the Project Site of any Constituents of Concern or of any other development that affects the scope or time of performance of the Services, or any defect or nonconformance in the Services, the Work, or in the performance of any Contractor. F. Examine alternate sofutions, studies, reports, sketches, Drawings, Specifications, proposals and other documents presented by CONSULTANT and render in writing timely decisions pertaining thereto. G. Provide reviews, approvals and permits from all governmental authorities having jurisdiction to approve all phases of the Project designed or specified by CONSULTANT and such reviews, approvals, and consents from others as may be necessary for completion of each phase of the Project. H. Advise CONSULTANT of the identity and scope of services of any independent consultants employed by Owner to perform or furnish services in regard to the Project, including, but not limited to, cost estimating, project peer review, value engineering and constructability review. Page 10 of 10 KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT WORK SESSION DATE: April 25, 2016 TOPIC: Watershed Science and Engineering Task Order 11 Supporting Replacement of the Lodge Creek Culvert at Via Kachess Road ACTION REQUESTED: Authorize the Director's Signature on the Task Order 11 with Watershed Science and Engineering Supporting the Replacement of the Lodge Creek Culvert at Via Kachess Road LEAD STAFF: Mark R. Cook RECOMMENDATION: Authorize the Director's signature on the Task Order with Watershed Science and Engineering supporting the replacement of the Lodge Creek Culvert at Via Kachess Road. BACKGROUND: The recent failure of the Lodge Greek culvert at Via Kachess Road has been evaluated by Washington State Department of Fish and Wildlife (WDFW). WDFW is suggesting that a 22.5 foot bridge is appropriate for replacing the 60 inch culvert. The culvert is currently a fish barrier. DISCUSSION: WDFWs culvert manual stipulates design criteria utilized by the department when deciding the length of a structure crossing a stream. The criteria are highly subjective. Our hydraulics and hydrology consultant (Watershed Science and Engineering — WS&E) believes they can successful articulate a length under the National Bridge Inventory System length of 20 feet. Staff believes having WS&E perform the required delineation will significantly reduce the cost of the design structure by reducing required structure length. It is essential to define Hydrology (how much water) and Hydraulic (how fast) data for culvert design. FISCAL IMPACTS: The cost of WS&E support services is $19,277.00. Page 1 of 2 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT ATTACHMENTS: EXHIBIT 1: TASK ORDER 11 SUPPORTING LODGE CREEK CULVERT REPLACEMENT HYDRAULIC DESIGN Page 2 of 2 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO. 2016 - WHEREAS: The Lodge Creek Culvert at Via Kachess Road has failed and requires immediate replacement design; and WHEREAS: Public Works currently has a Task Order contract in place with Watershed Science and Engineering; and WHEREAS: Hydrology and Hydraulic design services are essential for designing culvert replacement at Lodge Creek; NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners, in the best interest of the public, does hereby authorize the Director's signature on Task Order 11 ($19,277.00) with Watershed Science and Engineering supporting hydrology and hydraulic design replacing the Lodge Creek culvert at Via Kachess Road. DATED this 25th day of April, 2016, at Ellensburg, Washington. Attest: ❑ Clerk of the Board- Julie Kjorsvik ❑ Deputy Clerk of the Board- Mandy Buchholz BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Obie O'Brien, Chairman Paul Jewell, Vice -Chairman Laura Osiadacz, Commissioner Formal Task Assignment Document Task Number 11 The general provisions and clauses of Agreement KITT-2015-2017 shall be in full force and effect for this Task Assignment Location of Project: KIttitas County Project Title: Via Kachess Road Lodge Creek Culvert Replacement Hydraulic Design Maximum Amount Payable perTask Assignment: $19,277 (Detailed budget breakdown attached) Contractor: WATERSHED Science & Engineering 110 Prefontaine Place South, Suite 508 Seattle, WA 98104 (206) 521-3000 Completion Date: 12/31/2016 Description of Work: Scope See attached Scope of Work Schedule See attached Scope of Work Agency Project Manager Signature: Oral Authorization Date: Consultant Signature: 7 Date: See Letter Dated: Date: 4L20/2016 Agency Approving Authority: Date: Kittitas County Via Kachess Road Lodge Creek Culvert Replacement Hydraulic Design Scope of Work Kittitas County Department of Public Works plans to replace an existing damaged culvert that carries Lodge Creek under Via Kachess Road. The crossing was damaged during recent high water, is undersized, and is a barrier to fish passage. The County has asked Watershed Science and Engineering (WSE) to provide hydraulic design assistance for the replacement design. The following scope of work is divided into two parts. Part 1 describes the tasks needed to determine the required culvert size, while Part 2 presents the follow-on tasks required to complete the hydraulic design should the County choose to have WSE provide the additional support. Part 1 — Culvert Size Determination I. Data Collection WSE will collect existing data and information needed to complete hydraulic design_ Items may include, but are not limited to, existing watershed and stream topographic data, LIDAR, current and historical aerial photographs, existing crossing plans (if they exist), and maintenance records. 2. Site Reconnaissance and Channel Survey WSE staff will travel to the project site to: 1. Examine the geomorphic and hydraulic characteristics of Lodge Creek both upstream and downstream from the crossing. 2. Survey the longitudinal profile of the stream channel for a distance of approximately 500 feet upstream and downstream from the road. This will include a survey of the culvert invert and to the extent possible, scour plunge pool. 3. Surrey representative cross sections of the stream channel, floodplain and road fill. Approximately four cross sections will be surveyed downstream and three upstream. 4. Hand measure the natural top width of the stream channel at 10 to 15 locations to supplement the surveyed channel cross section data from the task above. The purpose is to provide an estimate of the natural geomorphic regime channel top width, a measurement needed to calculate the required width of the new culvert. Note — The survey will be completed by the WSE field crew. It is solely intended to support the channel width (Part 1 task) and profile stability investigation (Part 2 task). WSE will set a temporary bench mark (TBM) at the project site which will be assigned an arbitrary datum elevation of 100 feet. The actual elevation of the TBM will be surveyed by the project surveyor, if one is retained to complete a road survey to support civil design. 3. Field Data Analysis Upon return to the office, WSE will process the field data then use it to create tables and figures, to present the channel width measurements and recommendations. 4. Hydrologic Analysis and Channel Regime Width Estimates WSE will estimate the magnitude of the 1.5- to 2 -year annual instantaneous peak discharge using regional regression equations. This event is typically considered a °bankfull" flow. Knowing it along the slope of the longitudinal profile will allow WSE to use published channel regime width formulas to estimate the natural equilibrium channel width. This will serve as a check to validate the widths measured during the field survey. In estimating the 1.5- to 2 -year event, it will take no additional effort to also estimate the 25- and 100 -year discharges, both of which are needed to complete the hydraulic design (Part 2). Assuming WSDOT hydraulic culvert design criteria will be used, the proposed culvert will need to pass the 25 -year flow with approximately one foot of freeboard and also pass the 100 -year event without scouring the stream bed within the culvert or overtopping the road. S. Memorandum —Culvert Width Recommendation WSE will prepare a technical memorandum which will recommend a culvert width based upon the measured top width of the natural stream channel, a WDFW requirement. The memorandum will contain sufficient technical information to justify the recommended width, knowing that WDFW personnel will review the document. 6. Site Meeting with WDFW and County Personnel If desired by WDFW and/or County, WSE staff will participate in a site visit to discuss the recommended culvert width. 7. Administration -- Part 1 WSE will maintain frequent communication with the county and submit monthly invoices which will include brief progress reports. Pam 2 — Completion of Hydraulic Design 8. Hydraulic Analysis WSE will use survey data collected in Task 2, to create a simple HEC -RAS hydraulic model of the stream to evaluate the hydraulic capacity of proposed crossing altematives (i.e. to refine the design of the culvert to ensure that it can safely pass the 25 -year and 100 -year floods in accordance with WSDOT hydraulic design requirements). High water mark and flow data suitable to calibrate the model are not available; therefore, model parameters will be set based upon engineering judgement and experience. Model results will also aid in design of the streambed material gradations required to backfill the culvert floor, to assess scour and erosion potential, and to design scour and erosion countermeasures should they be needed. 9. Longitudinal Stream Profile Stability and Countermeasure Recommendations When designing the culvert, it will be critical to anticipate how the stream's longitudinal profile will adjust to the new culvert. Some incision is likely, and must be factored into the design of the culvert foundations. Incision will also impact the characteristics of the upstream wetland. WSE will work with the culvert designer and project geotech to recommend appropriate culvert and bed configurations for the anticipated profile adjustments. WSE will also work with the project team to determine if impacts to the upstream wetland can or should be minimized. 10. Local Scour and Bank Erosion Assessment, Countermeasure Recommendations WSE will assess scour and lateral erosion potential for proposed crossing alternatives. This will include recommendations for spread footing depth if a three -sided culvert is selected. WSE will also recommend scour and erosion countermeasures if they are needed. 11. Steam Bed Material Recommendations WSE will recommend stream bed material gradations to be used within the floor of the culvert. Gradations will be based upon a review of natural bed material characteristics and gradation estimates computed using published WDFW formulas_ 12. Design Reflnements An allowance is provided for WSE staff to work with the design team to refine the crossing designs to address comments provided by County and/or resource agency personnel. 13. Hydraulic Design Memorandum The memorandum from Part 1 will be modified to include and document methods and results from Part 2. The memorandum will be provided to the County for review and upon receipt of the comments, will prepare and submit the final report. 14. Environmental Permit Support WSE will provide materials from the hydraulic investigation that will be needed to support preparation of environmental permit applications. 15. Site Design Meeting An allowance is provided for WSE staff to participate in one additional meeting at the project site to discuss the project with the civil and structural designers. 16. Administration — Part 2 WSE will maintain frequent communication with the county and submit monthly invoices which include brief progress reports. Schedule: Part 1 — WSE will complete within two weeks of receiving NTP Part 2 — Schedule TBD with consultation with design team. Budget: Attached WATERSHED 110 Prefontalns Plus South, Suits 608 Sowtt* WA 98104 Tel. (206) 821.$000 Estimate 1]f Professional Services Prepared for: Klttltas County Project Via Kachess Road Lodge Creek e r or heat Atlloin Culvert Replacement Dale: April 20e 2016 Prepared By: Jeff Johnson TASK DFSORIPMN Priv sr. sch Hanes Sr. Er 11 Sttdr ar fir. En ale e r or heat Atlloin 7omk Part 1- Culvart Size Determination 1. DaW Calledion and Renew 1 4Sw ai'e�ecorula:ssrLnce, CltBnr>ol-�P-WLA lta i�rl:r ySls---._-._-__-_. 8 .•__-- -_-_.-$ —_--- Sa.556 8. Field DotaAnri 5is 1 b ilia- -- --- ------ 4.�H dra62gic Arne s and CMnnel Re'. -nn W[d1h Eatlmatee ti 2 2im ---- - S. Mensorer&em-CEjW'MidlhReoomrlandow 4 8 4L.4uW o ------- $2.140 6. Es141eatk'7 wbh VVPFW Ono Comw Personnel 47. 98 ._.�.-_.-._.... tan - PF --f - '---.- -.' _...,-. wi Ta4el Part 1 Skew Part 2 - Cam le0on of "rau0e Design 1-011aulh!A Le!Y is 2 14 9. tt9 m Lwre fe0WE '1A1CG$pl6 ---- ------ ---- - oc� on nsssonsn a urst 4 31. StnAm Bed fA&*Me] Romrnmaidallane Y 12 Datigb Rofino wds 1 2 1 3 $841 ------__.-..__ - ......,.., Ti- 13. H is Design EMM- --- .... ....... ........ < 5b 5 33,21 .-.__- 14. E?Mronw,"W PermRart 1444 16. MaoCrg 4 6T£I -------------- TOW Wwrs a,.d Olred UbarCast (DL) Labor Rate (Vh6 TOTAL LABOR M.T 37A 167.141 $7411 54,0 WIN I $0.669 17.E 0.0 5133.61 195.66 52,198 $0 28.0 1 00.33 1 $2.426 Tot!'el Part 2 0.0 Z.". $102.761 33847 50 $176 ",98+4 $18 64 131mat Exnenss Detall IJnlb Rale Coat Travel to Proj dste 450 $0540 $243.00 Roprodudton arxt ComfwtHietlan $100.00 Tots) $343.00 {:065 Labor Dired Expenwe Total