HomeMy WebLinkAbout2014-07-08-minutes-hr-study-session (2)COMMISSIONERS' MINUTES
KITTITAS COUNTY, WASHINGTON
BOCC CONFERENCE ROOM
SPECIAL MEETING
TUESDAY 3:00 PM JULY 08, 2014
Board members present: Paul Jewell, Gary Berndt, Obie O’Brien
Others: Lisa Young, Doc Hansen, Jeff Watson, Doug Fessler, Jim Goeben
SPECIAL MEETING COMMISSIONERS
1) Call to Order – 3:00 PM
2) CDS Staffing – Planning Official Hansen and Planner Watson
presented a PAF to hire a current volunteer as a paid Office
Assistant. The PAF was approved as presented.
3) KCSO MOU’s – HR Director Young presented an MOU on behalf of the
Sheriff’s Office. The MOU grants the ability for Line Deputies to
trade shifts upon approval by the Sheriff. Commissioner O’Brien
moved to approve the MOU as presented; Commissioner Berndt
seconded. The motion carried 3:0. The Board reviewed use of
staff under the MOU signed on 4/30/14, which allowed assignment of
overtime to exempt non-union employees for shifts not requested by
union employees, and the types of situations that may apply.
4) HR Project Updates – Director Young gave an update on the status
of current projects in HR, and upcoming office closures.
5) Other Business: Director Young provided a project overview for IT
connection at the old Fair Office and the Duplex. IT Director
Goeben and Network Administrator Fessler were present to explain
the technical aspects of the project. Director Young reported
that Budget & Finance Manager Pless indicated funds were
available.
6) Adjourn: 3:35 PM
KITTITAS COUNTY COMMISSIONERS
KITTITAS COUNTY, WASHINGTON
Lisa Young Paul Jewell, Chairman
KITTITAS COUNTY PERSONNEL ACTION FORM (PAF)
Updated: 04/08/11 FOR HR USE: NT Update EvalDate E✓alRating (IE —ID—S—AA—S) Initial
SECTION 1: EMPLOYEE DATA
LAST NAME
FIRST NAME
EMPLOYEE #
EFFECTIVE DATE
MacDowell
Jonathan
M2497
06/30/2014
SECTION 2: TYPE OF ACTION
EMPLOYEE TYPE
EMPLOYEE ACTION
TYPE OF SEPARATION REASON FOR SEPARATION
❑ FULL-TIME (1)
LJ NEW HIRE
❑ DISCHARGE (D) ❑ PERFORMANCE (P)
❑ PART-TIME (2)
❑ RE -HIRE
❑ RESIGNATION (Q) ❑ ATTENDANCE (A)
❑ LIMITED PART-TIME (3)
❑ MERIT/ STEP
❑ RETIRED (R) ❑ CONDUCT (C)
❑ TEMPORARY (4)
0 POSITION CHANGE (Describe Below)
❑ LAID OFF (L; ❑ OTHER EMPLOYMENT (E)
❑ CASUAL (5)
❑ BUDGET CHANGE (Describe Below)
❑ FAIL PROBATION (P) ❑ PERSONAL (L)
❑ SEASONAL (6)
❑ LEAVE (List Type Below)
❑ OTHER (0) ❑ OTHER (0)
❑ PROJECT(7)
❑ TERMINATION (Provide Separation Info)
❑ Eligible For Rehire ❑ Ineligible For Rehire
❑� WORK STUDY (8)
❑ OTHER (Describe Below)
Provide Details of Separation Below
❑ VOLUNTEER (9)
COMMENTS: Move t0 paid position (still ftei+Vil credit at CWU)
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SECTION 3: POSITION DATA
u Enter existing data from CAMAS Wage Data Report Enter new data
JOB TITLE
VOLUNTEER / INTERN Office Assistant
OCCUPATION CODE
9900 3877
UNION CODE
90 88
PAY GRADE
900 377
STEP / POSITION
1 4
FLSA STATUS
❑� Non -Exempt ❑ Exempt ❑ Not Covered 0 Non -Exempt ❑ Exempt ❑ Not Covered
DRS STATUS
Q Ineligible ❑ PERS ❑ LEOFF ❑ PSERS ❑ Other Q Ineligible ❑ PERS ❑ LEOFF ❑ PSERS ❑ Other
HIRE DATE
1/21/2014
AD1 HIRE DATE
1/21/2014
POSITION DATE
1/21/2014 6/30/14
LAST RAISE DATE
BASE WAGE
$ 0.00 $ 10.00
LONGEVITY
$ 0.00 $
FTE
[E 100% [:180% ❑ 75% ❑ 60% ❑ 50% E 100% ❑ 80% ❑ 75% ❑ 60% [:150%
FTE WAGE
$ $10.00
PAYMENT METHOD
Q HOURLY ❑ MONTHLY E] HOURLY ❑ MONTHLY
DEPARTMENT
COMMUNITY DEVELOPMENT SERVICES
BUDGET NUMBER
A. %. A, %:
B. %.- B. /:
WORKWEEK
Q Standard ❑ ALT/1" Friday off: ❑ 207(k) E] Standard ❑ ALT/1" Friday off: ❑ 207(k)
To continue any allowance, stipend, or other, it must be listed in both columns for audit purposes or the amount will default to "0".
ALLOWANCE (Detail in Comments Section) $ 0.00 $ 0.00
STIPEND (Detail in Comments Section)
$ 0.00 $ 0.00
OTHER (Detail in Comments Section)
$ 0.00 $ 0.00
SECTION 4: SIGNATURES (MUST BE SIGNED IN BLUE INK)
DEPARTMENT HEAD / ELECTED OFFICIAL DATE BUDGET/PAYROLL DAT
t
-
HUMAN RESOURCE J
_
DATE1 CO NER j' A t
In
COMN$(SSI N Rq2 @ / v DAT " n IrAT�'
1.
%�-
RETURN FORM TO HUMAN RESOURCES FOR DISTRIBUTION
Updated: 04/08/11 FOR HR USE: NT Update EvalDate E✓alRating (IE —ID—S—AA—S) Initial
MEMORANDUM OF UNDERSTANDING AND AGREEMENT
This Memorandum of Understanding (MOU) and Agreement is entered into
between Kittitas County Sheriff's Office and Teamster Local No. 760 / Line
Deputies (the Parties). Exception to the practice outlined within Article 11 —
HOURS OF WORK — OVERTIME, 11.7 Work Shifts and Schedules, will be
modified by mutual agreement of both Parties as follows.
New: 11.7.1 - Shift Trades / Exchanges
Employees shall be permitted to voluntarily trade / exchange shifts within the squad.
Each employee shall work, at a minimum, one opposite shift per calendar year (e.g.
rotate to days or nights). Requests must be made in writing to the immediate
supervisor; signed by both employees requesting the trade / exchange. The Sheriff
or his designee will approve or deny all requests for exchanges.
The Union and Sheriff agree that, should problems arise regarding approval of shift
trades / exchanges, the parties shall meet to discuss the issue(s) for resolution. It is
further agreed the disputes regarding shift trades / exchanges are not subject to
Article 18 — Grievance Procedure.
The recipient of each shift assumes full ownership as if it is his / her own shift. Hours
involved in the trade / exchange will not be subject to overtime pay without approval
of the Sheriff or his designee.
1. The Parties shall endeavor to apprise each other of any concerns and/or
suggestions regarding the application of this MOU.
2. The remainder of the Collective Bargaining Agreement is unaltered.
Agreed to on this day o 6A A , 2014 and affirmed by signature,
below.
f -
Leonard Croucl6•Teamsters Local #760
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0 A - RI�L
Gary Bern4 Commissioner
Gene Dana, S eriff