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12/20/2016 MINUTES 1
COMMISSIONERS' MINUTES
KITTITAS COUNTY, WASHINGTON
AGENDA SESSION
REGULAR MEETING
TUESDAY 10:00 A.M. DECEMBER 20, 2016
Board members present: Chairman Obie O’Brien; Vice-Chairman Paul Jewell
and Commissioner Laura Osiadacz.
Others: Julie Kjorsvik, Clerk of the Board; Mark Cook, Public Works
Director; Ruben Ramirez, Office Worker Sr.; Stephanie Hartung, Deputy
Prosecutor; Jerry Pettit, Auditor; Chris Horner, Deputy Prosecutor and
approximately 20 members of the public.
CALL TO ORDER
Chairman O’Brien called the meeting to order.
PLEDGE OF ALLEGIANCE
Chairman O’Brien led the Pledge of Allegiance.
INTRODUCTION OF NEW COUNTY EMPLOYEES
Jerry Pettit, Auditor introduced Ruben Ramirez as their new Office
Worker, Sr.
PROCLAMATIONS – NONE
AWARDS & RECOGNITIONS – NONE
APPROVAL OF AGENDA
Chairman O’Brien said Consent Item S had been moved to Board Discussion
& Decision and announced Executive Sessions that would be held at the
conclusion of the Agenda.
Commissioner Jewell moved to approve the Agenda, as amended.
Commissioner Osiadacz seconded. Motion carried 3-0.
CONSENT AGENDA
Chairman O’Brien noted Consent Item S had been moved to Board Discussion
& Decision. Commissioner Jewell moved to approve the Consent Agenda, as
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amended. Commissioner Osiadacz seconded. Motion carried 3-0.
MINUTES
DATE MINUTES
10/10/2016 DPW Study Session
11/14/2016 DPW Study Session
11/28/2016 DPW Study Session
11/29/2016 KC Parks and Rec Dist. #1 Update
12/05/2016 Agenda Study Session
12/05/2016 Office Admin
12/05/2016 Dept. Head Maintenance
12/05/2016 Dept. Head Prosecutor
12/05/2016 Executive Session
12/05/2016 Laserfiche Progress Report
12/05/2016 2017 County Budget
12/06/2016 Public Hearing
12/06/2016 Agenda Session
12/09/2016 Rodeo Arena Seating
12/09/2016 WSAC/LSC Delegation Update
12/12/2016 Office Admin
12/12/2016 Dept. Head IT
12/12/2016 Dept. Head CDS
12/13/2016 Executive Session
APPOINTMENTS BOARDS, COMMITTEES & COMMISSIONS COMMISSIONERS
Approve Reappointing the following to the Kittitas County Boards,
Committees & Commissions:
Kittitas County Airport Advisory Board: Keith Riexinger & Steve Willard
– 2 year term effective January 1, 2017 and expiring on December 31,
2018.
Kittitas County Behavioral Health & Recovery Advisory Board: Jackie
Herum & Tina Diamond – 3 year term effective January 1, 2017 and
expiring on December 31, 2019.
Kittitas County Board of Equalization: Jennifer Hoyt – 3 year term
effective January 1, 2017 and expiring on December 31, 2019.
Kittitas County Developmental Disabilities Advisory Board: Charli
Sorenson & John Ufkes – 3 year term effective January 1, 2017 and
expiring on December 31, 2019.
Kittitas County Fair Board: Becky McDowell, Jarred Fudacz, Bill
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Allison, Clayton Myers, Jerry Jarnagin and Becky Sherley – 3 year term
effective January 1, 2017 and expiring on December 31, 2019.
Kittitas County Planning Commission: Robert Martin (District #1) and
Robert Hickey (District #2) – 4 year term effective January 1, 2017 and
expiring on December 31, 2020.
Kittitas County Public Lands Advisory Committee: Justin Vincett – 3 year
term effective January 1, 2017 and expiring on January 1, 2020.
Approve Appointing the following to the Kittitas County Boards,
Committees & Commissions:
Kittitas County Developmental Disabilities Advisory Board: Devin Beach &
Anne Pflug – 3 year term effective January 1, 2017 and expiring on
December 31, 2019 and Toby Allphin for a 3 year term effective
immediately and expiring on December 31, 2017 (completing a former
member’s term).
Kittitas County Homelessness & Affordable Housing Committee: James
Libenow & Cheyanne Manning – 2 year term effective January 1, 2017 and
expiring on January 1, 2019.
APPENDIX A WASHINGTON STATE UNIVERITY EXTENSION EXTENSION
Approve Appendix A to a Memorandum of Agreement between the Washington
State University Extension and Kittitas County, in the amount of
$22,911, to provide an Extension Program from January 1, 2017 through
December 31, 2017.
AGREEMENT YAKIMA COUNTY JUVENILE DETENTION FACILITY JUVENILE
Approve an Agreement between Kittitas County and Yakima County for the
Detention of Kittitas County Juveniles in the Yakima County Juvenile
Detention Facility, at a rate of $137.00 per day beginning January 1,
2017 through December 31, 2017.
AGREEMENT THYSSENKRUPP ELEVATOR MAINTENANCE
Approve an Addendum to a Maintenance Agreement between ThyssenKrupp
Elevator and Kittitas County in the amount of $125.00 per month
(excluding taxes) per elevator for testing and reporting.
AGREEMENT ALSC ARCHITECTS EVENT CENTER
Approve a Professional Services Agreement between Kittitas County and
ALSC Architects for the Barn Projects at the Kittitas Valley Event
Center beginning December 20, 2016.
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RESOLUTION 2016-170 GRANT COUNTY PUBLIC HEALTH
Approve Resolution No. 2016-170, Authorizing an Amendment to an
Interagency Agreement between the Kittitas County Public Health
Department and Grant County, in the amount of $15,000.00 for the North
Central Washington Healthy Communities Obesity, Diabetes, Heart Disease
and Stroke Prevention Program from January 1, 2015 through September 29,
2018.
CONTRACT WASHINGTON STATE HEALTH CARE AUTHORITY PUBLIC HEALTH
Approve Amendment No. 1 to Contract Number K1407 between the Washington
State Health Care Authority and the Kittitas County Public Health
Department, for Medicaid related Outreach and Linkage Activities from
January 1, 2017 through December 31, 2018.
RESOLUTION 2016-171 COMMUNITY NETWORK LEASE PUBLIC HEALTH
Approve Resolution No. 2016-171, Authorizing a Lease Agreement between
Kittitas County and the Kittitas County Community Network, in the annual
amount of $1,746.00 for an office located in Room 122, Morris Sorenson
Building 507 N. Nanum Ellensburg, WA beginning December 21, 2016 through
November 30, 2018.
AGREEMENT COMPREHENSIVE HEALTHCARE SHERIFF
Approve an Agreement between Kittitas County Sheriff’s Office and
Comprehensive Healthcare to provide a qualified Practitioner who will
provide Mental Health related Medical Assessment and Treatment to
inmates at the Kittitas County Corrections Center, at a rate of $125.00
per hour through December 31, 2017.
AGREEMENT CITY OF KITTITAS – VEHICLE SHERIFF
Approve a Revocable License Agreement between Kittitas County and the
City of Kittitas, for a 2007 Ford Crown Victoria Police Interceptor,
Unit #0702, VIN 2FAFP71W87X146763, and to be removed from service by the
Sheriff’s Department and a replacement vehicle issued.
RESOLUTION 2016-172 CONSOLIDATED FOOD MANAGEMENT, INC. SHERIFF
Approve Resolution No. 2016-172, Authorizing an Option of Renewal
between Kittitas County and Consolidated Food Management, Inc. for the
Kittitas County Corrections Center from January 1, 2017 through December
31, 2017.
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RESOLUTION 2016-173 CHELAN COUNTY - BALLOT TALLY SYSTEM AUDITOR
Approve Resolution No. 2016-173, Authorizing an Interlocal Procurement
Agreement between Chelan County and Kittitas County to use Chelan
County’s Request for Proposal process used to purchase a Ballot Tally
System.
RESOLUTION 2016-174 HORTICULTURAL PEST & DISEASE BOARD AUDITOR
Approve Resolution No. 2016-174, Authorizing an Amendment to Interagency
Agreement #K1788 between the Washington State Department of Agriculture
and Kittitas County and Its Agent the Kittitas County Horticultural Pest
& Disease Board, in the amount of $22,000.00 for a total of $60,000.00
for the Control and Eradication of the Apple Maggot within Kittitas
County from July 1, 2015 through June 30, 2017.
AGREEMENT B & F SERVICES AUDITOR
Approve Amendment No. 1 to a Professional Services Agreement between
Kittitas County and the Kittitas County Horticultural Pest & Disease
Board, and Bugs & Flies, Inc., dba B&F Services, in the amount of
$22,000.00 for a total of $60,000.00 for the Control and Eradication of
the Apple Maggot within Kittitas County.
RESOLUTION 2016-175 CASH BALANCES AUDITOR
Approve Resolution No. 2016-175, Changing Authorized Cash Balances for
Petty Cash, Revolving Funds, Till Accounts, Funds on Deposit, etc. for
2016.
MEMORANDUM OF AGREEMENT ROBERT K. WEIDNER COMMISSIONERS
Approve a Memorandum of Agreement between Robert K. Weidner and Kittitas
County, to serve as the Washington D.C. Government Relation’s Advisor
for the Evergreen Forest County Group, a Rural Public Lands County
Council Affiliate, in the amount of $8,000.00 from January 1, 2017
through December 31, 2017.
AGREEMENT UPPER KITTITAS COUNTY SENIOR CENTER COMMISSIONERS
Approve an Agreement between Kittitas County and the Upper Kittitas
County Senior Center (Centennial Center), in the amount of $19,900.00 to
provide public services benefiting senior citizens and others in the
communities of Upper Kittitas County, beginning January 1, 2017 through
December 31, 2017.
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REQUEST TO APPROVE AN AGREEMENT BETWEEN KITTITAS COUNTY AND HOPESOURCE
FOR TRANSPORTATION SERVICES IN THE UPPER KITTITAS COUNTY – ITEM MOVED TO
BOARD DISCUSSION & DECISION.
AGREEMENT CITY OF ELLENSBURG - LIBRARY SERVICES COMMISSIONERS
Approve an Agreement between the City of Ellensburg and Kittitas County
in the amount of $96,000.00 to provide Library Services to County
Residents from January 1, 2017 through December 31, 2017.
AGREEMENT CITY OF ROSLYN – LIBRARY SERVICES COMMISSIONERS
Approve an Agreement between the City of Roslyn and Kittitas County in
the amount of $19,000.00 to provide Library Services to County Residents
from January 1, 2017 through December 31, 2017.
AGREEMENT CITY OF CLE ELUM – LIBRARY SERVICES COMMISSIONERS
Approve an Agreement between the City of Cle Elum and Kittitas County in
the amount of $19,000.00 to provide Library Services to County Residents
from January 1, 2017 through December 31, 2017.
AGREEMENT CITY OF KITTITAS – LIBRARY SERVICES COMMISSIONERS
Approve an Agreement between the City of Kittitas and Kittitas County in
the amount of $8,000.00 to provide Library Services to County Residents
from January 1, 2017 through December 31, 2017.
SET PUBLIC HEARING STORIE LANE SPEED REDUCTION PUBLIC WORKS
Approve Setting a Public Hearing to consider a potential Speed Limit
Reduction on Storie Lane and Amendment Kittitas County Code Chapter
10.08.020, to be held on Tuesday January 17, 2017 at 2:00 p.m. in the
Commissioners Auditorium, Room 109, Kittitas County Courthouse 205 West
5th Avenue Ellensburg, WA and to authorize the Clerk to publish said
notice.
SET PUBLIC HEARING BOONDOGGLE RD & EAST BOONDOGGLE RD PUBLIC WORKS
Approve Setting a Public Hearing to consider Vacating Portions of
Boondoggle Road and East Boondoggle Road Unused Right-of-Way, to be held
on Tuesday January 17, 2017 at 2:00 p.m. in the Commissioners
Auditorium, Room 109, Kittitas County Courthouse 205 West 5th Avenue
Ellensburg, WA and to authorize the Clerk to publish said notice.
12/20/2016 MINUTES 7
EASEMENT CITY OF ELLENSBURG PUBLIC WORKS
Approve a Non-Exclusive Utility Easement between Kittitas County and the
City of Ellensburg for Tax Parcel #18-18-25068-0026 (955297), on a
portion of Lot C-26 of the Kittitas County Airport Binding Site Plan.
AMENDMENT VAN NESS FELDMAN, LLP CDS
Approve Amendment No. 4 to the Professional Services Agreement between
Kittitas County and Van Ness Feldman, LLP eliminating the names of
employees and replacing it with the names of the positions of Van Ness
Feldman, LLP employees when using their services.
RESOLUTION 2016-176 2017 HOTEL/MOTEL TAX FUND GRANTS COMMISSIONERS
Approve Resolution No. 2016-176, Adopting the Distribution of the 2017
Hotel/Motel Tax Fund Grants for Special Events and Projects, noting the
following designation amounts: Kittitas County $172,787.00; Ellensburg
$34,303.00; Cle Elum $7,920.00 and Roslyn $1,980.00.
ADMINISTRATIVE MATTERS - NONE
CITIZEN COMMENTS ON NON-AGENDA ITEMS
Susan Grindle, HopeSource Executive Director, provided an annual report
on the success of the Senior Rent Assistance program. In 2016 the
program ensured that 22 seniors were protected from homelessness. The
reviewed the criteria for services which are age and income. Those who
meet the criteria complete a well-being assessment that takes all social
determinants of health into consideration. The case manager completes a
budget with them and rent is applied so they do not pay more than 30% of
their income over the twelve months of eligibility.
Elizabeth Paul expressed her appreciation for the program and said she
could not afford to live if it weren’t for the Senior Rent Assistance
program.
Helen Wheeler said she was thankful for the help she received from the
program.
Judy Gonzalez said she was grateful for the Senior Rent Assistance
program and due to the assistance she was able to purchase herself a new
coat.
Betty Jones thanked the Board of County Commissioners for their
continued support of the Senior Rent Assistance program.
Margaret Fergus expressed her appreciation for the Senior Rent
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Assistance program.
Doug (last name unknown) said he assists with the Homeless Shelters and
other outreach programs and without the Senior Rent Assistance program
he was unsure if he would be able to get by.
Connie Florida said she lives life very simply and explained how things
can happen at any time in life. She was very grateful to the opportunity
to have received assistance from the program.
Sarah O’Brien said there were approximately 5 people on the waiting list
for assistance. She indicated that although people in the Upper County
could qualify for the program, they may not be aware of the program and
had hoped to do some outreach in that area as well.
The Board of County Commissioners thanked everyone for speaking and said
that hearing from those who receive assistance is one of the best days
of the year for them.
BOARD DISCUSSION/DECISION ITEMS
PLAN 10-YEAR HOMELESSNESS & AFFORDABLE HOUSING COMMISSIONERS
John Littel, a member of the Homelessness & Affordable Housing Committee
reviewed the draft 10-year Homelessness and Affordable Housing Plan. He
said they were working on meeting the Department of Commerce’s deadline.
He said once the plan is finalized, a communication plan will be
developed and implemented in order to share it with the community and
community partners. A monitoring and implementation plan will also be
developed as supplements to the document. He said the committee
received over 2,000 responses to a survey they had sent out along with
holding public forums which feedback had been considered and
incorporated. Commissioner Jewell said he found grammatical errors
within the document and would provide those changes to Robin Read,
Public Health Administrator. The Board asked questions and made
suggestions on the plan. Mr. Littel said he would make those changes
and resubmit the Plan at the next Agenda in 2017.
REQUEST FOR PROPOSALS HOMELESSNESS & AFFORDABLE HOUSING COMMISSIONERS
Nancy Goodloe, representing the Homelessness & Affordable Housing
Committee reviewed the 2017 Request for Proposals from the Kittitas
County Homelessness and Affordable Housing Funds. John Raymond,
HopeSource expressed concerns with the Request for Proposals and asked
how applicants would be able to understand what the prioritization is so
they can look at the highest need the County sees within the area.
Commissioner Jewell said they would develop a rating system, try to have
objective criteria and create a baseline threshold, which would be
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developed by a committee in the initial stage. This would be included in
the RFP upfront which is hopefully helpful to all the applicants to see
what the County’s priority is.
The Board of County Commissioners asked questions and provided
recommended changes and directed Robin Read, Public Health Administrator
to bring those changes back to them at an Agenda in January.
AGREEMENT HOPESOURCE – UPPER COUNTY TRANSPORATION COMMISSIONERS
Chairman O’Brien said he would recuse himself from the proposed
Agreement as he has a conflict of interest and left the meeting.
Commissioner Osiadacz moved to approve an Agreement between Kittitas
County and HopeSource in the amount of $10,500.00 to provide
Transportation Services for Upper Kittitas County Senior’s from January
1, 2017 through December 31, 2017. Commissioner Jewell seconded. Motion
carried 2-0. (Chairman O’Brien was not in attendance at the meeting for
this item).
MISCELLANEOUS - NONE
EXECUTIVE SESSION – NONE
At 11:52 a.m. Chairman O’Brien came back into the meeting. He announced
the Board would recess into an Executive Session for 15 minutes with
Mark Cook, Public Works Director, to consider the selection of a site or
the acquisition of real estate by lease or purchase when public
knowledge regarding such consideration would cause a likelihood of
increased price. Possible action anticipated.
At 12:07 p.m. the Board reconvened out of Executive Session. No action
taken.
At 12:07 Chairman O’Brien announced the Board would recess into
Executive Session for 10 minutes with Deputy Prosecutor Christopher
Horner, to discuss with legal counsel representing the agency matters
relating to agency enforcement actions, or to discuss with legal counsel
representing the agency litigation or potential litigation to which the
agency, the governing body, or a member acting in an official capacity
is, or is likely to become, a party, when public knowledge regarding the
discussion is likely to result in an adverse legal or financial
consequence to the agency. Potential action anticipated.
At 12:17 p.m. the Board reconvened out of Executive Session. No action
taken.
12/20/2016 MINUTES 10
At 12:17 p.m. Chairman O’Brien announced the Board would recess back
into Executive Session for 5 minutes to discuss with legal counsel
representing the agency matters relating to agency enforcement actions,
or to discuss with legal counsel representing the agency litigation or
potential litigation to which the agency, the governing body, or a
member acting in an official capacity is, or is likely to become, a
party, when public knowledge regarding the discussion is likely to
result in an adverse legal or financial consequence to the agency.
Potential action anticipated.
At 12:22 p.m. the Board reconvened out of Executive Session. Directions
were given to Staff to conduct an investigation, prepare a legal opinion
and return back with a report at a later date.
ADJOURNMENT
Commissioner Jewell moved to adjourn the meeting at 12:22 p.m.
Commissioner Osiadacz seconded. Motion carried 3-0.
Meeting adjourned at 12:22 p.m.
KITTITAS COUNTY COMMISSIONERS
CLERK OF THE BOARD KITTITAS COUNTY, WASHINGTON
Julie Kjorsvik Obie O’Brien, Chairman