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HomeMy WebLinkAbout2016-11-28-minutes-public-works-study-session9Ir]TAC01 N1 THOSE PRESENT: GUESTS PRESENT: KITTITAS COUNTY RIFLE CLUB: Board Direction: HZTTZTAS C (a)=T7 -yr DEPARTMENT OF PU BLHC WORKS Mark Cook, Director STUDY SESSION MINUTES November 28, 2016 Paul Jewell, Laura Osiadacz (BOCC), Mark Cook, Candie Leader (DPW) None Mark stated that he met with the managing member of the Kittitas County Rifle Club on the state of their current facility which is located by Mt. Stuart Elementary. It is a 22 caliber gun club and they are looking to relocate, possibly to the industrial area at Bowers Field. The club has reached out to law enforcement in the past with no luck in getting a response. Discussion was held. Schedule time to get on the Law and Justice Study Session to further discuss the topic. AIRPORT UPDATE(S): Mark reported that recently the Board signed a lease assignment agreement between Midstate Aviation and Central Washington University (CWU). That agreement opened the door for certain Midstate assets to transfer to CWU and the flight training program. Mark checked with the building department earlier in the day and the permit for Midstate Aviation's new modular building that will be placed outside the fence should be completed by Wednesday. The building itself is ready to be placed and is sitting in Yakima for delivery. This will be a temporary office for Midstate until Ron Mitchell gets going on plans to construct a permanent facility inside the fence. Mark stated that he has met with CWU twice within the last two weeks discussing a laundry list of things they are looking for. One item is changing the main hangar from propane over to natural gas. Natural gas is available along Bowers Road. They are also looking for tree trimming and sign erection. CWU is also requesting more parking. They suggested putting more parking by the propane tank and staff is not comfortable with that idea. Staff is looking at the current lot across the street and making the area bigger to accommodate the request. Maintenance staff 411 N. Ruby, Suite #1 TEL (509) 962-7523 Ellensburg, WA 98926 FAX (509) 962-7663 Dept. of Public Works Page 2 should be able to complete this request in short order. The piece that remains unresolved is the (ASCO use agreement. Mark presented the topic to the Airport Advisory Board and there was not a single voice when setting a revised use agreement rate. The majority of the members favored a rate commensurate with IASCO's impact at around $20,000 a year. Staff contacted IASCO and they are coming to town Wednesday. A meeting is set up and Mark will bring this discussion back to the table. Discussion was held. Board Direction: No Direction LEVEE REPAIR(S) UPDATE: Mark reported that he had previously briefed the Board on the Schaake and Klocke Levee repairs. In November of last year both levees received damage from flooding events and in response to that the Corp of Engineers came out this summer to do investigations on both levees and come up with proposals for repairs. That proposal was generated by the Corp of Engineers. They solicited Public Works for adoption of the proposal and at that same time conversation with the Bureau of Reclamation were happening regarding the Schaake Levee because the Bureau of Reclamation is moving forward with the setback levee and are at 30% design. The resource agencies are opposing our desire to repair the levees in the water. They'd like to see us setback the Schaake Levee and possibly abandon Klocke. While we are not considering abandoning Klocke we have looked at setting back Schaake. In discussion of the setback staff pulled easement documents from our files and the County Surveyor reviewed the information. What we saw was a 1947 US Army Corp of Engineers map that ties back to wooden stake beneath a willow tree. There's no way to find the wood stake or willow tree to be found at this time. As we looked at the documentation we believe we have the right to setback the levee, so we went back to the Bureau of Reclamation and asked for the chain of title that they got when they purchased the property. The Bureau of Reclamation stated that they bought the property without a chain of title. We then got into contact with the Real Estate Division of Bureau of Reclamation and asked for a new easement. The response was ok; however, Kittitas County has to do all the survey work to obtain the easement. Unfortunately, staff does not have the time to support this. Discussion was held. 411 N. Ruby, Ste. #1 TEL (509) 962-7523 Ellensburg, WA 98926 FAX (509) 962-7663 Dept. of Public Works Page 3 Board Direction: SIX YEAR TRANSPORTATION PLAN ADOPTION: Calendar the US Army Corp of Engineers agreement for approval and bring in the local biologists for discussion on the projects. Mark reported that the department is late on the process this year. We generally have the outreach done mid- November and have the proposal ready in December during budget adoption. That did not happen this year. Previously, Mark briefed the Board on Public Works financing and in recognition of overstating maintenance budgeting and that we've been deferring maintenance for a number of years on projects that are really preservation projects not capital improvement projects. Mark explained that we cannot go and replace a corrugated 72" culvert at Via Kachess we have to replace it with a 20' four sided box culvert due to the fish biologists in the region. So, these projects are becoming very expensive. We have a couple of areas that have been allowed to get to a point that we know now that we have to move on in 2017, 2018 and perhaps as late as 2019. The only funding source now for these is local funds and the only local money available is cash reserves. Discussion was held. On December 6, 2016 staff will present documents to set the public hearing to approve the Six Year Transportation Improvement Plan and Annual Construction Plan to conduct the hearing on December 20, 2016. Commissioner Jewell stated that this is fine and budgets can be amended. Board Direction: Present documents to set a public hearing to consider adopting the Six Year Transportation Improvement Plan and Annual Construction Plan on the next agenda session. Mark Cook Public Works Director 411 N. Ruby, Ste. #1 TEL (509) 962-7523 Ellensburg, WA 98926 FAX (509) 962-7663 KITTITAS COUNTY COMMISSIONERS Public Works Study Session REGULAR MEETING Monday, November 28, 2016 - 1:30 PM Commissioners' Auditorium 205 West 5th Room 109 - Ellensburg 1. Call to Order 2. Kittitas County Rifle Club 3. Airport Update(s) 4. Levee Repair(s) Update 5. Other business 6. Adjourn Created on 11/23/2016 11:28:20 AM KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS STUDY SESSION STAFF REPORT STUDY SESSION DATE: November 23, 2016 TOPIC: Kittitas Riffle Club ACTION REQUESTED: Direct Staff Conduct Outreach to Local Law Enforcement Agencies LEAD STAFF: Mark R. Cook RECOMMENDATION: Direct staff conducts outreach to local law enforcement agencies for constructing a regional firing range. BACKGROUND: Last month, staff met with a representative from the Kittitas Riffle Club discussing the club's desire relocating their existing facility to airport industrial lands. The current facility was constructed in 1947 near what is now an elementary school (Mt Stuart). The club is considering selling assets and desires reinvesting in a replacement facility. Staff discussed various development options including the possibility of pursuing a regional firing range. DISCUSSION: The club has attempted discussions previously with law enforcement agencies but has no met with any success. Staff is prepared to take on the outreach effort attempting to define options leading to a combined multiuse facility. Staff desires Board support prior to initiating any contact to local law enforcement agencies. FISCAL IMPACTS: Fiscal impacts are not defined at the time of this briefing. ATTACHMENTS: None. Page 1 of 1 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS STUDY SESSION STAFF REPORT STUDY SESSION DATE: November 23, 2016 TOPIC: Airport Update ACTION REQUESTED: Informational LEAD STAFF: Mark R. Cook RECOMMENDATION: Informational briefing — no recommendations are being sought. BACKGROUND: Recently, the Board of County Commissioners signed a lease assignment agreement between Midstate Aviation and Central Washington University (CWU). The final action of that agreement requires County acceptance of a privately owned hangar for aircraft maintenance. Staff anticipates taking final action during the week of November 28`h, 2016. Staff met recently with CWU hearing numerous requests for capital improvements. Parking, relocation of the County's fuel warning system, tree trimming, installation of new aircraft tie -downs, building signage and installation of natural gas heat are all items of discussion. DISCUSSION: It appears that Midstate will be setting a mobile office structure in the vicinity of the old flight school just east of the existing gas tanks. This allows complete assumption of our main hangar by CWU. Resolution of lassco's use agreement remains undetermined. The Airport Advisory Board does not have a single voice when setting a revised use agreement rate. The majority of the members favor a rate commensurate with lassco's impact ($20,000/year). Staff will contact lassco during the week of November 28, 2016 requesting a meeting to discuss use rate finalization. FISCAL IMPACTS: Fiscal impacts resulting from capital improvements to Bowers Field are not identified at this time. ATTACHMENTS: None. Page 1 of 1 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS STUDY SESSION STAFF REPORT STUDY SESSION DATE: November 23, 2016 TOPIC: Levee Repair Update ACTION REQUESTED: Informational LEAD STAFF: Mark R. Cook RECOMMENDATION: Direct staff submits requested United States Army Corps of Engineers documents for signature: Cooperative Agreement, Certification of Lands and Authorization for Entry/Attorney's Certificate/Third Party Risk Analysis. BACKGROUND: The United States Army Corps of Engineers is offering to repair flood damage to two County levees: Schaake and Klocke. Over the past month, staff has been working to determine if the Schaake Levee repair can entail setting the levee back approximately 100 feet from the current location. Bureau of Reclamation (BOR) cannot provide a chain of title on the Schaake property. A new easement from BOR is required supporting the setback. Repair of the Klocke Levee may involve Burlington Northern Sante Fe Railroad (BNSF). Staff is working to finalize any actions required by BNSF impacting levee repair. DISCUSSION: Attempts to define exact easement extend for the Schaake Levee have failed. New easement documents are required to meet USACE certification requirements. Timeline for survey and BOR action do not support USACE's project timeline. The current location is easily certified by staff. There is a consideration of added costs associated with levee setback. After much back and forth, staff now believes the path forward is certifying the existing levee and abandoning the setback idea at this time. The USACE is moving rapidly to finalize public comment and schedule the necessary repair. Staff believes the way forward is to certify documents submitted by the USACE. FISCAL IMPACTS: Staff is budgeting $100,000 for 2017 levee repair cost share. ATTACHMENTS: None. Page 1 of 1 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT